Records Manager, Sooke School District #62, Victoria, BC 

Location: Victoria, B.C.
Compensation: $69,342 to $86,678

At Sooke School District, our focus is on who students are today-and who they are becoming. From their first day of school to the day they graduate, we nurture a sense of curiosity, confidence, and connection that lasts a lifetime.

Through a wide range of innovative and inclusive programs in academics, athletics, the arts, environmental stewardship, trades, and technology, students are supported to explore their passions and discover new pathways. Our vibrant school communities are enriched by active student clubs, meaningful outdoor learning experiences, and strong relationships that honour the knowledge, cultures, and teachings of the Coast Salish and Nuu-chah-nulth, who have stewarded these lands since time immemorial.

Rooted in the communities of Langford, Colwood, Highlands, Metchosin, Sooke, and Port Renfrew, we are one of the fastest-growing school districts in B.C. With a dedicated team of educators, supportive families, and a shared commitment to equity and Indigenous education, we work together to prepare students for success beyond the classroom.

Sooke School District is governed by seven publicly elected trustees who guide our strategic direction with a strong focus on student achievement and well-being.

Social Media    https://x.com/SD62_Sooke, https://www.linkedin.com/company/sooke-school-district-62/,  https://www.facebook.com/sookeschooldistrict/, 

Description and Duties    

Sooke School District #62
Records Manager
Permanent/Full-time

Under the direction of the Secretary Treasurer, the Records Manager is responsible for the management of all SD62's physical and digital records including creation, classification, retrieval, digitization, retention, and disposition.  This role works with departmental/school leads in the implementation of SD62's records management policy, regulation, and procedures.   In partnership with SD62's Privacy Officer, the Records Manager provides the strategic direction to ensure that SD62 meets its information management requirements for maintaining integrity, accessibility, and security of records in compliance with legislation.

As an ideal candidate, you:

• Strive for Personal Excellence
• Think Critically and Creatively
• Build Relationships
• Practice a Growth Mindset
• Effectively Communicate and Collaborate
• Model Leadership Excellence
• Use a Systems Thinking Approach
• Cultivate Community    
• Encourage Employee Growth
• Provide a Strategic Focu

For a copy of the full job description, please email Dawn Israel, Human Resources Consultant at dpisrael@sd62.bc.ca. 

The salary range for this full-time position is $69,342 to $86,678 per annum.

Initial placement within the range is based on related education and experience.

Sooke School District offers a competitive benefits package and pension plan.

Qualifications    
And have the required education and experience noted below:

• Degree, diploma, or certificate related to records management or equivalent. For example, archival studies, in-formation management, public administration, or related field
• Minimum one (1) year experience interpreting and applying legislation and policy related to records manage-ment and working with electronic records management databases
• Experience working in public education using information systems such as MyEdBC and AtrieveERP, an asset 
• Advanced knowledge of Microsoft Office including Word, Excel and Outlook as well as familiarity with host and internet-based computer applications 
• An equivalent combination of education and experience may be considered

How to Apply    

Please submit a cover letter and a resume including references, on the Make a Future website at https://buff.ly/gZz8Kns.

If you require assistance, please see How to Apply for detailed instructions.

The deadline for submissions is 12:00 pm on June 16, 2025.

We thank all those that apply; however, only candidates selected for further consideration will be contacted.

Application Webpage (URL):  https://buff.ly/gZz8Kns
Application Deadline: June 16, 2025 12:00 PM PST/PDT
Job poster
Use of AI in Application Process: No

Rolph-Bell Archivist, Trinity College, Toronto, ON
 

Location: Toronto, Ontario
Compensation: $80,883 - $97,059

Trinity College is a vibrant and diverse academic community with a rich history and an excellent local and international reputation. Since its founding in 1851, the College has valued and fostered a high level of academic achievement with some 2,400 currently registered students, 450 of whom live at the College. The Trinity College campus grounds comprise spectacular historic buildings. The College is the smallest college on the St. George Campus of the University of Toronto, located in the central Toronto downtown core, steps from the Bloor - St. George subway station and Queen's Park.

The John W. Graham Library embodies nearly two centuries of vision, energy, and commitment to the academic enterprise of Trinity College. The Library serves Trinity's undergraduate Arts and Science students, Trinity and Wycliffe alumni, and the greater University of Toronto and Anglican Church communities who seek our resources.

