Information Management Specialist

Compensation:  $63,973.31 to $72,937.86 per annum

Victoria, BC:  BC Pension Corporation

At BC Pension Corporation, we are committed to our people.  We are an organization with wellbeing at its core; offering an outstanding workplace experience where all employees can achieve their full potential.  Some highlights of what we offer include:

• Flexible work schedules (mobility work, modified work weeks, job sharing, etc.)
  
• Competitive compensation
  
• Ongoing training and professional development opportunities
  
• Comprehensive extended health and dental benefits for you and your family
  
• Defined benefit pension program
  
• Health & wellness programs - lunchtime seminars, community health activities (yoga, kayaking, etc.) and a comprehensive Employee & Family Assistance Program

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.  All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law. 

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. 

If you require assistance or an accommodation due to a disability, please email us at jobs@pensionsbc.ca. 

Description and Duties

The Information Management Specialist's main focus is to deliver a records and information management (IM) program for the corporation so that corporate information assets are managed effectively in accordance with their determined value and as required by legislation, policy, standards and procedures. This role will develop, analyze, interpret and apply policies, standards and processes related to IM in order to provide IM service, guidance and advice to clients. Services to clients include the development and delivery of training and awareness activities, development and implementation of record retention schedules, and IM process documentation. This position will also conduct routine privacy incident investigations as assigned by the Team Lead. Investigations include gathering information about the incident, documenting findings and making recommendations. This position also coordinates the search, identification, location, and retrieval of responsive records for access requests to corporation-held records in accordance with FOIPPA and determines if records should be released or withheld, based on review and analysis of requests.

Qualifications

Must-have: 

• A degree in Business Administration, Business Management, Master of Library and Information Studies or a similar field and three years of related information management (includes records management) experience.
  
• An equivalent combination of education, training and related information management (includes records management) experience may be considered.
• Experience supervising and coaching staff.
  

The three years of experience must include:

• Applying and enforcing information lifecycle management principles and techniques and data retention and information schedule requirements.
• Managing records or information using an enterprise records and document management system (e.g. TRIM, RM8, MS SharePoint).

A minimum of one year experience must include:

• Developing and delivering training materials to diverse audiences.
  
• Managing or leading information or record management projects.
  
• Conducting research and developing policies and standards.
  
• Coordinating Freedom of Information and Protection of Privacy requests.
  

Nice-to-have

• Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.

How to Apply

To learn more about the Information Management Specialist position, please review the job description at: https://bcpensioncorp.prevueaps.ca/jobs/10466.html.

Please submit your application through the "apply now" feature located on our website.

Application Webpage: https://bcpensioncorp.prevueaps.ca/jobs/10466.html

Application Deadline: March 2, 2020

Job Poster:  Miranda Pierson

86589542_information_management_specialist_-_jd.pdf

Posting Number: 044966, Archivist I/II/III (Technical Services). Full Time Academic Staff, University Libraries, H6640-Labor History/Archiv

Salary Range (Academic Only): $52,000- $68,000 

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer. 

Job Duties

Wayne State University seeks a service-oriented individual for the position of Technical Services Archivist. The Technical Services Archivist will work closely with archival preservation and content management systems with the purpose of improving collection management practices, as well as the preservation and discovery of digital materials.

This position reports to the Director of the Walter P. Reuther Library, Archives of Labor and Urban Affairs and is an AAUP-AFT represented position on Employment Security System (ESS) track. The successful candidate will be hired at the rank of Archivist I, II, or III, based on qualifications and experience.

The Walter P. Reuther Library, Archives of Labor and Urban Affairs is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations. Its collection strengths extend to the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace. The Reuther Library is home to the Wayne State University Archives, established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents.

