Archives Assistant - Project Manager
The Incorporated Synod of the Diocese of Huron

Location: Position will be based out of the Six Nations Public Library, in Ohsweken/Six Nations of the Grand River
Compensation: $25/hour

The Verschoyle Phillip Cronyn Memorial Archives were established to create a safe and secured central repository of records created by the churches, clergy, parishioners, and general Synod activities of the Huron Diocese. The Archives maintain a collection of records pertaining to the Mohawk Institute, or "Mush Hole" that have not been properly processed and accessioned.

The Archives Assistant-Project Manager will oversee the completion of a reworked fonds, which will involve reviewing materials for their inclusion in the fonds, imposing order through rearrangement of the records, writing archival descriptions, and creating finding aids.

Description and Duties   

• Processing the Mush Hole collection as if it were a new accession
• Development of an inclusion/exclusion policy for the fonds
• Review of materials using the inclusion/exclusion criteria
• Rearrangement of the records
• Creating archival descriptions
• Entering information into the database according to the Rules for Archival Description (familiarity with RAD would be an asset)
• Other duties as assigned

Qualifications   

• An interest in preserving Haudenosaunee history and/or pursuing a future in archiving/library and information science
• Experience with computer data entry
• Strong organizational skills
• Excellent written communication skills
• Ability to work collaboratively with a team of archivists and volunteers
• Lifting boxes and large bound volumes which are often heavy and awkward to handle
• Knowledge of the Rules for Archival Description (RAD) would be an asset

Eligibility Criteria:

To be eligible, candidates must be a Library and Information Science professional, Library and Information Science student, OR an individual interested in pursuing the Library and Information Science field. Due to the nature of the materials in the collection and their direct ties to Six Nations as well as other Nations, the preference is for a First Nations incumbent with priority given to Six Nations members or other First Nations. This role will require a depth of understanding of Haudenosaunee culture and traditional knowledge; possession of 'ganikwiyo' will be necessary in this role.

To apply, please send resume and cover letter to:

Dez Nacario
Archivist, V.P. Cronyn Archives
Incorporated Synod of the Diocese of Huron
1349 Western Road
London ON N6G 1H3

Deadline to Apply: June 19, 2023

86589542_archives_assistant_-_project_manager_job_posting.pdf

Archiviste de référence / Reference Archivist
Archives des jésuites au Canada / The Archive of the Jesuits in Canada

Location: Montréal, Qc
Compensation: $42,000 to $47,000 depending on experience and qualification

ARCHIVES DES JÉSUITES AU CANADA

La Compagnie de Jésus est un ordre religieux catholique fondé en 1540 par Saint Ignace de Loyola et ses premiers compagnons. Les jésuites sont présents au Canada depuis 1611 et l'histoire de la Compagnie de Jésus au Canada est intimement associée au développement de l'Église catholique et de la société civile au pays. À ce titre, les archives des jésuites au Canada représentent un patrimoine à être conservé et diffusé.

La mission de la Compagnie de Jésus est vouée au service de Dieu et du prochain. Récemment, les jésuites ont exprimé cet objectif comprenant un ensemble d'orientations guidant ses processus décisionnels et services. La première implique un cheminement vers Dieu à travers l'héritage des Exercices spirituels de Saint Ignace. La deuxième orientation consiste à marcher avec les personnes exclues, celles dont la dignité a été violée; dans une mission de réconciliation et de justice. Ensuite, les membres de la Compagnie visent à accompagner les jeunes dans le développement d'un futur rempli d'espoir. En dernier lieu, dans un esprit de collaboration, les jésuites sont dédiées à prendre soin de notre maison commune, la terre. Les Archives participent à cette mission, en étant une partie intégrante du travail intellectuel de la Compagnie de Jésus, en ouvrant ses portes aux chercheurs.euses et en engageant un dialogue avec elles et eux. Les AJC offrent un point d'accès à ses collections ainsi que des ressources concernant l'histoire des jésuites au Canada. Les AJC soutiennent la recherche des membres de la communauté jésuite, généalogistes, chercheurs.euses académiques, chercheurs.euses autochtones, artistes, étudiant.e.s et autres.

Au Canada, la Compagnie de Jésus a un long historique de relations avec des populations autochtones, jusqu'à ce jour. Cette histoire comprend des lumières, mais également des parties plus sombres. En 2005, les jésuites du Canada ont énoncé un Acte de réconciliation dans le cadre de la Commission de vérité et réconciliation du Canada, dans lequel ils se sont engagés à soutenir activement la renaissance des langues et des cultures autochtones. Les AJC jouent un rôle primordial dans cet engagement en favorisant l'accès à ses ressources aux chercheurs.euses autochtones dédiés à cette renaissance et, dans un deuxième temps, en collaborant et en accueillant les chercheurs.euses effectuant des études sur le colonialisme et le système de pensionnat autochtone.

La collection d'archives comprend plus de 1.5 km de documents textuels, plus de 500 000 photographies, plus de 1 000 cartes et documents cartographiques, des centaines de documents audiovisuels et ainsi que des documents nés-numériques. La collection Bibliothèque et livres rares AJC comprend plus de 37 000 livres et autre matériel publié, incluant 1 500 livres rares. La collection Art et objets contient des objets et œuvres d'art qui témoignent de la portée des activités des jésuites au Canada et partout dans le monde.

