https://www.innovation.ca/careers

Senior Digital Records Management Specialist, Canada Foundation for Innovation, Ottawa, ON
 
Location: Ottawa, ON
Compensation: Starting salary $87,000

The Canada Foundation for Innovation (CFI) is a non-profit corporation that invests in research infrastructure at Canadian universities, colleges, research hospitals and non-profit research institutions.

Description and Duties    
SENIOR DIGITAL RECORDS MANAGEMENT SPECIALIST

Position Summary:

The incumbent is responsible for the development and implementation of an information and data strategy for the Canada Foundation for Innovation (CFI), providing guidance and services to assist in the storing, accessing and sharing of information relevant to the CFI's mission and pursuit of its business objectives. Specifically, the individual will support the CFI in developing and managing the information life cycle for data transmitted and stored within all information and data repositories by overseeing corporate data classification, retention and disposition policies. The incumbent will lead a small team responsible for all aspects of the growing information management (IM) needs of the CFI.

Strategy development and implementation

• Lead the development and implementation of an information and data strategy for the CFI, aligning with organizational goals and objectives
• Support the development of a comprehensive information architecture and lifecycle management framework for the CFI's M365 environment, including SharePoint
• Implement best practices and acceptable use for managing electronic information according to the organization's information technology (IT) and security policies, procedures, standards and guidelines, including in the storing, sharing and disposal of information belonging to the CFI

Governance and compliance

• Lead the development, implementation and operation of the CFI's functional classification scheme and Corporate Retention Matrix to enforce life cycle controls for CFI data and information assets; This will include policies, procedures, systems, training and guidance.
• Support information governance by continuously evaluating and reporting on it to senior management, including retention schedules and disposal practices as in compliance with CFI policies, business requirements and regulatory requirements
• Document retention and disposition decisions and actions taken to ensure that decisions are made based on established criteria and are properly recorded for audit and compliance purposes

Client support

• Analyze client business processes to identify information management requirements and provide recommendations
• Lead training and awareness initiatives to support staff in the proper management of CFI information
• Work with other business units across the CFI to ensure consistent application of information lifecycle management policies and standards
• Support the CFI's privacy programs and minimize risks to individuals' privacy by providing guidance to CFI personnel on effectively limiting the use and exposure of personally identifiable information within organizational information systems and third-party services

External partnerships and collaboration

• Maintain ongoing partnerships with federal government IM communities to stay abreast of best practices and emerging trends in the field
• Participate in any relevant CFI working groups, forums and committees to provide subject matter expertise in support of information lifecycle management compliance

Qualifications   

• Master's degree in Library and Information Science
• Five or more years of relevant experience in information management and/or library science
• Proven track record in building a new digital information management program and services
• Significant experience providing information policy advice and guidance
• Substantial expertise in information architecture design and frameworks
• An equivalent combination of education and experience may be considered
• Advanced proficiency with MS SharePoint Online and related tools to support information management requirements and governance
• Strong team player with demonstrated ability to work effectively in collaborative environments
• Proficient in information analysis and adept at interpreting and applying information management policy instruments to ensure compliance and mitigate corporate information risk
• Thorough understanding of the Library and Archives of Canada Act and other legislation related to information, access to information, and privacy, as well as federal and provincial laws governing CFI records management
• Effective communication skills, both verbal and written, with demonstrated ability to convey complex concepts clearly and concisely
• Excellent analytical and problem-solving skills, with the ability to work under pressure and manage multiple complex initiatives simultaneously
• Proven ability to establish priorities, meet deadlines, and deliver high-quality results without sacrificing accuracy or quality

Assets:

• Knowledge of privacy compliance and data protection practices
• Experience with multiple enterprise content management solutions
• Experience leading client services
• Familiarity with the mandate, objectives and values of the CFI
• Bilingualism in English and French

Additional Information    

Total compensation:

Salary range for this position starts at $87,000 per year. The CFI offers a competitive compensation package that includes employee benefits and participation in the Sun Life Financial pension plan, four weeks of paid vacation leave as well as personal days and access to the Wellness Fund that covers health and well-being items for you and your family.

This is a full-time position in a hybrid work environment, requiring a minimum of two days per week at the CFI offices.

The Canada Foundation for Innovation supports official languages principles and respects Ontario's Accessible Customer Service Policy. We attempt to accommodate individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please let us know in advance if you require an accommodation to participate in the hiring process.

The CFI is committed to the principles of equity, diversity and inclusion. In all our activities, we recognize that a breadth of perspectives, skills and experiences contributes to excellence in research.

The Canada Foundation for Innovation respectfully acknowledges that its head office is located on the traditional, unceded territory of the Anishinaabe Algonquin People.

Visit Innovation.ca and our "Careers" page for more information about the CFI.

How to Apply    
Please send your CV and a covering letter by end of day on July 14, 2024 to:

Eric Desjardins
Manager of Human Resources
Canada Foundation for Innovation
55 Metcalfe Street, Suite 1100
Ottawa ON  K1P 6L5

hr@innovation.ca

We would like to thank all candidates who apply. Only candidates selected for an interview will be contacted.