Description and Duties    

Reports to: Nicholls Librarian and Director, John W. Graham Library

Trinity College is recruiting a collaborative and experienced archivist for the position of Rolph-Bell Archivist. The Trinity College Rolph-Bell Archivist position supports Trinity College through the provision of records management, archival research and reference services for the College Community, alumni, and external researchers. Reporting to the Graham Library Director, in collaboration with College administration, the Rolph-Bell Archivist leads the College's institutional records management programs, including the development of policies and procedures related to the creation, use, storage, retrieval, destruction and preservation of College records. As the privacy officer, the Rolph-Bell Archivist also collaborates with College departments to advise on privacy issues.

The Rolph Bell-Archivist is responsible for appraisal, acquisition, arrangement, description, preservation and provision of access to institutional and private records related to Trinity College's history. The Archivist is also responsible for the growth of an acquisitions program supporting Trinity's International Relations program by acquiring selected papers related to Canadian diplomacy. In addition, the Rolph-Bell Archivist manages the College's art collection.


See for more information on key responsibilities: https://www.trinity.utoronto.ca/discover/about/choose-trinity/career-opportunities/college_archivist/

Educational and Experience Requirements

• A master's degree from an ALA-accredited school of library and information science or equivalent.
• Five or more years of experience working with organizational or corporate records.
• Strong understanding of the archival principles and practices in arrangement, description, preservation
• Experience with records management in a higher education setting.
• Experience in interpreting and applying legislation (e.g. copyright and privacy) to the access and use of archives.
• Demonstrated knowledge of the principles of organization of information, research skills using a variety of tools.
• Experience providing archive reference and instruction to internal and external clients.
• Advanced technology skills related to library and archival practices with an enthusiasm for learning new technology skills.
• Excellent interpersonal skills for effective teamwork.
• Self-management skills to work independently and productively.
• Excellent organizational skills and attention to detail.
• Positive and open attitude to learn from and share with colleagues.
• Diligence and persistence to complete both small tasks and larger projects.

Preferred skills:

• Second master's degree in relevant subject such as international relations, history, art history, or theology.
• Experience working with digital preservation platforms such as AtoM.
• Experience with digital preservation in an academic setting, including hands-on experience working with physical born-digital media and web preservation.
• Experience planning capital projects related to the expansion of archival facilities.
• Demonstrated ability to apply knowledge and best practices of archival theory, practice, and standards.
• Experience developing and implementing new and effective digital workflows.
• Knowledge and experience with digital preservation issues, tools, standards, and best practices (e.g., preferred formats for normalization, access requirements, filename conventions, package structure, etc.).
• Knowledge of metadata standards (e.g. RAD, Dublin Core, MODS, PREMIS) and xml.

Additional Information    

Working Hours

Full-time 35 hours per week. Generally, 9:00 a.m. - 5:00 p.m., Monday to Friday, however flexibility in hours is required. Frequent attendance at evening meetings and events is required.
 

How to Apply:

Please send a single electronic file (Microsoft Word or PDF) that includes your letter of application, resume, and a list of three referees with name and contact details to trinity.recruitment@utoronto.ca. Please label your electronic file with the naming convention of [Surname, First Name,Trinity Archivist].
Application Webpage (URL)    https://www.trinity.utoronto.ca/discover/about/choose-trinity/career-opportunities/college_archivist/
Application Deadline: 18 June 2025
Use of AI in Application Process: No

TECHNICIAN PRE PRESS 1, City of Toronto, ON

Location: 255 Spadina Road, Toronto, ON
Compensation: $36.77 - $40.13/hr

The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Description and Duties    

• Job ID: 56527
• Job Category: Communications & Marketing
• Division & Section: City Clerk's, City Clerk's Corporate Info Mgmt Svcs
• Work Location: 255 Spadina Road
• Job Type & Duration: Full-time, Temporary Vacancy (approximately 6 months)
• Hourly Rate: $36.77 - $40.13
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 30-May-2025 to 13-Jun-2025

Job Functions:

