Archivist, University of Ottawa, Ottawa, ON

Location: Ottawa
Compensation: $75,743.00 - $95,678.00



The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Description and Duties:

The Archivist is responsible for ensuring the integrated management of archival holdings and collections of the Information and Archives Management Service through the acquisition, appraisal, classification, description, preservation, access and distribution and promotion of all media, in keeping with archival principles, rules and standards. The Archivist provides direct support and advice to the university community by utilizing expert knowledge of the archival holding and collections policies and procedures.

Typical Accountabilities

• Archival Arrangement and Description: Processes, arranges, and describes, in accordance with archival principles and standards, archival holding and collections in all media including audiovisual and digital archival documents, and creates standardized finding aids in order to make them accessible to researchers.
• Collections Management: Implements procedures and makes updates and improvements when required to ensure effective and practical management of archival holdings and collections in all media with respect to physical and intellectual organization, preservation and dissemination.
• Reference and Research Services: Provides expert reference and research services to users, which includes responding to requests about the archival holdings and collections interpreting reference questions; helping to locate relevant sources; retrieving information to answer research questions; making on-demand digital reproductions while respecting relevant legislation; and responding to general information requests.
• Preservation: Ensures the proper storage and preservation of archival records in all media, including born-digital material, through expert knowledge of standards and best practices and helps to develop tools and strategies in order to secure long term access and preservation of the unique assets.
• Relationship Management: Develops effective working relationships with campus partners to increase collection access and user engagement with the archival holdings and collections.

Qualifications Knowledge, Experience and Skills:

• Graduate degree in Archival Studies, Library and Information Studies or a related field
• Minimum of three years working in an archival or information management setting
• Theoretical and practical knowledge and experience of the activities and services offered in an archival setting, including appraisal techniques, preservation, arrangement and description, and reference services.
• Knowledge and experience in archival descriptive and metadata standards.
• Practical experience in the use of computer systems and software, including word processing, spreadsheet and presentation software, as well as databases for describing and disseminating information about the archival holdings and collections and preserving digitized and born-digital assets.
• Knowledge of academic information sources and experience in historical research.
• Experience in writing texts and content for websites and promotional resources.
• Ability to analyze documents to apply appropriate rules and procedures for acquisition, selection and access, as well as good knowledge of the laws surrounding access and use of archives.
• Knowledge of University of Ottawa history and its administrative structure would constitute an asset.
• Knowledge of information management standards and practices.
• Ability to plan, work under pressure and organize work with minimal supervision.
• Ability to develop and implement new working methods; analytical and problem-solving skills.
• Ability to work and collaborate effectively within a team setting
• Ability to seek relevant information, identify and evaluate options and choose the best solution.
• Demonstrated ability in providing instruction to groups with varying levels of knowledge and experience and working effectively with faculty and students.
• Bilingualism (French-English), oral and written expression, including the ability to give training and presentations in both languages

*This position may be eligible for a tele-work arrangement

#LI-Hybrid

How to Apply    

Application Webpage (URL)   
Application Deadline: January 15, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Lead Project Manager, Information Management, University of Ottawa, Ottawa, ON

Location: Ottawa, ON
Compensation: $95,745.00 - $116,554.00

The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences. We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.

We're committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.

Health and Wellness

Join a vibrant community that puts your health and wellness first. With mental health workshops, counselling resources, meetings on the move, and countless fitness resources, you'll have everything you need to find balance in your life. Programs and resources designed with you in mind.


Position Purpose

The Senior Project Manager is responsible and accountable for managing projects, leading development initiatives, and acting as a team leader by supervising the implementation of information management solutions. Responsible for the successful delivery of assigned projects within budget, on schedule, in accordance with the approved scope, all within established project methodologies. Partner with stakeholders to identify and mitigate potential risks. The candidate works closely with various levels of senior managers in the university and supervises the evaluation of projects, procedures, and operational requirements, and makes decisions and recommendations that follow strategic and operational direction of the Program.  