• Oversee archives-oriented platforms for the discovery, management, and preservation of collections
• Work towards integration of the preservation, collection management, and discovery systems used by the Reuther (presently Archivematica and ArchivesSpace)
• Collaborate with Wayne State University Library System (WSULS) Discovery Services to ensure extensibility and compatibility of library-wide tools.
• Articulation and application of relevant metadata schemas and standards
• Maintain consistent "high-level" collection management practices through the creation of shared workflows, regular reports, and batch modifications of collection resources
• Collaborate generally with staff (specifically with Digital Resources Specialist) to develop and streamline innovative access to digital content
• Help conduct team-based web development using languages such as HTML, CSS, PHP, and JS
• Actively engage in shared decision-making for library planning, resource management, and policy development
• Work effectively and collaboratively in a team based, production-oriented environment, as well as independently
• Participate in the archival community through membership in and service to professional organizations
• Meet the physical demands of the position, e.g. lift heavy storage boxes, climb stair ladders, work in a sedentary position for long durations.
• Provide general reference services and perform other tasks as assigned by the director. 
  

Qualifications

• Master's degree in Library and Information Science (MLIS) or equivalent by time of hire; Preferably three (3) or more years of progressively responsible post-degree professional library experience
  
• Working knowledge of digital repositories and emerging digital curation practices
• Experience using and administering collection management and preservation systems, such as ArchivesSpace and Archivematica
• Fundamental understanding of DACS, EAD, and other relevant description standards, e.g. ISAD(G)
• Excellent interpersonal, organizational, written, and oral communication skills
• Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification
• Ability to meet expectations for promotion and ESS as part of the Reuther Library academic staff

Rank and salary to be determined by prior professional experience and qualifications 

Preferred Qualifications

• Open source software, e.g. Bagit, MediaConch, Sleuth Kit
• ArchivesSpace API, JSON, RESTful Web services
• Python, Ruby, or other high-level / object-oriented programming languages
• Analysis and visualization of data using spreadsheets and other statistical analysis tools and methods 

Application Information

Background Check Requirements: University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required. 
Instructions for submitting your application: Submit application via WSU's Online Hiring System. 


Affirmative Action/Equal Opportunity Employer

The Affirmative Action Plans for Minority/Female and Veterans and Individuals with Disabilities is available in their entirety on the OEO website.

Wayne State University is an Affirmative Action/Equal Employment
Opportunity employer, which complies with all applicable federal and
state laws regarding nondiscrimination and affirmative action. Wayne
State University is committed to a policy of nondiscrimination and equal
opportunity for all persons regardless of race, sex, color, religion,
national origin, age, disability or veteran status, or any other
characteristic protected by applicable law.

EEO is the Law

Wayne State University, Human Resources

5700 Cass Avenue, Suite 3638 AAB
Detroit, MI 48202

(313) 577-3000

Send comments or questions to: jobs@wayne.edu

For additional support, please visit: http://peopleadminsupport.com/5-8/

Information Analyst:  BC Pension Corporation

Victoria, British Columbia

Compensation:  $74,514 to $85,057 per annum (Salary includes a temporary market adjustment of 6.6%)

At BC Pension Corporation, we are committed to our people.  We are an organization with well-being at its core; offering an outstanding workplace experience where all employees can achieve their full potential.  Some highlights of what we offer include:

•    Flexible work schedules (mobility work, modified work weeks, job sharing, etc.)
•    Competitive compensation
•    Ongoing training and professional development opportunities
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community health activities (yoga, kayaking, etc.) and a comprehensive Employee & Family Assistance Program

Description and Duties

The Information Analyst provides information management (IM) analysis including privacy, records management, identity, and access management services. This position supports ongoing enterprise information management standards, practices and technology needs consistent with BC Pension Corporation information management strategy. The Information Analyst provides expert advice to senior staff and acts as a key contributor to multiple project teams.

This is an exciting opportunity to be innovative and try new ways of solving IM problems as part of a strong multidisciplinary team. Helping corporation staff apply IM best practices in a constantly changing world will be an integral part of this role.

Qualifications

Must-have

• A degree or diploma in Library and Information Studies or a related discipline. An equivalent combination of related education, training and experience may be considered.
• Three years of recent experience providing business and/or information analysis on information management projects.
• Experience with information management and privacy legislation (FOIPPA).
  

Nice-to-have

Preference may be given to applicants with one or more of the following:

• Experience with information/data governance;
• Experience developing or administering information management programs;
• Experience implementing information strategies;
• Experience with information or data quality initiatives, or metadata or taxonomy management; and
• Information related designation.