• Discusses layout and design requirements for materials, such as reports, booklets, brochures, and forms with internal clients.
• Determines mapping requirements of public upon request for purchase of maps. Produces maps from field survey data and other sources.
• Designs formats of maps, reports, pamphlets, forms, charts, posters, and other graphic and cartographic materials. Performs layout and paste-up work to prepare work for reproduction.
• Produces materials for reproduction, using computerized typesetting programs.
• Performs camera and film work colour separation, film stripping, and finishing.
• Arranges for typesetting, photography, and other production work to be completed by external suppliers.
• Draws freehand illustrations for preliminary artwork and prepares finished artwork.
• Provides client with design mock-up and production cost estimate. Makes revisions and forwards client approved design for production. Prepares purchasing specifications.
• Produces copies of plans, maps, and drawings using a whiteprint.
• Provides work direction and instructions to staff.
• Replenishes graphic art supplies. Completes requisition for approval and orders material.
• Checks and manipulates customer supplied files to ensure proper colour separations, trapping, image resolutions and the inclusion of all images and elements.
• Outputs film and/or proofs both colour and black and white from electronic files.
• Designs and prepares graphic arts projects from concept through to finished artwork and/or film, using electronic imaging as well as conventional methods.
• Produces reports, slides for presentations, and other presentation packages including brochures, pamphlets, posters, flyers, charts, and maps.
• Co-ordinates graphic design/prepress production and liaison with print production and other outside consultants and suppliers.
• Communicates directly with clients to determine design and/or film requirements.
• Communicates with systems analyst and/or production coordinator on computer system issues.
• Communicates with production coordinator on graphic/prepress production issues.
• Reviews work dockets for accuracy.
• Gives work direction to prepress technician.
• Provides estimates for prepress time required on projects.
• Maintains a professional and corporate image on production and display materials.
• Maintains and monitors design, art and prepress supplies.
• Records work time in docket and time sheet.
• Sets up, maintains and operates prepress equipment/software to prepare materials required for reproduction.
• Loads and troubleshoots software packages on MacIntosh computer systems for Corporation.
• Modifies MacIntosh software to allow output of sheet film (signature).
• Trains and advises City staff in use of image setter, outputting film and software, creating printer friendly files.

Key Qualifications: 

1. Experience using both Mac and PC computers for processing digital image files in a commercial, academic, or government organization.

2. Experience working with a variety of design industry software i.e. Adobe Creative Cloud and Capture One to image, scan, edit, catalogue, name, and file digital images.

3. Experience working with photographic prints and negatives for the purpose of creating digital surrogates.

4. Post-secondary education in photography, art, heritage, information studies  or equivalent combination of education and experience.

You must also have: 

• Excellent visual acuity and attention to detail to detect differences in image quality, density and colour.
• Excellent communication, customer service, and interpersonal skills to interact with the public, co-workers, employees, managers, other departments and outside agencies in a professional manner.
• Good organization skills and ability to work cooperatively in a team environment, as well as independently on multiple concurrent projects with minimal supervision.
• Knowledge of digital file formats, storage technologies, and standards for the retention and long term preservation of digital images.
• Knowledge of care and handling for fragile photographs, works on paper, and photographic negatives.
• Knowledge of photography processes and history.
• Ability to lift boxes up to 30lbs in weight.

Additional Information   

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

• City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
• Equity, Diversity and Inclusion
• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.

How to Apply    

Please submit your application on the City of Toronto job site by visiting the following link by June 13, 2025: https://jobs.toronto.ca/job-invite/56527/ 
Application Webpage (URL): https://jobs.toronto.ca/job-invite/56527/
Application Deadline: 11:59 PM EDT on June 13, 2025
Use of AI in Application Process: No

Program Facilitator, Archives and Heritage, Canadian National Exhibition, Toronto, ON
 

Location: Toronto, Ontario
Compensation: $17.20

Looking for a summer job that's fun, by the waterfront and gets you access to one of Toronto's most iconic events? Come join our team at the Canadian National Exhibition (CNE)!

The CNE, often affectionately referred to as The Ex, is Canada's largest community event and one of the top ten agricultural fairs in North America. With something for everyone, our event offers a wide variety of attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!

The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.