Specific Accountabilities

Strategic planning: Serves as product manager overseeing the operational strategy, and on-going improvement of the products created and delivered to the clients and community. Develops strategies for improved information sharing, online training content delivery and knowledge management within the team and the University IM champion community.

Project Management: Plans and manages projects and initiatives. Leads the development initiatives planning sessions and acts as a team leader by managing the implementation of solutions within the Information management service. Collaborates with clients to establish priorities, develops plans, defines appropriate project management and control mechanisms, monitors and measures performance and takes corrective actions where required. Ensures that appropriate controls and progress reports are prepared regularly.

Stakeholder Relationship: Proactively liaise with and report progress to internal client or project sponsor to ensure that they are informed of project progress and ensure that their opinions or requirements are taken into consideration as the project progresses. Propose and negotiate options or alternative solutions with stakeholders to ensure projects are delivered as per expectations.

Expert Advice: Provides expert advice to various levels of senior management, on all matters associated with business analysis, technology recommendations and implementation strategies to ensure a standardized approach that align all initiatives with the university's vision and direction. Participates in process improvement initiatives to act as a leader, foster creativity and innovation.

Knowledge, Experience and Skills

#LI-Hybrid

Qualifications    

• University degree in business administration, information technology, project management, change management or related field.
• A minimum of 7 years in large-scale, multi-disciplinary project management.
• Certification in project management.
• Certification in change Management.
• Experience in managing multi-year projects that involve cross-functional systems, creating estimates (time-frames, budgets, resources, etc.), as well as creating process workflow/information flow maps and performing risk analyses and proposing risk mitigation strategies
• Experience and knowledge of change-management principles and methodologies  
• Excellent leadership abilities
• Experience developing and conducting interviews, focus groups and presentations
• Proven ability to manage internal and external client expectations related to requirements
• Ability to work in a fast-paced environment, and effectively at all levels of the organization
• Strong analytical skills and conceptual thinking
• Experience developing and implementing effective communications strategies to support large-scale projects
• Experience designing, developing and organizing training activities, including determining the structure, content and learning objectives
• Proven track record in implementing organizational change management for large technology projects
• Excellent active listening skills
• Exceptional verbal and written communications skills
• Bilingualism. French and English (oral and written)

*This position may be eligible for a tele-work arrangement.

Key Competencies at uOttawa
Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact us  to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

How to Apply    

Application webpage
Application Deadline: January 13, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Private Records Archivist, Provincial Archives of Alberta, Edmonton, AB


Location: Edmonton, Alberta
Compensation: $2,757.39 to $3,604.17 bi-weekly ($71,967- $94,068/year)

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The Provincial Archives of Alberta holds over 61,000 linear metres of government textual records; over 6000 linear metres of private textual records; over 159,000 maps, plans and drawings; over 2.3 million photographic images; over 88,000 audiovisual records such as film, video and audio recordings; and, over 18,000 resource library books.

Description and Duties    

The Provincial Archives of Alberta (PAA) preserves the collective memory of Alberta and contributes to the protection of Albertans' rights and sense of identity. The PAA is currently seeking a Private Records Archivist.

Reporting to the Manager of Private Records, and working in the Collections Management section of the PAA, the Archivist is responsible for acquiring, arranging, describing, and preserving records that have enduring historical, evidential, legal, and financial value to the people and Government of Alberta, thereby developing the PAA's holdings. The Archivist applies their expertise and adheres to provincial legislation as well as national and international professional standards to safeguard records that provide evidence of the activities of the Government of Alberta and its citizens, making them available to stakeholders in perpetuity.

The job exists to knowledgeably fulfill the PAA's legislated mandate as well as the goals set out by the Division, Ministry, and Government of Alberta, which are to ensure Government accountability and transparency to the people of Alberta.

