Closes on Friday, September 13, 2019

Law Society of Ontario

Toronto, ON

The Corporate Records & Archives Department of the Law Society of Ontario has a part-time position available for the fall (up to 14 hours a week). Term From October 7, 2019 to December 31, 2019 (Part-Time, Maximum of 217 hours): https://careersen-lsuc.icims.com/jobs/1807/archival-project-assistant%2c-corporate-records-and-archives%2c-great-library%2c-professional-development-%26-competence—from-october-7%2c-2019-to-december-31%2c-2019/job

Library and Archives Canada - Archives Branch 

Gatineau (Québec) 
EC-05 
$81,858 to $94,219

For further information on the organization, please visit Library and Archives Canada

For more information visit: https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1350515

Temporary Appointment Opportunity - Digital Information Strategies Archivist for BC Government - To June 30, 2020

Please consider applying for the exciting temporary job opportunity described below, with end date June 30, 2021.  View it and apply online by visiting this link: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/63798 

This Opportunity closes at 11 pm PST September 13th, 2019.

OVERVIEW

JOB PURPOSE:

Archival Project Assistant will primarily be responsible for digitization and research projects underway in the Archives.

QUALIFICATIONS REQUIRED:

• The successful candidate will be enrolled in a graduate-level archives/information studies university degree, or been accepted into such a program.
• Some previous experience working in an archives.
• Familiarity with scanning equipment and software, and working in databases.
• Experience using Adobe software, Minisis (a relational database) and SharePoint software is desirable but not required.
• Excellent research, communication, and time management skills.
• Ability to work both independently and as part of a team.

KEY ACCOUNTABILITIES

• Take responsibility for digitizing a set of archival files, including scanning, quality control, up-loading to a SharePoint library and adding metadata.
• Participate in preparing a thematic web display highlighting a set of records from the archival collection, with tasks including research, document selection and digitization, drafting explanatory text, and up-loading content into a web template.
• Other tasks as assigned.

COMPETENCIES

Communication (not a designated bilingual job)

• Expresses thoughts clearly and concisely in both verbal and written communications.
• Behaves in a manner which is discreet, confidential and sensitive to the personal and professional needs of others.
• Resolves conflicts with others in a constructive and appropriate manner, remaining calm under difficult / stressful situations.

Service Orientation

• Acts appropriately, in a professional manner, exercising sound judgement, while demonstrating awareness and sensitivity to societal values and diversity when dealing with clients.
• Takes responsibility for commitments made to clients.

Team Orientation

• A supportive and cooperative team member, who goes out of their way to make a positive contribution.
• Willingly shares knowledge and expertise with other members of the team.

Quality of Work

• Work is well organized and thorough.

Quantity of Work

• Completes assignments in a timely and efficient manner.

Initiative and Resourcefulness

• Makes suggestions for work flow and process improvements.

Job Knowledge

• Knows all the necessary elements of own job to a satisfactory level and has a solid working knowledge of other related jobs

Project Archivist - HSC Archives/Museum

Health Sciences Centre Winnipeg - Shared Health

Full time (37.5 hours per week)

30 September 2019 - 31 March 2020 (Total: 900 hours)

Salary:  $20.00 per hour

Application Deadline: 7:00am CST 9 September 2019

Health Sciences Centre Winnipeg is seeking a qualified and motivated recent graduate to fill a Project Archivist position within the HSC Archives/Museum. Availability of this position is through a grant from Young Canada Works, and the successful candidate must be eligible for Young Canada Works - Building Careers in Heritage sponsorship.

Working under the direction of the HSC Archivist, the Project Archivist will process (accession, appraise, arrange and describe) public relations photographs from Children's Hospital of Winnipeg into the collection using Rules for Archival Description (RAD), AtoM, (an internationally recognized Archival database), and PastPerfect (internationally recognized Museum software).  Children's Hospital of Winnipeg was established in 1909 and became part of Health Sciences Centre in 1973.  The collection of over 2000 publicity photographs from 1909 - 2009 document a substantial piece of Manitoba's history of healthcare for children.

Qualifications:

• Graduation (within the last 2 years) from a recognized Archives Studies program, related graduate University degree program, or an equivalent combination of education and experience, required.
  
• Experience working in an archival setting and experience in arrangement and description of archival collections preferred.
  
