ARCHIVES INTERN – JOB DESCRIPTION 2019 – posting ref # 15717

GENERAL INFORMATION:

Job Title: Archives Intern

Job Site: Hamilton Public Library, Central Branch – Local History & Archives

55 York Blvd. Hamilton, ON L8R 3K1

Duration: 4 months (16 weeks)

Start date: Monday, November 4th, 2019

End date: Friday, February 21st, 2020

Language(s) of work: English

$33.846 hourly rate - 35-hour work week

Please apply on or before Wednesday September 18th

Please visit www.hpl.ca and proceed to job opportunities to apply through City of Hamilton recruiting site.

Interviews will be conducted starting the week of Monday, September 23rd

JOB SUMMARY:

Under the direction of the Manager, Local History & Archives and working directly with the Archivist, Metadata and Cataloguing Librarians responsible for archival metadata and the Local History & Archives Department, the Archives Intern will assist with the arranging and describing of two recent acquisitions.

Local History & Archives (LH&A) exists to collect and provides access to documentary heritage that makes a significant contribution to an understanding of the development of the City, its natural and built environment, its culture and the people who lived, worked, and had an impact upon the Hamilton area. The Hamilton Public Library (HPL) continues to actively engage the Hamilton community to address gaps in the LH&A collection and expand access to historical materials related to the City of Hamilton.

JOB DUTIES:

• Arranging and describing archival records in all formats in accordance with current standards as well as the preparation and maintenance of finding aids;

• Working with the donors to conduct research related to the history of the organizations in Hamilton;

• Assisting with curating Local History & Archives holdings for displays both digital & physical display including digitization and metadata;

• Assisting with the promotion and public launch of the collections including the digitization and migration of content into AtoM;

• Provide information services; conduct reference interviews; develop search strategies; recommend appropriate materials and formats;

• Writes, updates and evaluates manuals and procedures; writes reports; composes correspondence; compiles and analyzes statistics; inputs and retrieves data;

• Understanding of current copyright legislation as it pertains to archival material in all formats

QUALIFICATIONS:

The ideal candidate will possess the following qualifications of education, experience and skills:

• Master’s Degree in Archival Studies (MAS) or Library and Information Studies (MLIS, MIS or MI) from an ALA accredited institution

• Knowledge and understanding of current Archival principles, systems and practices

• Familiarity with Archival Management and Digital Preservation Software such as AtoM and Archivematica

• Knowledge of existing and emerging standards related to archives, metadata, digital records, digital preservation and records preservation theory and methodology

• Knowledge of and practical experience in creating descriptions using archival descriptive standards including the Canadian Rules for Archival Description (RAD)

• Excellent working knowledge and experience of computer applications including word processing, spreadsheet and presentation software, online databases, Internet browsers, software applications for website creation and maintenance, information sharing technology and digitizing information

• Knowledge of historical and genealogical research methods, conservation techniques and preservation

• Interest in the history and culture of Hamilton, Ontario is an asset

• Strong research, analytical and problem-solving skills

• Excellent interpersonal skills, written and oral communication as well as organizational and attention to detail

• Demonstrated ability to work independently and cooperatively as part of a team

YOUNG CANADA WORKS BUILDING CAREERS IN HERITAGE GRANT ELIGIBILITY CRITERIA:

You are eligible if you:

• are a Canadian citizen or a permanent resident or have refugee status in Canada (non-Canadian students holding temporary work visas or awaiting permanent status are not eligible);

• are legally entitled to work in Canada;

• will be between 16 and 30 years of age at the start of employment;

• are willing to commit to the full duration of the work assignment;

• will not have another full-time job (over 30 hours a week) while employed with the program;

• are an unemployed or underemployed college or university graduate, that is, not employed full-time;

• are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;

• are not receiving Employment Insurance (EI) benefits while employed with the program; and

• have not previously participated in or been paid under this or any other Career Focus internship program funded under the Government of Canada's Youth Employment Strategy.

The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace. The incumbent will be required to provide a recent Criminal Record and Judicial Matters Check (dated within the last 12 months).

The Hamilton Public Library is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Accommodations are available for all applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources. We appreciate your interest, however, only those selected for an interview will be notified.

Please be aware the selection process may involve any of interviews, test, and presentations or any combination thereof.

Job Posting – Internal/External
 
Would you like to play a meaningful role with North America’s leading classical repertory theatre? At the Stratford Festival, we attract the world’s finest talent, offering a unique experience for staff, artists and actors alike. If you would like to be a part of this exciting organization, we are looking for someone to fill the role of: 

Archives Director

 
This position reports to the Administrative Director and leads the activities of the Stratford Festival Archives.
 