Lesser qualified applicants may be appointed at a lower level.  An eligibility list may be established.   Testing may be required.

We thank you for your interest in working with us.  You will be informed of your status in this competition as soon as possible. 

Applications will be accepted until 11:59pm PST on February 19, 2020.  Late applications will not be considered.

How to Apply:   To learn more about the Information Analyst position, please review the job description on our website.

Your resume must provide detailed information about your education and employment history in order to clearly demonstrate how you meet the job requirements as listed above.  Please ensure your resume includes the month and year(s) for each job in your employment history as well as the job related responsibilities.

Please submit your application through the "apply now"  feature located on our website.
Application Webpage (URL): https://bcpensioncorp.prevueaps.ca/jobs/10396.html
Application Deadline:  February 19, 2020

Information Analyst - Job Poster

CEO for the Galt Museum & Archives in Lethbridge, AB



Location: Lethbridge, AB

Compensation: The salary is expected to be $90K - $115K

Organization: Select People Solutions

Founded in 1998, Select People Solutions is a locally owned, full-service recruitment, executive search, temporary staffing, and HR consulting firm. We partner with hundreds of companies throughout Southern Alberta to find them staff. Our goal is to provide job seekers with additional tools to connect them with meaningful employment opportunities, which is why we offer a range of employment options in our four divisions - agriculture, industrial, professional, and office. We look forward to hearing from you!

Description and Duties

The Galt Museum & Archives is the dedicated preserver and educator of Lethbridge and Southwestern Alberta's history, and they are looking for their next CEO.

Position Summary: The successful candidate will be responsible for:

* Working with the board and staff to develop a strategic plan for innovation, improvements, and growth

* Acting as the chief spokesperson to amplify key messages and increase support for & understanding of the museum's purpose and goals

* Building and sustaining relationships with local, regional, national, and international communities that affect the organization

* Managing the operating budget by ensuring resources are being utilized efficiently and exploring initiatives that impact future viability and capacity

* Hiring, evaluating, and supervising staff and volunteers

* Board administration and support

* Developing and implementing fundraising initiatives

* Overseeing quality delivery of all programs, products, and services

Qualifications

Required Qualifications:

* Master's Degree in relevant discipline; Sociology, History, Commerce, etc.

* 8+ years of supervisory experience in a museum, archive, or similar facility * Confidence in making decisions that align with the organization's mission, the needs of the Board, and the public

* Effective public speaking skills

* Demonstrated experience in financial management and strategic planning

How to Apply:

Please send your resume in MS Word format to Samantha Friesen at Samantha.Friesen@selectrecruiting.ca

Application Webpage: https://bit.ly/2TGOGwd

Application Deadline: 02/18/20

Archives and Records Management (Diversity position), Mount Saint Vincent University

Compensation: Salary and benefits are in accordance with the MSVU Faculty Association Collective Agreement and is subject to final budgetary approval.

Location: Halifax, Nova Scotia

Inspired by a strong tradition of social responsibility and an enduring commitment to the advancement of women, Mount Saint Vincent University promotes academic excellence and the pursuit of knowledge through scholarship and teaching of the highest quality. Mount Saint Vincent University (MSVU) is committed to recruiting exceptional and diverse scholars and teachers and is recognized as a leader in flexible programs, applied research, and a personalized approach to education. The Mount is located in Halifax, Nova Scotia on Canada's east coast. Please visit www.msvu.ca for more information. 

Description and Duties

Candidates must have experience with core archival functions and a demonstrated understanding of records management processes and procedures. These include but are not limited to the following:


 •    Rules for Archival Description (RAD) and other metadata standards (e.g. Dublin Core, MODS, MADS, METS, EAD, TEI, RDF, PREMIS);

•    digital repository/asset management platforms (e.g. AtoM, DSpace, Islandora, Omeka);

•    development of retention schedules and records management policy; •    digital preservation theory and practice; and

•    assisting patrons with research queries.

Qualifications

The MSVU Library & Archives invites applications for a full-time Archivist and Records Manager. MSVU is committed to fostering diversity and inclusion and this position has been made possible through the University's Diversity Hiring Initiative.