• Working knowledge of database systems preferred (specifically AtoM).
  
• Excellent command of the English language (both oral and written) required.
  
• Strong organizational, communications and interpersonal skills, and the ability to work accurately and independently.
  

As per Young Canada Works specifications applicants must be under 30 years of age as of 30 September 2019

Recruitment for positions within the HSC Archives/Museum complies with Shared Health employment practices. Shared Health is committed to having a workforce that is reflective of the diverse nature of the communities we serve. Indigenous applicants are encouraged to self-declare when applying for jobs.

Please submit applications by email to Emma Prescott at eprescott@hsc.mb.ca by 7am CST on Monday 9th September 2019.

Oakville Arts Council 

Position: Digital Archivist (6 month contract) 

Hours: 37.5 hours a week

Salary: $22,500

Posting Date: August 1, 2019

Closing Date: September 15, 2019

Contact: Bernadette Ward: bward@oakville.ca

JOB POSTING

The Oakville Arts Council is a charitable, not-for-profit arts umbrella organization working to grow the community's engagement in the arts and champion artistic development.

Overview

Arts and culture not only create a sense of belonging and community but also provide meaning and context to the past, help define the present and create the future. Working from this premise, the Oakville Arts Council will explore the feasibility of developing a digital arts archive to preserve and animate Oakville’s arts and culture achievements. A successful study will lead to the development of an archive that will benefit the arts and culture sector by preserving their accomplishments, the student community by providing a study resource and provide the general population with a deeper understanding of the Town’s artistic history.

Responsibilities

Reporting to the Executive Director, the Digital Archivist will develop a feasibility study that will include a needs assessment, outline best practices, define the scope of work that may be included in the Oakville Arts Council archive, explore the various styles, technologies and costs necessary to create an archive with the goal of ensuring that the best possible archive is created for the sector and for the community, ensuring the preservation and animation of cultural heritage with the community of Oakville.

Qualifications & Experience

• University degree in archival studies, history, library/information studies, computing sciences or a related program with course work in archival principles, procedures and techniques.
  
• Experience setting up digital arts archives/exhibits.
  
• Sound knowledge of the generally accepted standards of practice for electronic preservation.
  
• Knowledge of digital records and their handling, including knowledge and application techniques associated with hardware and software tools.
  
• Ability to develop training materials and deliver presentations of long-term management of digital records and exhibits.
  
• Knowledge of legislation applicable to public archives.
  
• Demonstrated ability to research and apply innovative technologies and practices.
  
• Strong interpersonal, analytical, time management, organization and communications skills.
  
• Knowledge of Library & Archives Canada.
  
• Demonstrated proficiency with MS Office.

Contract Writer Position - Response to the Report of the Truth and Reconciliation Commission Report Taskforce

Posting Link: https://archives2026.com/

Position Title: Contract Writer (short-term)

Employer: Response to the Report of the Truth and Reconciliation Commission Report Taskforce

Location: Remote

Closing Date: September 13, 2019

The Response to the Report of the Truth and Reconciliation Commission Report Taskforce (TRC-TF) of the Steering Committee on Canada's Archives is seeking a creative, thorough, and detail-oriented writer committed to providing quality work to support Taskforce research.

The mandate of TRC-TF is to conduct a review of archival policies and best practices existent across the country and identify potential barriers to reconciliation efforts between the Canadian archival community and Indigenous record keepers and researchers. The Taskforce has drafted an actionable response to this research which will become the foundation for a reconciliation framework for Canadian archives; however, this work is in need of polishing. As such, in this short term, contractual position the incumbent writer will be provided with all necessary content with which to create the required comprehensive, engaging and accessible reports.

