Records Management Analyst
City of Kamloops

Location: Kamloops, British Columbia
Compensation: $42.62 per hour


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Description and Duties    

Records Management Analyst (Permanent, Full-Time) - 1091

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Position Overview

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focussed degree and thrive in a fast-paced work environment, this could be a great career for you.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

Hourly Rate: $42.62
Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
Hours per Week: 35

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

How to Apply    

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

Application Webpage (URL): https://www.kamloops.ca/city-hall/career-opportunities
Application Deadline:  July 31, 2023

86589542_records_management_analyst_permanent_full-time_-_1091.pdf

Digital Collections Specialist
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $5,468.83 - $7,878.17 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Description and Duties    

The Digital Collections Specialist manages IRSHDC's archival collection. They develop and implement policies, procedures and standards related to the acquisition, management and access of primarily digital archival records. They oversee the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records and manage IRSHDC's digitization program. The Digital Collections Specialist will also design, develop and implement IRSHDC's digital preservation program. The successful candidate will be responsible for the Centre's collections website and will play a leading role in improving the Centre's digital and interactive systems and its information infrastructure.

Organizational Status

The Digital Collections Specialist reports to the Collections Manager. They work in close collaboration with the collections team as well as with research and archives staff at external institutions such as the National Centre for Truth and Reconciliation, Library and Archives Canada and the Royal BC Museum.

Work Performed

• Oversees the Centre's archival collection; undertakes long-term planning for the collection and develops and implements policies, procedures and standards related to the acquisition, management and access of primarily digital records.
• Manages relations with individual and organizational donors; produces memoranda of understanding with partner institutions to facilitate the acquisition of records.
• Oversees the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records.
• Develops and maintains protocols in the storage, access and use of IRSHDC's analogue collection.
• Oversees authority control in the online content management system.
• Responds to records-related inquiries from Survivors, their families and researchers.
• Manages IRSHDC's digitization program.
• Designs, implements and oversees a digital preservation program.
• Manages the collections website; plans and oversees enhancements to the site.
• Designs and oversees the development of digital exhibitions and other curatorial initiatives.
• Plays a leading role in the improvement and expansion of IRSHDC's digital and interactive systems and its information infrastructure.
• Plans, executes and reports on special archival projects.
• May represent IRSHDC at wider community events.

Consequence of Error/Judgement

The Digital Collections Specialist will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff, and students; the general public; and counterparts at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff, and students; and the general public along with IRSHDC's partner institutions. Errors may also impede IRSHDC's work and ultimately result in ineffective or inadequate displays of public information. Misidentification of usage rights on materials may create legal exposure for IRSHDC and university.

Supervision Received: Works with limited direction under the direction of the Collections Manager or designate.

Supervision Given: Supervises contractors, students and interns. Provides instruction to graduate students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Graduate degree in archival studies (MAS) preferred; dual graduate degree in archival and library studies an asset.
• Undergraduate degree in a relevant field preferred (Indigenous studies, history with an Indigenous concentration, etc.). Additional subject-related master's degree advantageous.
• Experience in an archival environment an asset.
• Experience working with at least one archival metadata standard (ISAD(G), RAD, EAD, etc.); familiarity with other types of standards (RDA, MARC21, CDWA, etc.) a plus.
• Experience working with an archival online content management system, including undertaking authority control.
• Experience with archival research; curatorial experience an asset.
• Knowledge of the Indian Residential School system, its history and ongoing legacy and that of allied colonial institutions such as child welfare and healthcare.
• Commitment to an Indigenous- and Survivor-centred approach to archival work and service; prior experience working with Survivors and their families preferred.
• In-depth knowledge of Indigenous-led projects and initiatives that challenge dominant archival policy, practices and procedures.
• Familiarity with Indigenous data sovereignty, approaches to intellectual property and the development of ethics as applied to Indigenous-related research and records.
• Familiarity with the Freedom of Information and Protection of Privacy Act and the Copyright Act.
• Demonstrated leadership skills; ability to work independently with minimal supervision.
• Ability to work effectively under pressure and with changing priorities, including demonstrated self-care skills.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to team-mates.
• Demonstrated experience with collaborative planning, organizing and coordinating.
• Excellent interpersonal skills, including cultural agility and active listening.
• Commitment to self-discovery and awareness and sustained learning and development, particularly with regard to Indigenous people's histories in Canada and the development of trauma-informed practices.
• Superior and creative problem-solving ability, including applying advanced analytical and critical thinking skills.
• Excellent organizational abilities; meticulous attention to detail.
• Sound judgment, tact and discretion.
• Excellent written and oral communication skills.