Application Webpage (URL)    https://www.innovation.ca/careers
Application Deadline    July 14, 2024

Archiviste (menant à la permanence), La Bibliothèque J.N.-Desmarais à l’Université Laurentienne, Sudbury, ON

Location: Sudbury, ON
Compensation: $68,000 or commensurate with experience

Située sur le territoire Atikameksheng Anishnawbek à Sudbury, en Ontario, l’Université Laurentienne sert quelque 8 000 étudiants et est l’une des deux universités bilingues de la province. Elle s’engage à respecter son mandat bilingue et triculturel et offre une expérience hors pair en anglais et en français, ainsi qu’une approche globale de l’éducation autochtone. Le magnifique campus boisé de la Laurentienne est entouré de lacs d’eau douce, de terrains de conservation de la nature et de centaines de kilomètres de pistes de ski defond et de randonnée. La Laurentienne se trouve dans le centre géographique du Grand Sudbury, la ville la plus peuplée du nord de l’Ontario (160 000 habitants), et entretient des liens étroits et productifs avec Science Nord, SNOLAB, Horizon Santé-Nord et divers établissements postsecondaires.

La Bibliothèque J.N.-Desmarais à l’Université Laurentienne accepte les candidatures pour pouvoir un poste menant à la permanence à titre d’archiviste. Les Archives sont chargées de conserver et de promouvoir
l’héritage documentaire de l’Université Laurentienne et du nord-est de l’Ontario. L’entrée en fonction sera, de préférence, le 1er octobre 2024 ou comme convenu.

L’archiviste doit :

• Assurer le leadership des archives de l’Université Laurentienne, entre autres, en élaborant des politiques et procédures fondées sur les pratiques archivistiques exemplaires;
• Faire avancer les stratégies visant la décolonisation des pratiques et des services des archives;
• Assurer l’évaluation, l’acquisition, l’organisation et la description des fonds d’archives;
• Offrir aux chercheurs des services de référence dans les archives;
• Initier les utilisateurs aux recherches dans les archives;
• Mettre au point et tenir à jour le site Web, les guides de recherche et les tutoriels en ligne des archives;
• Mettre sur pied et mener un programme d’activités d’érudition;
• Apporter des contributions à la gouvernance universitaire.

La personne choisie aura les qualifications suivantes :

• Maîtrise en archivistique (MAS) ou bibliothéconomie / sciences de l’information (MLIS, MIS ou MI) avec un accent sur les archives d’un établissement reconnu par l’ALA;
• Connaissance des Règles pour la description des documents d’archives (RDDA) et de la théorie archivistique; expérience à traiter les dossiers d’archives, un atout;
• Solide compréhension des lois touchant les droits d’auteur, la confidentialité et l’accès à l’information et de leur pertinence en matière d’archives;
• Intérêt pour les dossiers numériques et les processus de numérisation et expérience à cet égard;
• Expérience avérée de travail auprès d’organismes et de communautés autochtones;
• Capacité de communiquer couramment en anglais et français, tant à l’oral que par écrit;
• Connaissance manifeste des services publics et excellent entregent;
• Sens de l’organisation et initiative;
• Connaissance de la région et des communautés nord-ontariennes, un atout.

Une maîtrise dans les humanités et une expérience dans les archives, de préférence deux ans, seront considérées comme un atout. En plus d’une participation et d’une collaboration actives aux travaux et recherches dans les archives, la personne choisie apportera des contributions par son service à l’unité, à la Bibliothèque et aux Archives, à l’Université et à la communauté.

Dans la Bibliothèque et les Archives, le personnel travaille pour soutenir l’apprentissage des étudiants aussi bien que l’enseignement et la recherche du corps professoral en développant de riches collections papier et
numériques, offrant une formation en recherche documentaire et de l’aide sous divers formats selon les besoins, assurant de l’espace sécuritaire et confortable d’études pour les personnes et les groupes et offrant
des services spécialisés liés, entre autres, aux données, aux fonds d’archives et aux publications. Les points de service de la Bibliothèque et des Archives sont la Bibliothèque J.N.-Desmarais, les Archives de l’Université
Laurentienne, la Bibliothèque d’architecture et le Centre de ressources en éducation.

Dossier de demande
Un dossier complet de demande comprend tout ce qui suit :

• une lettre de présentation (qui comprend l’un des deux énoncés ci-dessous touchant la citoyenneté ou le statut de résident)
• un curriculum vitae à jour
• un énoncé de l’expérience et des intérêts actuels et potentiels de bibliothéconomie
• un énoncé des intérêts actuels et potentiels de recherche
• les coordonnées de trois répondants

Veuillez envoyer le dossier de demande avec tous les documents précisés dans un seul fichier PDF au Vice-rectorat aux études à postes-corpsprofessoral@laurentienne.ca avec l’objet « Demande de poste au corps
professoral – Bibliothèque et archives ». La date limite pour la réception des dossiers est le 31 août 2024 ou jusqu’à ce que le poste soit pourvu.

