Clerk’s Department

Requires a

Records Information & Legislative Projects Coordinator

Non-Affiliated Position (Temporary – Up to 18 Months)

The Municipality of Clarington is pleased to accommodate individual needs in accordance with the Accessibility of Ontarians with Disabilities Act, 2005 (AODA), within our recruitment process.  If you require accommodation at any time throughout the recruitment process or in performing your position should you be selected please contact the Human Resources Division at corporateservices@clarington.net.

Summary of Duties:

Reporting to the Deputy Clerk, the incumbent has specialized technical skills as an independent worker under minimal supervision.  The successful candidate is an exceptionally organized, analytical, skilled project leader responsible for the Corporate Records and Information Management program by providing expertise in development, implementation, monitoring, and training.  This position is a key member of the Clerk’s Department team, with a thorough understanding of records management and the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

Responsibilities include, but are not limited to:

·         Managing and administering the Municipality’s records and information management program.

·         Developing and implementing policies and best practices for information management, including overseeing the application of and recommending revisions to the Municipality’s Records Retention By-law.

·         Conducting records inventories, analyzing, and recommending innovative, efficient and suitable solutions to improve information management across the organization.

·         Maintaining and optimizing electronic document systems, in cooperation with IT, including implementing an environment of sharing digital documents within, and among, departments.

·         Working with departments to ensure efficient and effective application of the records retention schedule, including the destruction of records.

·         Providing user training on records and information management, MFIPPA, and system training in Laserfiche and Versatile.

·         Assisting in performing the statutory duties of “Head” under MFIPPA.

·         Working on special legislative projects assigned from time to time.

·         Acting as a key municipal election team member responsible for executing the major tasks associated with Municipal Elections processes.  (During this temporary opportunity this responsibility will be limited)

Qualifications:

1.    The successful candidate will be a graduate of a three year post-secondary education with a Degree in Records and Information Management, Archival Studies, Library Sciences or possess equivalent qualifications in skills and work related experience to the satisfaction of the Municipal Clerk.

2.    More than three years of directly related experience in records and information management theories, principles and practices including classification and retention scheduling, as well as digital records, preferably in a municipal organization.

3.    A Certified Records Manager (CRM) designation and/or Records and Information Management (RIM) certification and/or Certified Information Professional (CIP) designation, or willingness to complete, is considered an asset.

4.    Proven working knowledge of applicable federal and provincial laws and rules of procedure related to records management, inventory and retention to ensure regulatory compliance (including MFIPPA).

5.    Demonstrated proficiency in Laserfiche, Versatile Professional, or other similar information management applications.

6.    Excellent communication skills to work effectively with client departments using diplomacy and tact.

7.    Well-developed project management, analytical, problem solving, flexibility, research and organizational skills to coordinate activities of self and others in accordance with established RM goals and objectives.

8.    Demonstrated experience in training staff of all levels, preferably on software systems, and in preparing training documents, reports and policies.

9.    Knowledge of, and demonstrated ability in, corporate core competencies including customer service, communication, team work, initiative/self-management, accountability, flexibility and adaptability.

10. Ability to travel to off-site locations in a timely and efficient manner, as required.

11. Advanced knowledge and experience using Microsoft applications (Outlook, Word, Excel, etc.) and database management.

12. Experience in using Voterview software or similar election management software.

13. Experience with management of municipal election activities. (May not be required for this temporary assignment).

14. Ability to regularly lift an average of 30 lbs.

15. Must be able to legally work in Canada.

Salary:  $87,317 to $106,136 – Grade 7 on the 2020 Non-affiliated Grid

The Municipality offers a competitive and comprehensive benefit package.

In determining the successful candidate, the interview will include written and oral testing (with a minimum pass rate of 70% with consideration for the highest score).

Candidates selected for an interview will be required to provide:

• Sample Policy or Report authored by the applicant
• You will be required to provide a 10 minute training session to the interviewees on a topic of your choice.  A projector and laptop will be available but it is recommended that you provide your own laptop.

The successful candidate will be required to provide a satisfactory current (within last 180 days) Criminal Records Check (“CPIC”), from a Canadian Police Information Centre.  Applicants who have been employed with the Municipality within the last year and have provided a CPIC within the last 365 days are exempt.

Applications will be received in confidence until

4:00 PM.,Thursday June 18, 2020.