Application information

Please apply using the UBC careers' website: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Digital-Collections-Specialist_JR13605

Application Deadline: 11:59 p.m. (PST)  on Thursday, August 3, 2023
 

Archivist (Casual)
University of Toronto Scarborough Library

Location:  Scarborough, Ontario
Compensation:   $38.56/hr

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Your opportunity:

Reporting to the Collections Librarian, the Archivist is responsible for contributing to archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. The incumbent will assist with the accession, arrangement, description, preservation, and storage of the Library's archives and special collections, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. The incumbent will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements. The current finding aids for UTSC's holdings are available at https://discoverarchives.library.utoronto.ca/index.php/university-of-toronto-scarborough-library  

Your responsibilities will include:

• Conducting archival appointments with the UTSC community
• Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
• Assessing and determining the condition of archival materials
• Verifying that metadata has been entered according to established industry standards
• Implementing plans and process improvements for collections acquisition activities
• Creating finding aids to ensure collection materials are accessible
• Developing content for marketing and/or promotional materials

Casual Term:  September 2023 - February 2024
Hours of Work: Monday - Friday, 8:45 a.m. - 5:00 p.m.

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience.
• Minimum of four (4) years in a professional environment (e.g. Libraries, Museums, non-profit organizations, community organizations, or corporations) including work in archives or related information and collections management.
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience in archives or related information management environment using web-based archival description software (e.g., AtoM)
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Effective interpersonal skills to develop good working relations among project teams, staff, clients, peers and vendors
• Demonstrated time management skills with ability to handle and prioritize a high volume of demands and work under pressure

Assets (Nonessential):

• High level of accuracy and attention to detail
• Demonstrable productivity and ability to deal with a large volume of materials
• Demonstrable, superior organizational and time management skills

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodation as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please let us know

Application information

How to Apply    Interested candidates should supply the following in one (1) single PDF attachment: 

• a cover letter
• resume
• using the following naming convention: FIRSTNAME_LASTNAME_UTSCArchivist.pdf.

Please send your PDF application via email titled "Archivist Application" to lindsay.gibb@utoronto.ca no later than 11:59pm Sunday, July 23

General Council Archivist
United Church of Canada

Location: Toronto, Ontario
Compensation: Hiring range $59,404.89 to $65,956 with progress up to maximum of $79,206

Within the United Church the General Council Office supports the mission and ministry of the communities of faith and regional councils.  It is the denominational expression of The United Church of Canada, working ecumenically and in global partnership.

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of The United Church of Canada. The United Church of Canada Archives in Toronto (located at 40 Oak Street) is comprised of two archival programs and teams:

The General Council Archives Program, including records of the Denominational Council, administrative offices, private papers collections and the records of antecedent denominations;

The Ontario Regional Councils Archives Program, including records of Communities of Faith, administrative records of the Regional Councils and relevant organizations including former Conferences and presbyteries of the Ontario region.

Description and Duties    

Primary areas of responsibility includes:

1. Acquisitions/Appraisal/Arrangement & Description

• Accept and accession deposits of records from private donors;
• Accession and appraise physical and hybrid denominational record collections in accordance with Archives collection mandate and established policies. Recommends changes to policy around appraisal, accessioning or processing work as a reflection of the nature of records accumulated and adjustments in the archival profession around best practices;
• Processing, Arrangement and Description of Records:
• Re-box, re-folder and identify physical records; identify records requiring conservation work or preservation concerns;
• Coordinate processing of any hybrid collections (analogue and digital) with GC Digital Archivist.  Identify media requiring conservation (e.g. reel to reel audio, 16 mm film, film strips, tape cassettes, microfilm, microfiche etc.) within collections and coordinating any conversion or preservation required;
• Apply Canadian Rules of Archival Description and relevant federal and provincial legislation and/or Archive policies that guide access or restriction to records, best practices and guidelines for preservation in a wide variety of formats (graphic media, A/V, architectural records etc.); and
• Create descriptions and finding aids for records in The United Church of Canada descriptive databases and/or software.  Reviews and creates research tools/guides to the collections as required for urgent or emerging areas of public research interest (e.g. Schools, Hospitals, Maternity Homes etc.).

2.    Reference

• Answers escalated reference inquiries related to General Council records by applying the Archives' reference policies, performing a reference interview and preparing clear and courteous responses;  
• Prioritize requests from Indigenous communities and researchers investigating records of the United Church's history of involvement in residential and day schools, hospitals, adoptions and missions.  Applies a trauma-informed approach in responding to any researchers who may have had harmful interactions with the Church;   
• May occasionally perform reproduction work; retrieval of digitized content for research requests;  
• Retrieve and re-shelve library and archival holdings; Backup for Reference Coordinator.