L’Université Laurentienne est une communauté englobante et accueillante et encourage les candidatures de membres de communautés qui recherchent l’équité, y compris les femmes et les personnes racialisées,
autochtones, handicapées et de toutes orientations sexuelles et identités et expressions sexuelles. La Politique de bilinguisme de l’Université Laurentienne (section 7.3.b) contient une disposition concernant
l’exigence linguistique pour les personnes qui s’identifient comme membres des Premières Nations, métisses ou inuites (https://laurentienne.ca/bilinguisme). Puisque les membres du corps professoral font partie de l’Association des professeurs de l’Université Laurentienne (APUL), les candidats sont priés de consulter la Convention collective à www.lufappul.ca.

L’Université Laurentienne se fait un devoir d’offrir une expérience englobante et sans obstacle aux personnes ayant des besoins en matière d’accessibilité. Il est possible de demander des adaptations à tout
stade du processus de recrutement. Veuillez communiquer avec le Vice-rectorat aux études pour obtenir de plus amples renseignements (pvpa@laurentian.ca)

Toutes les personnes qualifiées sont invitées à poser leur candidature, mais, conformément aux exigences en matière d’immigration au Canada, les citoyens canadiens et les résidents permanents au Canada auront la
priorité.

Afin de se conformer aux lois fédérales, l’Université doit compiler des statistiques sur le nombre de candidats à chaque poste affiché qui sont citoyens canadiens ou résidents permanents. Il n’est pas nécessaire d’indiquer la citoyenneté ou le pays d’origine. On doit toutefois inclure l’énoncé « Je suis citoyen canadien/résident permanent du Canada » ou « Je ne suis pas citoyen/résident permanent du Canada », sans quoi le dossier sera considéré comme incomplet.

Archivist Tenure-Track Position

Archives Advisor (Part time), The Association for Manitoba Archives, Winnipeg, MB
 

Location: Winnipeg, Manitoba
Compensation: Guaranteed minimum 14 hours per week, $35 per hour, with four [14-hour] weeks paid vacation

The Association for Manitoba Archives (AMA) is seeking a relationship-focused, organized archives professional to administer our office and provide invaluable archives advisory services to a wide variety of people and institutions in Manitoba.

The AMA represents and supports archivists, knowledge keepers, folks caring and looking for invaluable records, and those committed to the preservation of archival records in Manitoba through educational workshops, advocacy, and advisory services. We are a volunteer-run organization with an office in downtown Winnipeg.


Description and Duties    

The Archives Advisor position is a paid, part-time opportunity intended for someone who is passionate about archival collections in Manitoba, enjoys the ability to travel across the Province, and is knowledgeable of archival theory and practical applications within the contexts of Truth and Reconciliation. The ideal candidate is an excellent communicator and relationship-builder who is able to communicate well with a broad range of people with a variety of archival needs. In addition, they are organized and can adeptly handle routine office tasks and event coordination.

This position is two days per week (14 hours), with flexibility as the role progresses.

Under the direct supervision of the AMA Chair, the Archives Advisor will manage and maintain the AMA's office and provide archival advisory services to people from across Manitoba, while also supporting the work of the AMA Board. Communication and creativity are vital as the Advisor will address a wide swath of challenges facing Archives from government legislation to pest control. The successful candidate must be confident with public speaking, event planning and coordination, and have a high degree of computer competency.

The AMA encourages applications from Indigenous persons, racially visible persons, persons with disabilities, and persons of the 2SLGBTQIA+ community. Please self- identify at time of application.

You are encouraged to apply to this posting even if you do not meet 100% of the qualifications.

Qualifications
Education and Experience

• Master's degree in archival studies, information/library studies, or equivalent with concentration in archives courses
• Equivalent combination of training and experience
• Minimum of three years working in an archival setting

Job-specific Skills

• Demonstrated knowledge of, and experience with, core archival functions
• Knowledge of current trends and issues in the archival profession
• Knowledge of the Manitoba archival landscape
• The ability to convey complex archival theory and practice in plain language to volunteer-run organizations, government, and the public
• Demonstrated experience developing and delivering educational and outreach programs
• Demonstrated experience planning and coordinating events

Technical Competencies

• Excellent technological skills, including website and database maintenance, social media platforms, navigating legacy technologies
• Excellent oral and written communication skills

Behavioural Competencies

• Ability to manage a complex workload in a timely fashion and under minimal supervision
• Excellent organizational and administrative skills
• Ability to work collaboratively with diverse colleagues
• Ability to relate, communicate effectively, and build relationships within different institutional and cultural structures

Working Conditions

• Extended time using a computer
• Occasional travel throughout Manitoba, including over several days
• Occasional work that may involve heavy lifting, exposure to dust and potentially harmful materials associated with archival records
• Hybrid remote work is possible, up to 50% of the time

Terms

• Guaranteed minimum 14 hours per week, $35 per hour, with four [14-hour] weeks paid vacation

Conditions of Employment:

• Must be legally entitled to work in Canada.
• Must possess a valid Manitoba Driver's License, and ability and willingness to travel throughout Manitoba.