Human Resources Division                                              

Please quote File #40-20

Municipality of Clarington

40 Temperance Street

Bowmanville, Ontario

L1C 3A6

Emails may be forwarded to resumes@clarington.net; applications will not be retrieved from other sources (file sharing sites – One Drive).

Applicant information is collected under the authority of the Municipal Act, 2001 (S.O. 2001, c.25) to determine employment eligibility with the Municipality of Clarington.  Questions about this collection should be directed to the Director of Corporate Services, 40 Temperance Street, Bowmanville, ON L1C 3A6 (905) 623-3379.

We thank all applicants for their interest, however, only those under consideration will be contacted.

If this information is required in an alternate accessible format, please contact the Accessibility Coordinator at 905-623-3379, ext. 2131.

Archivist,  South Peace Regional Archives

Salary Range: $42,000 - $55,000

Location: Grande Prairie, Alberta

The City of Grande Prairie is located in Northwestern Alberta. The South Peace Regional Archives is centrally located in scenic Muskoseepi Park alongside the Grande Prairie Museum and is accessible via driving, public transportation, and a network of walking trails. The City of Grande Prairie has much to offer visitors and residents, from shopping and entertainment to world-class recreation facilities and activities. Whether you like adventure, learning, or relaxation Grande Prairie has something for everyone.

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of the region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 94,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County. Visit www.SouthPeaceArchives.org for more information.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Aboriginal peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.

Description and Duties    

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public, records in any format which reflect the cultural, social, economic and political history of this area. The Archivist at South Peace Regional Archives oversees the process of acquisition, preservation and accessibility of archival records. The Archivist works with both the Awareness Committee to develop educational programs and events that enhance public awareness, as well as the Indigenous History Committee to foster Reconciliation efforts in the Archives. The Archivist works with and reports to the Executive Director.


The position requires a wide range of duties including, but not limited to:

Acquisition: The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value to develop a "full spectrum holdings"; meaning a full range of both public and private records related to the south Peace River Country of Alberta regardless of media.

Preservation: The Archivist supports the mission and business goals of the South Peace Regional Archives by overseeing the physical control and permanent preservation of the records.

Accessibility: The Archivist establishes intellectual control of the records according to national archival standards.

Education: The Archivist works actively with the Awareness Committee to plan and produce educational programs and special events in accordance with the South Peace Regional Archives Society's goal to promote appreciation for the historical resources and culture of the south Peace. The Archivists work in partnership with other organizations and community groups to support or create community events.

Reconciliation: The Archivist supports the South Peace Regional Archives Society to meet their goal to work toward Reconciliation. The Archivist encourages the Indigenous History Committee to increase awareness of Indigenous records, history, and ways of knowing.

Work with Executive Director: The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated staff and volunteer projects.

A full job description is available on www.South PeaceArchives.org

Qualifications   

An ideal candidate for this position would demonstrate:

• A degree in Archival Studies, Library and Information Studies, or a related field is required. A master's degree is preferred. Additional coursework in a related field would be considered an asset.
• Experience working in an archival setting is required. Experience supervising staff/volunteers, in project management, and/or working with government records in an archival setting would be considered an asset.
• A solid understanding of principles, standards and methodology of archival science and records management, and proven skills in the interpretation and application of archival theories.
• Familiarity with primary historical research techniques and trends and awareness of the needs of disciplines that utilize archival sources.
• Awareness of Canadian and Alberta history, political climate, and social context in which records were created.
• Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada.
• Good understanding of system requirements for the Archives. Familiarity with Microsoft Access Software and/or Access to Memory (AtoM) Software would be considered an asset.
• Strong organizational, communication, analytical and research skills.
• Supervisory and interpersonal skills to motivate staff, volunteers, members of the public, outside organizations, and other stakeholders.
• Good conflict resolution and negotiation skills.
• A strong aptitude for independent decision making and acting with initiative.
  

In addition to these qualifications, the successful candidate must:

• Have a valid driver's licence.
• Be willing and able work some flex time or overtime, including evenings and weekends, as required.
• Be willing and able travel for events, meetings, and training.Be able to lift 40lbs/18 kg (ex archival boxes) on a regular basis.
  

How to Apply    

Interested candidates must submit an application (resume and cover letter) no later than 1 May 2020 to be considered for the position.