Responsibilities:

• Direct and oversee the operation of the Archives by organizing and maintaining the archival collection according to professional archival standards, to serve both internal and external stakeholders, including artists and industry professionals, academic researchers, publishers, and students

• Oversee the further development of the Festival’s digital archives through ongoing digitization of the Festival’s collection and expansion of the online catalogue

• Support the Festival’s educational and audience engagement programming by leading and/or participating in talks, lectures, and workshops, in close collaboration with Education  • Support the theatre season’s activities by developing themed exhibits and supporting public tours of the archives • Maintain and review  policies and procedures for the acquisition, preservation, and deaccessioning of the archival collection 

• Proactively work with internal constituents on an annual basis to acquire appropriate materials to be housed within the archival collection including items from the productions, technical information, promotional materials, administrative files, HD films, etc.

• Assess and evaluate new potential donations and undertake financial valuation of material for the purposes of issuing tax receipts  • Identify opportunities for archival project funding and oversee project implementation to enhance the archives and its activities

• Plan and monitor the departmental budget and manage all archives staff and volunteers 

• Provide support in the form of research and/or fact checking to other internal departments such as Advancement, Production, Publicity, etc. 

• Provide leadership on two long-term projects including the development of an organization-wide digital asset management system, and planning for a physical expansion of the collection space.

 
Qualifications:

• Post-graduate degree in archives and/or museum collection management, or equivalent

• Extensive practical experience in archives/museum collections management, digitization, policy development, preservation, and catalogue management

• Experience in managing a high-profile collection with a dual focus on preservation and access that serves a variety of constituents

• Experience in creating and managing a digital archives and online catalogue and in the creation/use of a digital asset management system

• Comfortable delivering workshops and engaging in public speaking 

• Possess a keen interest in theatre, paired with experience in a not for profit environment

 
This full time position is located in Stratford, Ontario.
 
Job Type: Full Time Recognizing that diversity – in our workplace, in our audiences and on our stages – fosters a rich and creative environment; we welcome applicants with disabilities and are committed to accommodating them throughout the recruitment and hiring process. We encourage all qualified applicants to submit a résumé and cover letter in a single PDF by October 18, 2019 to:
 
Human Resources E-mail: resumes@stratfordfestival.ca Subject: Archives Director 

There is an opening for a Digital Information Strategies (DIS) Archivist (ARCH 24) within the BC Government's Government Records Service, posted as temporary with end date June 30, 2021, with a provision that the position may be extended and/or made permanent upon mutual agreement.

Here is the link to the posting:  https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/63798

Reporting to the Team Lead, Digital Information Strategies, this position resides within Archival & Records Initiatives, in GRS. 

This opportunity now closes at 11 pm PST September 20th, 2019.

The University of Victoria Libraries in Victoria, B.C., Canada invites applications for a Metadata Librarian.

This is a Regular, Full Time Librarian Appointment Description The Metadata Librarian provides leadership and support for the description of print, digital, and archival research collections. The Metadata Librarian employs various library and archival metadata schema and vocabularies. Where appropriate, she/he will apply linked data principles and standards to allow UVic Libraries to better interoperate with metadata around the world. The Metadata Librarian leads, trains, and manages staff members and others in metadata-related activity and documents and operationalizes metadata best practice. They leverage technological solutions to problems when appropriate.

  *   Create bibliographic and authority metadata for library material in UVic’s Integrated Library System

  *   Create metadata for digital collections and archival resources within various systems

  *   Assist with managing the production of bibliographic, authority, and digital collection metadata

  *   Work with stakeholders to establish metadata and cataloguing policies

  *   Remediate, migrate, and transform metadata in various systems

  *   Establish efficient and sustainable metadata workflows, leveraging appropriate tools, systems, and techniques

  *   Manage projects & provide leadership and training

  *   Assist with UVic Libraries’ application of linked open data principles and standards

  *   Leverage metadata and system expertise to create reports

  *   Provide metadata consultation and support for library and campus projects

  *   Document and communicate decisions related to metadata policy, procedure, and workflow

  *   May undertake liaison and collection duties in an appropriate area of expertise

Reporting

Situated within the Metadata unit of UVic Libraries, the Metadata Librarian reports to the Head of Metadata, who in turn reports to the Associate University Librarian, Learning and Research Resources. Works closely with colleagues across the Libraries.

Qualifications

Required: Master’s degree from an accredited school of library science, or a Master’s or higher degree in another discipline with expertise and excellence in professional practice relevant to the position if the candidate agrees to complete a MLS from an accredited school of library science before the end of the probationary period (or the equivalent combination of education and experience in archival science in the case of an Archivist); knowledge of library and archival standards and principles; knowledge of metadata standards and vocabularies; demonstrated ability to leverage technology to solve problems; demonstrated ability to manage projects; superior written and spoken communication skills.