How to Apply    
Please submit a cover letter and resume, or any questions you may have, to: advocacy@mbarchives.ca
Application Webpage (URL)    https://www.mbarchives.ca/

Please visit our website for more information about our organization.
Application Deadline: Applications will be accepted until Sunday 30 June 2024.
Job poster

Audiovisual Conservation Production Technician (Intern), Friends of the Provincial Archives of Alberta Society, Edmonton, AB

Location: Edmonton
Compensation: $27 per hour (36.25 hours per week)

In cooperation with the Provincial Archives, the Friends of the Provincial Archives of Alberta Society accesses community resources and raises funds for the benefit of the Archives and its clients by operating casinos, assisting with the production of publications and educational resources, providing student and other employment opportunities at the Archives, and seeking government grants for specific archival projects.

Description and Duties    

The Audiovisual Conservation Production Technician (Intern) will primarily work on the digital preservation reformatting of sound and video recordings on magnetic tape. The intern will also work on collections care and outreach projects designed to expand the intern's knowledge of preservation and its applications in an archival context. The internship will consist of the digitization of Indigenous cultural audio recordings and a filmmaker's raw recordings and finished works to enhance access to these important historical resources.

Qualifications    

This internship requires a background in broadcast, reformatting audiovisual media, and digital asset management. The ideal candidate would be a recent graduate of a broadcast technical program. Proficiency in Microsoft Office is required, specifically Word, Excel, Outlook and PowerPoint. A willingness to participate in public engagement is also important, as is the enthusiasm to make the most of an excellent practical learning opportunity.

Additional Information    

The Friends of the Provincial Archives of Alberta Society is an equal opportunity employer and welcomes applications from all qualified parties (particularly women, persons with disabilities, and members of visible minority and Indigenous communities), subject to the requirements of the Young Canada Works programme.

This position is scheduled to run September 9, 2024 to March 31, 2025 with a stipend of $27 per hour (36.25 hours per week). Start and end dates are flexible.
 
How to Apply    

Please note that there are two steps to the application process:
Step 1: Register with the Young Canada Works 2024 Programme at the following address: https://www.youngcanadaworks.ca/index.cfm

Step 2: Forward a letter of interest, résumé, and a sample treatment record (attached or include a url) by June 28, 2024 to:

Terry O'Riordan
Audiovisual Conservator
Access and Conservation Services
Provincial Archives of Alberta
8555 Roper Road
Edmonton AB T6E 5W1

E: terry.oriordan@gov.ab.ca

Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=20105&showBackToSearch=true
Application Deadline: June 28, 2024
 

Processing Archivist - Archiviste - Traitement des archives, Avataq Cultural Institute - Institut culturel Avataq, Westmount, QC

   

Location: Westmount, Québec
Compensation: $45000/year (Part-Time/Temps partiel)

Avataq Cultural Institute is a non-profit organization dedicated to protecting and promoting the language and culture of the Inuit of Nunavik. The Inuttigut Pirusiit Documentation Centre, comprised of the Library and the Archives, contains thousands of publications, historical photographs, oral history recordings, archival papers, and more. Reporting to the Head Archivist at Avataq's Montreal office, the Processing Archivist will inventory, preserve, and describe archival collections in order to improve access to records for Nunavimmiut and other users.

L'Institut culturel Avataq est un organisme à but non-lucratif dont la mission est la protection et la promotion de la langue et la culture des Inuit du Nunavik. Le centre de documentation Inuttigut Pirusiit, qui comprend la bibliothèque et les archives, contient des milliers de photographies historiques, d'histoires orales, de documents écrits et plus. Sous la supervision de l'archiviste en chef aux bureaux d'Avataq à Montréal, l'archiviste de traitement devra inventorier, préserver et décrire des collections d'archives dans le but d'améliorer l'accès aux documents pour les Nunavimmiut et les autres utilisateurs.

Description and Duties   

• Process archival material in various formats, including arrangement, preservation, digitization, and description, according to archival principles and Avataq procedures.
• Prepare finding aids for new and existing collections.
• Coordinate external translation and digitization contracts.
• Collaborate with the Archives team to standardize existing records, address backlog, and revise the Documentation Centre's workflows and policies.
• Assist with special projects and research requests as needed.

• Traiter les documents d'archives de divers formats, y compris le classement, la préservation, la numérisation et la description, conformément aux principes d'archivage et aux procédures d'Avataq.
• Préparer des instruments de recherche pour les collections nouvelles et existantes.
• Coordonner des contrats externes de traduction et de numérisation.
• Collaborer avec l'équipe des archives pour standardiser les documents existants, traiter l'arriéré, et réviser les procédures et politiques du centre de documentation.
• Aider aux projets spéciaux et aux demandes de recherche au besoin.