Description and Duties    
Responsibilities:

• Advanced customer service
• Problem solving skills
• Provide information to guests about the CNE and the installed exhibit in an enthusiastic and informative manner
• Actively look for ways to engage guests
• Ensure the exhibit area is properly maintained and presentable at all times
• Identify and deescalate situations requiring attention to appropriate personnel
• Answer basic questions from guests regarding programming, attractions, facilities and services
• Protect the artifacts from direct contact with the public

Special Conditions:

• Mature, reliable and responsible
• Excellent Public Speaking and Problem-Solving Skills
• Friendly Disposition
• Good Judgment
• Able to work with minimal supervision
• Advanced customer service
• Excellent communication skills

 
Qualifications and Requirements:

• Available to work all 18 days of the fair (August 15 - September 1, 2025), including evenings, weekends and Labour Day Monday
• Interest in CNE history is strongly encouraged  
• Previous customer service or museum/gallery experience is required
• Able to attend Mandatory Orientation and Job Specific Training Sessions
• Problem solving skills in addition to advanced customer service interaction

How to Apply    
Apply through our website: https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Webpage (URL): https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Deadline: Mid June, 2025
Use of AI in Application Process: No

Library Assistant (temp), McMaster University, Hamilton, ON

Location: Hamilton, ON
Compensation: $25.7 to $39.89/hr, 35 hours a week.

General Description:
Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description:
McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, antiquarian maps, and related historical material. While the job summary and functions identify both library and archival functions, experience in archival functions is preferred.

Representative Duties & Responsibilities:

• Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.
• Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.
• Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library’s conservator.
•  Place items in protective enclosures such as acid-free envelopes when necessary.
•  Create, edit, and delete bibliographic and related records.
•  Explain relevant cataloguing rules and codes to library staff and patrons.
•   Provide advice and training on how to find bibliographic information to library staff and patrons.
•   Sort, file, shelve, and retrieve materials in a variety of formats.
•   Barcode and label newly catalogued books and archives boxes.
•   Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.
•   Receive and accession new acquisitions of archives and rare books.
•   Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.
•  Assist Librarians with the processing of archival collections, including re-boxing and re-folding materials, and sorting and listing files.
•  Upload archival descriptions to Division’s online descriptive catalogue (AtoM).
•  Upload archival descriptions to the provincial catalogue (ARCHEION).
•  Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.
•  Create and maintain digital images and metadata in various formats.
•   Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.
•   Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.
•  Create and update the student assistant employee manual as required.
•   Create and monitor shift schedules for student assistants.
•   Track and monitor student assistant hours.
•   Prepare and submit student assistant payroll timesheets
•   Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.
•  Update the Division’s website with information supplied by supervisor , or other Division staff.
•  Maintain and order archival supplies and other supplies.
•   Provide inter-library loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.
•  Assist with the development of exhibits for archives and rare books in original and web formats.

Supervision:

• Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).
• Provide orientation and show procedures to others.
•  Ensure adherence to quality standards and procedures for short-term staff.

Qualifications:

• Bachelor's degree in a relevant field.
• 2-year Community College diploma in Library and Information Technology, including at least one course in archives.
• Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

Assets:

•     Knowledge of archival functions.

    
How To Apply
    

To apply for this job, please submit your application online.

Employment Equity Statement
  
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. https://hr.mcmaster.ca/resources/applicant-diversity-survey-statement-of-collection/

Job applicants requiring accommodation to participate in the hiring process should contact:

    Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
    Faculty of Health Sciences HR Office at ext. 22207, or
    School of Graduate Studies at ext. 23679

to communicate accommodation needs.

    
Hybrid Work Language
 
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

 
Interview Experience
   
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

Archives Digitization Project Intern (YCW-BCH), Charlotte County Archives, St Andrews, NB

Location: St. Andrews, New Brunswick
Compensation: $18/hour
  
The Charlotte County Archives, housed in the 1830s former jail of St. Andrews, New Brunswick, is a professionally-run non-profit dedicated to the preservation and access of the region's documentary heritage. Our hundreds of thousands of textual materials, photographs, maps, and more hold traces of innumerable lives experienced in this unique and beautiful corner of the province.

Description and Duties    

We are currently hiring for a six-month internship at the Archives focused on the implementation of a digitization program for our collections. Working closely with the archivist, the intern will actively participate in project planning, including considerations of policy, procedures, and standards. Building upon thorough training in archival principles, they will work with collections materials through stages of appraisal, description, digitization, file management, and online access. They will play a major role in the establishment of priorities for digitization and in sharing the fruits of the project through outreach. This internship provides an excellent opportunity for an aspiring cultural heritage professional to gain meaningful experience in project planning and management within a small and supportive environment.