Qualifications    

A Master's Degree in Archival/Library Studies or related discipline with a minimum 2 years related experience is required. A strong working knowledge of the French language in addition to English is preferred. In addition to their resume, candidates are asked to include a cover letter that shows how they have demonstrated one of the above competencies in either current or past roles. Equivalencies will be considered.
 
How to Apply

Please see the full posting
Application Webpage.  
Application Deadline: January 8, 2024

 

Records and Information Coordinator, First Nations Tax Commission, Ottawa, ON or Kamloops, BC

Location: Ottawa, ON or Kamloops, BC
Compensation: $60,000 - 70,000 to start depending on relevant education and experience

The FNTC is a national institution that supports First Nations governments in the development and implementation of tax systems on their lands.

For more information on what we do, please visit the FNTC website

Description and Duties    

The Records and Information Coordinator (RIC) is responsible for the maintenance, organization, classification and disposition of records and information within the First Nations Tax Commission. The RIC maintains the classification systems, creates retention and disposition schedules, facilitates transfer of records to Library and Archives Canada and to off-site storage and responds to requests for information for records. The role also advises and promotes awareness to employees on the use of records and information.

Job Responsibilities:

• Educates and advises employees on how to best classify, organize and manage the records and information.
• Maintains records and information by ensuring that all records are appropriately classified in the system.
• Establishes and maintains retention and disposition schedules for all FNTC records and information.
• Organizes and classifies historical paper and electronic documents.
• Maintains the Functional Classification System for Records and Information
• Develops procedures, guidelines and training on the Electronic Document and Records Management System (EDRMS).
• Develops and implements policies to support compliance with applicable legislation, including the Privacy Act, Access to Information Act and Library and Archives Canada Act.
• Leads the implementation of the documented disposition process for the disposition of records.
• Posts information to the First Nations Gazette are requested.

Qualifications:

• A Degree in Records and Information Management or Library Sciences
• A minimum of 3 years of prior work experience in a similar role with responsibility for the organization, classification, retention and disposition of company records and information
• Proficiency using Microsoft Office Suite including Word, Excel and SharePoint
• Certified Records Analyst (CRA) or Certified Records Manager (CRM) certification, Certified Information Professional (CIP) certification or training with ARMA International is an asset
• Access to Information and Privacy training is an asset

Additional Information   

• Competitive salary and benefits            
• Healthy work-life balance
• Training opportunities                        
• Career progression opportunities

We thank all applicants for their interest, however only those candidates selected for interviews will be contacted. 

How to Apply    
To apply for this position, please submit your resume and a detailed cover letter, in confidence, on our website.

We are an equal opportunity employer that recognizes and celebrates the diversity of all First Nations and people across Canada.  As a First Nations Organization, applicants of Indigenous descent are highly encouraged to apply.

Application Webpage
Application Deadline: January 15, 2024

Job Poster

Archival Technician, Richmond County Historical Society, Melbourne, QC

Location: Melbourne, Quebec
Compensation: $23-25/hour

The Richmond County Historical Society is a small non-profit organization that has a season museum and an important collection pertaining to local history. Founded in 1962, the RCHS is proudly located in a century property in Melbourne, Quebec.

The RCHS is an active, volunteer-run organization whose mission is to enrich both the local and wider community by researching, conserving, and sharing the history of our area.

Social Media   

Description and Duties
    
Reporting to the Archivist, the Archival Technician position at the Richmond Historical Society offers a dynamic opportunity for individuals experienced in archival work to contribute to the preservation and accessibility of historical collections.

This full-time position is primarily located at the Richmond County Historical Society Museum in Melbourne, Quebec, but archival processing duties at other locations may be required (e.g., digitizing oversized documents in a larger facility, etc.). The role provides flexibility in work hours and days worked per week, as discussed with supervisor. Occasional remote work is a possibility, subject to discussion and agreement with supervisor.