As part of this initiative, qualified candidates who identify as one or more of the following will be considered: African Canadian, Indigenous, racially visible, or disabled as well as candidates with diverse sexual orientation, gender identity, and gender expressions.

All qualified, self-identified candidates are welcome to apply; however, priority will be given to Canadian citizens and permanent residents.

Applicants should hold an ALA-accredited Master of Library Science (or equivalent) or a Master of Archival Studies (or equivalent).

Experience in, or familiarity with, any of the following areas will be considered an asset:

•    provision of services in an academic environment;

•    credit and/or non-credit teaching and instruction;

•    special collections and/or rare books;

•    web design and development (XML/XSLT, HTML/CSS, PHP/MySQL, Python);

•    creation of web-based guides and tutorials;

•    supervision of staff and students; and

•    grant writing.

Additional Information

This is a probationary position to be hired at the rank of Librarian I or II and commencing on July 1, 2020.

How to Apply:  Applications should include relevant academic and professional experience, a curriculum vitae, and the names of three references.

Please send applications by email:

Tanja Harrison, University Librarian: tanja.harrison@msvu.ca. 
Application Webpage:
https://www.msvu.ca/en/home/aboutus/careers/current-openings/Full-timeAcademic_positions.aspx

Application Deadline: February 28, 2020

86589542_full-time_2020_archives_rm.pdf

Archivist, United Farmers of Alberta Historical Society

Deadline:  Feb 15, 2020 04:30 PM

Compensation: Commensurate with qualifications and experience

Location: Calgary, Alberta

The United Farmers Historical Society (UFHS) is currently seeking a professional Archivist to manage the extensive archival collection of the United Farmers of Alberta (UFA). The UFHS is a not for profit organization formed in 2002 to manage the corporate Archival records and Artifact collections of the UFA. 
 The UFHS Archives exist to : collect and provide access to documentary heritage that makes a significant contribution to understanding the development of the UFA in Alberta; to make those collections accessible to the general public through its research facilities, publications, exhibits and collaborative projects with community organizations, and for UFA corporate reference. The UFA has a long and rich history in the province of Alberta. Establishing in 1909 as an advocacy group for Alberta Farmers to lobby government, then forming a political party, which in the 1921 provincial election swept the province of Alberta, retaining power until 1935. Since 1935 the UFA has primarily been an agricultural supply cooperative head-quartered in Calgary. Today, UFA operates 34 farm and ranch supply stores in Alberta and over 110 fuel stations in British Columbia, Alberta and Saskatchewan employing over 950 employees.  The UFA also owns and operates several agricultural related subsidiary companies and currently boasts over 120,000 members. Located within the UFA corporate offices in Calgary, the UFHS Archives contains a large collection of UFA related records from both corporate and private sources. A collection spanning over 11 decades from the cooperative's early beginnings.

Description and Duties

 In April 2020 the Archives will be relocated to a larger area within the UFA office building and reorganized to better serve both corporate and public reference needs. The Archivist will help oversee that relocation, firstly in the organization of the new physical space, and then by continuing to implement professionally accepted standards, practices, policies, procedures and guidelines to protect and make the collection accessible. Responsibilities will include but are not limited to:

1.    Manages and coordinates evaluation, selection and acquisition of UFA related records (both private and corporate) of enduring value to the corporation, researchers and the people of the province of Alberta through outreach initiatives.

-    Determining archival value and final disposition of UFA corporate records based on their enduring evidentiary, legal and historical value to the corporation and the public.

-    Appraising the suitability of potential private UFA related donations based on their historical and evidentiary value in telling the story of the UFA's evolution.

-    Providing analysis to reduce the backlog of unidentified or unprocessed records.

2.    Provides intellectual and physical control of and access to archival holdings by conducting original research and documenting the contents and context of archival records.

-    Determining and implementing appropriate arrangement and storage strategies based on accepted principals, standards and methodology of modern archival science.

-    Ensuring intellectual, administrative and physical control of and access to archival holdings by analysing, researching, identifying, documenting and describing their contents and context.

-    Interpreting and applying legislation and drafting policy related to privacy acts, records management acts, and other national and international standards related to the management of records.

-    Developing finding aids, descriptive systems and tools that comply with professional standards and procedures.