Qualifications   

• Education in archival studies, Master of Library & Information Science, or equivalent.
• Practical experience processing archives and using collections management systems.
• Interest in cultural heritage; experience working with Indigenous organizations or knowledge of Inuit culture are an asset.
• Understanding of archival issues such as access and language, and their importance in an Indigenous context.
• Able to adapt to a cross-cultural work environment.
• English required, French and/or Inuktitut an asset.
• Strong organizational skills and attention to detail.

• Études en archivistique, maîtrise en sciences de l'information, ou équivalent.
• Expérience pratique du traitement des archives et de l'utilisation de systèmes de gestion des collections.
• Intérêt pour le patrimoine culturel; l'expérience de travail avec des organismes autochtones ou une connaissance de la culture inuite sont un atout.
• Compréhension des problématiques en archivistique tels que l'accès et le langage, et leur importance dans un contexte autochtone.
• Peut s'adapter à un milieu de travail interculturel.
• Anglais requis, français et/ou inuktitut un atout.
• Bon sens de l'organisation et souci du détail.

Additional Information       

• Part time position (21 hrs/week).
• Location of work: Westmount Office.
• Deadline to submit resumes: June 28, 2024.

• Poste à temps partiel (21 h / sem.)
• Lieu de travail : Bureau de Westmount.
• Date limite pour postuler : 28 juin 2024.

How to Apply    
Send application to/ faire parvenir sa candidature à :
Michel Patry, Office Manager
4150, Ste-Catherine W. Suite 320
Montréal, Québec
H3Z 2Y5
Fax: 514 989-8789

Email: michel.patry@avataq.qc.ca

Application Webpage (URL): www.avataq.qc.ca
Application Deadline: June 28, 2024 - 28 juin 2024

https://www.instagram.com/thevhec/

Project Archivist, Vancouver Holocaust Education Centre, Vancouver, BC
    

Location: Vancouver, BC
Compensation: 28.12/hr

Founded by Holocaust survivors in 1994, the Vancouver Holocaust Education Centre (VHEC) is Western Canada's leading Holocaust teaching museum, engaging more than 25,000 students and teachers annually. The VHEC's mission is to promote human rights, social justice and genocide awareness through education and remembrance of the Holocaust.

We produce acclaimed original exhibitions, onsite and online school programs, teaching materials and public events. The VHEC also maintains a museum collection and archives, Holocaust survivor testimony project, and a library and resource centre.

With an ambitious expansion on the horizon as part of the JWest redevelopment project, the VHEC is poised to expand its reach and ensure that the lessons of the Holocaust engage future generations of British Columbians.

To learn more about our mandate and activities, please visit www.vhec.org.

Social Media: https://www.instagram.com/thevhec/

Description and Duties    

The VHEC is actively searching for a full-time Project Archivist to join our dedicated collections team.

The Project Archivist will be responsible for processing material from the VHEC archives including diaries, drawings, documents, correspondence, photo albums and identity documents. The position will commence as soon as possible with an end date of March 31, 2025 with possibility of renewal dependent on grant funding. The engagement will consist of 4-5 days per week on-site at the VHEC. The compensation for this position is $28.12 per hour and includes extended benefits.

Reporting to the Associate Director of Collections & Exhibitions and working closely with the Digital Archivist, the Project Archivist is responsible for the following duties:

• Item-level and collection-level processing (including arrangement, description, rights analysis, physical storage);
• Finding aid writing;
• Creation of catalogue records in the VHEC collections management system (Collective Access);
• Background research;
• Support the Archivist in consultations with external service providers such as conservators and translators;
• Support the Archivist in project communication for VHEC annual report, Zachor, blog and social media.

Qualifications   

• The successful candidate will have completed or be pursuing a graduate-level degree in the field of archival, information or museum studies with knowledge of the principles, practices and values of collections management including familiarity with Rules for Archival Description (RAD). Candidates who are currently enrolled in a graduate-level program and have complete core coursework in archival studies will be considered. This position requires strong analytical skills, and the candidate should be detail oriented, well organized and have a demonstrated ability to work independently and to deliverable-based deadlines.
• Experience with Adobe Creative Cloud and Microsoft Office.

Additional Information    

This position requires working with records relating to the Holocaust and may include content that is graphic in nature, upsetting or triggering.

How to Apply    

Please email your cover letter and resume in one file to jobs@vhec.org quoting Project Archivist in the subject line.

Your application will be handled with utmost discretion and confidentiality. All applicants will receive an automated email response confirming receipt of their application submission. Please note that only applicants shortlisted for an interview will be contacted.

The VHEC is an equal opportunities employer and encourages applications from Canada's federal job equity groups: women, Aboriginal peoples, persons with disabilities and members of visible minorities.

We sincerely thank all applicants for their interest in the VHEC.