Description and Duties    

Les responsabilités principales de l'Archiviste de référence sont associées à la gestion des demandes de recherche, à l'accueil des chercheurs.euses et autres tâches connexes :

• Assurer la réception des demandes de recherche provenant du public et de l'administration provinciale des jésuites du Canada;
• Tenir un registre des demandes de recherche;
• Assurer la communication par courriel et téléphone avec les chercheurs.euses;
• Effectuer de la recherche préliminaire dans les fonds et collections d'archives afin de guider les chercheurs.euses dans leurs démarches de recherche;
• Accueillir les chercheurs.euses lors de la consultation du matériel d'archives sur place;
• Créer des guides de recherche;
• Effectuer la gestion du site web des AJC et gérer les comptes des médias sociaux des AJC;
• Offrir un soutien à la gestion de collection en contribuant au développement d'outils et de plateformes de gestion de collection pour améliorer la repérabilité des archives;
• Contribuer au développement de projets collaboratifs de mise en valeur des archives, y compris la réalisation d'expositions physiques
• et numériques;
• Participer à des initiatives collaboratives avec d'autres institutions de mémoire et projets de recherche;
• Soutenir le Directeur des archives en participant à l'élaboration des priorités et orientations stratégiques des AJC, y compris les activités administratives et le développement de budgets;
• Contribuer à la préservation des archives analogiques et numériques en participant au maintien et au développement de méthodes de préservation des archives;
• Participer à des activités professionnelles et académiques;
• Responsabilités additionnelles adaptées aux compétences et intérêts de la personne sélectionnée.

Qualifications   

• Formation de niveau universitaire en archivistique/sciences de l'information ou dans un domaine connexe, avec un intérêt démontré pour les théories et pratiques archivistiques. Une maîtrise en Sciences de l'information avec une concentration en archivistique est un atout.
• Une année d'expérience dans un milieu archivistique. Les personnes récemment diplômées sont encouragées à soumettre leur candidature.
• Connaissances de base des théories et principes archivistiques;
• Connaissances de base d'outils de gestion de collection et des Règles de description archivistique (RDDA);
• Expérience démontrée de l'utilisation d'outils et plateformes numériques. Expérience avec WordPress, html et xml est un atout;
• Aptitude à communiquer de l'information à de petits et grands groupes;
• Familiarité avec les lois des droits d'auteurs.trices et autres législations qui concernent la consultation, la reproduction et l'utilisation de documents d'archives;
• Compétences démontrées à l'oral et à l'écrit en français et en anglais;
• Aptitude à travailler de manière indépendante et en équipe sur des initiatives collaboratives;
• Capacité à développer des objectifs et mettre en œuvre des procédures.

LANGUAGE REQUIREMENTS

The position requires the ability to communicate in French and English, both orally and in written form. The working environment is in French. Operational activities are delivered in French, in English, and/or both, depending upon the researcher, the initiative, and the intended audience.

The archival collection contains material in French and English. The selected candidate will interact with researchers in French and English.

TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC are engaged in a process of truth and reconciliation with Indigenous peoples. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, as well as demonstrate a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records.

How to Apply    

Les candidatures, composées d'une lettre de motivation et d'un curriculum vitae dans un seul document Word ou PDF, doivent être envoyées à CANAJCdirection@jesuites.org.

Nous remercions les candidat.e.s de leur intérêt pour ce poste. Seuls celles et ceux dont la candidature aura été retenue pour un entretien seront contacté.e.s. Les candidat.e.s sélectionné.e.s pour un entretien pourraient être tenu.e.s de fournir le nom et les coordonnées de trois références.

Les renseignements personnels reçus des candidat.e.s ne seront utilisés qu'aux fins du présent processus de recrutement.

Application Webpage (URL): https://archivesjesuites.ca/

Application Deadline: La date limite de présentation des candidatures est le 16 juin 2023. Les entrevues se dérouleront dans les deux semaines suivantes.

86589542_ajc_archiviste_reference_final.pdf

Archives Intern (Young Canada Works)
Wilfrid Laurier University

Location: Waterloo, Ontario
Compensation: $25.00 per hour

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier's thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well as a location in Kitchener. The university is committed to providing an inclusive workplace and employing a workforce that is reflective of local and national demographics. Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples. We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities. Laurier's Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

Wilfrid Laurier University endeavors to fill positions with qualified candidates who have a combination of education, experience, skills and abilities to successfully perform the duties of the position while demonstrating Laurier's Employee Success Factors.

Equity, diversity and creating a culture of inclusion are part of Laurier's core values and central to the Laurier Strategy. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from candidates who identify as Indigenous, racialized, having disabilities, and from persons of any minority sexual and gender identities. Indigenous candidates who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact the Office of Indigenous Initiatives. Candidates from other equity deserving groups who would like to learn more about equity and inclusive programing at Laurier are welcomed to contact Equity & Accessibility. We have strived to make our application process accessible, however if you require any assistance applying for a position or would like this job posting in an alternative format, please contact libarch@wlu.ca.