Job Summary:

• Within established policies and procedures, using appropriate standards (e.g., Rules for Archival Description) and systems, and in consultation with the Archivist, accession, inventory, process, create file and item listings, clean, apply minor conservation and preservation measures, store, research, and provide access to archival collections.
• In consultation with the Archivist, assist in implementing digitization and digital preservation programs and projects.
• Learn, understand, practice, and document standard operating procedures.
• Assist with archival security procedures.
• Assist in creating and maintaining documentation concerning the processing of archives and train summer students, interns, and volunteers in the same.
• Exercise discretion and confidentiality and operate in accordance with relevant provincial and federal legislation.
• May be required to perform customer service duties in the archival consultation space, including monitoring and retrieval services to visitors of the Archives.

Qualifications:   
1.    Education:

• Possesses an Archives Technician Diploma or an equivalent combination of education and experience.

2.    Computer and Office Skills:

• Proficient in computer and office skills.
• Demonstrated working knowledge of Windows-based software and web literacy.
• Proficient in archival accessioning and description-creation.
• Familiarity with the Rules for Archival Description.

3.    Skills and Qualifications:

• Accuracy, efficiency, and attention to detail are essential qualities.
• Ability to work independently and to set work priorities independently.
• Strong problem-solving and organizational skills.
• Time and workflow management; adaptability to change.
• Skill in navigating databases and catalogues.
• Effective communication skills.
• Ability to work with resources in all formats.
• Functional level in French is an asset.
• Ability to exercise considerable judgment based on knowledge of archival theory, practice, and specialized skills.

Additional Information    
The Richmond Historical Society invites applications from all qualified individuals. The RCHS is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.


How to Apply    

To apply, please submit your CV and cover letter here
Applications will be reviewed beginning December 18, 2023. Applications submitted after that date will be considered at the discretion of the hiring committee.
Application Webpage (URL)   
Job Poster

More Information

Application Deadline: December 18, 2023

Digital Archivist, Toronto Metropolitan University, Toronto, ON

Location: Toronto, ON
Compensation: $80,000 up to Job Rate: $87,496

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.

In April 2022, the university announced its new name of Toronto Metropolitan University. Learn more about our next chapter.

About the Department:

The University Libraries are vital to learning, teaching, and scholarly, research and creative activities at the University. Its primary role is to collect, organize, preserve, disseminate, and provide access to essential information resources. The Libraries collaborate across all parts of the University to foster critical thinkers and lifelong learners.

TMU Libraries' Archives & Special Collections was established to help support the learning and teaching needs and facilitate the scholarly, research and creative activities (SRC) of the University community by acquiring, describing and preserving specialized original archival materials and fonds, as well as photography, film, and cultural history objects. The Archives describes, houses, preserves, and makes accessible a broad range of primary source materials which provide an administrative, academic, fiscal, legal, social, and cultural record of the University. In addition, it collects, preserves and describes other primary source archival materials related to SRC and teaching areas of the University.

The Library is committed to the TRC Calls to Action and is actively exploring ways to decolonize our work and these efforts are further supported by the Mash Koh Wee Kah Pooh Win (Standing Strong Task Force) recommendations and the University's in process renaming initiative. Our ongoing commitment to equity and community inclusion continue to shape and reaffirm our values and priorities as a Library and University.

Description and Duties:

The Toronto Metropolitan University Libraries seek a creative, dynamic and public service oriented professional librarian to fill a contract position as Librarian, Digital Archives.   

This position offers an exciting opportunity for a future-focused and progressive professional who is creative, dynamic, and detail oriented. As a member of the Archives and Special Collections team, the incumbent plays a key role in planning and developing a digital preservation strategy to ensure the sustainable and extensible preservation and access of digitized and born-digital research data, University records and archival materials. The incumbent implements the migration of existing digital collections to Permafrost to increase access, prominence, and preservation of the archival and special collections housed and hosted by TMU Libraries.