Applications must be sent to South Peace Regional Archives Executive Director, Alyssa Currie, via email at Director@SouthPeaceArchives.org.
Application Webpage (URL):  www.SouthPeaceArchives.org/careers

Application Deadline:  May 1, 2020

Project Archivist, The Presbyterian Church in Canada Archives

Compensation:   $19.00 per hour plus the requisite benefits for summer contract employees

The Presbyterian Church in Canada Archives holds a multi-media collection of historically significant records dating back to the 1700's relating to the church across Canada (and including our international missionary work).  The Archives reflects a busy environment located at the national office for the denomination, and serves researchers based around the world.  Every attempt will be made to offer the student a full professional experience.
Location    Toronto, Ontario
Description and Duties    

Note:  This project is contingent on our successful application for funding assistance through the Young Canada Works (YCW) in Heritage Organizations Programme.  Potential employees must be registered with the YCW Candidate Inventory List to be eligible for a position under this granting programme.  YCW requires that the student applicant be between 16 and 30 years of age as of the start date of the project, legally entitled to work in Canada and returning to school full-time in the fall.  Please go to www.youngcanadaworks.gc.ca in order to add your name to the YCW Candidates Inventory List.    

This project offers an excellent hands-on opportunity to do appraisal, arrangement, physical processing and description with textual records - as well as create an on-line website exhibit. Under the direction of the Archivist, the successful candidate will process 13 separate congregational fonds representing unique and historic congregations across the country.  Processing this collection will involve background research on each congregation, some appraisal of items (with Supervisor), arrangement, description using RAD, foldering, preventative conservation, and the creation of a finding aid for each congregational fonds.  The database software used is DBTextworks.  The student will also create a web exhibit on the history of one of the congregations - St. Paul's PC, Prince Albert, SK.  Steps for the exhibit will include:  researching the history of the congregation and community, selecting and scanning the graphics and documents to be used, layout and design work, and writing the narrative and captions.  The student will receive training on WordPress software as part of their skill development over the summer.  The new exhibit will go live by the end of the project.  Existing exhibits featuring records held in the Presbyterian Church Archives may be viewed at www.presbyterianarchives.ca.

Qualifications    

The successful candidate will have completed one year of a degree in archival studies (returning to school full-time in the fall) or will have an undergraduate degree in a related field with the intent to further their education in archival studies full-time in the fall. 

The student should be familiar with: archival principles, appraisal/arrangement/description, RAD, current Copyright law, and the scanning process.  Demonstrated computer skills are required.  Familiarity with collections processing/management and website creation would be an asset.  

How to Apply:   Applicants should post, e-mail or fax a covering letter of application along with their resume (including three references) by Friday April 17, 2020 to:  

Kim Arnold, Archivist
The Presbyterian Church in Canada
50 Wynford Drive
Toronto, Ontario
M3C  1J7
Fax:  (416) 441-2825
karnold@presbyterian.ca

The Presbyterian Church in Canada promotes the principles of equality and we endeavor to be an equal opportunity employer and welcome applicants from all qualified individuals.

Archives Assistant, The Congregation of the Sisters of St. Joseph in Canada Archives

Location:  London, Ontario

Status: Reduced full-time, permanent position beginning May 1, 2020; 30 hours per week; Tuesday to Friday, 9:00-5:00 or Monday to Thursday, 9:00-5:00.

Compensation: $18.50 per hour plus benefits.

About the Organization Organization:  The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012

Mission Statement: The mission of the archives is to preserve and share the history and charism of the Congregation. The archives preserves, arranges, describes and provides access to records of enduring value related to the governance, ministries and members of the Congregation.

Description and Duties  

Position Summary: The archives seeks a highly motivated and organized individual for the position of Archives Assistant. This position works under the guidance of the Congregational Archivist and assists with a variety of archival tasks.

Responsibilities:

• Assists with reference inquiries

• Processes, arranges and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials

• Digitizes photographs, slides, negatives, and audio recordings

• Assists with in-house displays, travelling exhibits, and on-line exhibits

• Performs data entry and helps maintain databases

Qualifications:

• MLIS or MAS degree
• Training in records management
• Knowledge of privacy and copyright legislation
• Minimum of two years work experience in an archives
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office
• Preference will be given to applicants with strong technical skills including experience with open source software, database design, and web design
• Must be able to lift and move materials up to 40 lbs.

Accountability: The Archives Assistant reports to the Congregational Archivist.