Description and Duties    

Reporting to the Archives Administrator, the Archives Intern will help make accessible records related to the Laurier Archives collecting area of music in Canada. The Archives Intern will process, arrange, and describe accruals to two large collections, the Maureen Forrester fonds and the Royal Canadian College of Organists fonds, and update and improve the finding aids, and select and digitize collection material. Access and preservation files will be processed through the digital preservation workflows and stored in their respective repositories. They will also process, arrange, and describe the records of a new collection, the Edmund Ruehl fonds. The Intern will survey the music collections and map them to course offerings at Wilfrid Laurier University. Throughout the term of employment, the Archives Intern will create social media posts featuring their work and highlighting the collections; provide reference services to in-person and remote researchers; and create a small physical exhibit in the Reading Room. Professional development opportunities will be provided throughout the term of employment.

Qualifications    

The successful candidate will be a recent post-secondary graduate, ideally from an Archival Science or Library and Information Sciences program. The candidate must have excellent oral and written communication skills, be well-organized, and capable of working independently. A background in music would be an asset. Experience using archives in any capacity would be an asset.

Additional Information    

Confirmation of eligibility to Young Canada Works will be confirmed prior to any interviews.
 
To apply: Please send a cover letter and resume to libarch@wlu.ca.

Application Webpage (URL): https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=18361&showBackToSearch=true

Application Deadline: June 18, 2023

Indigenous Archives Advisor
Archives Society of Alberta

Location: Edmonton, AB
Compensation: $63,000 / year

Archives Society of Alberta (ASA) is a provincial professional association for archives and archivists with nearly 200 members. We build resilient archival professionals and organizations that meet the needs of their communities. We aim to achieve our mission by providing an advisory services program, online archival database, archival supplies loan program, online directory of archival institutions in Alberta, professional development opportunities, and organized advocacy efforts.

Description and Duties    

The ASA is working towards supporting the archives of Alberta's Indigenous communities and organizations by developing and implementing an Introduction to Indigenous Archives course as well as providing support to Indigenous communities for the development of their archival
programs. The Supporting Indigenous Archives project is an extension of ASA's current advising services. We are seeking applications for the position of Indigenous Archives Advisor to carry out this project. Reporting to the Executive Director/Archives Advisor, the Indigenous

Archives Advisor will be responsible for:

• Assisting Indigenous communities with their archival needs by providing advice and informing those archives of available resources;
• Researching and compiling a Needs Assessment Report on Indigenous Archives in Alberta;
• Developing and implementing a pilot Introduction to Indigenous Archives course;
• Establishing relationships with various Indigenous communities in Alberta.

Qualifications   

• A master's degree in archival studies, information studies, Native studies or equivalent training and experience;
• Some experience in archives and/or information management;
• Strong research, writing, and communication skills;
• Understanding of archival principles and standards;
• Familiarity with Indigenous cultures and experience in Indigenous protocols;
• Familiarity with TRC's Calls to Action, UNDRIP, and the Steering Committee on Canada's Archives' Reconciliation Framework;
• Experience teaching is an asset;
• Valid driver's license.

86589542_2023_indigenous_advisor_job_description.pdf

Digital Collections Specialist and Interpreter
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $4,688.67 - $6,754.00 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Description and Duties    

The Digital Collections Specialist and Interpreter has training and experience in research and/or library, archives and museums. This individual coordinates IRSHDC's response to records and research-related inquiries from Survivors and their families, primarily, but also from other researchers and the general public. The Digital Collections Specialist and Interpreter works with a small team of staff and students who assist with the research; the individual oversees the workflow entailed in answering inquiries. They also undertake significant research themselves. With the guidance of the Research and Community Liaison Librarian, they respond to Survivors and their families, other researchers and the general public via email, phone or in person.

The Digital Collections Specialist and Interpreter also oversees the IRSHDC's docenting program, in which visitors to the exhibit space are welcomed and, where appropriate, individuals and small groups are given a guided introduction to the space. The Digital Collections Specialist and Interpreter serves as a docent themselves, staffing the docenting desk on a half-time basis. They contribute to the ongoing design, development and implementation of the docenting program.

Organizational Status

The Digital Collections Specialist and Interpreter reports to the Senior Systems and Metadata Specialist and the Research and Community Liaison Librarian. They work in close collaboration with the IRSHDC's engagement team as well as with the research and collections teams.

Work Performed

Research:

• Coordinates IRSHDC's response to research- and records-related enquiries working directly with Survivors and Intergenerational Survivors of residential schools, primarily, as well as other researchers and the general public.
• Coordinates the work of a small team of staff and students who undertake research in response to inquiries.
• Identifies and implements relevant methodologies in Indigenous studies and trauma-informed studies to inform IRSHDC's response to records- and research-related enquiries.
• Supports IRSHDC's research ethics initiatives, including their formulation, renewal and amendment.
• In response to research inquiries, identifies relevant repositories, collections and literature related to residential schools and related colonial systems, institutions and policies.
• Undertakes original research in online and analogue repositories.
• Writes up research findings and reviews research reports from team members.
• Collates responses to research inquiries and develops and/or enhances research guides, thereby expediting responses to future inquiries.
• Facilitates information sharing amongst IRSHDC's staff by ensuring that these guides are shared with other teams, including the research and collections teams.
• Implements other tools that enable information/research sharing within and across teams at IRSHDC.
• Works collaboratively with the collections teams to integrate findings from research inquiries into the ongoing design and development of the collections' website.
• Participates in collections' metadata work to ensure that research findings inform the development of metadata.
• Participates in the development of other research and collections' initiatives.