Within the context of a rapidly evolving digital environment, the incumbent is responsible for creating and maintaining policies, procedures, workflows, and strategies related to digital preservation projects and practices in Permafrost. The responsibilities also include collaborating with the Archives and Special Collections team to preserve and provide access to digital holdings; preparing digitized and born-digital materials for preservation ingest, stabilization and storage; ensuring proper transfer of digital holdings; and documenting and writing digital preservation workflows.
 
Qualifications:

To help us learn more about you, please provide a cover letter and resume describing how you meet the following required and preferred qualifications:

• Completion of an ALA accredited Masters degree in Library Science or Information Science
• A minimum of one (1) year of experience in an academic or equivalent library environment  
• Demonstrated knowledge of the principles of organization of information, research skills using a variety of tools.
• Knowledge of digital preservation standards and best practices such as OAIS
• Experience working with the following digital preservation tools: Archivematica, Horizon, BitCurator, AtoM, Archive-It.
• Experience with digital preservation in an academic setting, including hands-on experience working with physical born-digital media and web preservation  
• Demonstrated knowledge of archival theory, practice, and standards
• Experience creating and implementing effective digital workflows and projects  
• Demonstrated knowledge of and experience with digital preservation issues, tools, standards, and best practices (e.g., preferred formats for normalization, access requirements, filename conventions, package structure, etc.)
• Knowledge of metadata standards (e.g. RAD, Dublin Core, MODS, PREMIS) and proficiency with well formed XML.  
• Coursework or experience leading to knowledge of the principles and practices of data curation and long-term digital preservation.  
• Ability to communicate effectively orally and in writing, with a wide range of groups, individuals, and vendors, both internal and external to the Library
• Demonstrated ability to analyze and resolve problems and to prioritize multiple tasks in an environment with frequent interruptions  
• Demonstrated ability to plan, coordinate, and implement effective digital workflows, policies, and projects
• Ability to work independently and effectively
• Proven ability to work effectively in a collaborative and collegial environment  
• Strong organizational and project management skills

Additional Information

• Position Number(s) 20004932
• Reports To Head, Collection Services & Archivist Department Library
• Vacancy Type TERM
• Employee Group MAC
• Work Location Hybrid (in-person and remote)
• Start Date ASAP
• End Date 6 months from start date
• Hours of Work 36.25
• Grade  C42
• Salary Scale Min: $67,372: Job Rate:$87,496; Max: $107,621
• Hiring Salary Range $80,000 up to Job Rate: $87,496
• TA Specialist Laurie Shemavonian 

How to Apply    

As part of the selection process, candidates may be required to complete an occupational assessment.  Applications will only be accepted online through Toronto Metropolitan University's career site.

Toronto Metropolitan University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA), and aims to ensure that independence, dignity, integration and equality of opportunity are embedded in all aspects of the university culture.

We will provide an accessible experience for applicants, students, employees, and members of the Toronto Metropolitan University community. We are committed to providing an inclusive and barrier-free work environment, beginning with the recruitment process. If you have restrictions that need to be accommodated to fully participate in any phase of the recruitment process, please contact hr@torontomu.ca. All information received in relation to accommodation will be kept confidential.

Application Webpage    
Application Deadline: December 11th, 2023
Job Poster   

Archivist, Villa Maria Pastoral Centre, St Paul, AB

Location: Villa Maria Pastoral Centre - 4609  50 Avenue, St. Paul, Alberta
Compensation: $22.00 - $30.00/hr

The Roman Catholic Diocese of Saint Paul in Alberta consists of:

• 38 parishes and  missions,
• 34 priests in parish ministry
• 7 of whom belong to a religious order
• 14 women religious,  1 Consecrated Virgin
• 11 permanent deacons
• a Catholic population of 107,381  
• 42 Catholic Schools
• 1 Youth Camp (Camp St. Louis)
• 1 Renewal Centre (St. Edouard Renewal Centre)
• 2 Monasteries (the St. Clare Monastery of Our Lady Stella Maris, & the CMI Carmel Monastery).
• The area of the diocese is 190,256 square kilometres.  