3.    Records Management

• Maintains inactive records storage & coordinate transfers of physical General Council records from 3250 Bloor Street to 40 Oak Street; coordinates transfers of records to and from offsite facility in Sackville, NB;
• Coordinate physical destruction of records or media with vendors at 3250 Bloor Street or 40 Oak Street.

4.    Administration and Facility Management

• Maintain supplies of archival boxes, folders, envelopes, etc., and supplies for audio-visual and reprographic equipment; check prices, and order supplies as required; understand maintenance agreements; arrange equipment service calls when required;  
• Monitor the environmental conditions of the archives, flagging any issues with the Archives Manager or Property Managers as required; arrange services of specialized HVAC equipment.   
• Monitor the stack space required for library and archival holdings, shifting materials in the library and archives after consultation.  
• Participate in quarterly Archives Network staff meetings (up to 2 hours); and up to 3 days for an in-person meeting arranged bi/tri-annually.

Qualifications    

• Master of Archival Studies, Master of Information Studies, Master of Library and Information Science (with a focus on archives) degree (or a suitable equivalent);
• Records Management certification, training or related experience are assets.
• Minimum of 2-3 years of related experience working as an Archivist
• Working knowledge of the Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices, including metadata standards;
• Knowledge of relevant legislation and/or policies that guide access or restriction to records, specifically copyright and privacy;
• Knowledge of best practices and guidelines for records management and preservation knowledge for a wide variety of formats, including digital records;
• Familiarity with Microsoft Office applications, Adobe Photoshop, internet and social media. Knowledge of AccessToMemory archives descriptive software; Ability to use equipment in the archives (i.e., Microfilm/fiche reader/printers, dataloggers, scanners);
• Ability to learn procedures and apply them to tasks assigned together with attention to detail and the ability to work quickly and accurately with little daily supervision;
• Customer service oriented, good listening skills; Good communication skills
• Research skills, knowledge of current research trends and possible future uses of a variety of informational sources;
• Ability to perform work that may occasionally be tedious with high attention to detail;  and
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity.

Additional Information    

This position works from The United Church of Canada Archives located at 40 Oak Street in Toronto, Ontario under normal office working conditions.  Any duties that can be accomplished working off-site is at the discretion of the Archives Manager.

Sitting and viewing a computer screen for long periods, being on the phone for long periods, keyboarding/using voice recognition software, personal mobility (with or without reasonable accommodation) which permits the employee to physically handle collections, open doors, navigate stairs, and occasionally lift up to 40 pounds will be required. Occasional additional hours may be required.

The United Church of Canada is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2SIA+, Indigenous and racialized peoples, and persons with disabilities.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

How to Apply    

Interested applicants are invited to submit their resume, quoting job number 23-47 to Human Resources, e-mail careers@united-church.ca

Application Deadline:  July 18. 2023

Digital Records Archivist
Tłı̨chǫ Government

Location:  Behchokò, Yellowknife, NT
Compensation: $98,000 to $110,000 per year

The Tłı̨chǫ Government has powers to pass and enforce a wide range of its own laws. The Tłı̨chǫ Government can own resources, receive tax revenues and protect resources. The focus of the Tłı̨chǫ Government is the protection of the Tłı̨chǫ language and culture, heritage and wildlife. The Tłı̨chǫ people also have their own Constitution. The Constitution sets out the rights and freedoms of Tłı̨chǫ citizens and provides the rules for the election of the Tłı̨chǫ Government and for keeping the Government accountable.

Description and Duties    

The Digital Records Archivist is responsible for strategic planning, collections management and daily operations of Tłı̨chǫ Government's physical and digital archives, which includes development and implementation of policies and procedures. The incumbent will develop and maintain Tłı̨chǫ Nàowoò Deghats'etsaa: Tłı̨chǫ Cultural Commons Digital Archive (TCCDA) which is a central digital location for Tłı̨chǫ cultural knowledge. The incumbent should take an innovative approach to archival management with inquisitiveness, flexibility and drive to promote and enhance preservation of and access to the TCCDA. The incumbent will develop partnerships, implement best practices and respond to and work with a wide variety of requests from colleagues, communities, researchers and the general public.

Qualifications   

• Minimum 1-year work experience in archives, working with relevant digital tools, technology and metadata standards in an archival repository, and Master's degree in Archival Information, Archival and Library Studies or another graduate degree in a relevant field and combination of education and experience may be considered.Thorough knowledge of archival standards and practices related to digital records, receiving and management of digital records; technical requirements for digital preservation on hardware, software and file formats; and provision of access to digital records.
• Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.
• Strong analytical, planning, organizational, time management, interpersonal and communication skills.
• A strong interest in Tłı̨chǫ history, geography, language, culture, way of life, and an understanding of Tłı̨chǫ Government's programs and services.
• Ability to work with Tłı̨chǫ Elders, as part of a team, in stressful situations amongst projects with changing deadlines, emerging issues and conflicting demands.
• Ability to conduct research, write reports, proposals, and work with confidential material.