The position will be on-site at the Charlotte County Archives in St. Andrews, New Brunswick, for an 26-week term with an anticipated start date of September 15, 2025. Hours will typically be between 9 - 5, for a total of 35 hours weekly. The wage is $18/hour.

Qualifications    

A strong candidate possesses strong skills of critical thinking, time management, and good judgment. They are committed to ongoing learning. With an intent to pursue a career in archives, museums, libraries and/or another area of cultural heritage, they hold a BA or Master's in a related field, such as history, communications, social science, or museum studies. They have some degree of previous employment or volunteer experience in heritage and/or culture. An MI, MLIS, or equivalent MA would be ideal for this position, though it is not a requirement.

Additional Information    

Applicants must be eligible for the Young Canada Works Building Careers in Heritage program. Key requirements are graduation from university or college; Canadian citizenship, permanent residency, or refugee status; commitment to work the full duration of employment, without another consecutive full-time job; and age between 16 - 30 at the start of employment. Please see https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html for more details. Applicants will be required to register with Young Canada Works if selected for an interview, although they are encouraged to do so sooner. Funding for round-trip travel to St. Andrews from a location more than 125 km away can be provided by Young Canada Works.

We strongly encourage the application of individuals who identify as BIPOC, disabled, 2SLGBTQ+, and/or members of any communities underrepresented in the heritage field. If any accommodations in the application or employment process would be helpful, please reach out at contact@ccarchives.ca or 506-529-4248. Funds to ensure appropriate accommodations for accessibility needs in the workplace can be provided via Young Canada Works.


How to Apply    

All applications should consist of a current resume accompanied by a cover letter expressing the applicant's specific interest in this job opportunity and the relevance of their past experience. Please send these via email to Archives Manager Anna Krentz at contact@ccarchives.ca, and/or via the Young Canada Works portal. All applications must be received by the end of day June 20, 2025 though interested applicants are strongly advised to apply as early as possible.
Application Webpage (URL): https://ccarchives.ca/employment/
Application Deadline: June 20, 2025
Use of AI in Application Process: No

Government Records Archivist, Yukon Archives, Whitehorse, YK

Location: Whitehorse, Yukon
Compensation: $89,704.00 - $104,043.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published materials offers a fascinating insight into the Yukon's diverse cultures, history, stories, and communities.

Description and Duties    

Reporting to the Territorial Archivist, the Government Records Archivist applies corporate and institutional policies to acquire, appraise, arrange, and describe records that document government actions and decisions. Collaborating with colleagues and stakeholders, you will help enhance access to records of historical significance for researchers representing diverse communities and interests.

In this role, you will also work closely with government corporate and departmental information management staff on various projects, including appraising departmental records schedules and supporting departments as they prepare for a potential transition of government. This may involve delivering presentations, developing and reviewing guidance documents in collaboration with the Executive Council Office, responding to inquiries from departmental records management staff, and, depending on the outcome of the election, assisting with the coordination of records transfers to Yukon Archives.

Additionally, you will have the opportunity to participate in reference and outreach initiatives, and to engage with both record creators and research communities.

Qualifications    
Essential qualifications:

• Master of Archival Studies, Master of Library and Information Science with a specialty in archives, or related field;
• Demonstrated experience applying records and information management principles and practice;
• Demonstrated experience applying archival theory and practice;
• Experience using database software for the management of collections;
• Experience in developing and implementing digital records projects would be considered an asset.
• Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above will be equally considered.

Desired Knowledge, Skills and Abilities
Candidates should have and may be assessed on:

• Ability to carry out a wide range of archival activities such as appraisal, acquisition, arrangement, description, and related services, particularly in a government records context;
• Strong research and information-gathering skills along with strong analytical and problem-solving skills applied in an information management environment;
• Experience advising on archival issues with regard to the management of active and semi-active government records;
• Strong organizational skills and detail-oriented with a high level of accuracy;
• Excellent written and oral communication skills;
• Strong interpersonal skills, including teamwork and customer/client service;
• Knowledge of applicable legislation; including the Access to Information and Protection of Personal Privacy Act (ATIPP) and Archives Act.

