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Records Management Archivist, Simon Fraser University Deadline: October 18, 2020

2 Sep 2020 11:39 AM | Anonymous member (Administrator)

Records Management Archivist, Simon Fraser University

Location:  Burnaby, BC

Compensation:  See here

Ranked by respected national surveys as one of Canada's top three comprehensive universities for the past 20 years, Simon Fraser University has also been named one of British Columbia's Top Employers for 2020, as well as one of Canada's Top 100 employers, and one of Canada's top family-friendly employers. SFU is Canada's most community-engaged research university, offering more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. SFU is comprised of three thriving urban campuses located in Burnaby, Vancouver, and Surrey. Applicants are invited to visit the Archives and Records Management Department website for more information about the Department and its mission, vision and values.

Description and Duties

Reporting to the University Archivist and based at the Burnaby campus, this full-time continuing position will be primarily responsible for advancing the continued development, implementation, and maintenance of an effective and integrated records management program that meets the University's current and future records and information management needs. This includes the research, development, implementation, and promotion of records schedules, classification strategies, and policies and procedures that ensure alignment of the University's record- keeping systems and technologies with professional current standards, legislation and archival considerations.

Special emphasis will be placed on developing and expanding the current records management program to address the changing information and records management needs of the University, including the transition from paper to digital record-keeping. The incumbent will also support the long-term storage, preservation and accessibility of digital information through the design and implementation of robust digital record-keeping, preservation and access systems and processes.

SFU Archives and Records Management is responsible for the administration of three corporate programs - archives, records management, and freedom of information and protection of privacy. The successful candidate will work as a collaborative member of a team of information management professionals and will be expected to participate in the overall operations of the Department, including the delivery of archival reference services. Demonstrated experience in one or more of these program areas is an asset and is in keeping with the Department's philosophy that its program areas are tied together by the concept of the record as a vital institutional asset that adds value to the university when managed effectively, but exposes the university to increased costs, risks, and liabilities when managed poorly.


The required knowledge and skills for this position are:

  1. A Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program.
  2. Comprehensive knowledge of archival science and records and information management as practiced in a Canadian context, including appraisal, maintaining physical and intellectual control over records, file classification and records retention scheduling, digital record-keeping, and the delivery of public reference services.
  3. Excellent oral and written communication skills to provide public service; advise research clientele and university staff; and write policies, procedures, standards, guidelines, and business correspondence.
  4. Superior research and analytical skills to resolve problems in the delivery of the Department's integrated programs and to advise university staff on the full range of records-centric issues that fall under the Department's sphere of functional responsibility.
  5. Ability to champion innovative models and practices in archives administration, records management, access and privacy administration, or digital preservation.
  6. Consultative skills in liaising with IT staff to identify record-keeping and digital preservation needs for enterprise-wide systems.
  7. Ability to work under pressure and meet deadlines when managing competing priorities and multiple projects.
  8. Good presentation skills.
  9. Excellent interpersonal skills using tact, diplomacy, and good judgment to deal courteously and effectively with faculty, staff, students, alumni, donors, visiting scholars, and the public.
  10. Ability to supervise staff.
  11. Ability to work as a member of a team of information management professionals and to move comfortably between different, but integrated program areas and functions.
  12. Ability to work independently and be self-motivated with only general supervision from the University Archivist.
  13. A demonstrated passion for record-keeping, archives and cultural heritage.
  14. Demonstrated interest in and an understanding of Simon Fraser University's mission.
Applicants for the position of Records Management Archivist should demonstrate how they are qualified to perform the duties and responsibilities, and possess the required knowledge and skills necessary for the successful delivery of records management services at Simon Fraser University. In addition, applicants should also demonstrate that they possess some or all of the desired knowledge and skills that would further enhance the delivery of records management services while contributing to the collaborative delivery of the Department's other corporate programs. See the link below for a more detailed description of the duties and responsibilities, and required and desired knowledge and skills associated with this position:

Terms of Appointment

This is a full-time continuing position as a Librarian/Archivist Faculty. Appointment will be made pursuant to the SFU/SFU Faculty Association Collective Agreement (see Article 36). Only those applicants eligible to be appointed as an Archivist will be considered (see Article 36.7).

The successful applicant will be appointed at a salary level commensurate with his or her experience and qualifications.

SFU Librarian/Archivist salary scales will apply. The salary scales can be viewed at: agreement/July%201%2C%202017%20Salary%20Scale%20Increases.pdf

The successful applicant will become a member of the SFU Faculty Association. Benefits information is available at the link below:

How to Apply

Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position; a CV; and a sample of your written work of which you are the sole author and that is representative of your prose style no later than October 18, 2020, 4:00 pm (PT) to:

*Paul Hebbard, University Archivist and Coordinator of Information and Privacy at

*Only applications received by email will be considered.

*Submit a covering letter, CV, and writing sample as one consolidated electronic file (MS Word or PDF).

*Quote in the email subject line: Records Management Archivist Job Application.

Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and welcomes applications from all qualified candidates, including visible minorities, persons of aboriginal heritage, persons with disabilities, and LGTBQ-identified persons. Selections for interviews will be made on the basis of the information submitted. Applicants selected for an interview will be asked to make a presentation to members of the search committee. We thank all applicants for their interest; only those applicants selected for an interview will be contacted.

Under the authority of the University Act, Collection of Personal Information Policy (I 10.05), and the SFU/SFUFA Collective Agreement, personal information that is required by the university for academic recruitment and hiring competitions will be collected. For further details see:

Job Poster

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