Writer Job Duties and Responsibilities

• Attend creative briefs and consult with Taskforce members to determine needs and objectives
• Report directly to TRC-TF Co-Chairs
• Create interesting, innovative, and educational written content
• Work to outlined expectations and requirements established in project brief
• Write in accordance with specified format, tone, and voice
• Provide effective copy for advertising outlets
• Self-edit work for spelling, grammatical, and punctuation errors prior to initial submission
• Revise work based on feedback and line notes received from editorial team
• Familiarize yourself with TRC-TF research and vital background information
• Cite all material used for research and/or direct quotations according to the Chicago Manual of Style
• Ensure all written work is authentic and original
• Always meet established deadlines

Writer Requirements and Qualifications

• Relevant Bachelor's degree and three years' experience as a technical writer or copywriter, or equivalent education and experience
• Knowledge of the work of the Truth and Reconciliation Commission of Canada, and interest in ongoing reconciliation work
• Knowledge of archives an asset
• Experience working with Indigenous communities an asset
• English/French bilingualism an asset
• Strong grasp of proper sentence structure and grammar
• Ability to write in a variety of tones
• Creative and dedicated
• Organized and detail-oriented
• Self-starter who works well independently
• Excellent communicator

Contract Term

• Hourly contract fee dependent upon experience.
• This short-term contract is expected to run intermittently from the end of September 2019 to the end of January 2020.
• The incumbent will work remotely from their home location and will be expected to attend tele/video conferences with the TRC-TF co-chairs and members as required.
• Consultants are expected to provide their own technology (computer and software) and mobile communication device.

Applications should be submitted to Erica Hernández-Read (Erica.hernandez-read@unbc.ca) no later than 4:30pm (PST) September 13, 2019.

Simon Fraser University Archives and Records Management Department invites applications from innovative, enthusiastic and service-oriented candidates for an Archivist position. Reporting to the University Archivist and based at the Burnaby campus, this full-time continuing position will be primarily responsible for appraising, acquiring, selecting, accessioning, arranging, describing, and providing access to private and public records of research interest acquired from a variety of sources (individuals, businesses, associations and societies, university departments, faculty, etc.).

Working in collaboration with their colleagues, the successful applicant will be primarily responsible for  designing acquisition strategies to grow and strengthen the Archives' research holdings, especially with regards to private records acquisition; building a network of potential donors and research partners; initiating outreach activities and supporting academic pedagogy by integrating archival materials into the teaching and research activities of the university; promoting and encouraging awareness of the role and importance of archives to the university community in general; negotiating donation agreements and accessioning incoming donations and accruals; conducting arrangement and description of archival records; and delivering client-oriented reference services to students, staff, faculty, visiting scholars and members of the general public.

This position will appeal to an individual who enjoys working with a variety of people at all levels inside and outside the university and in building and maintaining strong personal and professional relationships with donors, students and faculty in particular. The successful applicant will be passionate about promoting the value of archives and enjoy seeking out and participating in community engagement activities to raise the profile of the Department.    

SFU Archives and Records Management is responsible for the administration of three corporate programs –archives, records management, and freedom of information and protection of privacy. The successful candidate will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Department. Demonstrated experience in one or more of these program areas is an asset and is in keeping with the Department's philosophy that its program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.

SETTING

Ranked by respected national surveys as one of Canada’s top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia’s Top Employers for 2019, as well as one of Canada’s Top 100 employers, and one of Canada's top family-friendly employers. SFU is Canada’s most community-engaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey. Applicants are invited to visit the Archives and Records Management Department website for more information about the Department and its mission, vision and values.

http://www.sfu.ca/archives.html

DUTIES, RESPONSIBILITIES, KNOWLEDGE AND SKILLS

The required knowledge and skills for this position are:

A Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.

• Comprehensive knowledge of archival science as practiced in a Canadian context.
• Comprehensive knowledge of RAD.
• Comprehensive knowledge of digital preservation theory and practice.
• Excellent oral and written communication skills (in English) to provide reference service; to liaise with donors; to teach information literacy skills to students; to lead community engagement activities; and to write policies, procedures, standards, guidelines, and correspondence.
• Superior organizational and detail-oriented skills to manage projects, coordinate administrative activities, and maintain administrative documentation.
• Superior research and analytical skills to resolve problems in the delivery of the Department's integrated programs and to advise university staff on the full range of records-centric issues that fall under the Department's sphere of functional responsibility.
• Ability to develop and implement acquisition strategies by identifying priority collecting topics and themes.
• Ability to appraise the significance and suitability of records for inclusion in the Archives' permanent holdings.
• Ability to develop and maintain contacts with potential donors to build and enhance the Department's research holdings.
• Ability to assess the information needs of the Archives' clientele and to determine appropriate sources to respond to those needs, and an ability to respond effectively to changing demands inherent in public reference service.
• Ability to be persuasive in promoting the need for and the value of the Department's programs and services.
• Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
• Ability to work independently and be self-motivated with only general supervision from the University Archivist.
• Ability to work under pressure and meet deadlines when managing competing priorities and multiple projects.
• A demonstrated passion for record-keeping, archives and cultural heritage.