Conditions of Employment:

• Have and maintain a valid Yukon Class 5 driver's licence.

Job Requirements:

• Lifting, carrying, pushing, and pulling of boxes up to 12-18kg and oversized materials, occasionally by stairs.
• Occasional exposure to dust, dirt, pests, and mould (with protective equipment).

How to Apply: https://yukoncareerpaths.ca/how-apply
Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/60307 (scroll to bottom of page)
Application Deadline: May 9, 2025
Job Poster 86589542_government_records_archivist.docx
Use of AI in Application Process: No
 

Archivist, Sisters of St. Martha, Antigonish, NS

Location: Antigonish, Nova Scotia
Compensation: $50, 000 - $70, 000 (commensurate with qualifications)

Organization Homepage (URL)   

The Congregation of the Sisters of St. Martha (CSM) is a group of women religious based in Antigonish, Nova Scotia. CSM Archives is a private archive dedicated to collecting and preserving the records and artifacts that document the Congregation's history. CSM Archives' collection spans over a century and is comprised of textual documents, heritage artifacts, photographs, audio-visual materials, digitized and digital-born records, and more.

CSM Archives serves the Sisters of St. Martha and is accountable to the Director of Archives. The Archivist is responsible for the day-to-day operation of CSM Archives, which encompasses both the Archives Department and the Heritage Collection.


Primary Duties and Responsibilities:

• Appraise, accession, arrange, and describe records and artifacts -regardless of format-according to the Rules of Archival Description (RAD), Nomenclature for Museum Cataloguing, and internal CSM policies and procedures.
• Manage the preservation needs of the collection, following professional standards and best practices.
• Respond to requests and conduct research on the behalf of administration, staff, Sisters, and authorized researchers following CSM policies.
• Collaborate with internal and external partners on outreach projects (ex: exhibits, anniversary events and celebrations, tours, newsletter articles, etc.).
• Create, update, and maintain finding aids, authority files, and reference materials.
• Evaluate and develop CSM Archives policies and procedures.
• Prepare and maintain annual budget for CSM Archives.
• Serve on interdepartmental committees as CSM Archives' representative (Occupational Health & Safety, Records Management, etc.).
• Engage in professional development: attending conferences, workshops, and training sessions, and participating in relevant professional associations.
• Other duties as required.

Essential Qualifications

• A Master of Information in Archives, Records Management, or Library Science preferred. An equivalent combination of education, training, and experience in related fields may also be considered.
• Familiarity with archival theory, best practices, and the Canadian Rules for Archival Description (RAD).
• Excellent written and verbal communication in English.
• Ability to work respectfully in a faith-based environment.
• Canadian Citizenship or Permanent Residency.

Preferred Qualifications

Preference may be given to candidates with one or more of the following qualifications:

• Excellent research skills.
• Experience with Access to Memory (AtoM) and Microsoft Access.
• Familiarity with digital preservation, including metadata and descriptive standards, preservation best practices, and related hardware and software tools.
• Experience or knowledge of museum standards and practices.
• Experience assessing, creating, and/or revising archival policies and procedures.
• Strong computer skills, proficient with Microsoft Office, i.e. Word, Excel, Outlook.
• Experience creating exhibits, providing tours, or undertaking outreach activities.
• Records Management experience.
• Knowledge of Photography, including camera hardware and/or editing software (ex: Photoshop).

Behavioural

• Excellent interpersonal skills; ability to work independently, as well as in a team.
• Strong organizational and project management skills; proactively identify work to be completed, set priorities, carry out tasks with limited direction, and meet deadlines.
• Attention to detail and ability to perform repetitive tasks.
• Flexible, strategic thinker, problem-solver.

Additional Information    Position

Full time, Permanent (Typically Mon-Fri, some overtime may be required).
Reports to the Director of Archives.


Working Conditions

• Work is primarily in an office, mostly sedentary at a computer or workbench.
• Occasional use of ladders and stairs is required for accessing materials in storage areas, and use of carts for moving materials.
• Must be able to lift up to 13kg (30 lbs).

How to Apply    
To apply please send a resume and cover letter to Sister Florence Kennedy, Director of Archives, at fkennedy@themarthas.com, indicating "Archivist" in the email subject line.