Desirable Qualifications: experience working in a digital asset management system; experience working in an Integrated Library System or Library Services Platform; experience remediating large sets of metadata; experience with linked open data standards, systems and formats; reading proficiency in a language/s other than English.

FOR A FULL POSITION DESCRIPTION SEE: https://www.uvic.ca/library/use/info/jobs/index.php

Salary and Benefits

Salary will be commensurate with qualifications and experience. A comprehensive benefits package is provided.

Faculty and Librarians at the University of Victoria are governed by the provisions of the Collective Agreement Collective Agreement<https://www.uvic.ca/vpacademic/assets/docs/Collective%20Agreement.pdf>. Members are represented by the University of Victoria Faculty Association (www.uvicfa.ca<http://www.uvicfa.ca). Standards of performance are assessed as set out in the Evaluation Policy for Librarians.

The University of Victoria

The University of Victoria is consistently ranked in the top tier of Canada’s research-intensive universities. Vital impact drives the UVic sense of purpose. As an internationally renowned teaching and research hub, we tackle essential issues that matter to people, places and the planet. Situated in the Pacific Rim, our location breeds a profound passion for exploration. Defined by its edges, this extraordinary environment inspires us to defy boundaries, discover, and innovate in exciting ways. It’s different here, naturally and by design. We live, learn, work and explore on the edge of what’s next—for our planet and its peoples. Our commitment to research-inspired dynamic learning and vital impact make this Canada’s most extraordinary environment for discovery and innovation. Experience the edge of possibilities for yourself.

UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members of groups experiencing barriers to equity<https://www.uvic.ca/equity/employment-equity/statement/index.php#statement>. Read our full equity statement here: www.uvic.ca/equitystatement<http://www.uvic.ca/equitystatement>.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact Faculty Relations and Academic Administration in the Office of the VP Academic and Provost at FRrecruit@uvic.ca. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; in accordance with Canadian immigration requirements, Canadians and permanent residents will be given priority. Please indicate in your application package if you are a Canadian citizen or permanent resident.

Please submit a cover letter, CV, and names of three (3) references by the end of the day, Tuesday, September 24, 2019 to:Jonathan Bengtson, University Librarian, University of Victoria Libraries ulo@uvic.ca. We thank all applicants in advance for their interest, however only those under consideration will be contacted.

Closes: 24 September, 2019

Closes on Friday, September 13, 2019

Law Society of Ontario

Toronto, ON

The Corporate Records & Archives Department of the Law Society of Ontario has a part-time position available for the fall (up to 14 hours a week). Term From October 7, 2019 to December 31, 2019 (Part-Time, Maximum of 217 hours): https://careersen-lsuc.icims.com/jobs/1807/archival-project-assistant%2c-corporate-records-and-archives%2c-great-library%2c-professional-development-%26-competence—from-october-7%2c-2019-to-december-31%2c-2019/job

Library and Archives Canada - Archives Branch 

Gatineau (Québec) 
EC-05 
$81,858 to $94,219

For further information on the organization, please visit Library and Archives Canada

For more information visit: https://emploisfp-psjobs.cfp-psc.gc.ca/psrs-srfp/applicant/page1800?poster=1350515

Temporary Appointment Opportunity - Digital Information Strategies Archivist for BC Government - To June 30, 2020

Please consider applying for the exciting temporary job opportunity described below, with end date June 30, 2021.  View it and apply online by visiting this link: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/63798 

This Opportunity closes at 11 pm PST September 13th, 2019.

OVERVIEW

JOB PURPOSE:

Archival Project Assistant will primarily be responsible for digitization and research projects underway in the Archives.

QUALIFICATIONS REQUIRED:

• The successful candidate will be enrolled in a graduate-level archives/information studies university degree, or been accepted into such a program.
• Some previous experience working in an archives.
• Familiarity with scanning equipment and software, and working in databases.
• Experience using Adobe software, Minisis (a relational database) and SharePoint software is desirable but not required.
• Excellent research, communication, and time management skills.
• Ability to work both independently and as part of a team.

KEY ACCOUNTABILITIES

• Take responsibility for digitizing a set of archival files, including scanning, quality control, up-loading to a SharePoint library and adding metadata.
• Participate in preparing a thematic web display highlighting a set of records from the archival collection, with tasks including research, document selection and digitization, drafting explanatory text, and up-loading content into a web template.
• Other tasks as assigned.

COMPETENCIES

Communication (not a designated bilingual job)

• Expresses thoughts clearly and concisely in both verbal and written communications.
• Behaves in a manner which is discreet, confidential and sensitive to the personal and professional needs of others.
• Resolves conflicts with others in a constructive and appropriate manner, remaining calm under difficult / stressful situations.