Additional Information    

The Tłı̨chǫ Agreement was negotiated by the Dogrib Treaty 11 Council, the Government of the Northwest Territories (GNWT), and the Government of Canada. It is the first combined comprehensive land claim and self-government agreement in the Northwest Territories. In 2005 the Tłı̨chǫ Nation ratified the Tłı̨chǫ Agreement, a modern Treaty with the Government of Canada. The agreement provides and defines certain rights relating to lands, resources and self-government. Some of the highlights of the agreement include:

Creation of the Tłı̨chǫ Government

• Ownership of 39,000 km2 of land located between Great Slave Lake and Great Bear Lake including surface and subsurface rights.
• The ability to define its membership know as Tłı̨chǫ citizens
• Jurisdiction over lands and resources in the Tłı̨chǫ traditional territory.
• The establishment of the Wek'éezhíi Land and Water Board and the Wek'éezhíi Renewable Resources Board
• A share of mineral royalties from the Mackenzie Valley

Application information

Please submit your resume and cover letter to hr@tlicho.ca
Application Webpage (URL): Please apply by email


Application Deadline:  July 14, 2023 at 5:00pm MST

86589542_digital_records_archivist.pdf

Information Management Specialist
Inuit Circumpolar Council Canada

Location: Ottawa, Ontario
Compensation: $75,000-$90,000 per year based on qualifications

Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings.

Job Summary

Inuit Circumpolar Council Canada (ICC Canada) is hiring an information management specialist to formalize and implement data and information management policies and practices and create an overarching information governance framework for all organization activities (corporate/business functions, research functions, etc.). The majority of ICC Canada's information management needs are in the context of digital records.

What you'll be working on:

• Structure, design and manage an overarching information governance program focused on digital records including policies, procedures, training, monitoring, auditing, evaluating and ongoing administration governing the collection, use, access, security, storage, retention, and disposition of digital and physical organizational records.
• Provide leadership and ongoing direction around information and records management practices.
• Design and implement a records retention schedule, ensuring compliance with all relevant legislation and professional standards.
• Develop and implement training sessions to ensure that all employees and consultants are aware of their responsibilities regarding information and records management and are comfortable using appropriate procedures, tools, etc.
• Develop a mechanism/process to transfer records with archival value to the ICC Canada Archives.
• Maintain the authenticity of records through versioning and metadata that gives an accurate representation of ICC's activities.
• Facilitate cross-organizational access to information via SharePoint so that information can be shared and to enable collaborative working (staff training, etc.).
• Ensure consistency in digital records management, with a system that has a clear structure (file classification and metadata).

What you will need:

• Knowledge of the relevant federal and provincial (Ontario) legislation, regulation, policies, and procedures around non-governmental organization records management and privacy.
• Sound knowledge of the principles of adult training and development, change management, and an understanding of information systems.
• Experience co-leading organization-wide or large team projects.
• Strong research, writing, and policy skills.
• Superior interpersonal communication skills with the ability to communicate specialist knowledge to a non-specialist audience.
• Ability to develop and deliver work plans to achieve organizational objectives.
• Proven analytical, problem solving, and collaborative skills.
• Strong planning, project and time management skills, including budget management experience.
• Excellent attention to detail.
• Strong computer skills in Microsoft 365.
• Discretion and ability to maintain confidentiality.
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education/Experience

• Diploma (or higher) in information studies or a related field (e.g., computer science, archival studies, library science); AND
• 2+ years in a full-time digital records/information management role.
• OR an equivalent combination of education, training, and experience may be considered.

Desired Qualifications - Knowledge and skills:

• Knowledge of written and/or spoken Inuktitut would be an asset.
• Exceptional SharePoint skills (preferred: SharePoint administrator skills).
• A basic understanding of copyright legislation.

Other Information:

• ICC Canada is a hybrid in office and work from home environment - this position CANNOT be 100% remote.
• Limited exposure to physical risk.
• Long periods of sitting at a desk in front of a computer.
• Must have proof of COVID-19 vaccinations.
• Moderate physical activity requires lifting up to 30 pounds and some standing and walking.

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring.
Please email a cover letter and resume to lindsay@performhr.ca and indicate Information Management Specialist in the subject line.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected for an interview will be contacted.