Description and Duties    
The Diocese of St. Paul is accepting applications for a contract position of Archivist.  There are two main areas of responsibility.  The first requires the organization and classification of diocesan archival materials, sacramental records, and religious artifacts to current archival standards, Canon Law, and Personal Information Protection Act. The second area of responsibility consists of records management and maintenance.  The successful candidate may choose to only take the position for the time required to fulfill the first responsibility and will be primarily accountable to the Bishop of the Diocese of St. Paul or his delegate.

Qualifications   

• Completion of post-secondary degree or diploma in information studies, archives, records management or library sciences, or equivalent level of experience.  A combination of education and experience will be considered.
• Working knowledge of Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices
• Knowledge of relevant legislation and/or policies that guide access or restriction to records; specifically copyright and privacy
• Provide certifying copies of records as required or requested
• High degree of proficiency in English and some French language facility
• Knowledge of the organization of the Catholic Church and its programs, services, and policies
• Knowledge of the Roman Catholic faith and the sacraments preferred
• Knowledge of office procedures and practices
• Strong computer skills, proficiency with Microsoft Office applications
• Strong oral and written communication skills
• Ability to organize and prioritize
• Ability to work independently and in a team environment
• Ability to be sensitive to and maintain strict confidentiality
• Attention to detail

Additional Information

• Duration of contract:  Open for negotiation.
• Salary: $22.00 - $30.00
• Hours: 30 to 35 hours/week

Note: The job description is a guide to the duties expected of the employee. Because the nature of the job requires flexibility and adaptability to change, the duties will vary from time to time. The Diocese of St. Paul maintains the right to require the employee to undertake duties with his/her capabilities, which are not necessarily recorded in the initial job description.

Note: Successful applicant will be required to provide a Criminal Records Check

How to Apply
Please submit a resume via email quoting the job title:  Archivist in the subject line.
We thank all those who apply; however, only those invited for an interview will be contacted.

Application Webpage 
Application Deadline: Open until filled
Job Poster

Chef du service des archives médicales, Shriners Hospitals for Children, Montreal, QC


Location: Montréal, Québec
Compensation: $78 482 - $102 026

L'Hôpital Shriners pour enfants ─ Canada offre des soins et services neuro musculo squelettiques, spécialisés et ultraspécialisés, de courte durée, aux enfants du Québec, des autres provinces canadiennes, des États-Unis et du monde entier. Affilié à l'Université McGill, l'hôpital promeut l'excellence et l'innovation en matière de soins et services, d'enseignement et de recherche. Travailler au sein de l'Hôpital Shriners pour enfants - Canada, c'est œuvrer dans un environnement centré sur la personne où les occasions de se développer professionnellement sont nombreuses.
 
Description and Duties    

Sous l'autorité de l'administration, le chef du service des Archives médicales gère les activités relatives à l'analyse, l'évaluation, la numérisation, la conservation, l'accessibilité des dossiers des usagers et la transcription des rapports médicaux dictés. Il assure la gestion de l'information médico-hospitalière de l'établissement. Il planifie, organise, dirige, coordonne et contrôle le travail d'une équipe de 11 personnes composée d'archivistes médicales, de secrétaires médicales et d'agentes administratives. L'équipe travaille avec les dossiers médicaux électroniques depuis près de 15 ans et continue de progresser vers un environnement sans papier. L'équipe s'efforce continuellement d'améliorer sa performance et la qualité de ses services. D'ailleurs, elle a entrepris différents projets pour améliorer les services d'information sur la santé, la confidentialité et la protection ainsi que la transmission des renseignements destinés aux patients et pour leurs soins.