Service Orientation

• Acts appropriately, in a professional manner, exercising sound judgement, while demonstrating awareness and sensitivity to societal values and diversity when dealing with clients.
• Takes responsibility for commitments made to clients.

Team Orientation

• A supportive and cooperative team member, who goes out of their way to make a positive contribution.
• Willingly shares knowledge and expertise with other members of the team.

Quality of Work

• Work is well organized and thorough.

Quantity of Work

• Completes assignments in a timely and efficient manner.

Initiative and Resourcefulness

• Makes suggestions for work flow and process improvements.

Job Knowledge

• Knows all the necessary elements of own job to a satisfactory level and has a solid working knowledge of other related jobs

Project Archivist - HSC Archives/Museum

Health Sciences Centre Winnipeg - Shared Health

Full time (37.5 hours per week)

30 September 2019 - 31 March 2020 (Total: 900 hours)

Salary:  $20.00 per hour

Application Deadline: 7:00am CST 9 September 2019

Health Sciences Centre Winnipeg is seeking a qualified and motivated recent graduate to fill a Project Archivist position within the HSC Archives/Museum. Availability of this position is through a grant from Young Canada Works, and the successful candidate must be eligible for Young Canada Works - Building Careers in Heritage sponsorship.

Working under the direction of the HSC Archivist, the Project Archivist will process (accession, appraise, arrange and describe) public relations photographs from Children's Hospital of Winnipeg into the collection using Rules for Archival Description (RAD), AtoM, (an internationally recognized Archival database), and PastPerfect (internationally recognized Museum software).  Children's Hospital of Winnipeg was established in 1909 and became part of Health Sciences Centre in 1973.  The collection of over 2000 publicity photographs from 1909 - 2009 document a substantial piece of Manitoba's history of healthcare for children.

Qualifications:

• Graduation (within the last 2 years) from a recognized Archives Studies program, related graduate University degree program, or an equivalent combination of education and experience, required.
  
• Experience working in an archival setting and experience in arrangement and description of archival collections preferred.
  
• Working knowledge of database systems preferred (specifically AtoM).
  
• Excellent command of the English language (both oral and written) required.
  
• Strong organizational, communications and interpersonal skills, and the ability to work accurately and independently.
  

As per Young Canada Works specifications applicants must be under 30 years of age as of 30 September 2019

Recruitment for positions within the HSC Archives/Museum complies with Shared Health employment practices. Shared Health is committed to having a workforce that is reflective of the diverse nature of the communities we serve. Indigenous applicants are encouraged to self-declare when applying for jobs.

Please submit applications by email to Emma Prescott at eprescott@hsc.mb.ca by 7am CST on Monday 9th September 2019.

Oakville Arts Council 

Position: Digital Archivist (6 month contract) 

Hours: 37.5 hours a week

Salary: $22,500

Posting Date: August 1, 2019

Closing Date: September 15, 2019

Contact: Bernadette Ward: bward@oakville.ca

JOB POSTING

The Oakville Arts Council is a charitable, not-for-profit arts umbrella organization working to grow the community's engagement in the arts and champion artistic development.

Overview

Arts and culture not only create a sense of belonging and community but also provide meaning and context to the past, help define the present and create the future. Working from this premise, the Oakville Arts Council will explore the feasibility of developing a digital arts archive to preserve and animate Oakville’s arts and culture achievements. A successful study will lead to the development of an archive that will benefit the arts and culture sector by preserving their accomplishments, the student community by providing a study resource and provide the general population with a deeper understanding of the Town’s artistic history.

Responsibilities

Reporting to the Executive Director, the Digital Archivist will develop a feasibility study that will include a needs assessment, outline best practices, define the scope of work that may be included in the Oakville Arts Council archive, explore the various styles, technologies and costs necessary to create an archive with the goal of ensuring that the best possible archive is created for the sector and for the community, ensuring the preservation and animation of cultural heritage with the community of Oakville.

Qualifications & Experience

• University degree in archival studies, history, library/information studies, computing sciences or a related program with course work in archival principles, procedures and techniques.
  
• Experience setting up digital arts archives/exhibits.
  
• Sound knowledge of the generally accepted standards of practice for electronic preservation.
  
• Knowledge of digital records and their handling, including knowledge and application techniques associated with hardware and software tools.
  
• Ability to develop training materials and deliver presentations of long-term management of digital records and exhibits.
  
• Knowledge of legislation applicable to public archives.
  
• Demonstrated ability to research and apply innovative technologies and practices.
  
• Strong interpersonal, analytical, time management, organization and communications skills.
  
• Knowledge of Library & Archives Canada.
  
• Demonstrated proficiency with MS Office.