ICC is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. For individuals with disabilities who would like to request an accommodation, please email jdurocher@inuitcircumpolar.com

Application Deadline: Open until filled
 

Executive Director

Association of Canadian Archivists

Location: Ottawa, ON (hybrid)

Compensation: range - $ 78, 000 to $ 85, 000 and benefits

The Association of Canadian Archivists invites applications from qualified individuals for the full-time, permanent position of Executive Director of the Association.

ORGANIZATIONAL BACKGROUND

Founded in 1975 and incorporated in 1978, the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. The ACA provides members with opportunities to network with archives and records professionals and practitioners across the country, develop professional skills and expertise, participate in national and international advocacy initiatives, and fundraise (through the ACA Foundation) to further the educational goals of members. It is a member-driven, volunteer-run organization that is governed by a Board of Directors, run by several committees, working groups, special interest sections, and university student chapters, and supported by two full-time employees: an Executive Director, and a Membership Services Coordinator.  

POSITION OVERVIEW
Reporting to the ACA Board of Directors through the President, the Executive Director (ED) is the Chief Staff Officer (CSO) and has sole responsibility for managing the efficient day-to-day operations and administration of the Association and its Foundation. The ED's role is to propose policy direction to the Board or its designate (e.g., committees) and, in partnership with the elected and appointed leadership of the Association, to support the goals and further the mission of the Association.

The ED is empowered to act on behalf of the Board and Association within the parameters of the Association’s By-Law No. 1, established Policy and Codes and office procedures, the annual budget and financial practices, and all legislative frameworks guiding the work of Canadian not-for-profit corporations. 

Reporting Structure
The ED, as an employee of the Association, takes direction from the Board through the President of the Association. They are also:

• a director and officer of the Association, without vote;
• a non-voting ex officio member of all boards, committees, councils, task forces, the ACA Foundation, and other member forums appointed or established by, and accountable to, the Board of Directors;
• Manager of all paid staff and solely responsible for establishing and facilitating compensation and benefits, and the hiring and release, of the Association's employees.

AREAS OF RESPONSIBILITY

The Executive Director shall provide leadership in these, and other areas:

Planning

• Develops, for Board approval, office procedures and operational/administrative work plans and monitors their implementation under direction of the Board and in co-operation with relevant staff, committees, sections and working groups of the Association;
• In accordance with the ACA Equity Commitments and other working group work, recommends, as necessary, the creation/revision of policies and procedures which would improve the operations of the Association;
• Provides guidance to the Board to ensure all planned objectives are in line with the ACA’s Equity Commitments and are in line with the ACA endorsed,  Reconciliation Framework;
• Assists, when necessary, with the development of Board agendas, and ensures the production and submission of minutes to the Association’s SharePoint site.
• Ensures the production and submission of minutes by all committees, working groups and sections to the Association’s SharePoint site;
• Oversees the development of member products, services, and initiatives.

Financial Management

 

• Maintains sound fiscal practices which ensures the Association’s financial viability and accountability in accordance with all applicable legislation;
• Budgeting, including controlling, tracking and monitoring financial transactions and provides financial information and provides recommendations to the Board as requested
• Provides monthly financial reports to the Board and upon request to the Treasurer;
• Liaises with the Treasurer with regards to the financial management of the Association and the ACA Foundation;
• Prepares and facilitates the annual audit, and provides input to the Board on any recommendations received via the auditor’s report;
• In collaboration with the Treasurer and Financial Review Committee, manages and monitors the ACA Investment Portfolio in accordance with ACA investment policy and advises the Board regularly on its status;
• Negotiates all facility, supplier and service agreements required to facilitate annual conferences and other events (e.g., conference hotel, A/V, catering, etc., video conferencing licenses, conference app);
• Maintains and implements a modest revenue generation plan in collaboration with the Board and the ACA Foundation.

Administration

• Supports the administration of the Association, Board, and all committees, working groups and sections;
• Manages the membership database, website and any other technological infrastructure of the Association;
• Responsible for the efficient and effective management of ACA operations including the day-to-day direction and activities of staff.

Communication

 

• Facilitates internal and external ACA communications;
• Coordinates posting of information, notices, forms, key dates and news items to the public and members via email and the Association website as appropriate;
• Oversees the preparation of reports for the ACA as required, including but not limited to the publication of the Annual Report (Bulletin) in time for the AGM, and monthly staff activities reports for the Board;
• Works with the Communications Committee on the publication of the ACA monthly newsletter (Scope and Content).

Resource Management

• Responsible for the recruitment and hiring of Association regular, temporary and contract staff;
• Responsible for training and evaluating Association staff;
• Ensures the adequacy of office and capital resources of the Association;
• Ensures effective operations of ACA Information Technology (IT) resources including staff workstations, office servers and network support, as well as external IT services.