Docenting:

• Oversees IRSHDC's docenting program, including developing policies and procedures related to the program; undertakes long-term planning for the program and provides training for student docents.
• Collaborates closely with colleagues in engagement, ensuring best practices and protocols in engagement are reflected in the docenting program.
• Contributes to the ongoing development of the IRSHDC exhibitions, interactive systems and public programming.
• Collaborates in developing resources for IRSHDC lessons, workshops and/or conferences
• May represent IRSHDC at wider community events.

Consequence of Error/Judgement

The Digital Collections Specialist and Interpreter will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff and students; the general public; and colleagues at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff and students; and the general public.

Supervision Received

Works with independently under the direction of the Senior Systems and Metadata Specialist and the Research and Community Liaison Librarian.

Supervision Given

May oversee and direct the work of work-learn students, contractors and/or technicians.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Master's degree in a relevant field (Indigenous studies, history with an Indigenous concentration, archival studies, or library and information science, for example).   
• Verifiable experience working with Indigenous communities; prior experience working with Survivors and their families preferred.
• Commitment to an Indigenous- and Survivor-centred approach to research, and engagement.
• Knowledge of the Indian Residential School system, its history and ongoing legacy and that of allied colonial institutions such as child welfare and healthcare.
• Familiarity with the development of ethics as applied to Indigenous-related research and records.
• Experience with archival research, including using online archival databases, other online repositories and print-based archives.
• Exceptional organizational ability; including the ability to gather, record and organize research information.
• Ability to work independently with minimal supervision and also to collaborate with colleagues in a team environment.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to team-mates.
• Ability to work effectively under pressure and with changing priorities, including demonstrated self-care skills.
• Excellent interpersonal skills, including cultural agility and active listening.
• Commitment to self-discovery and awareness, and sustained learning and development, particularly with regard to Indigenous people's histories in Canada and the development of trauma-informed practices.
• A high level of attention to detail.
• Sound judgment, tact and discretion.
• Ability to communicate effectively (verbally and in writing).

 
Application information

Please use the  job ad on the UBC website to apply for this position: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/details/Digital-Collections-Specialist-and-Interpreter_JR12945?q=IRSHDC

Application Deadline: 11:59 p.m. on Tuesday, June 20, 2023

Project Archivist - Young Canada Works

Archives des jésuites au Canada / The Archive of the Jesuits in Canada

Location: Montréal, Qc.

Compensation: Hourly wage: $20.00

The Archive of the Jesuits in Canada witnesses the activity of all Jesuits who worked in this country and in its foreign missions since the arrival of the first companions in 1611. It recalls the memory of their living faith, of their efforts, of their spiritual values, and of their institutions.

The Archive serves the ongoing administration of the Jesuits of Canada which includes Haiti. Its role is also to ensure the acquisition of documents, books, and works of art as well as appropriate historical artifacts relating to Canadian Jesuit history: to preserve them, to render them accessible, and to make them known.

As steward of the collective memory of all Canadian Jesuits, the Archive demonstrates innovative leadership to facilitate access to its collections. It provides a functional working environment equipped with the resources necessary for research and creativity.

The Archive brings life to the past. It was established to encourage and, in the Jesuit way of proceeding, to stimulate free research and collaboration among scholars, teachers and students. It fosters the preparation of publications, symposia, and exhibitions which lead to a better understanding of Jesuit identity and of the Society's cultural and spiritual patrimony.

The AJC provides an access point to its collections, as well as resources concerning the history of the Jesuits in Canada. It supports the research of members of the Jesuit community, genealogists, academic researchers, Indigenous researchers, artists, and students from a variety of disciplines.

The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records.

The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books.

The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Description and Duties

The main tasks will be digitizing the photographs and keeping an inventory of the digitization processes. The intern will also, simultaneously, enter the available data and metadata into our already existing item-level inventory for the photographs of the Spanish Residential School fonds (0700-0023). The intern will handle the photographs by attributing each of them with a unique number, based on our already existing file naming structure. They will also put individual photographs into proper acid-free envelopes and boxes. Careful handling of the photographs is very important and will be part of the intern's learning process and experience acquired through close supervision.

In parallel, in collaboration with the Processing Archivist, the intern will revise the main finding aid for the fonds by incorporating the subjects and the extent of the photographs included in that fonds. This finding aid will be made available in our web-based AtoM platform.

The intern will also need to write two reports that provide details on the digitization processes. One report (around half of the internship) will emphasize the issues raised regarding the digitization process. The second, and final report, will assess the different elements of the digitization project.

Qualifications

• University level education in archival/information studies or a related field with a demonstrated interest in archival theory and practice; with preference for candidates with a master's degree in information studies with a specialization in archival studies.
  
