Information Management Specialist
Inuit Circumpolar Council Canada

Location: Ottawa, Ontario
Compensation: $75,000-$90,000 per year based on qualifications

Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings.

Job Summary

Inuit Circumpolar Council Canada (ICC Canada) is hiring an information management specialist to formalize and implement data and information management policies and practices and create an overarching information governance framework for all organization activities (corporate/business functions, research functions, etc.). The majority of ICC Canada's information management needs are in the context of digital records.

What you'll be working on:

• Structure, design and manage an overarching information governance program focused on digital records including policies, procedures, training, monitoring, auditing, evaluating and ongoing administration governing the collection, use, access, security, storage, retention, and disposition of digital and physical organizational records.
• Provide leadership and ongoing direction around information and records management practices.
• Design and implement a records retention schedule, ensuring compliance with all relevant legislation and professional standards.
• Develop and implement training sessions to ensure that all employees and consultants are aware of their responsibilities regarding information and records management and are comfortable using appropriate procedures, tools, etc.
• Develop a mechanism/process to transfer records with archival value to the ICC Canada Archives.
• Maintain the authenticity of records through versioning and metadata that gives an accurate representation of ICC's activities.
• Facilitate cross-organizational access to information via SharePoint so that information can be shared and to enable collaborative working (staff training, etc.).
• Ensure consistency in digital records management, with a system that has a clear structure (file classification and metadata).

What you will need:

• Knowledge of the relevant federal and provincial (Ontario) legislation, regulation, policies, and procedures around non-governmental organization records management and privacy.
• Sound knowledge of the principles of adult training and development, change management, and an understanding of information systems.
• Experience co-leading organization-wide or large team projects.
• Strong research, writing, and policy skills.
• Superior interpersonal communication skills with the ability to communicate specialist knowledge to a non-specialist audience.
• Ability to develop and deliver work plans to achieve organizational objectives.
• Proven analytical, problem solving, and collaborative skills.
• Strong planning, project and time management skills, including budget management experience.
• Excellent attention to detail.
• Strong computer skills in Microsoft 365.
• Discretion and ability to maintain confidentiality.
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education/Experience

• Diploma (or higher) in information studies or a related field (e.g., computer science, archival studies, library science); AND
• 2+ years in a full-time digital records/information management role.
• OR an equivalent combination of education, training, and experience may be considered.

Desired Qualifications - Knowledge and skills:

• Knowledge of written and/or spoken Inuktitut would be an asset.
• Exceptional SharePoint skills (preferred: SharePoint administrator skills).
• A basic understanding of copyright legislation.

Other Information:

• ICC Canada is a hybrid in office and work from home environment - this position CANNOT be 100% remote.
• Limited exposure to physical risk.
• Long periods of sitting at a desk in front of a computer.
• Must have proof of COVID-19 vaccinations.
• Moderate physical activity requires lifting up to 30 pounds and some standing and walking.

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring.
Please email a cover letter and resume to lindsay@performhr.ca and indicate Information Management Specialist in the subject line.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected for an interview will be contacted.

ICC is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. For individuals with disabilities who would like to request an accommodation, please email jdurocher@inuitcircumpolar.com

Application Deadline: Open until filled