-    Responding to research requests by email, telephone and in-person meetings.

3.    Provides support to UFHS Board and the UFA marketing department (and other business units) to research and provide historical content for promotion, advertising and public outreach.

-    Curating UFA Archival holdings to create displays, both digital and physical, in the UFA corporate offices and in public outreach displays in the UFA farm stores.

-    Assisting UFA marketing department with researching and providing access to historical information to be incorporated into promotional campaigns.

-    Assisting UFHS volunteers in researching and providing historical information on milestone events in the UFA history for the purposes of planning celebration events, publications and community engagement initiatives.

4.    Provides administrative management of the Archives facility. -    Managing the day to day operation of the Archives with adherence to an established annual budget.

-    Identifying and applying for project related grant funding.

-    Managing special projects and overseeing temporary staff, project consultants, contractors and volunteers involved in various aspects of Archival work and exhibit development.

-    Preparing quarterly reports to the UFHS Board of Directors and attending regular meetings of the board.

-    Preparing and presenting, on request, specific information to the UFA Board of Directors.

-    Tracking statistics on the number of archival requests and hours open for public access.

-    Maintaining membership in and communication with professional industry associations.

Qualifications

Education: Masters' degree in Archival Studies or Library & Information Science with a specialty in Archives; OR An equivalent combination of related experience, education and/or training.

Experience

Two years of experience working in an archival institution which includes the following:

-    Appraisal, arrangement and description of archival records in all formats (including electronic)

-    Preparation and maintenance of finding aids

-    Providing public access to records

-    Research and curating of interpretive displays and exhibits.

-    Delivering oral presentations, from public groups to corporate boards. -    Sound understanding of archival theory and principles

-    Knowledge of national and international standards for arrangement and description

-    Proper care and handling of archival materials in all media

Skills & Abilities

-    Excellent written and oral communication skills

-    Ability to apply sound judgment and critical thinking to analyze and resolve complex problems.

-    Ability to plan, organize and manage a complex workload.

-    Possess strong ability to demonstrate tact, discretion and sensitivity when dealing with clients, stakeholders and confidential material.

-    Possess superb organizational skills,

-    Possess strong attention to detail, and problem-solving skills.

-    Ability to work independently

-    Must be able to lift up to 18Kg. (40 pounds)

How to Apply

Application requirements

-    Cover letter

-    Resume

-    References upon request if selected for interview.

Applicants selected to move forward in the hiring process will be required to provide a Criminal Records Check (CRC)

Please submit Resume and Covering letter to:

Email - archives@ufa.com      Subject line - UFHS Archivist

Application Webpage: archives@ufa.com
Application Deadline: February 15, 2020

86589542_ufa_archivist.docx

Record and Information Management Coordinator



Organization Name: Cree Nation Government

The Cree Nation Government works to promote and protect the interests of the Eeouch living in eastern James Bay and south eastern Hudson Bay.

Location: Montreal

Compensation: Min. $56,158.00 - Max. $84,237.00

Description and Duties

The Records and Information Management Coordinator is responsible for supervising and coordinating the records information management (RIM) of the Cree Nation Government archives in collaboration with the IT Coordinator. The RIM coordinates information service activities with other internal division, departments and outside agencies and provides highly responsible and complex administrative support to the Cree Nation Government.

Qualifications

• Good knowledge of operational characteristics, services, development and production of information management services.
• Experience with Laserfiche ECM and MS SQL server/database.
• Good judgment, analytical and problem-solving skills.
• Good management and supervisory skills.
• Ability to work well both independently and in a team environment.
• Proven ability to communicate effectively.
• Demonstrated attention to detail and accuracy.
• Good organizational skill and the ability to coordinate multiple tasks and respect deadlines.
• Three to five years of relevant work experience.
• Written knowledge of English
• Fluency in English
• Fluency in verbal Cree an asset
• Degree in Archive Studies, Library Sciences, Information Management, Records , Data Management, or any other degree deemed relevant to those identified above.
• CRM certification would be an asset.
• Knowledge of records management systems (SharePoint, Laserfiche, etc.) would be an asset
  

How to Apply: Your application must be sent by email with the competition number: ECN-191203-2 Valerie Mianscum Recruitment Officer