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
  
• Interest in digital archives, including digitization practices and processes; 
  
• Ability to communicate information to small and large groups;
  
• Oral and written fluency in English, with a working knowledge of French, is required;
  
• Ability to work independently and as part of a team on collaborative initiatives;
  
• Ability to develop objectives and to implement procedures.
  

TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC are engaged in a process of truth and reconciliation with Indigenous peoples. It supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records.

Preference will be given to Indigenous candidates.

Candidates from the Government of Canada's job equity groups are encouraged to apply / Les candidat.e.s visé.e.s par l'équité en matière d'emploi du Gouvernement du Canada sont invité.e.s à postuler.

Applications must be completed in the Young Canada Works portal: https://young-canada-works.canada.ca/Account/Login

In addition, a cover letter, and a curriculum vitae (in one Word of PDF file) should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada:  CANAJCdirection@jesuites.org. 

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

https://young-canada-works.canada.ca/Account/Login

Deadline: June 16, 2023

86589542_ajc_projectarchivist_ycw_2023-2024.pdf

 

Archivist - Temporary Full Time
Hamilton Public Library

Location: Local History and Archives - Hamilton, Ontario
Compensation: $38.155 - $44.889 hourly

Since 1914, Hamilton Public Library has been collecting and preserving a variety of materials on a wide range of topics about Hamilton.  Under the general direction of the Manager, Local History & Archives (LH&A), the Archivist appraises, acquires, accessions, arranges, describes, preserves and makes available records of enduring value which illustrate the growth and development of the Hamilton-Wentworth region.  The Archivist will keep current on trends, standards and emerging technologies that will impact archival work and the future of archives and will take a lead role in recommending policies, procedures and standards for the use, storage and preservation of records.

Our focus in the coming years will be to digitize more of the collection and make many of these treasures more accessible and available online.  The Archivist will provide leadership and expertise for planning, developing and implementing local and system-wide programs, projects and services and will take a leadership role in creating and nurturing partnerships and community connections through involvement with committees, conferences, presentations and other contacts.

In addition to providing on-site and remote customer and information services, the Archivist will assist the Manager with daily operations, coordinate services and act as a resource person for staff.

Description and Duties    

• Appraises, acquires, accessions, arranges, describes and preserves the collection.
• Identify and make recommendation to fill collection needs.
• Identifies and liaises with potential donors of records; arranges, where appropriate, for the acquisition of records; arranges, where appropriate, for the transfer of de-accessions and transfer of records to other institutions.
• Assists Manager; oversees daily operations; oversees, instructs and leads staff; monitors staff performance and recommends appropriate interventions; develops individual learning plans and provides feedback and progress reports; acts as a resource person
• Prepares an integrated schedule for the department, using established guidelines; forwards for approval; oversees the maintenance of timekeeping and statistical records
• Resolves or refers complaints; explains policies and procedures
• Explores issues and develops solutions to better serve customers; coaches staff on and demonstrates excellence in customer service
• Reviews services and operations; recommends changes; recommends objectives and outcomes; plans and implements projects; participates in planning, strategic planning processes and system initiatives; develops and executes work plans
• Provides active leadership and expertise for planning, developing and implementing local and system-wide programs and services; assumes a leadership role on teams/committees; presents information to staff and at professional meetings and conferences
• Maintains and updates procedures related to job duties including describing archival workflows; forwards for approval
• Provides readers' advisory, customer and information services; conducts reference interviews; develops search strategies; recommends and locates appropriate materials and formats; demonstrates use of library resources; refers complex inquiries
• Demonstrates and provides orientation to archival workflows, LH&A customer service policies, procedures and practices and safe work routines
• Assist with curating LH& A holdings for both digital & physical display
• Creates and maintains content for the library's website
• Writes, updates and evaluates manuals and procedures; writes reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data
• Participates in the design, development, deployment and support of digitization projects and digital resources and services; creates metadata in Archive Management and Digital Asset Management Systems
• Assists the Manager and collaborates with team members in planning, prioritizing, coordinating and implementing departmental projects
• Maintains professional knowledge and awareness of archival best practices; makes recommendations relating to archives and digital preservation practices; Attends training sessions and staff meetings
• Develops and maintains community contacts; represents the library in the community; identifies and modifies library services to reflect community needs and interests; provides outreach and makes presentations to community groups; promotes library collections and services to the community
• Responds to facility and service issues following established guidelines; contacts the Facilities Help Desk, the Digital Technology Helpline or Management as required
• Performs preventive maintenance on equipment; contacts service personnel as required; reports maintenance problems
• Performs other duties as assigned that are directly related to the major responsibilities of the job

Educational Requirements:

• Master's Degree in Archival Studies (MAS) or Library/Information Studies (MLIS, MIS or MI) with a focus in Archives from an ALA accredited institution.
• Additional certification preferred in Records Management.