Board of Directors

• Maintains regular communication with the Board as appropriate/required;
• Provides continuity and policy guidance for the Association, the Board and the ACA Foundation;
• Implements Board policies and directives through effective and conscientious delivery of programs, services and activities;
• Makes recommendations to the Board on Association policies, procedures, projects, and activities.

Archival Community Issues

• Provides policy research support, and issue investigation for the Association as directed by the Board;
• Assists Board and committees to identify, and document the needs of Association members, archival associations and institutions in Canada through various research methodologies;
• Suggest adjustments to strategy, priorities and/or operational tactics to address trends or changes in community needs.

Meetings/Events

 

• Attends all Board, ACA Foundation, and committee meetings and is available to attend other Association meetings as required;
• Represent the Association, as directed by the Board, to the public, government, affiliated organizations, and other stakeholders;
• Serves as a liaison between the Board (President, Vice-President, Secretary, Treasurer, Directors at Large, Committee Chairs), ACA Foundation, Special Interest Section Chairs, and the office staff;
• Responsible for all logistics in support of regular, special and annual general meetings of the Board, the ACA Foundation, and membership; as well as for meetings of committees, special interest sections, working groups, taskforces, and student chapters
• Responsible for all logistics in support of Board meetings with external stakeholder groups.

Project Management

• Implements and coordinates projects and activities of the Association as required (e.g.  professional development workshop co-ordination);
• Co-ordinates grant & contribution application process and oversees implementation of projects which received external funding including reporting duties;
• Advises the Board and relevant committees on the development and implementation of the ACA scholarships and awards programs;
• Co-ordinates activities to support/act upon issues of concern to the Association and the Canadian archival community as directed by the Board (e.g., online fundraising platform set-up, developing member feedback forms; collates input receive via feedback forms, etc.)

Marketing

• Co-ordinates outreach / public relations activities with the Board and relevant committees;
• Develops / implements a marketing strategy for the Association, in conjunction with the Board and relevant committees, to increase memberships and enhance the visibility and of the Association;
• Supports annual fundraising activities of the ACA Foundation and special fundraising efforts of the Board and/or committees, as directed by the Board.
• Develop and facilitate the vendor trade show at the annual ACA conferences and promote conference/events sponsorships from service/product suppliers.

Advocacy and Liaison

• Represents the Association as directed by the Board;
• Establishes and maintains contacts with key players in government, business, related professional associations, and archival institutions.

EDUCATION & EXPERIENCE

University Degree in a field relevant to the needs of the ACA, such as in Non-Profit Management, Business Administration, Archival Studies, or History (for example) is required. While an MBA with specialization in not-for-profits, and/or a CAE designation from the Canadian Society of Association Executives is desirable. A relevant combination of post-secondary education and experience will be considered.

Specific Requirements:

Knowledge

• Of the Canada Not-for-profit Corporations Act S.C. 2009, c.23 and the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.))
  
• Management of non-governmental/not-for-profit associations
• Familiarity with the archival community and federal heritage and information landscape
• Basic accounting principles and practices

Experience

• managing a non-governmental/not-for-profit association
• revenue generation and fundraising, including grant writing experience/ability
• public relations, advocacy, and marketing
•  human resource management (paid staff and volunteers)

Abilities

• Excellent communication, administration, and promotional skills
• High level proficiency in computing technology and IT infrastructure management (knowledge of: MS office environment; Wild Apricot, event apps such as Whova, video conferencing platforms, SharePoint and ability to manage IT support for server management and website, SharePoint issues)
• High level accounting skills and reporting techniques;
• Experience in effective meeting and conference logistics;
• Expert level fluency in English (written and oral) is required
• English/French bilingualism an asset, but not necessary

 

TERMS OF EMPLOYMENT

• Permanent, full-time, 37.5 hours/week, may include evenings and weekends, occasional travel involved. 
• Rate of Pay: $78-$85,000 commensurate with experience, plus benefits including 4 weeks paid vacation
• Work location: Ottawa, ON through a combination of in-person and remote

Please submit C.V. and cover letter to Erica Hernandez-Read, President, Association of Canadian Archivists at acapresident@archivists.ca.

APPLICATION DEADLINE: JULY 7, 2023 

202306_ACA Executive Director Job Description.DRAFT.1.pdf

Systems Archivist, Hosting
Artefactual Systems Inc

Location: Remote
Compensation: $70,000 - $85,000

Artefactual Systems Inc. (https://www.artefactual.com/) provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values:  openness, collaboration, sustainability, and trustworthiness.  

Artefactual values the diversity of the people it hires and serves. Our success is reliant on building teams that include people from different backgrounds and experiences who share their ideas and perspectives and participate openly in a collaborative, respectful, and supportive working environment. We are dedicated to hiring humans, not just a resume. We look for a diverse pool of applicants including those from historically marginalized groups. We invite you to apply even if you don't think you meet all the requirements listed below.  