To Apply: Send cover letter, resume, and three references by mail by March 30, 2020 to:

• Mary Kosta, Congregational Archivist
• PO Box 487
• London, ON N6A 4X3

Application Webpage:  None

Application Deadline:  March 30, 2020

Position Description: 86589542_archives-assistant.pdf

Provincial Archivist and Head of Archives

Location:  Victoria BC

Compensation: $90,900 - $118,400 Annually (Under Review)

Royal British Columbia Museum

The Royal BC Museum is one of Canada's great cultural icons attracting millions of visitors each year, onsite and online.

  We are a significant provincial and national institution charged with researching, collecting, preserving and exhibiting the historical evidence of British Columbia. 

The Royal BC Museum is at an exciting time in its 133 year history as we embark on a modernization project to protect our historic holdings and provide better access to our collections. 

Description and Duties  

We are looking for a forward thinking, dynamic, creative, collaborative archivist to lead the Archives and represent the Province at the national archival level. This position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to gain access to their content.  The position implements and refines the long term strategy for the Archives, keeping current on trends, standards and technologies that will impact archival work and the future of the archives.  As a member of the Heads Committee, this position has leadership responsibilities throughout the organization and works to ensure a culture of high performance.

Qualifications    

The ideal candidate has a Master's degree in Archival Studies or Library & Information Science with a specialty in archives or an equivalent combination of training and experience.  You have knowledge of the Information Management Act, Freedom of Information and Protection of Privacy Act, and the Personal Information Protection Act and associated policies and procedures relating to privacy and records management.  This is supplemented with a strong understanding of current and potential future trends for archives and how to incorporate them into planning. 

Details of the accountabilities for this opportunity and the selection criteria which will be used to assess candidate suitability, can be found in the job description for this position, found on our website at: http://www.royalbcmuseum.bc.ca/employment

How to Apply

Please submit your application in pdf format by 11:59 pm (PST)  March 27, 2020 quoting competition RB2020:03 via email to:  humanresources@royalbcmuseum.bc.ca

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status). 

Application Webpage:   http://www.royalbcmuseum.bc.ca/employment

Application Deadline:  March 27, 2020

Archives and Records Librarian,  College of North Atlantic-Qatar

Location: Doha, Qatar

Compensation: To be discussed at a later stage.

The College of the North Atlantic - Qatar is inviting nominations and applications for the position of Archives and Records Librarian in the Library Services Department. Reporting to the Section Head, Archives and Technical Services, the Archives and Records Librarian must be a proven leader with the skills and expertise necessary to support the Library Services Department in fully implementing the College's mission and vision.

College of the North Atlantic - Qatar Profile:

The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.

With more than 600 staff and 3,000 students, CNA-Q is one of Qatar's largest post-secondary institutions offering over 30 diploma programs through student-centred learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.

Description and Duties   Duties & Responsibilities:

This position requires an energetic and enthusiastic individual who will handle, store and provide accessibility for archived College and online materials while safeguarding information of a sensitive and confidential nature and following Copyright, Access to Information and Privacy laws, College regulations and government legislation.

• The successful candidate will develop, update and implement policies and procedures for (not limited to): archiving files; transferring files to and from the archives; creating and updating online content; managing and accessing information; data, and records, and preserving information in all formats. The candidate will also ensure the relevant policies and procedures comply with policies the College, other institutions, government legislation and Copyright, Access to Information and Privacy laws, and be able to answer related policy and procedural questions and queries from all levels of faculty, staff, management and stakeholders.
• The successful candidate will share information initiatives and services provided by Archives to the executive and managers and collaborate with them on updating current records management and digital preservation policies and procedures.  He/she will also be responsible for handling, storage, accessibility, and long-term viability of essential, and sometimes irreplaceable, public, private and confidential materials
• Safeguarding confidential materials is key to this position, the candidate will ensure information is accessible to appropriate personnel, that sensitive information is limited to specific stakeholders and assume responsibility for signing off on the destruction of sensitive materials.
• The successful candidate will create and update online content, documents and folders in the Electronic Document and Records Management and Content Management systems.  Other responsibilities include monitoring and providing quality control for archival management, electronic document and records management software, assisting in future selection of software, adding content and physical descriptions for archival materials and ensuring descriptions follow metadata and coding standards including Rules for Archival Description (RAD), EAD, ISAD(G), MARC, Dublin Core, and XML.
• The successful candidate will assist in the assignment and delegation of tasks to Library Technical Support Section Heads, Library Technical Support Specialists, and Student employees and work as a team member within the library, department and College-wide committees, external professional organizations and be involved in departmental strategic planning.
• The successful candidate will create annual and long-term projects for the archives, including an annual plan and a disaster plan for the archives, and an Online Public Access Catalogue (OPAC) for all materials stored in the archives. He/she will contribute to the establishment of Key Performance Indicators (KPIs) for Archives and Records Management and monitor its performance vis-à-vis established KPIs on a regular basis.