Email: hr@cngov.ca

Tel.: 819-673-2600

Application Webpage: https://www.cngov.ca

Application Deadline: February 12, 2020

Archivist, City of New Westminster

Deadline:  January 31, 2020

Location:  New Westminster, British Columbia, Canada

DEPARTMENT:  Museums & Heritage Services

STATUS:  Regular Full-time, one position, 35 hours per week*
UNION:  CUPE Local 387
SALARY:    $61,361 - $72,245 annually plus benefits (2019 rates)

  *This position works non-standard hours, including weekends.*
Please note that qualified candidates must be available to work a flexible schedule.

New Westminster's Museums & Archives are managed across three city locations: Anvil Centre, Irving House and the Samson V Museum.  The operations care for over 36,000 objects and another 35,000 photographs and archival records that celebrate our city's stories and history. Our exhibits focus on the land, people, and development of the place now known as New Westminster. We aspire to be fun and entertaining places of learning and use the objects in the museum's collection as an entry-point to inquiry, discussion, and exploration about the city.

Great City, Great Work, Great Future!

Description and Duties   

New Westminster Museums and Heritage Services is looking for an enthusiastic, collaborative, and creative Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, employee and volunteer supervision, preventative conservation, and facilitating access (in-person and online) to archival collections. You will also participate in city and museum initiatives in the areas such as Indigenous reconciliation, exhibition development, and community engagement.


Qualifications 

This is an excellent opportunity for an Archives professional with demonstrated initiative, strong leadership abilities, and exemplary public service and communication skills.

If many of the following characteristics and skills describe you, we want to meet you!

  •  You have a Master's Degree in Archival Science plus sound related experience, or an equivalent combination of training and experience acceptable to the employer

  •  You have considerable knowledge and proficiency in the established standards (RAD) for acquisition, accessioning, appraisal, arrangement, description, indexing and conservation of archival materials

  •  You have demonstrated sensitivity to issues associated with the stewardship of information related to Indigenous peoples

  •  You are proficient in the history, growth and development of Canada, particularly in relation to British Columbia, the City of New Westminster and settler-indigenous relations in the Lower Mainland of British Columbia

  •  You have excellent research, analytical, critical thinking and report writing skills

  •  You have excellent customer service skills and demonstrated ability to provide archival reference services

  •  You have strong interpersonal and communication skills and the ability to deal discreetly with highly confidential matters

  •  You can prepare budgets and grant applications as well as monitor revenues and approved expenditures

  •  You have the ability to develop, organize, and administer archival operations and recommend policies

  •  You are experienced in supervising the work of employees and volunteers

  •  You are capable of maintaining archival database and management systems using accepted professional standards

  •  You are skilled in public speaking and promoting interest in and awareness of the municipal and community archives

  •  You have the ability to successfully build and maintain effective working relationships with internal and external contacts

  •  You have a knack for preparing a variety of written materials related to the work

  •  You can work independently with minimal supervision

  •  You are physically able to lift and/or move boxes of archival materials

  •  You have the ability to successfully pass and maintain a satisfactory police information check

Application information

How to Apply:    Apply by sending your cover letter and resume quoting competition #19-104, by January 31, 2020 to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC V3L 1H9, Fax: 604-527-4619 or e-mail to hr@newwestcity.ca.

The City of New Westminster welcomes diversity and encourages applications from all qualified individuals.  We thank all applicants for their interest and advise that only those selected for an interview will be contacted.  This position is only open to those legally entitled to work in Canada.

Application Webpage:  https://www.newwestcity.ca/city_hall/employment/employment_opportunities.php

86589542_posting_2019_104_archivist.pdf

 

Records Analyst (Temporary Full Time - 18 months)

City of Richmond

Deadline: February 4, 2020

Location:  Richmond, British Columbia

Compensation:    $39.57 to $46.78 per hour

Imagine a career with the City of Richmond, a dynamic environment for growth and continuous improvement, fostered by our collective strengths and creativity. We are a vibrant, diverse cosmopolitan city, supported by a strong economy and recognized as leaders in innovation and service delivery excellence. The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community.