Applicants for the position of Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills necessary for the successful delivery of archival services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would further enhance the delivery of archival services while contributing to the collaborative delivery of the Department’s other corporate programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position:

http://www.sfu.ca/content/dam/sfu/archives/Faculty/SFUArchivesArchivistDescription2019.pdf

TERMS OF APPOINTMENT

This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).

http://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/CA.pdf

The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications. SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at:

http://www.sfu.ca/content/dam/sfu/faculty-relations/collective-agreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf

The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:

http://www.sfu.ca/faculty-relations/benefits-services.html

HOW TO APPLY

Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a CV; and a sample of your written work of  which you are the sole author and that is representative of your prose style no later than October 15, 2019, 11:59 pm (PDT) to:

Paul Hebbard, University Archivist and Coordinator of Information and Privacy (acting) at pgh@sfu.ca.

Only applications received by email will be considered.

Submit a covering letter, CV, and writing sample as one consolidated electronic file (MS Word or PDF).

Quote in the email subject line: Archivist Job Application.

Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified candidates, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons.

Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected. For further details see:

http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

POSTING DURATION AND PROJECTED START DATE

Applications will be accepted until October 15, 2019. Interviews are expected to be held in November 2019. The preferred start date is January 2, 2020.

Archival studies graduates seeking in-depth professional experience are invited to apply to the Halifax Municipal Archives' Young Canada Works Internships (2 positions), within the Corporate Information Management unit. We encourage applications from graduates who meet the Young Canada Works eligibility requirements, especially qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace. We encourage applicants to self-identify.

The Archives Assistant-Interns will contribute to projects which will offer experience in the full range of archival functions with a focus on: description, preservation, reference, and on-line accessibility. It will also be an opportunity to develop more general skills that are key to advancement in a professional career, including time management, project management, policy development and communication, interacting with stakeholders and working collaboratively with other heritage and information professionals.

DUTIES AND RESPONSIBILITIES

Description and Preservation: select and process significant historical photographs, documents, audio-visual material, maps and plans for archival preservation and access.

Reference: provide reference and reproduction services to the public.

Discovery: prepare on-line exhibits and social media postings to promote access to Archives` holdings

QUALIFICATIONS

Graduates must meet Young Canada Work's (YCW) eligibility requirements:

• are a Canadian citizen or a permanent resident, or have refugee status in Canada;
  
• are legally entitled to work in Canada;
  
• will be between 16 and 30 years of age at the start of employment;
  
• are willing to commit to the full duration of the work assignment;
  
• will not have another full-time job while employed with YCW;
  
• are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;
  
• have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.
  

Candidates are required to:

• have graduated from an archival studies or an information/library studies program with courses in archives, or experience working in archives
  
• be familiar entering data into complex databases and excel spreadsheet and on-line searching
  
• have knowledge of care and handling of archival records
  
• have attention to detail, good time management skills and excellent oral and written communication skills, especially web-based
  

Reference, research, description according to the Rules of Archival Description, and digitization experience and familiarity with copyright and privacy legislation would be assets for candidates.

Applicants are responsible to include all information that they wish to have taken into consideration in the review of their application, and applicants are required to provide full details of experience or training referenced in the posting. Applicants may be screened out of this competition at preliminary stages of review based on the insufficiency of the information provided.

COMPETENCIES: Achievement Motivation; Communication; Continuous Learning; Customer Service; Initiative; Organization and Planning; Valuing Diversity.

WORK STATUS: Temporary, full-time, 22 weeks.

HOURS OF WORK: 8:30 a.m. to 4:30 p.m. - Monday to Friday.

SALARY: Non-union: $20.00 per hour + 4% vacation pay

WORK LOCATION: 81 Ilsley Ave., Unit 11, Dartmouth, NS

OTHER REQUIREMENTS: Criminal Records Check is required. This position will have access to and/or knowledge of confidential information therefore incumbent will be required to sign a Confidentiality Agreement.

CLOSING DATE: Applications will be received up to midnight September 13, 2019.