Qualifications    

Education and Certifications:

Master's degree in Library and/or Information Science, ALA-accredited or equivalent program

Experience:  Minimum 1 year of relevant experience in Library Services or related field

Language:  Fluency in written and spoken English language.  Fluency in spoken Arabic will be an asset (but not required)

Other Required Skills:

Strong leadership skills with a desire to achieve organizational success and to lead by example is required.  A proactive can-do attitude to work and good time management is essential. The candidate should have the ability to anticipate change and effectively manage quality and risk at all times. Effective decision- making and information management is required. Commitment to positive relationship building and effective working relationships across all levels of the organisation is required. Technical knowledge of Library and Information Science is required. Candidates should be committed to ongoing training and continuous professional development, with excellent interpersonal skills and a strong aptitude for process and design.

How to Apply     

Applications should be submitted via our online application portal by clicking the link below:

https://careers.cna-qatar.com/en/qatar/jobs/archives-and-records-librarian-4149207/

Application Webpage: https://careers.cna-qatar.com/en/qatar/jobs/archives-and-records-librarian-4149207/ 

Application Deadline:   open until filled

Project Metadata Archivist, Canadian Centre for Architecture

Location:  Montreal, Quebec

Compensation:  According to salary scale

This is a one-year project position.

The Canadian Centre for Architecture is an international research institution and museum premised on the belief that architecture is a public concern. We produce exhibitions and publications, develop and share our collection as a resource, advance research, offer public programs, and host a range of other activities driven by a curiosity about how architecture shapes-and might reshape-contemporary life. We invite collaborators and the wider public to engage with our activities, giving new relevance to architectural thinking in light of current disciplinary and cultural issues.

Description and Duties  

The responsibilities of this position are to clean up archival metadata in The Museum System (TMS) and to migrate archival description, authority records, and accession records from TMS into an archival management system. Metadata cleanup will involve exporting data from TMS to CSV files and ensuring that the data is standards-compliant. The incumbent may also make changes directly in TMS as well as through SQL batch changes that they will coordinate with CCA IT. The project will also involve creating TMS export forms and mapping archival descriptive fields to the CCA website, and the incumbent will assist in both of these tasks.

Key responsibilities

• Works with CCA's Archivist and the Digital Archivist to identify and implement solutions for metadata inconsistencies across archival fonds

• Coordinates SQL batch changes of metadata in TMS with IT

• Migrates data, approximately 60,000 records for over 150 fonds, from TMS to a new AMS

• Participates in discussion with the Web team on how to map structured data from AMS to new website

Qualifications     Requirements

• Education: Master's in Library and Information Science (MLIS)

• Knowledge of archival descriptive and encoding standards, such as ISAD(G), RAD, and EAD

• Knowledge of metadata standards, such as METS

• Knowledge of relevant controlled vocabularies, including LC Authorities, Art & Architecture Thesaurus (AAT) and Thesaurus of Geographic Names (TGN)

• Successful completion of archival training and experience working as an archivist

• Close attention to detail

• Number of years of relevant work experience: 1 to 3 years

• Proficiency in French and English, or willingness to learn

Preferred qualifications

• Experience or familiarity with The Museum System (TMS)

• Experience or familiarity with archival management systems, such as Access to Memory (AtoM) or ArchivesSpace

• Experience programmatically altering data with SQL or working with IT staff to do so

• Experience with Extract-Transform-Load data cleanup methodologies and related tools, such as Open Refine

• Experience working on a metadata cleanup projects

• Experience working on migration project in an archival repository

How to Apply     

Please submit your application (resume and cover letter) by email to rh@cca.qc.ca to the attention of Human Resources, Canadian Centre for Architecture, 1920 rue Baile, Montreal (Quebec) H3H 2S6.

The application deadline is 22 March 2020. Only successful applicants will be contacted. Please do not call. The CCA is an equal opportunity employer.

