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Archives Assistance - Internships, Halifax Municipal Archives Deadline: September 8, 2020

1 Sep 2020 6:44 AM | Anonymous member (Administrator)

Archives Assistant, Halifax Municipal Archives

Location:  Halifax, Nova Scotia

Compensation:  Non-union, $ 20.00 / hour + 4% vacation pay

Work Status:  Temporary, full-time, 26 weeks

Hours of Work:  :30 am to 4:30 pm, Monday to Friday

Halifax Municipal Archives is the official repository for historical municipal government records from Halifax, Dartmouth, Bedford and the former County of Halifax, and also holds community records from the region.

Description and Duties

Archival studies graduates seeking in-depth professional experience are invited to apply to the Halifax Municipal Archives' Young Canada Works Internships (2 positions), within the Corporate Information Management unit. We encourage applications from graduates who meet the Young Canada Works eligibility requirements, especially qualified African Nova Scotians, racially visible persons, women in non-traditional positions, persons with disabilities and Aboriginal persons in the workplace. We encourage applicants to self-identify.

The Archives Assistant - Interns will contribute to projects which will offer experience in the full range of archival functions with a focus on: description, preservation, reference, and on-line accessibility. It will also be an opportunity to develop more general skills that are key to advancement in a professional career, including time management, project management, policy development and communication, interacting with stakeholders and working collaboratively with other heritage and information professionals.

Duties and Responsibilities

  • Description and Preservation: select and process significant historical photographs, documents, audio-visual material, maps and plans for archival preservation and access.
  • Reference: provide reference and reproduction services to the public.
  • Discovery: prepare on-line exhibits and social media postings to promote access to Archives' holdings.

Graduates must meet Young Canada Work's (YCW) eligibility requirements:

  • Are a Canadian citizen or a permanent resident, or have refugee status in Canada;
  • Are legally entitled to work in Canada;
  • Will be between 16 and 30 years of age at the start of employment;
  • Are willing to commit to the full duration of the work assignment;
  • Will not have another full-time job while employed with YCW;
  • Are a recent graduate who has graduated from college or university within the last 24 months at the start of employment;

Candidates are require to:

  • Have graduated from an archival studies or an information/library studies program with courses in archives, or experience working in archives
  • Be familiar entering data into complex databases and excel spreadsheet and on-line searching
  • Have knowledge of the care and handling of archival records
  • Have attention to detail, good time management skills and excellent oral and written communication skills, especially web-based
  • Reference, research, description according to the Rules of Archival Description, and digitization experience and familiarity with copyright and privacy legislation would be assets for candidates.

Achievement Motivation; Communication; Continuous Learning; Customer Service; Initiative; Organization and Planning; Valuing Diversity.

Work Location:  81 Ilsley Ave., Unit 11, Dartmouth, NS

Application Information

CLOSING DATE: Applications will be received up to September 8th, 2020. Applications must be submitted to the municipality's Brass Ring employment opportunities website.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for an interview will be contacted.

During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview) and who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process.

Apply here, Position # 78621315, 78624740

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Tel:  613-383-2009


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

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