HOW TO APPLY: https://sjobs.brassring.com/TGnewUI/Search/Home/Home?partnerid=25749&siteid=5764#jobDetails=598708_5764

Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

These positions are funded in part by the Young Canada Works at Building Careers in Heritage Program, a component of the Youth Employment Strategy of the Department of Canadian Heritage, Government of Canada. The financial assistance from the Department of Canadian Heritage and the program support of the Canadian Council of Archives are both greatly appreciated.

Please pass this posting on to anyone you know might be interested.’

Halifax Municipal Archives 
81 Ilsley Ave, Unit 11
Burnside, Dartmouth, NS
PO BOX 1749
HALIFAX, NS B3J 3A5
halifax.ca\archives

T. 902.490.1482

ARCHIV 24R - Digital Information Strategies Archivist

Job Summary

Digital Information Strategies Archivist
Archivist 24

One (1) Full-time position available
Position available in Victoria, BC
An eligibility list may be established

An excellent opportunity to join this dynamic team and apply your technological skills

Are you keen to take on a key role in the modernization of records management in the Government of British Columbia?  Are you a passionate innovator with expertise relating to information management in the digital context, archival and records management principles and methodologies, and/or digital preservation management?

The Corporate Information and Records Management Office (CIRMO), within the Ministry of Citizens’ Services, provides corporate information management oversight and guidance to all ministries and applicable broader public sector agencies.  It is committed to ensuring that strong information management policies and practices are in place, and that all public service employees understand their responsibilities.  The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information.  It provides direction, advice and a range of services to client ministries and agencies, and is responsible for the establishment of a new digital archive for government records of permanent value.  GRS is a leader in delivering on government’s commitment to transform its information management in the digital age through the implementation of the Information Management Act.

The Digital Information Strategies Archivist develops, revises, and advises on government-wide information management legislation, policy, standards, and guides; undertakes strategic research and planning projects relating to digital records, digitization, and digital archives; provides information management advice to stakeholders and clients; and performs special projects and other duties on behalf of the Director, Archival and Records Initiatives.

The capital of British Columbia, Victoria is a beautiful city, with stunning beaches and harbours, and a variety of provincial parks to explore. Located on Vancouver Island, Victoria offers a bustling downtown scene and has a wide range of restaurants and entertainment venues to choose from.  

The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

For complete details about this opportunity, including accountabilities, please refer to the attached job profile.  For specific position related enquiries, please contact Ruth.Andrews@gov.bc.ca DO NOT SEND YOUR APPLICATION TO THIS EMAIL ADDRESS.  For more information about how to create or update your profile and how to submit your application, please refer to the Job Application page on the MyHR website. If you are still experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible to assist you.

NOTE: Applications will be accepted until 11:00 am Pacific Standard Time on the closing date of this competition.

JOB REQUIREMENTS: 

In order to be considered for this position, your application must clearly demonstrate how you meet the education and experience as outlined below.

• A degree in archival science, library science, or another relevant field, combined with two (2) years' relevant work experience (e.g., developing/implementing archival/records management policy, providing expert advice in an Information Management context, digital information management research and planning in a records management context); OR, an equivalent combination of education, training and/or experience may be considered.
   
• Minimum of two (2) years’ experience with information management research and/or information management policy development.
  

Preference may be given to applicants with one (1) or more of the following:

• Those who self-identify as Indigenous.
• Experience working with Indigenous organizations and/or communities.
• Experience in digital information management policy and strategic planning.
  

APPLICATION REQUIREMENTS: Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located in the Additional Information section at the bottom of the posting. 

A Criminal Record Check (CRC) will be required.

Cover Letter: YES - A cover letter is required as part of your application. The content of your cover letter may be evaluated as part of the assessment process.

Resume: YES - A resume is required as part of your application. Please ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying.

Questionnaire: YES - You will be required to answer a standard questionnaire.

Job Category

Administrative Services, Information Management/Information Technology

Additional Information

60911_JOB PROFILE_AO 24_Digital Information Strategies (DIS) Archivist

 Salary Range: $63,973.31 - $72,937.86 annually

Close Date: 6/19/2019

Job Type: Regular Full Time

Temporary End Date

Ministry/Organization: BC Public Service -> Citizens' Services

Ministry Branch / Division

Corporate Information Records Management Office