Qualifications:

Valid Ontario Driver's Licence Class G

Experience:

• One (1) year professional experience working in a library/archives environment; hands-on experience with archives collections
• Knowledge and experience of archival principles, systems and practices
• Demonstrated knowledge of metadata standards (e.g., MARC, DC), digitization, and digital preservation practices.
• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology
• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)       
• Excellent working knowledge and experience of computer applications including word processing, spreadsheet (Excel) and presentation software, online databases, Internet browsers , software applications for website creation and maintenance, information sharing technology and digitizing information
• Relevant customer service experience including demonstrated knowledge of historical and genealogical research methods, conservation techniques and preservation
• Interest in the history and culture of Hamilton, Ontario is an asset
• Understanding of current copyright legislation as it pertains to archival material in all formats an asset
• Project management experience an asset
• Experience working with current and non-current digital record formats an asset
• Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematica
• Strong research, analytical and problem solving skills
• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail
• Demonstrated ability to work independently and cooperatively as part of a team
• Supervisory knowledge and experience organizing the workflow of self and others

Skills / Competencies:

• Demonstrates skill in communicating, presenting information, writing and active listening     [COMMUNICATION]
• Displays a strong commitment to service excellence, understands service objectives, recognizes diverse customer and work group needs and provides excellent customer service     [CUSTOMER SERVICE FOCUS]
• Analyzes and evaluates situations and issues, recognizes problems, anticipates consequences and develops and presents appropriate courses of action    [JUDGEMENT]
• Displays a commitment to continuous learning in order to remain current with the library's policies and procedures, relevant legislation, trends, best practices, new technologies and related general and job-specific knowledge     [KNOWLEDGE]
• Effectively relates and engages others in the achievement of objectives and advocates for the role and mission of the library within the community and demonstrates team leadership, credibility, flexibility and good humour in a working environment characterized by change     [LEADERSHIP]
• Manages resources effectively through all stages of project planning and implementation [PROJECT MANAGEMENT]
• Prioritizes activities and works effectively independently, as part of a team and leading others; sets and achieves or surpasses goals      [RESULTS ORIENTATION]  
  

Physical Requirements:

Physical ability and stamina to operate relevant equipment, to retrieve materials and to perform tasks involving the lifting and movement of library materials and equipment

Legislative Requirements:

Works in accordance with all applicable Ontario Public Library, Privacy, Occupational Health and Safety, Employment Standards, Human Rights, AODA, Labour Relations and Pay Equity legislation and all other relevant legislation  

Organizational Requirements:

• Adheres to policy and procedures identified in the Hamilton Public Library Manuals
• The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace. The incumbent will be required to provide a recent Police Vulnerable Sector Check (dated within the last 12 months).

Additional Information    

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.  Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.
Vaccine Verification - As a condition of employment you are required to provide proof that you are fully vaccinated or provide proof of valid exemption satisfactory to the employer prior to your start date. You must acknowledge and agree to comply with any future vaccine policy requirements as an ongoing condition of employment at the City of Hamilton. For more information, please review our Mandatory Workplace COVID-19 Vaccination Certification Policy.
Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.

Applying:

The deadline for this application is 11:59pm on June 8, 2023
Please visit www.hpl.ca  and proceed to Jobs at HPL to apply through City of Hamilton recruiting site.  

 
Candidates proceeding to the formal interview process will also be required to submit a minimum of three (3) references as well as copies of proof of key qualifications (i.e.  degrees, certifications, licences, driving abstract)
Submission of references also stands as consent to obtain reference checks, personal or background checks and personnel file information as the Hamilton Public Library may require in connection with your employment.  We respect the confidentiality of applicants and check references near the final stages of the selection process.

The successful candidate will have to provide original proof of a Criminal Record and Judicial Matters Check.  It is understood that the various checks referred are for employment purposes only and you agree that you will not hold any party liable for the information given or received.

Application Webpage (URL) https://hpl.ca/jobs

Records Management Analyst
City of Kamloops

Location: Kamloops
Compensation: $42.62/hour

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Description and Duties    

The City of Kamloops is seeking a Permanent, Full-Time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focused degree and thrive in a fast-paced work environment, this could be a great career for you.

Qualifications    

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check.

Hours & Days of Work

Monday - Friday

8:30 AM - 4:30 PM (winter)

8:00 AM - 4:00 PM (summer)

Hours per Week: 35

How to Apply: Applications are accepted online at https://www.kamloops.ca/city-hall/career-opportunities

Application Deadline: May 28, 2023

86589542_records_management_analyst_1017.pdf

Digital Archivist
Acadia University

Location: Wolfville, Nova Scotia
Compensation: minimum $66,477 / maximum $112,191

Acadia University and the Library & Archives acknowledge that we are in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaw Nation. This land is governed by the treaties of Peace and Friendship, first signed by the Mi’kmaq, Wolastoqey, Peskotomuhkatiyik, and the British Crown in 1726. These treaties did not implicate or affirm the surrender or transfer of land to the British, but recognized Mi’kmaq and Wolastoqey title and set the rules for what was to be a long-standing relationship between nations. As an educational institution, we are continually learning more about how we can deeply engage and move forward the work of truth, reconciliation, and equity. As faculty, staff, and students, we are grateful to live and work in Mi’kma’ki. We recognize that without action, an acknowledgment is empty. It marks the beginning of the work ahead of us, not the end.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that considers an applicant's accessibility needs. If you require any accommodations at any point during the application and hiring process, please contact Erin Patterson, Head of Research Services, at erin.patterson@acadiau.ca.