Description and Duties:  The Records Analyst works in the Records and Archives Section of the City Clerk's Office within the Legal and Legislative Services branch of Corporate Administration. The Records Analyst reports directly to the Manager of Records and Information. Scheduled to work in two different locations, the day-to-day duties of the Records Analyst are supervised by either the Records and Information Management Analyst (at the Records Section Office) or by the Archivist (at the City of Richmond Archives).

The Records Analyst performs complex analytical work in the City's integrated records and archives management program, a program which is governed by the City's Corporate Records Management Program Bylaw 7400. This position involves diverse responsibilities in a dynamic professional environment requiring a well-balanced suite of skills involving both theory and practical application.

Examples of key work activities include:

•    Assisting City staff and members of the public in accessing records;

•    Providing input into development and maintenance of taxonomies and indexing authorities; and

•    Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.

At the Records Section Office, examples of key activities include, but are not limited to:

•    Playing a key role in the management and further development of the City's records management

Systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;

•    Assisting with any upgrades to REDMS or updates to the UCRS;

•    Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;

•    Assisting with processing access requests under FIPPA; and

•    Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.


At the City of Richmond Archives, examples of key activities include, but are not limited to:

•    Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;

•    Assisting with any upgrades to InMagic DB/TextWorks including the implementation of any specialized projects;

•    Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;

•    Conducting functional and provenance-based analysis of current City records;

•    Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;

•    Assessing conservation needs for records; and

•    Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives.


Qualifications:  Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.

How to Apply:  If you think this is a good fit for you, we invite you to apply today!

The City of Richmond uses an applicant tracking system for candidates wishing to view and apply for available career opportunities.

For further details regarding this specific career opportunity, please visit our website at www.richmond.ca/employment 

Applicants will be required to upload a current resume and provide any supporting documentation relevant to the position (Word format).  The closing date for Job ID: 2019.401 - Records Analyst is 11:59pm, on February 4th, 2020.

Application Webpage: www.richmond.ca/employment
Application Deadline:    February 4, 2020

86589542_cityhall-6391195-v1-external_ad_tft_records_analyst_2019401.pdf

Manager, Records and Information Management, Douglas College

Location:   New Westminster, BC

Compensation:     A - Pay Band 11
Work Arrangements: This role will require occasional travel to the Coquitlam campus. This regular full-time position is available starting March 16, 2020. Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday.

DO what you love. Be good at it. That's how Douglas College defines a great career. It's a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC's Top Employers. We love what we do. And we're looking for passionate, motivated people to join us in making one of Canada's best colleges even better.

Description and Duties:  Reporting to the Director, Learning Resources and Records Management, this position will be responsible for management of Records and Information Management (RIM) program at Douglas College and managing Freedom of Information requests. RIM involves implementing records management policy for coordinating, and monitoring the maintenance, protection, retrieval, and disposition of all recorded information held within or by the College. This position has access to, and provides advice on, matters related to confidential and sensitive records held throughout the College.

The Manager, Records and Information Management is accountable for the following:

• Supporting employee teams and facilitating records management across the College, including training and enabling experts in each Faculties and Department.

• Leading the College in the application of the records classification system and retention schedule, including working with all Faculties and Departments in the development and use of records repositories systems and services, management of and training in the records management system.

• Identifying, recommending, implementing and managing an automated records management solution (ERMS) in a SharePoint and other environments.

• Responsible for the Douglas College digital and physical archives, including identifying an appropriate digital archive system, implementing, managing, training and supervising staff in the maintenance of records.

• Developing archival processes.

• Managing the staff in archives including recruitment and selection, training, performance planning, evaluation and disciplining where appropriate.

• Administering the College's Collective Agreements and representing management in the grievance process, as appropriate.

• Training and supervising staff in archival processes.

• Establishing and providing quality assurance in record keeping to ensure the effectiveness of the College's RIM program.

• Responsible for responding to and managing Freedom of Information requests for the College.

• Manages the Freedom of Information (FOI) process through ensuring the College records retention schedules is applied and followed by employees of the College.

• Providing ongoing training and guidance to College employees on records management policies, procedures, and best practices.

• Providing subject matter expertise to the SharePoint implementation team

• Creating and revising policies and procedures related to records management and digital archives.

