Corporate Records Assistant, City of Richmond, BC

Location: Richmond, BC
Compensation: $33.97 - $39.99/hr

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision "to be the most appealing, livable, and well-managed community in Canada", then please apply.

Description and Duties

The Corporate Records Assistant is part of the Records and Archives team that leads and supports City-wide implementation of effective Records Management best practices and has a particular role with ensuring RM compliance for Council agendas and staff reports.

Examples of key responsibilities include, but are not limited to:

• Maintains the corporate records system (both paper and electronic records).
• Classifies and codes corporate records.
• Audits and monitors document profiles in the electronic document management system (REDMS), compares record profiles to established standards and makes changes where required.
• Implements approved classification categories and initiates corresponding changes to electronic system lookup tables and opens corresponding files.
• Indexes bylaws, ensures that records and files are complete and secure.
• Provides general assistance to staff requiring access to corporate records and in using the City's electronic document management system.  
• Searches records, plans, and researches other information resources in response to information requests from all departments and summarizes findings.
• Conducts on-line searches and retrieves records from the electronic document management system and other databases using a variety of search techniques.
• Processes information requests for the public.  
• Along with other colleagues in the Records and Archives Section, the incumbent will also work some shifts at the City of Richmond Archives located at the Cultural Centre.  
• Maintains a central storage facility for semi-active municipal records.
• Assists with transfers of records to records centre from all departments.
• Arranges for confidential destruction or transfer to the Archives of records according to corporate records retention schedules.
• Oversees off-site records retrieval service and maintains statistics on same.
• Arranges for management of vital records as required.

Qualifications    

Knowledge, Skills & Abilities:

• Sound knowledge of the principles, legislative requirements, practices and techniques of records management systems.  
• Ability to apply records management principles and practices in the electronic environment.  
• Ability to demonstrate a strong customer service focus.  
• Sound knowledge of the functions of the City Clerk's Office, the general functions of the City and its business processes, and of records research resources.  
• The ability to research records requests from City staff and the public in a timely manner and to summarize findings.  
• Ability to accurately compile statistics.  
• A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly REDMS (LiveLink ECM eDocs DM/RM), InMagic CS/Textworks, Acrobat, MS Word, MS Access, and MS Excel.  
• Ability to adapt to a rapidly changing technological environment.  
• Great attention to detail.
• Ability to establish and maintain effective working relationships with internal and external contacts.

Qualifications and Experience:

• Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable related experience.
• Valid Class 5 Driver's Licence for the Province of British Columbia.

 
How to Apply    
Online
Application Webpage    
Application Deadline: May 19, 2024