Application Webpage:  https://www.cca.qc.ca//en/72180/project-metadata-archivist

Application Deadline: March 22, 2020

Access and Privacy Coordinator Anchor, City Clerk's Department

Location: City of Winnipeg

The salary range for this position is:

Salary Schedule A1 $2,375.42 - $3,187.84  Biweekly (Grade 2)*    

Salary Schedule A2  $2,375.42 - $2,905.32 Biweekly (Grade 2)*

1.  *Salary Schedule A-1 will apply to employees of the City hired prior to October 21, 2001.  Salary Schedule A-2 will apply to all other employees of the City.  Salary Schedule A-2 will apply to all WAPSO employees who are promoted regardless of date of hire with the City.

Vision and Corporate Mission

Vision:  To be a vibrant and healthy city which places its highest priority on quality of life for all its citizens.

Corporate Mission: Working together to achieve affordable, responsive and innovative public service.

Description and Duties  

Under the general direction of the Corporate Access and Privacy Officer, the Access and Privacy Coordinator is responsible for coordinating access to information requests under The Freedom of Information and Protection of Privacy Act (FIPPA), and assisting City Departments in implementing procedures for managing access to information requests and for protecting privacy.

As the  Access and Privacy Coordinator Anchor  you will:

• Coordinate access to information requests under the Freedom of Information and Protection of Privacy Act (FIPPA)

• Implement corporate procedures for managing access to information requests

• Implement corporate procedures for the protection of privacy

• Provide training and guidance for FIPPA in terms of the access to information process as well as the protection of privacy

• Act as an Election Officer (Assistant Senior Election Official) in Civic Elections and By-Elections.

Your education and qualifications include:

1. Successful completion of a Bachelor's Degree (Information Studies or Public Administration, preferred).
2. Certificate in Records and Information Management or designations, licenses, certificates, or courses in a related field would be considered an asset.
3. One year of related experience.
4. In-depth knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) and the Personal Health Information Act (PHIA) and how these Acts must be interpreted and applied (within 6 months).
5. Working knowledge of the City's political and administrative structure, and the by-laws, policies and procedures relevant to this position's responsibilities (within 6 months).
6. Ability to exercise personal initiative and sound judgement, and establish and maintain effective working relationships with staff at all levels of the organization, as well as with elected officials, the public, and the media.
7. Ability to effectively communicate verbally and in writing with staff, senior management, elected officials, the public and the media.
8. Ability to handle sensitive issues with tact and diplomacy, and to clearly and effectively articulate the City's position without compromising its interests.
9. Ability to undertake independent research and prepare various reports, briefing notes, presentations, training sessions and correspondence, as required.
10. Ability to provide procedural and policy advice regarding established legislation, policies, standards, practices, and guidelines.

Conditions of employment:

• Must be legally entitled to work in Canada.

• Police Information Check satisfactory to the employer will be required from the successful applicant at their expense.

CORE COMPETENCIES for ALL EMPLOYEES OF THE CITY OF WINNIPEG:

• Citizen & Customer Focus

• Respecting Diversity

• Ethics and Values

• Integrity and Trust

• Results Oriented

Online applications can be submitted at http://www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.  The City of Winnipeg uses the Korn Ferry Leadership Architect Competency Model as part of the recruitment process.

We have great benefits and competitive salaries, and we are committed to ongoing learning and career development!

WE SEEK DIVERSITY IN OUR WORKPLACE. INDIGENOUS PERSONS, WOMEN, VISIBLE MINORITIES, AND PERSONS WITH A DISABILITY ARE ENCOURAGED TO SELF-DECLARE.

Only candidates selected for interviews will be contacted.  Requests for Reasonable Accommodation will be accepted during the hiring process.

Application information

 APPLY ONLINE, including all documentation listed below:

1. Current resume AND Application Form (Required). 

2. Cover letter.

3. Your application documents must clearly indicate how you meet the qualifications of the position.

*Applications submitted without REQUIRED documentation will not be considered.*

Application Webpage: https://careers.winnipeg.ca

Application Deadline:   March 12, 2020

Archives Assistant - Summer, City of Thunder Bay Archives

The City of Thunder Bay Records and Archives Section is part of the Office of the City Clerk and has responsibility for: providing access to and preserving the corporate archival records of the City of Thunder Bay and its predecessor municipalities, records management, access and privacy, the Heritage Advisory Committee.

Location: Thunder Bay, ON

Duration: 14 weeks from May 11 to August 14, 2020.

Salary: $19.62/hour, working 35 hours per week.