Le titulaire doit avoir un sens développé du service à la clientèle et de l'entraide afin de guider efficacement les clients internes dans la gestion de l'information, le respect de la confidentialité et des politiques appropriées. Il assume le rôle de responsable de la protection des renseignements personnels au sein de son installation, auprès du siège social de son organisation et au sein de la Commission d'accès à l'information du Québec. Il assure également la gestion des ressources humaines, matérielles, financières et informationnelles sous sa responsabilité.


Qualifications:

• DEC en Archives médicales ou un diplôme d'archiviste médical d'une école reconnue par le ministère compétent ou un diplôme reconnu par l'Association des gestionnaires de l'information de la santé du Québec ou par le Collège des archivistes médicaux du Canada (Association des archivistes médicales du Canada).
• Baccalauréat dans un domaine pertinent à la fonction.
• Cinq (5) ans d'expérience dans le réseau de la santé et des services sociaux (Québec)
• Deux (2) ans d'expérience dans la gestion d'un service ou d'une équipe
• Bilinguisme (Français, Anglais)

Profil recherché

• Leadership mobilisateur, esprit d'équipe et courage managérial
• Collaboration et partenariat
• Communications interpersonnelles et organisationnelles
• Autonomie et rigueur
• Compétence en analyse et résolution de problème
• Gestion humaine axée sur les résultats dans un contexte de saine gestion des ressources et de performance
• Crédibilité
• Sens de l'organisation
• Habiletés à gérer le changement

Statut : Temps complet permanent

Nous offrons des avantages sociaux comprenant:

• 6 semaines de vacances après un an, 13 Congés fériés par année  
• Régime de retraite du personnel d'encadrement (RRPE)
• Assurance collective
• Rabais pour l'utilisation du transport en commun (carte Opus) ou stationnement gratuit

Application information


Vous souhaitez travailler avec nous? Soumettez votre CV et votre lettre ici . 


Application Webpage (URL)   
Application Deadline: Until position is filled
Job Poster

Archiviste médical,Hôpitaux Shriners pour enfants, Montreal, QC

Location: Montréal, Québec
Compensation: 24,36$ - 33,96$ par heure selon expérience



L'Hôpital Shriners pour enfants ─ Canada offre des soins et services neuro musculo squelettiques, spécialisés et ultraspécialisés, de courte durée, aux enfants du Québec, des autres provinces canadiennes, des États-Unis et du monde entier. Affilié à l'Université McGill, l'hôpital promeut l'excellence et l'innovation en matière de soins et services, d'enseignement et de recherche. Travailler au sein de l'Hôpital Shriners pour enfants - Canada, c'est œuvrer dans un environnement centré sur la personne où les occasions de se développer professionnellement sont nombreuses.

Description and Duties   

• Nombre de postes disponibles : 1
• Type de poste : Temps complet permanent (lundi au vendredi)
• Quart du travail : jour
• Poste hybride (télétravail et sur place) : selon les besoins et la tâche à effectuer, une option allant jusqu'à 3 jours par semaine en télétravail est possible.

L'archiviste médical assume les responsabilités relatives à la gestion des dossiers, à la mise en code des éléments des dossiers, à l'analyse quantitative et qualitative des dossiers, à l'application de la politique de divulgation des informations inscrites au dossier; assume la recherche, collige, analyse et interprète les données statistiques. Il collabore avec l'équipe professionnelle, à l'enseignement et à l'évaluation par critères objectifs des dossiers.

Le titulaire doit avoir un sens développé du service à la clientèle et de l'entraide afin de supporter et guider efficacement les clients internes et externes dans la gestion de l'information, le respect de la confidentialité et les politiques en vigueur.