Application Webpage (URL)    https://www.vhec.org/work-with-us/
Application Deadline: Open until position filled
Job Poster   

Appraisal, Acquisition, Legislative Compliance and Access Archivist, Provincial Archives of Saskatchewan, Regina, SK

Location: Regina, SK
Compensation: $30.935-$38.764 Hourly  

The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available public (government) and private records of significance to the history of the Province of Saskatchewan.

Description and Duties    

This position works to ensure that both private and government records of continuing value are identified for permanent retention, as well as to ensure that restricted and unprocessed records are made available to government institutions and to the general public by advising and consulting on various methods of accessing these records.

Reporting to the Manager of AAA, as an Appraisal, Acquisition, Legislative Compliance and Access Archivist, you will:

• Appraise, analyze, and evaluate government and private records of all media types to determine whether they are of historical, social, or economic significance in documenting the history of Saskatchewan;
• Review researcher requests for access to the Archives' Permanent Collection, review collections for access and privacy requirements, advise other archives staff on access issues and communicate decisions and policies to researchers;
• Participate in planning, development and implementation of Appraisal, Acquisition, Legislative Compliance and Access Services programs, policies, and procedures; and
• Work with the AAA team to manage the handling and storage of archival records.
• Qualifications    The knowledge and abilities required for this position would typically be obtained by a Masters' degree in History, Archival Science, or a related Social Science supplemented by experience and training, or an equivalent combination of post-secondary education and experience in archival and records management practices.

 
How to Apply    
Please visit https://govskpsc.taleo.net/careersection/10461/jobdetail.ftl?lang=en&job=LIB000361 to learn more about this exciting opportunity and to apply!


Application Deadline: June 9, 2024, 11:59:00 PM
 

Club Archivist, Toronto Cricket Skating and Curling Club, Toronto, ON

    
Location: 141 Wilson Ave, Toronto ON
Compensation: $25-35 an hour

As a family-oriented private club, our mission is to deliver exceptional value to our members through exceptional experiences, inspired by our warm and welcoming culture. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and Respect, Excellence and Innovation, Wellness and Fun. Located in North Toronto, the Club consists of over 4000 members, with a strong presence in both the local and international social and sporting community.

Description and Duties    
Archival Maintenance and Preservation

• Maintains and updates files, some examples being: The Cricket, Activity Calendars, Heritage Committee minutes, Summary Binder, Heritage Program Binder, Annual Report, Standing Committee minutes, and any others as assigned
• Ensures archival material is kept up to date on Club web site
• Ensures artifacts and all written materials are maintained according to acceptable Archival standards
• Authenticate and appraise historical documents and archival materials
• Ensures Club's archival collections are maintained according to acceptable preservation standards
• Advising on policy issues relevant to the heritage mandate
• Tracking and maintaining database inventory of trophies and art/artifacts

Collection Management

• Organize and classify archival records
• Collects relevant media material related to members and events held at the Club
• Maintains and updates collection inventories 
  

Operational Support

• Assists the Heritage Committee as an active participant on Committee, that is, attends meetings, prepares notes, takes minutes
• Ensures that established and positive relationships between Archives and other areas of Club are maintained
• Performs mandatory document retention tasks as assigned by Management
• Assists in budgeting
• Assisting and advising Club and Heritage Committee members in researching topics, for example The Cricket articles and trophy histories
• Ensuring that the heritage website is kept up to date
• Deciding on themes and designs of exhibits and displays
• Promoting the Club's heritage by organizing special projects that celebrate club milestones.

Heritage Event Management

• Provides operational support for Heritage Committee led events

Other Responsibilities

• General support for other Club departments as required, for inter-related tasks and administrative cover-off
• Attending Heritage Committee meetings, preparing notes and taking minutes.
• Preparing and tracking the annual Heritage Committee budget and expenditures
• May be required to conduct research and compile data
• Maintains member confidence and protects Club operations by keeping information confidential
• Performs other duties as assigned

Related Information

Maintain and update the collection inventories, including:

• AGM Reports, Board and Standing Committee Minutes, House Rules, general by-laws, fee schedules, membership rosters, AGM Reports - Activities, Yearly Data - Activities, trophy database, trophy histories, Wall of Fame, archival Artifacts Logbook and Storage Manual including donations, art and non-archival artifacts, picture database, Book Club list, archival reference collection, Display Cabinet photos, summary binder

Health and Safety

• Works in a manner that protects one's own health and safety, and the safety of fellow employees and members
• Works in compliance with Occupational Health & Safety acts and regulations, and follows Club health & safety policies and procedures
• Uses personal protective equipment and clothing as directed by the Club
• Reports any workplace hazards and dangers to Supervisor or the Joint Health and Safety Committee

Member Service

• Assists members and guests in a helpful, efficient, friendly and enthusiastic manner when providing services
• Assists to provide an excellent experience for Club members and guests