Description and Duties

The City of Thunder Bay is seeking a student, enrolled in a post- secondary program, preferably in archival, library or information studies, or who has taken a post-secondary course in archival studies, for a 14 week contract. The student will gain experience in several archival and records management functions. Major projects include: analyzing finding aids and indexes for opportunities to comply with the spirit of TRC's Calls to Action; developing a thesaurus; indexing archival records; re-housing archival photographs; assisting with reviewing research of properties on Thunder Bay's Heritage Register; assisting with developing content for the website; assisting with records centre operations; and participating in the delivery of reference services. In addition the Archives Assistant will benefit from job shadowing an archivist in an aspect of archival, records, management, or access and privacy work that enhances their career interest.

Qualifications

Preference will be given to students enrolled in archival, library, or information studies, or who have taken a post-secondary course in archival studies.

Candidates must have excellent communication, organization, and analytical skills. Sound knowledge of and practical experience with computers and information technology is essential. Candidates must be fluent in English.

Experience working in an Archives, familiarity with the Rules for Archival Description (RAD), familiarity with the use of databases, experience in web page development, and knowledge of copyright legislation are considered assets.

Applicants must be between 16 and 30 years of age, enrolled in and intending to return to full time studies, and registered in the Young Canada Works (YCW) candidate inventory accessible on the YCW website. This position is contingent on receiving funding from YCW.

Compensation

Salary: $19.62/hour, working 35 hours per week.

How to Apply

Applicants must be between 16 and 30 years of age, enrolled in and intending to return to full time studies, and registered in the Young Canada Works (YCW) candidate inventory accessible on the YCW website. This position is contingent on receiving funding from YCW.

Note: Applications received for this position will not be acknowledged by mail or phone, unless you are being notified of an interview.

Applicants for this position should apply online at www.thunderbay.ca/jobs  by 4:30 pm on the closing date.

Please quote competition number CMGR-S2-20.

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

Application Webpage: www.thunderbay.ca/jobs 

Application Deadline: March 27, 2020 at 4:30 pm

Processing and Reference Archivist

Location:  Burnaby, British Columbia

Compensation: The successful applicant will be appointed at a salary level commensurate with their experience and qualifications.  Full SFU Librarian/Archivist salary scales can be viewed here.

This is a full-time continuing Archivist position, beginning 1 July 2020 or as soon as the successful candidate is available.

Simon Fraser University Library

We acknowledge the Sḵwx̱wú7mesh Úxwumixw (Squamish), xʷməθkʷəy̓əm (Musqueam), səl̓ílwətaʔɬ (Tsleil-Waututh), q̓íc̓əy̓ (Katzie), and kʷikʷəƛ̓əm (Kwikwetlem) peoples, on whose traditional territories Simon Fraser University's three campuses stand. By recognizing the Unceded Traditional Coast Salish territories, we aspire to create space for reconciliation through dialogue and decolonizing practices.

Ranked by respected national surveys as one of Canada's top three comprehensive universities for the past 20 years, Simon Fraser University has also been consistently named one of British Columbia's Top Employers in recent years, as well as one of Canada's Top 100 employers, and one of Canada's top family-friendly employers. SFU offers more than 100 undergraduate major and joint major programs and more than 45 graduate offerings, spanning many disciplines in eight faculties, and has an international reputation for its innovative interdisciplinary and professional programs. The main W.A.C. Bennett Library is located on the Burnaby campus, while the Samuel and Frances Belzberg Library is on the Vancouver campus, and Fraser Library is at SFU Surrey.

The SFU Library is known for the development and implementation of innovative technology, leadership in Open Access, and excellent in-person and online user services. We serve an ethnically diverse student population, most of whom live off-campus and work part-time while attending university. SFU Library collaborates broadly with other institutions through membership in the Canadian Association of Research Libraries, the Association of Research Libraries, and regional consortia. For more information, see our web site at http://www.lib.sfu.ca.

The SFU Library commits to a continuous process of transformation to advance equity, diversity, and inclusion and to serve the cause of social justice. The Library's Statement on Equity, Diversity and Inclusion provides more information.

Description and Duties

Simon Fraser University Library invites applications for a Processing and Reference Archivist. This full-time, continuing position is based at the W.A.C. Bennett Library, SFU Burnaby.