Description and Duties: Summary

The Systems Archivist, Hosting, assists with the day-to-day needs of Artefactual's hosting services (primarily AtoM and Archivematica). They respond to inquiries that cannot be answered by support staff, and provide domain expertise in Artefactual's hosting team so that our customers' experience with our services continuously improves.

Job duties

Duty 1

• Responsible for addressing customer problems
• Responds to domain-specific customer support inquiries as part of the support escalation process
• Triage support questions to the Maintainers team when required
• Collaborate with Maintainers team on technical solutions to customer issues
• Proactively address common customer concerns by producing product-specific documentation and other resources

Duty 2

• Responsible for providing domain expertise to teammates and other Artefactual staff
• Provide domain expertise to help clarify and understand customer contexts, concerns and goals
• Works in the product team to ensure hosting products meet client needs
• Represent the customer and the domain while working with teammates and other Artefactual staff
• Assist the Maintainers by providing domain expertise when addressing support issues

Duty 3

• Responsible for continuous improvement in service delivery
• Monitor outstanding, ongoing, or recurring incidents
• Analyse incidents for trends or patterns that can be identified as problems
• Gather feedback from stakeholders to suggest solutions
• Liaise with other specialists to identify wider patterns
• Provide feedback to the Maintainers team to improve the software, and to teammates to improve the hosted products

Qualifications: Must have

• Archival domain knowledge with special interest in digital preservation and/or online access and description
• Ability to analyse issues or problems in a technical environment
• Excellent oral and written communication skills in English
• An interest in continuous improvement in service delivery
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Legally able to work in Canada

Nice to have

• Experience with problem management and change management processes in an IT domain
• Experience working as a digital archivist or digital preservationist
• Experience in problem solving in a software-related domain
• Experience working with monitoring systems
• Experience with AtoM and/or Archivematica

How to Apply: Submit your covering letter and CV to jobs@artefactual.com

Application Webpage (URL: https://www.artefactual.com/jobs/

Application Deadline: Wednesday June 28, 2023

Gestionnaire, Section de la gestion de l'information de l'entreprise et des documents gouvernementaux (Archives)
Archives provinciales du Nouveau-Brunswick (APNB)

Location: Fredericton
Compensation: De 2762 $ à 3675 $ à la quinzaine

Fondées en 1967, les Archives provinciales du Nouveau-Brunswick rassemblent et conservent les documents issus des citoyens, des institutions et du gouvernement de la province. Le Programme de gestion des documents assure le transfert régulier aux Archives et la conservation de tous les documents gouvernementaux non actifs ayant une valeur légale et historique permanente.

Description and Duties    

Le Bureau du chef de l'information de Finances et Conseil du Trésor offre un poste de gestionnaire pour diriger la Section de la gestion de l'information de l'entreprise (GIE) et des documents gouvernementaux (Archives) au sein des Archives provinciales du Nouveau-Brunswick (APNB). Joignez-vous à notre équipe dynamique et progressive de professionnels de l'information pour aider le gouvernement du Nouveau-Brunswick (GNB) à réaliser ses objectifs opérationnels en matière de transformation dans un milieu favorable à l'apprentissage, à la croissance, à la création et au soutien de stratégies innovantes.

Relevant de l'archiviste provincial principal et à membre de l'équipe de direction des APNB, la personne retenue contribuera à la gestion et à la conservation des documents du GNB qui concernent les activités opérationnelles et qui témoignent de l'histoire de la province.

Les responsabilités précises rattachées au poste sont notamment les suivantes :

• diriger, encadrer et appuyer une équipe regroupant des professionnels de la Section de la GIE et des documents gouvernementaux de manière à offrir d'excellents services aux ministères clients, aux intervenants et aux citoyens;
• donner des conseils stratégiques détaillés et offrir son expertise en la matière à l'archiviste provincial principal;
• assurer la gestion uniforme des programmes dans la Section, maintenir des normes appropriées qui reflètent les pratiques et les exigences organisationnelles et juridiques actuelles, dont les exigences de la Loi sur les archives, et en assurer le maintien;
• assurer la gestion efficace des ressources au sein de la Section, soit établir et évaluer les cibles de rendement du personnel, encourager la diversité et l'édification d'un milieu de travail sain, faire preuve de compétences en leadership organisationnel, respecter les pratiques des ressources humaines organisationnelles, promouvoir le travail d'équipe et le perfectionnement individuel, veiller aux communications internes;
• moderniser les services dans la Section grâce à la technologie et à la numérisation;
• sensibiliser à l'importance des archives et du patrimoine documentaire;
• améliorer la gestion de l'information dans l'ensemble du GNB grâce à l'élaboration et à la prestation de formations, de directives, de politiques, de normes et de lignes directrices;
• favoriser une culture de collaboration pour assurer la gestion de l'information dans l'ensemble du GNB;
• diriger l'établissement et la révision des calendriers de conservation des dossiers opérationnels et communs pour les organismes publics;
• rechercher et instaurer de nouvelles méthodes pour assurer la gestion de l'information, particulièrement pour l'environnement de M365;
• fixer des priorités pour la sélection, la disposition et la description des dossiers archivistiques du GNB;
• faire partie de l'Association des administrateurs et des gestionnaires de documents (ARMA), du Conseil des archivistes provinciaux et territoriaux, de l'Association canadienne des archivistes, du Conseil canadien des archives et d'autres organismes professionnels.