Acadia University is recognized as one of Canada’s premier undergraduate institutions, offering a liberal arts education unique among post-secondary institutions. Academic innovation and a technology-rich teaching and learning environment have garnered the university a reputation for excellence. Our progressive workplace is located only one hour from Halifax in Nova Scotia's beautiful Annapolis Valley.

As outlined in the 16th Collective Agreement between the Faculty Association and the Board of Governors, faculty receive a range of benefits including a defined benefit pension plan, yearly professional development funds, dental/vision insurance, health insurance to complement the public system, and internal research funding opportunities.

About the Library & Archives:

Located at the heart of the campus, the Library & Archives is the research centre for students and faculty and is committed to providing the highest standard of programs, services, and resources in support of learning, teaching, research and scholarly communication. The Library & Archives supports the University's teaching and research programs in the Faculties of Arts, Pure and Applied Science, Professional Studies, and Theology. The Esther Clark Wright Archives opened in 1989 and holds university records, Acadia theses, Annapolis Valley records, and the Atlantic Baptist Archives. Acadia’s Special Collections and archival holdings are heavily used by Acadia students and faculty and by researchers from around the world.

Description and Duties    

• The Digital Archivist will assume responsibility for born-digital collections and establish strategy, policies, and procedures for acquiring, appraising, accessioning, arranging, describing, preserving, and providing access to born-digital archival materials.
  
• The Digital Archivist may also provide expertise for digitization projects of analog archival and Special Collections materials.
  
• The Digital Archivist will liaise with academic Departments and Schools across campus to integrate information literacy into classes and to encourage and support students' and faculty members' research involving digital archival materials.
• The Digital Archivist will also assume responsibility for Special Collections. As a faculty member, the Digital Archivist is expected to pursue their own scholarly research.
• As a member of the Archives and Special Collections team, the Digital Archivist will participate equitably in providing reference service both virtually and in person in the Watson Kirkconnell reading room, and may supervise staff and student assistants.
• All faculty members at Acadia are expected to participate in service activities that benefit the University, the profession, and the broader academic community.

Academic Qualifications:

Master's Degree in Library, Information, and/or Archival Science from a school accredited by the American Library Association (or equivalent accrediting body)

Required Qualifications:

• experience with or demonstrated understanding of born-digital and analog archival materials
• knowledge of standards for archival description
• knowledge of theory, best practices, and technical requirements for digital preservation, including e-mail transfer and web archiving
• experience or demonstrated understanding of Special Collections
• demonstrated ability to take initiative, set own priorities, and work independently
• demonstrated ability to work collaboratively with others
• ability to engage professionally with students, staff, faculty, senior administrators, external researchers, and members of the general public

Desired Qualifications:

• knowledge of Atlantic Baptist history
• knowledge of Annapolis Valley history
• practical experience with digital transfer, preservation, and access tools and software
• experience with writing grant applications
• familiarity with Islandora

 
How to Apply: faculty.careers@acadiau.ca
Application Webpage (URL): https://www2.acadiau.ca/about-acadia/leadership/vice-president-academic-671/faculty-librarian-offerings.html
Application Deadline: May 15, 2023

86589542_advertisement.docx

Associate Archivist - Contract Position
BMO

Location: Montreal, Qc
Compensation: $26.58/hr

BMO Financial Group is the eighth largest bank in North America by assets, with total assets of $1.15 trillion as of January 31, 2023. Serving customers for 200 years and counting, BMO is a diverse team of highly engaged employees providing a broad range of personal and commercial banking, wealth management, global markets and investment banking products and services to 12 million customers across Canada, the United States, and in select markets globally. Driven by a single purpose, to Boldly Grow the Good in business and life, BMO is committed to driving positive change in the world, and making progress for a thriving economy, sustainable future and more inclusive society.

As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group.

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

SPECIFIC ACCOUNTABILITIES:

• Cataloging historical and born digital collections.
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
• Assist in responding to research requests
• Perform research activities using the database to respond to internal and external research requests  
• Digitize applicable records/images to respond to requests
• Manage access and copyright information for records

Assist in special heritage projects including but not limited to:

• Assist with the implementation of a Digital Asset Management System
• Help facilitate heritage displays across Bank's global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Travelling to US/Canada for special projects
• Promote the history of BMO Financial Group.
• Provide heritage tours in English and French
• Develop, write, and publish content based on material from the archives for the Bank's heritage website
• Assist with the maintenance of the Bank's Museum (maintenance, exhibits) to ensure that the Bank's history and involvement in Canada's history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

KNOWLEDGE AND SKILLS:

Knowledge:

• Bilingual - French & English
• Graduate degree in MLIS, specializing in Archival Science
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized archival software
• Proficiency in Microsoft Offic

Skills:

• Strong communication and inter-personal skills
• Strong organizational/time management skills
• Excellent writing skills
• Experience with identification & management of confidential and other sensitive documents
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.  
  

A valid passport is required.