Qualifications   

• Education/Certification:  Completion of undergraduate degree required.
• Experience:  Three (3) years of Archival experience required or equivalent experience. Experience within private club industry an asset.
• Knowledge:  Knowledge of Club By-laws and House Rules considered an asset.
• Skills:  Advanced knowledge and proficient computer skills, Microsoft Excel, Word, PowerPoint, and Adobe Photoshop. Basic knowledge of Northstar software. Advanced knowledge of minute-taking, records management/filing systems, conducting meetings. Working knowledge of developing and managing budgets. Requires advanced level skills in reading text, reading and writing text to communicate information as well as explain. Must adhere to member concerns and queries.   
• Other Competencies:  Requires ability to provide advanced level member service and ability to collaborate with others. Must be an energetic team player, able to maintain grace under pressure. Must have strong organization and multi-tasking skills, able to manage and prioritize tasks efficiently. Must act with diplomacy, discretion and confidentiality. Ability to work independently and as part of a team.

Additional Information

• Judgment and Decision-making: Must maintain upmost diplomacy and confidentiality when dealing with members.
• Outcomes/Consequences of Error: Failure to accurately file and retrieve important documentation may result in consequences for Club.   
• Impact on Club Profitability: Records and files important Club archival collections and media.
• Contacts: Internal- Club staff and members, General Manager/COO, Senior Management Group. External- May be required to consult with outside sources for special projects/research.
• Working Conditions: Stress- Must frequently meet tight and/or competing deadlines; occasionally deals with upset or impatient people; occasionally relays information that may create stress for the recipient; work requires involved periods of intense visual concentration. Physical Effort- Must frequently sit for prolonged periods most of the time. Working Environment- works in proximity to loud noise, with frequent interruptions. Hours of Work- must frequently work outside of normal schedule, for evening meetings. May occasionally travel during the day for job-related matters.
• Materials and Equipment Used:  Office equipment.

How to Apply    
Please email your resume to hr@torontocricketclub.com, subject line: Club Archivist Application
Application Deadline: June 30th, 2024

Digital Collections Specialist, Indian Residential School History and Dialogue Centre (IRSHDC), University of British Columbia (UBC), Vancouver, BC
 

Location: Vancouver, BC
Compensation: $5,209.17 - $7,485.33 CAD Monthly

Organization Homepage (URL)   

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Social Media    https://www.facebook.com/ubcrshdc/, https://twitter.com/ubcirshdc, https://www.instagram.com/ubcirshdc/

Description and Duties    
Job Summary

The Digital Collections Specialist is an information and records professional with training and experience in library, archives or museum disciplines. This position works within the collections and digital systems team, and closely with researchers, curators and education staff. This position responds to collections inquiries and works with colleagues and communities to implement relevant policies relating to the collections. The position participates in the storage, care, documentation, accessibility of the collections. This position contributes to the design, development and implementation of the digital and interactive systems and infrastructure. This position participates in the creation of digital content.

Organizational Status

Reports to the Collections Manager or designate. Works closely and in collaboration with the collections team, advisors, and related research and archives staff at other institutions (e.g., LAC, RBCM, National Centre for Truth and Reconciliation, etc.)

Work Performed

• Contributes to the development and implementation of the policies and procedures for managing and making accessible the Centre's collections.
• Carries out collections management processes, including accessioning, cataloguing, digitization, and reference.
• Maintains collections storage and related access systems.
• Participates in the design, development and implementation of the Centre's digital and interactive information and records systems.
• Maintaining the required protocols in the storage, access and use of the Centre's collections. Writing explanatory text to support the display of materials from the collection.
• Participates in the ongoing research and analysis of records and information for inclusion in the IRSHDC systems.
• Liaises with content owners and archives to facilitate access to and use of holdings in conjunction with the collections and reference staff, informs shape and scope of digital collections systems and exhibitions.
• Prepares analytical reports on collections and user metrics, identifying gaps and needs.
• Works collaboratively with the IRSHDC collections and development teams on the ongoing design and development of the digital collections infrastructure.
• Contributes to the ongoing development of the IRSHDC exhibitions, interactive systems and public programming.
• Coordinates systems testing and user engagement and synthesizes outputs and data. Contributes to project planning, execution and reporting.
• Write reports, presents research results at meetings and assisting with the writing of grant applications.
• Develops research and user guides.
• Liaises with IRS Survivors, communities, stakeholders, staff and the general public.
• Liaises with potential contributors to the IRSHDC digital collections and helps identify digitization candidates.
• Participates in work associated with the application of IRSHDC metadata to develop appropriate representation content and scholarship.
• Conversant with Indigenous intellectual property concerns and the development of Indigenous ethics as applied to the development of Indigenous related digital collections.
• Serves on committees where appropriate.
• Carries out other assignments as determined by the Collections Manager.
• May represent IRSHDC at wider community events.
• Performs other related duties as required.