Application Deadline: Applications will be accepted until end of day Monday, May 19, 2025 (Atlantic Standard Time).
Job Poster
Use of AI in Application Process: No
 

Library and Archival Assistant, Ukrainian Museum of Canada, Saskatoon, SK

Location: Saskatoon, Saskatchewan
Compensation: $20/hour

The Ukrainian Museum of Canada is North America's oldest Ukrainian museum, dedicated to preserving, celebrating, and sharing the rich history, culture, and heritage of Ukrainians in Canada and worldwide. Our extensive library and archives house a remarkable collection of resources, including books, documents, and artifacts reflecting Ukrainian history, arts and crafts, religion and society, literature, music, and more.

Description and Duties    
Position Overview:

The Library and Archives Assistant will play a key role in organizing and cataloguing the museum's library collection and assisting with archival management and digitization projects. The successful candidate will work closely with the museum's staff to ensure materials are well-preserved, accessible, and appropriately documented for research and public use.

Employment Type: Full-Time, Fixed-Term Internship (23 weeks).

Hours: Monday-Friday or Tuesday-Saturday, 9:00 AM-5:00 PM (flexibility may occasionally be required for special projects or events). 37.5 hours per week.

Library Organization and Cataloguing:

• Organize and catalogue books and materials, primarily focused on Ukrainian history, arts and crafts, religion, society, literature, and local histories.
• Input bibliographic data into the museum's cataloguing system (PastPerfect).
• Perform basic preservation tasks to protect materials from deterioration.
• Utilize basic reading knowledge of Ukrainian to accurately interpret and catalogue library and archival items.

Archival Assistance:

• Assist with organizing, documenting, and cataloguing archival materials, including handwritten letters, typewritten documents, and photographs.
• Support digitization efforts, including scanning materials, creating metadata, and managing digital files.
• Collaborate with other staff on archival research and special projects as needed.

General Duties:

• Perform other duties as appropriate to the role, including assisting with collections care, public programs, and events as needed.
• Contribute to fostering a welcoming and inclusive environment for museum visitors, researchers, and staff.
• Qualifications    Education: Diploma or degree in Library and Information Science, Archival Studies, History, or a related field. Equivalent experience will be considered.

Languages:

• Basic reading knowledge of Ukrainian is essential.
• Fluency in English is essential.

Technical Skills:

• Familiarity with library cataloguing systems and archival management practices.
• Proficiency with digitization equipment and software is an asset.
• Strong computer skills, including knowledge of Microsoft Office and database systems.

Other Qualifications:

• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.

Interest in Ukrainian culture, history, and heritage is highly desirable.
Additional Information    Eligibility: This position is funded through Young Canada Works (YCW). To be eligible, candidates must:

• Be a Canadian citizen, permanent resident, or have refugee status in Canada.
• Be legally entitled to work in Canada.
• Be between the ages of 16 and 30 at the start of employment.
• Have recently graduated from a post-secondary institution within the past 24 months.
• Be registered in the YCW online candidate inventory.
• Be unemployed or underemployed and not receiving Employment Insurance (EI) benefits while employed in this position.
• Commit to the full duration of the work assignment.
• Not have another full-time job (over 30 hours per week) while employed in this position.

How to Apply    

Please register for a Young Canada Works (YCW) account and express interest in the posted position. Also, submit your resume and cover to director@umcnational.ca. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.
Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=23002&showBackToSearch=true
Application Deadline: May 8th, 2025
Use of AI in Application Process: No
 

https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Conservator (Intern, Friends of the Richmond Archives, Richmond, BC  

Location: Richmond, British Columbia
Compensation: $26.00/hr

The Friends of the Richmond Archives is pleased to offer one (1) Young Canada Works Building Careers in Heritage Internship in conservation at the City of Richmond Archives.

Based in Richmond, British Columbia, this is an exciting opportunity for a creative, professional, positive and organized individual to work in an established municipal archives. The City of Richmond Archives holds over 1 kilometre of textual records, 170,000 photographs, 20,000 maps and plans, and over 500 sound and moving image recordings. In addition, the Archives maintains a small reference library and collections of subject and biographical reference files.

