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Archives and Records Librarian, College of North Atlantic-Qatar Deadline: June 30, 2020

1 Mar 2020 4:22 PM | Anonymous member (Administrator)
Archives and Records Librarian College of North Atlantic-Qatar

Location: Doha, Qatar

Compensation: To be discussed at a later stage.

The College of the North Atlantic - Qatar is inviting nominations and applications for the position of Archives and Records Librarian in the Library Services Department. Reporting to the Section Head, Archives and Technical Services, the Archives and Records Librarian must be a proven leader with the skills and expertise necessary to support the Library Services Department in fully implementing the College's mission and vision.

College of the North Atlantic - Qatar Profile:

The beautiful and culturally progressive State of Qatar is home to the world-class post-secondary institution, College of the North Atlantic-Qatar (CNA-Q). Internationally recognized as a comprehensive technical college, CNA-Q is committed to high quality, student-centered education. This commitment is reflected through state-of-the-art facilities, accessible and responsive technology programs and strong partnerships with industry.

With more than 600 staff and 3,000 students, CNA-Q is one of Qatar's largest post-secondary institutions offering over 30 diploma programs through student-centred learning. By providing training in a range of technical areas including Engineering Technology, Health Sciences, Industrial Trades, Business Studies and Information Technology, CNA-Q brings the State closer to the goals of Qatar National Vision 2030.

Description and Duties   Duties & Responsibilities:

This position requires an energetic and enthusiastic individual who will handle, store and provide accessibility for archived College and online materials while safeguarding information of a sensitive and confidential nature and following Copyright, Access to Information and Privacy laws, College regulations and government legislation.

  • The successful candidate will develop, update and implement policies and procedures for (not limited to): archiving files; transferring files to and from the archives; creating and updating online content; managing and accessing information; data, and records, and preserving information in all formats. The candidate will also ensure the relevant policies and procedures comply with policies the College, other institutions, government legislation and Copyright, Access to Information and Privacy laws, and be able to answer related policy and procedural questions and queries from all levels of faculty, staff, management and stakeholders.
  • The successful candidate will share information initiatives and services provided by Archives to the executive and managers and collaborate with them on updating current records management and digital preservation policies and procedures.  He/she will also be responsible for handling, storage, accessibility, and long-term viability of essential, and sometimes irreplaceable, public, private and confidential materials
  • Safeguarding confidential materials is key to this position, the candidate will ensure information is accessible to appropriate personnel, that sensitive information is limited to specific stakeholders and assume responsibility for signing off on the destruction of sensitive materials.
  • The successful candidate will create and update online content, documents and folders in the Electronic Document and Records Management and Content Management systems.  Other responsibilities include monitoring and providing quality control for archival management, electronic document and records management software, assisting in future selection of software, adding content and physical descriptions for archival materials and ensuring descriptions follow metadata and coding standards including Rules for Archival Description (RAD), EAD, ISAD(G), MARC, Dublin Core, and XML.
  • The successful candidate will assist in the assignment and delegation of tasks to Library Technical Support Section Heads, Library Technical Support Specialists, and Student employees and work as a team member within the library, department and College-wide committees, external professional organizations and be involved in departmental strategic planning.
  • The successful candidate will create annual and long-term projects for the archives, including an annual plan and a disaster plan for the archives, and an Online Public Access Catalogue (OPAC) for all materials stored in the archives. He/she will contribute to the establishment of Key Performance Indicators (KPIs) for Archives and Records Management and monitor its performance vis-à-vis established KPIs on a regular basis.


Education and Certifications:

Master's degree in Library and/or Information Science, ALA-accredited or equivalent program

Experience:  Minimum 1 year of relevant experience in Library Services or related field

Language:  Fluency in written and spoken English language.  Fluency in spoken Arabic will be an asset (but not required)

Other Required Skills:

Strong leadership skills with a desire to achieve organizational success and to lead by example is required.  A proactive can-do attitude to work and good time management is essential. The candidate should have the ability to anticipate change and effectively manage quality and risk at all times. Effective decision- making and information management is required. Commitment to positive relationship building and effective working relationships across all levels of the organisation is required. Technical knowledge of Library and Information Science is required. Candidates should be committed to ongoing training and continuous professional development, with excellent interpersonal skills and a strong aptitude for process and design.

How to Apply     

Applications should be submitted via our online application portal by clicking the link below:

Application Webpage: 

Application Deadline  open until filled

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