Consequence of Error/Judgment

The Digital Collections Specialist will exercise initiative, sound judgment, and tact in working with faculty, staff and with contacts at other institutions. Good judgment in the assessment of materials is imperative, as is attention to detail and organization. Errors, poor judgment, and inappropriate decisions can impede the work of the IRSHDC and result in missed opportunities and, ultimately, ineffective or inadequate displays of public information, or in compromised relations with critical contacts at other institutions. Misidentification of usage rights on materials may create legal exposure for the Centre and university.


Supervision Received

Works independently under the direction of the Collections Manager or designate.


Supervision Given

May oversee and direct the work of work-learn students, contractors and/or technicians.


Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of three years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• University degree in a relevant field (Indigenous studies, history with an Indigenous concentration, etc.). Graduate degree in Archival Studies (MAS) preferred.
• Relevant previous employment or practicum experience is required.
• Excellent interpersonal skills and communication; attention to detail; database management and data entry; knowledge the BC Freedom of Information and Privacy Act.
• Ability to accurately create and maintain records.
• Ability to be thorough, accurate, and have a high level of attention to detail.
• Ability to gather, record, and organize information.
• Ability to locate required information using a variety of methods (e.g., online information sources, manuals, expert sources).
• Ability to communicate effectively (verbally and in writing).
• Knowledge of the Indian residential school history and historical context.
• Demonstrated experience in working with Indigenous organizations is required.
• Experience with archival research and data organization required; curatorial experience an asset.
• Computer competence in document preparation, database use, and organization of storage and database design experience required.
• Experience in working with multimedia resources required.
• Excellent judgment and interpersonal skills required. Excellent oral and presentation skills desirable.
• Ability to build effective relationships when working with other staff, both locally and at related institutions required.
• Ability to work both independently and within a team environment required. Ability to work effectively under pressure to meet deadlines required.
• Experience engaging with First Nations, Metis and Inuit peoples and communities, demonstrated Indigenous cultural competency including knowledge of Indian Residential School system, and prior work with Survivors of schools and their families, is preferred. If candidate does not have adequate experience and cultural competency with Indigenous peoples, professional development requirements to achieve proven competency may be a requirement during the probationary period.

How to Apply    

Click here to apply for this position: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/details/Digital-Collections-Specialist_JR17330-2
Application Webpage (URL)    https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Digital-Collections-Specialist_JR17330-2
Application Deadline: Monday, June 17th at 11:59 p.m.

Digital Alliances Project Assistant (2 posts), City of Greater Sudbury Archives, Falconbridge, ON

Location: Falconbridge, Ontario
Compensation: $22.31 to $25.42 per hour 

The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

Description and Duties    
Characteristic Duties:  Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

• Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
• Enter data in electronic files.
• Create an index of the records as required.
• Collect statistics.
• Maintain contacts with project partners as required.
• Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
• Perform other related duties as required.

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
• Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
• Ability to demonstrate organizational skills and attention to detailed work.
• Knowledge of archives automated systems an asset.
• Excellent use of English; verbally and in writing.
• French verbal skills an asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver's licence, have an acceptable driving record and personal insurance coverage.

Funding Requirements:

New entrants into the work force (such as graduates of a Post Secondary Degree Program in Archival Studies, History, or a related field of study who are seeking first-time, post-graduation work experience in their field of study), are transitioning to a new career, or the unemployed or underemployed who are entering a new field.  Candidate's must not have previously participated in a NOHFC-funded internship, be at least 18 years of age and reside, and be legally entitled to work, in Canada.

This opportunity is proudly supported by Northern Ontario Heritage Fund Corporation and is funded through the Workforce Development Program. Eligibility requirements of the program can be found here: https://nohfc.ca/en/pages/programs/people-talent-program/workforce-development-stream

Notice to Job Applicants:
Definition of "Assets" on Job Postings - A number of Job Postings will contain items described as "assets" under the Qualifications heading.  By way of definition, assets are qualifications which are not required but are deemed to enhance performance and therefore considered in the recruitment process.

Additional Information   

• Estimated Probable Duration:  One (1) Year
• Number of Vacancies: 2

This opportunity is proudly supported by:  Northern Ontario Heritage Fund Corporation

How To Apply

If you are viewing this job posting through a website other than the City of Greater Sudbury's, please visit www.greatersudbury.ca/jobs to apply online.

We must receive your resume before 11:59 p.m. on Wednesday, May 29, 2024. For those providing a French language resume, please also include an English version.

Click on the Apply for Job button.

Follow the step by step application process.

Ensure you attached a cover letter and resume. Acceptable file types are:

• .doc
• .docx
• .txt
• .pdf
• .rtf

Once completed, review your application and click on the Submit button.

Upon submission of your application, you will get a confirmation on the screen that your application has been successfully submitted. You will also receive an e-mail confirmation to the e-mail address on your profile.

All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.



External Posting:  myjobs.greatersudbury.ca  (Click on view "All Jobs" and then scroll through the list of jobs and click on "Digital Alliances Project Assistant."  Then click on the "Apply for Job" on the top right hand of the page when ready to apply.) 
Application Deadline: May 29, 2024 at 11:59 p.m. EDT

Job poster