Social Media    https://www.facebook.com/FriendsofTheRichmondArchives/

Description and Duties    

Project Summary:

The Conservator (Intern) will work on the following projects:

(1) Hong Wo General Store - Cleaning Mould-Contaminated Ledgers.

The primary task the Intern will work on relates to the Hong Wo General Store, and associated business Richmond Gardens Company, which was owed and operated by Chung Ling Lam. The Hong Wo Store holds an important part in Richmond, British Columbia's history as this store tells the story of a Chinese Canadian family who operated their family store in Steveston from 1895 to 1971. Ling Lam named his business Hong Wo, meaning "Peace Together" or "Living in Harmony." The Store served the diverse customer base in Richmond (including: Indigenous hən̓q̓əmin̓əm̓ speaking peoples as well as Chinese, Japanese, and European settlers).

The Richmond Archives has 2 metres of journals and ledgers which were salvaged from the store before it was demolished in 1977. The cleaning of the ledgers will be carried out under the supervision of the Archivist as well as a Conservator consultant who the Friends of the Richmond Archives will be hiring for a 3 day period.

The Conservator (Intern) will be responsible to safely clean the ledgers, participate in the description of them, digitize a sample for an online exhibit or social media posts, and document their conservation work which will then be showcased in a newsletter and exhibit at the City of Richmond.

(2) Review and update the Disaster Recovery Plan

The Intern will also be tasked with updating the City of Richmond Archives Disaster Recovery Plan. Last updated in 2019, the plan requires some revisions to ensure that the most current information is included in this important document.

(3) Review the 2005 Preservation Assessment Report

The Intern will review the 2005 Preservation Assessment Report written by a conservator for the City of Richmond Archives. After reviewing this report, the Intern will write an updated report that includes an assessment of where the City of Richmond Archives is with the 42 recommendations included in the report written 20 years ago.

Depending upon the status of the cleaning of the Hong Wo Store ledgers, and the associated assessment conducted by the Conservator Consultant, the following tasks may also be assigned to the Intern:

(4) Complete an inventory of all other records at the City of Richmond Archives that require treatment based on information in the accessions database;

(5) Safety treat any other records requiring conservation treatment (disbinding bylaws); and

(6) Safely clean any additional records contaminated with dormant mould.

The ideal candidate for the City of Richmond Archives Conservator (Intern) is either a recent graduate, or current student, of a conservation program with an archival conservation component. It will be considered an asset if the applicant is working towards a Master of Art Conservation degree.

Candidates who are pursuing post-graduate studies in archival studies are also encouraged to apply, especially if they have taken a preservation course.

Qualifications    

Skills Required:

• The ability to carefully and cautiously work with contaminated paper records following established health and safety procedures;
• The ability to handle fragile records with care and attention;
• Great attention to detail;
• Well-developed organizational and planning skills;
• Ability to work both independently and as a part of a team;
• Ability to establish and maintain effective working relationships with both staff and volunteers;
• Computer literacy and an aptitude to work with a variety of systems (InMagic CS/Textworks, Acrobat, MS Word, MS PowerPoint);
• Demonstrated experience working with primary and secondary sources; and
• Excellent writing skills.

Working Conditions:

Office environment with appropriate health and safety protocols for carrying out conservation treatments on archival paper-based records.

Qualifications Required:

• Graduate with a Bachelor of Arts or a Bachelor of Science
• An interest in pursuing a career in Archives, Libraries, Art, or Museum & Heritage services, with an emphasis on conservation. This includes working towards or holds a Master of Art Conservation degree. Candidates working towards or holding a certificate, diploma or Masters in Archival Studies, Libraries, or Museum Studies will also be considered.
• Previous work or volunteer experience with archival records is an asset.
• The successful candidate must meet the YCW eligibility requirements.

How to Apply    

Please send Cover Letter and Resume to:

Dovelle Buie, Archivist, City of Richmond Archives

E-mail: dbuie@richmond.ca

This position will be open until May 19, 2025, or until filled. We will be actively reviewing applications and anticipate starting interviews the week of the May 20, 2025.

No phone inquiries, please. Only short-listed applicants will be notified.

The Friends of the Richmond Archives Society is an equal opportunity employer and encourages all individuals who meet the Job Posting and Young Canada Works Qualifications to apply.

Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Job Poster
Use of AI in Application Process: No