As a member of the Special Collections & Rare Books division, the Processing and Reference Archivist has the inquisitiveness, flexibility, and drive to identify and implement innovative approaches to archival management to promote and enhance user access. The Processing and Reference Archivist manages and promotes archival collections, develops partnerships, implements best practices, and serves as a leader and a peer, working closely with colleagues in SCRB, Resource Acquisition Management & Metadata (RAMM), the Digitization Centre, the Copyright Office, and the wider SFU community.   

The Processing and Reference Archivist:

●  is responsible for prioritizing, processing, and supervising the arrangement of acquisitions in   accordance with national standards and best practices, placing an emphasis on access over producing more granular finding aids;

● coordinates reference and instructional activities with divisional colleagues to provide efficient access to faculty, students, researchers, and the public;

● recommends appropriate preservation strategies to enhance safety and security of archival holdings;

● creates and maintains databases, finding aids, and other tools facilitating discovery of and access to Special Collections holdings;

● supervises the creation of accession records and verification of new acquisitions against available descriptions, coordinates shelving of incoming materials, and updates larger location inventory;

● supervises library assistants, placement students, and other non-continuing staff on projects;

● communicates and collaborates with other Library divisions and external partners on digitization projects;

● recommends, implements, assesses, and revises processing and reference policies and procedures;

● creates Special Collections research guides and exhibits;

● compiles and analyzes daily and monthly reference statistics and generates reports;

● participates on Library-wide committees and/or task forces;

● advances the values and goals outlined in the Library's Strategic Plan;

● is responsible for other duties, as assigned.

Qualifications

Required:

● Master's degree in Archival Studies, Information Studies, Archival and Library Studies, or another graduate degree with an Archival Studies specialization, from a recognized university archival education program;

● Minimum of 2 years professional experience with arrangement and description (n.b. candidates can include internship or placement experience);  

● Demonstrated knowledge of RAD (Rules for Archival Description);

● Knowledge of or experience with basic metadata standards (e.g, MARC and Dublin Core);

● Knowledge of standards for preservation, discovery, and access;

● Knowledge of copyright and intellectual property issues, Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics;

● Ability to recognize, respect, and work effectively with individuals and groups with diverse perspectives and backgrounds. This extends to arranging and describing as well as providing access to Special Collections holdings that may include challenging perspectives;  

● Ability to develop, maintain, and grow professional relationships and to contribute to a collegial team environment;

● Excellent interpersonal and intercultural communication skills, both orally and written;

● Commitment to continued professional development; 

● Ability to advance equity, diversity, and inclusion and to identify ways in which SCRB and its holdings can advance social justice and Indigenous initiatives at the Library and SFU.

Preferred:

● Experience documenting and/or revising archival management policies and procedures;

● Experience providing archival reference services and promoting archival collections;

● Experience working with AtoM, the archival description software deployed in SCRB;    

● Project management experience, especially with grant-funded initiatives;

● Experience supervising the work of others such as library support staff or students;

● Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings. 

Additional Information

Librarians and Archivists are members of the SFU Faculty Association. Terms, conditions and benefits of employment are outlined in the Collective Agreement: http://www.sfu.ca/content/dam/sfu/faculty-relations/home/CA.pdf

All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority. Simon Fraser University is committed to employment equity and encourages applications from qualified candidates of all genders, visible minorities, persons of First Nations, Inuit, or Métis heritage, persons with disabilities, and LGBTQ2SIA+ identified persons.

Under the authority of the University Act, personal information that is required by the University for academic appointment competitions will be collected. For further details see: http://www.sfu.ca/vpacademic/faculty_openings/Collection_Notice.html

For more information about what to expect if you are applying for a librarian/archivist position at SFU Library, see the following:
https://www.lib.sfu.ca/about/overview/employment/librarian-jobs

How to Apply

To be given assured consideration applications must be submitted by email in one consolidated PDF document with cover letter and curriculum vitae by 9:00 a.m. Pacific time on March 23, 2020 to:

• Susie Smith    
  
• Phone: 778-782-4658
  
• Library Management Office Fax: 778-782-3023
  
• W.A.C. Bennett LibraryEmail: library@sfu.ca
  
• Simon Fraser University
  

Phone: 778-782-4658

Library Management Office Fax: 778-782-3023

W.A.C. Bennett LibraryEmail: library@sfu.ca

Simon Fraser University

Application Webpage: https://www.lib.sfu.ca/about/overview/employment/librarian-jobs

Application Deadline:  March 23, 2020

86589542_2020_library_processingarchivist_0.pdf

Job Poster:  Melissa Salrin