• Responsible for creating reports, metrics and measures of success in records management implementation and management based on college policies, records management legislation, and industry best practices.

• Represents the College on internal and external committees including management committees.

• Acts for the Director, Learning Resources and Management in her/his absence, including serving as the College's Privacy Officer.

• Performing other related duties as required.

Qualifications:

• Masters degree in related field (e.g., Archival Studies, Information Management, Library & Information Studies) plus 3-5 years of experience directing records management programs, or an equivalent combination of education and experience. Certification in records management is a significant asset.
• Certified Records Management designation is preferred
  

Demonstrated experience in:

• Records management and archives principles, standards and practices

• Archival appraisal and retention schedule development

• Legal citations research (for record keeping)

• Designing file classification systems

• Electronic Records Management System (ERMS) functional requirement definition; ERMS customization (i.e. working with system programmers)

• Determining records management requirements for non-ERMS software applications

• Providing advisory, training and reference services to users

• Designing and applying information management policy and procedures

• Ability to lead and support the work of others

• Experience leading project teams

• Business process inventorying, mapping, preferably in Visio

• Excellent written, verbal and interpersonal communications skills

• Management at a mid to senior level in a large business or post-secondary educational setting including experience in supervision and administrative management.

• Establishing and maintaining effective working relationships with employees at all levels of the organization

LEADERSHIP COMPETENCIES

• Professional and Ethical Behaviour - Ability to demonstrate integrity, credibility, confidentiality, and responsibility in all interactions. Possesses high ethical standards and an honest, open, and consistent approach to working with peers, employees, and staff. Completes what he/she commits to doing.

• Communications Skills - Possesses strong communication skills, both verbal and written, and expresses thoughts in an organized, concise manner. Actively listens to the issues of others in a manner that elicits cooperation and support. Demonstrates an effective and adaptive skill in communicating with students/individuals under stress. Develops and delivers effective presentations. Has the ability to present information and ideas to diverse groups.

• Innovative & Entrepreneurial Approach - Seeks out possibilities, develops new ideas, and effectively moves them forward. Is creative, innovative, and takes advantage of opportunities while recognizing the necessity of working with limited resources and in alignment with the strategic directions of the College.

• Effective Working Relationships - Treats staff, colleagues, and students with respect; resolves conflicts respectfully and in a timely way, negotiates effectively, and provides effective feedback to colleagues/direct reports.

• Administrative Skills - Provides leadership and ensures accountability for achievement of results; very focused; strong organizational skills; simplifies often complex and lengthy matters; effective time management skills; ability to separate important issues and identify priorities.

• Organizationally Astute - Is diplomatic and tactful; non-confrontational; recognizes internal and external sensitivities; has an intuitive ability to read the political implications of recommendations and actions; uses sound judgment.

• Energetic and Adaptable - Is prepared to take on longer-term initiatives and does so with enthusiasm; has the ability to adapt to new and changing situations; able to alter course/direction when necessary; enjoys and embraces new challenges. Flexible; able to deal with stress effectively.

• Influential and Collaborative - Has an honest, open, and consistent approach to working with others toward organizational strategic objectives and possesses strong relationship and interpersonal skills, including the ability to build relationships and develop and maintain partnerships.

• Flexible and Resilient - Knows how to lead different types of people; has the ability to deal effectively with change and pressure; can adjust rapidly to new situations warranting attention and resolution. Able to deal with stress effectively.

• Analytical and Problem-Solving Skills - Consults appropriately; thoroughly collects data, and analyzes problem in context of organizational goals; uses sound judgment, builds consensus, makes independent decisions appropriately; implements solutions appropriately.

Application information

How to Apply:   Interested applicants must ensure that a resume and cover letter are submitted online. Please ensure your resume clearly explains how you meet the required knowledge, skills and abilities of the position for which you are applying.

All candidates selected for interview will need to bring original certificates and diplomas of educational credentials noted on their resume.

Please apply using the link below.
http://www.douglascollegecareers.ca/postings/5504
Application Deadline:    Open until filled
https://www.formstack.com/admin/download/file/7653539553
 
Job Poster: 

Stephanie Pozas

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