Qualifications

• DEC en archives médicales ou un diplôme d'archiviste médical d'une école reconnue par le ministère compétent ou un diplôme reconnu par l'Association des gestionnaires de l'information de la santé du Québec ou par le Collège des archivistes médicaux du Canada (Association des archivistes médicales du Canada);
• Expérience dans le réseau de la santé et des services sociaux  (Québec) un atout;
• Bilinguisme (Français, Anglais)

Additional Information    
Étant un établissement privé conventionné du réseau de la santé et des services sociaux, nous offrons les mêmes conditions que le secteur public, dont un régime de retraite (RREGOP), 13 jours fériés par année, 9,6 jours de maladie par année, une assurance collective, 4 semaines de vacances après un an, et un programme d'assistance aux employés. De plus, vous profiterez d'un stationnement gratuit (sur certaines conditions) ou d'une réduction pour l'utilisation des transports en commun (carte Opus), du soutien à la conciliation travail-famille, d'une cafétéria à prix abordable, d'un gym, d'un programme de rabais corporatifs et d'un club social.

Travailler à l'Hôpital Shriners pour enfants - Canada, c'est travailler dans un environnement axé sur la famille, offrant des opportunités d'apprentissage, de développement professionnel et la possibilité de faire une différence.


How to Apply

Appliquez dès maintenant
Application Deadline: Posted until position is filled
Job Poster

 

Visiting Professor in Archival Studies for the Academic Year 2024-25, UBC School of Information, Vancouver, BC

Location: Vancouver, BC
Compensation: $10,000 to $20,000  

The School of Information is a top-ranked institution in the field of information management and presents a vibrant teaching and research environment. Our faculty are engaged in innovative and collaborative research, community engagement, and professional leadership. We offer several top-ranked graduate programs with consistent high evaluations from our students, including a PhD program, Masters programs in Library and Information Studies (MLIS) and Archival Studies (MAS), and a First Nations Curriculum Concentration (FNCC), our specialization that focuses on Indigenous information initiatives. Further information about the School of Information can be found at https://ischool.ubc.ca.

Equity and mutual respect are core values of the School of Information; we pay particular attention to the needs of all marginalized and under-represented groups of people. As School we are actively engaged in implementing UBC's Indigenous Strategic Plan (ISP) and the recommendations of the Truth and Reconciliation Commission (TRC). We seek to create a diverse, inclusive, and equitable school for faculty, staff and students of all backgrounds and identities.

Description and Duties    

The University of British Columbia's School of Information, one of the world's leading iSchools, invites applications for a Visiting Professor with a specialization in Archival Studies. Applications are invited from archival scholars in all areas of specialisation, including but not limited to arrangement and description, appraisal, archives and emerging technologies, archives and the law, and records and information management. The position is for the 2024-25 academic year: visiting professors will be appointed for one full academic term (September to December 2024 or January to April 2025) or two full academic terms (September 2024 to April 2025).

This is a competitive position which provides funds to enable the successful candidate to spend a term engaged in Teaching and Research at UBC iSchool and with the broader UBC community.   Academics at rank of Assistant, Associate, and Full Professor from all countries are encouraged to apply.  

The iSchool funds this position in the amount of $10,000. The Visiting Professor is provided with shared office space and is invited to be an active member of the iSchool community during their stay. You are expected to present your ongoing research at a colloquium which will be open to iSchool faculty and Students and members of the broader UBC community. Preference is given to a faculty member who is willing to teach a course in our Master of Archival Studies (MAS) program, for which an additional $10,000 remuneration is provided.

Qualifications    

Applicants will normally hold a doctoral degree and are currently employed in a faculty position at an institution of higher education outside of the Greater Vancouver area.

This position will be for a scholar who will bring expertise and an active record of scholarship in any field within Archival Studies. Preference will be given to candidates who have a proven track record of high-quality research productivity and experience in teaching.
 
How to Apply    
Applications must be submitted by email by Friday February 2, 2024. Applicants are asked to submit a current Curriculum vitae and a cover letter outlining their proposed research, the reasons for taking up this position, and their potential teaching interest. Enquiries may be addressed to Dr. Erik Kwakkel, iSchool Director at: ischool.director@ubc.ca.

Application Webpage
Application Deadline: February 2, 2024
Job Poster