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  • Digital Information Management Analyst, Halifax Regional Municipality Deadline: October 20, 2020

Digital Information Management Analyst, Halifax Regional Municipality Deadline: October 20, 2020

15 Oct 2020 12:08 PM | Anonymous

Digital Information Management Analyst

Halifax Regional Municipality 

Location:  81 Ilsley Ave , Dartmouth, Nova Scotia

Salary:  $ 59, 170 - $ 82, 630 (Non Union P1), Full-time permanent

Hours of Work:  Monday - Friday 8:00 am to 4:00 pm, 35 hours per week

Description and Duties    

Halifax Regional Municipality is inviting applications for the permanent position of  Senior Digital Information Management Analyst for Halifax Regional Municipality. We encourage applications from qualified African Nova Scotians, racially visible persons, women (applying for non-traditional positions), persons with disabilities, Aboriginal persons and persons of the LGBTQ+ community. HRM encourages applicants to self-identify.

Reporting to the Manager, Corporate Information Management (CIM), and working in accordance with the priorities established for the Business Unit and Administrative Order No. 2015-001-GOV, the Senior Digital IM Analyst contributes technical expertise and knowledge required to deliver exceptional IM services to all Business Units of HRM. This position is responsible for maintenance and safe-keeping of HRM's digital information and records. This position ensures the identification, organization, accessibility and preservation of semi-active, vital, long-term operational and archival digital records stored on HRM's infrastructure.

Duties and Responsibilities

  • Working closely with Business unit representatives, design enterprise content management taxonomies which adhere to HRM's Records Retention Plan.
  • Identify and inventory business unit records for migration into HRM's electronic content and records management system
  • Working as part of the ECRM project team, determine and recommend information flow solutions to assist business units in managing electronic content
  • Provides information management advice and assistance on the development and implementation of the Corporate Information Management program, including electronic content and records management systems.
  • Conducts business unit interviews, and facilitates discussions regarding "as is" and "to-be" business processes for the management of electronic information
  • Analysing current business unit information processes to recommend fundamental improvements to business unit representatives which exploit technology components, eliminate redundant tasks, and minimizes duplication of effort;
  • Attends ECRM project management team meetings to discuss critical process issues, recommend business process changes and improvements to ensure information management goals align with ECRM project goals
  • Provides on-going support to business unit representatives in all aspects of electronic information management

Supervisory & Leadership:

  • Takes the primary role in the implementation of any electronic content and records management system throughout HRM.
  • Responsible for supervising information management resources assigned to ECRM project team and mentoring other team members in the information management discipline
  • Under AO-2015-001-GOV, leads the development, on-going improvement, education, and promotion of good information management practices in electronic environments
  • Assists Corporate Information Manager in recruitment activities and makes hiring recommendations based on potential candidates' experience and knowledge of information management best practises;
  • Participates and makes recommendations on the recruitment of project resources;
  • Participates in the evaluation process for the procurement of contract and consulting services in support of Corporate Information Management activities and projects
  • Assists with the development of policies, procedures, guidelines and standards necessary for the implementation of the CIM program
  • Other duties related to the delivery of the CIM program as assigned


Education & Experience

  • Master's degree specializing in information management or archival studies with three (3) or more years related experience.
    Information Governance Certification considered an asset.
  • Project management experience considered an asset.
    Demonstrated experience participating in identification, design and implementation of an Electronic Content Records Management System.
    Demonstrated ability to execute and deliver project deliverables on time and on budget.
  • Technical/Job Specific Knowledge and Abilities
    Extensive knowledge of theoretical and practical information management and technology issues as it relates to information management.
  • Knowledge of information systems planning, design, development and implementation.
  • Experience implementing and using electronic records management software and document management systems.
  • Knowledge of good document management practices and procedures.
  • Experience in developing and delivering training programs.
  • Demonstrated knowledge of project management principles, practices and methodology.
  • Demonstrated ability to analyze business problems and develop effective technical solutions.
  • Excellent oral,  written communication and presentation skills.
  • Experience in the development of policy and procedures.
  • Experience in interpreting legislative and policy requirements as related to records management.
  • Familiarity with municipal government organization, procedures and protocol.
    Familiarity and knowledge of access and privacy (FOIPOP) issues and legislative requirements.


Achievement Motivation, Analytical Thinking, Communication, Customer Service, Flexibility, Initiative, Organization & Planning, Teamwork & Cooperation, Valuing Diversity

SECURITY CLEARANCE REQUIREMENTS: This position will have access to and/or knowledge of confidential information therefore incumbent will be required to sign a Confidentiality Agreement as well as Criminal Records Check 

Please note: Testing may be conducted as a component of the selection process to assess technical and job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer's discretion.

CLOSING DATE:  Applications will be received up to 11:59 pm on Tuesday October 20, 2020 

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process

How to Apply:  online application here

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


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