QUALIFICATIONS ESSENTIELLES 

• Baccalauréat en histoire ou dans un domaine connexe, maîtrise en gestion des archives et de l'information ou dans un domaine connexe et au moins cinq (5) années d'expérience comportant des responsabilités croissantes dans des institutions d'archives.
• Un minimum de deux (2) années d'expérience en gestion ou supervision est requis.
• Permis de conduire
• L'équivalent en éducation, en formation et en expérience pourrait être considéré.
• La connaissance de l'anglais parlé et écrit est requise.

Les personnes doivent faire clairement état des qualifications essentielles afin que leur candidature ne soit pas rejetée. Veuillez indiquer dans votre CV votre langue de préférence pour l'évaluation.

QUALIFICATIONS CONSTITUANT UN ATOUT :

La préférence pourrait être accordée aux personnes démontrant au moins l'une des qualifications suivantes constituant un atout :

• une expérience en recherche et en rédaction;
• une expérience en gestion du changement;
• le titre de CRM (agrément en gestion de documents).

Application : https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/fr-CA/sites/CX_1001/job/10253/?utm_medium=jobshare

Application Deadline: 7 juillet 2023

Manager, Corporate Information Management Unit and Government Records (Archives) Unit
Provincial Archives of New Brunswick

Location: Fredericton, NB
Compensation: $2762 to $3675 bi-weekly

Established in 1967, the Provincial Archives of New Brunswick collects and preserves the documents of the people, institutions and government of the province.

The Records Management Program ensures the regular transfer and archival retention of all non-current government records that have permanent legal and historical value

The Finance and Treasury Board's Office of the Chief Information Officer has a career opportunity for a Manager to lead the Corporate Information Management (CIM) and Government Records (Archives) Unit of the Provincial Archives of New Brunswick (PANB).  Join our dynamic, progressive team of information professionals in an environment in which you can learn, grow, create, and support innovative strategies to help the Government of New Brunswick (GNB) deliver on its transformational business objectives.

Reporting to the Senior Provincial Archivist and as a member of the PANB Leadership Team, the Manager supports the management and preservation of GNB records that support operational activities and document the history of the province.

Specific key responsibilities will include:

• Leading, mentoring, and supporting a blended team of professionals in the CIM and Government Records Units to deliver excellent service to client departments, stakeholders, and citizens.
• Providing comprehensive and strategic policy advice and subject matter expertise to the Senior Provincial Archivist
• Ensuring consistent program management in the Unit, maintaining appropriate standards that reflect the current organizational and legal practices and requirements, including the requirements of the Archives Act.
• Ensuring the effective management of resources in the Unit by setting and evaluating staff performance targets, promoting diversity and a healthy workplace, demonstrating organizational leadership competencies, respecting corporate human resources practices, promoting teamwork and individual development, and maintaining internal communication.
• Modernizing services in the Unit through technology and digitization.
• Expanding the awareness of archives and the uses of documentary heritage.
• Improving Information management throughout GNB through the development and delivery of training, directives, policies, standards and guidelines.
• Fostering a culture of collaboration for information management across GNB.
• Leading the creation and revision of operational and common records retention schedules for public bodies.
• Researching and actioning new methodologies for the management of information with a focus on recordkeeping in the M365 environment
• Setting priorities for the selection, arrangement, and description of GNB archival records.
• Participating in ARMA, the Federal-Provincial-Territorial Records Council, the Association of Canadian Archivists, the Canadian Council of Archives, and other professional bodies    
  

Qualifications   

• A Bachelor's Degree in History or a related field and a Masters in Archives and Information management or related field, with progressive responsibilities in archival institutions over a minimum of five (5) years.
• A minimum of two (2) years of management/supervisory experience is required.
• Driver's license
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English required.

 
Apply through the application web page: https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/10253/?utm_medium=jobshare

Application Deadline: July 7, 2023