How to Apply: Interested parties should submit a resume and cover letter to Shawna.Satz@BMO.com

We thank all candidates for their applications; however only those selected for an interview will be contacted.

Application Deadline:  May 19, 2023

86589542_bmo_-_associate_archivist.docx

Archiviste adjoint - BMO 

Location: Montreal, QC
Compensation: $26.58/hr

Fort d'actif total de 1 150 milliards de dollars au 31 janvier 2023, BMO Groupe financier est la huitième banque en importance pour son actif en Amérique du Nord. Depuis plus de 200 ans et toujours là pour ses clients, BMO est une équipe diversifiée d'employés hautement engagés qui offre à 12 millions de clients une vaste gamme de produits et de services dans les domaines des services bancaires aux particuliers et aux entreprises, de la gestion de patrimoine, des marchés mondiaux et des services de banque d'affaires, au Canada, aux États-Unis et dans certains marchés mondiaux. Animé par une seule raison d'être : avoir le cran de faire une différence dans la vie, comme en affaires, BMO s'engage à susciter des changements positifs dans le monde et à favoriser le progrès vers une économie prospère, un avenir durable et une société plus inclusive.

Comme BMO est la plus ancienne banque du Canada, le Service des archives est responsable de la gouvernance et de la surveillance organisationnelles des documents permanents et des artéfacts historiques de BMO Groupe financier.

L'archiviste adjoint a la responsabilité d'aider le chef archiviste dans l'archivage, le catalogage, la préservation et la promotion des documents permanents et des artéfacts historiques de BMO Groupe financier. Conformément aux lignes directrices en matière de confidentialité, le titulaire du poste doit également contrôler l'accès à ce matériel de toutes les parties intéressées, tant internes qu'externes. La promotion de la collection est une responsabilité clé du poste, et l'archiviste adjoint devra participer à des projets spéciaux, ainsi qu'à des visites guidées et à des présentations sur le patrimoine de l'institution.

RESPONSABILITÉS PARTICULIÈRES

• Cataloguer des documents historiques et numériques.
• Faciliter le transfert des documents et des artéfacts au service.
• Effectuer les activités de conservation de base pour protéger les documents.
• Cataloguer tous les documents et artéfacts selon les normes internes.
• Numériser les documents aux fins d'accessibilité.
• Être appelé à répondre aux demandes de recherche.
• Effectuer des recherches au moyen d'une base de données, afin de répondre aux demandes de recherche internes et externes.
• Numériser les documents et images applicables pour répondre aux demandes.
• Gérer les renseignements relatifs aux accès et aux droits d'auteur aux fins de rapports.

Participer à des projets spéciaux sur le patrimoine, y compris, sans s'y limiter :

• Participer à la mise en œuvre d'un système de gestion des actifs numériques.
• Faciliter l'organisation d'expositions sur le patrimoine dans l'ensemble du secteur immobilier mondial de la Banque.
• Faciliter le transfert des collections entre les sites.
• Participer à des projets spéciaux liés à la promotion du patrimoine et du Service des archives.
• Voyager aux États-Unis ou au Canada dans le cadre de projets spéciaux.
• Promouvoir l'histoire de BMO Groupe financier.
• Tenir des visites guidées sur le patrimoine en français et en anglais.
• Élaborer, rédiger et publier du contenu reposant sur des documents provenant des archives et destiné à alimenter le site Web de la Banque consacré au patrimoine.
• Participer à l'entretien du Musée de la Banque (entretien, expositions) pour veiller à ce que l'histoire et l'engagement de la Banque dans l'histoire du Canada soient présentés de manière informative et divertissante. Le musée accueille plus de 30 000 visiteurs par année.

CONNAISSANCES ET COMPÉTENCES

Connaissances :

• Bilinguisme (français et anglais).
• Maîtrise en bibliothéconomie et en science de l'information avec spécialisation en archivistique.
• Expérience démontrée de la description des dossiers d'archives et de l'accès à ceux-ci.
• Formation en gestion et conservation des archives.
• Connaissance des tendances émergentes en matière de traitement et de gestion des archives, ainsi que d'accès à celles-ci.
• Connaissance des tendances en matière de gestion des archives numériques.
• Connaissance des logiciels d'archivage spécialisés.
• Maîtrise de la suite Microsoft Office.

Compétences :

• Solides compétences en communication et en relations interpersonnelles.
• Excellentes aptitudes organisationnelles et en gestion du temps.
• Excellentes compétences rédactionnelles.
• Expérience en analyse et gestion de documents confidentiels, et autres documents de nature délicate.
• Compétences en gestion de projets.
• Connaissance des principes de l'archivage en matière de conservation et de manipulation de documents fragiles selon les normes du secteur.
• La personne titulaire du poste devra se déplacer fréquemment, faire des efforts modérés et être capable de soulever ou de déplacer des charges allant jusqu'à 40 livres.

Un passeport valide est requis.

How to Apply: Les personnes intéressées doivent envoyer leur curriculum vitae et une lettre de motivation à l'adresse Shawna.Satz@BMO.com.

Nous remercions tous les candidats pour leur candidature, mais nous ne communiquerons qu'avec les personnes retenues pour un entretien.

Application Deadline: 19 May, 2023