Archival Assistant/Consultant
Soul of Canada and Circle Teachings

Location: Edmonton, Alberta
Compensation:    Negotiable depending on experience,  

We are a small group of history researchers and publishers specializing in story calendars, books, and other multimedia materials. We focus on Canadian history, research, photography, and the production of other Canadian content. As a small local business, we are currently attempting to expand our horizons and move into curating a private collection of our amassed research materials.

Description and Duties    

As a small history company based in Edmonton, we are looking for an archival assistant/consultant to help with organizing and cataloguing our private research collection. Our files are both digital and hard copy, and are currently in need of a professional and experienced consultant to organize them effectively. The files include a large number of books, about 3000, along with photographs and videos both digital and hard-copy. The archivist would be working with a team of historians and other employees to catalogue and organize the archive. Our goal is to make our materials as efficiently accessible as possible. Along with this, part of the consultant's job would be to train some of the staff already working at Soul of Canada in how to maintain, access, and organize the collection appropriately.  This job would be part-time and short term, approximately 1 month's duration at about 20 hours per week. However, future opportunities may arise for consulting with us about our archives down the line. Working from home would likely not be an option, and the archive consultant would be working hands-on with our materials.

Qualifications    

A certificate in archives and records management or an equivalent degree in library and information studies is required. Any experience in teaching laypersons about archival maintenance would be an asset.

In terms of personality, we are looking for someone who is both efficient and patient.
 
Application information

Please e-mail a cover letter and resume to Randal Kabatoff at  info@soulofcanada.com, or call us for more information at 780-452-0601.

For any further inquiries, please visit https://www.soulofcanada.com/ and fill out our contact form.

Organization Homepage (URL): https://www.soulofcanada.com/
Application Deadline: February 28th, 2021 

Digital Alliances Project Assistant (2)
City of Greater Sudbury Archives

Location: Sudbury, Ontario
Reporting Location: Archives - Falconbridge

Compensation: $20.39 to $23.24 per hour, 70 Hours Bi-Weekly

Estimated Probable Duration: Up to Fifty-Two (52) Weeks

The Archives serves the entire population of the City of Greater Sudbury and its institutions by acquiring, preserving and providing access to records of enduring value which show evidence of the activities of the City of Greater Sudbury and its predecessors.

These records include both municipal government records and private records of organizations, businesses or individuals that make or have made a significant contribution to an understanding of the development of the city.

Description and Duties    

The Clerk's Services Section, Legal and Clerk's Services Division, Corporate Services Department of the City of Greater Sudbury, requires two (2) Digital Alliances Project Assistant(s). The successful candidates must possess the qualifications and perform the duties, as set out below. The current range of pay for this position is $20.39 to $23.24 per hour.

Duties:
Under the general supervision of the Manager of Clerk's Services/Deputy City Clerk and the day-to-day direction of the City Archivist.

1. Arrange historical documents and/or artefacts, and provide brief descriptions of documents as required.
2. Enter data in electronic files.
3. Create an index of the records as required.
4. Collect statistics.
5. Maintain contacts with project partners as required.
6. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
7. Perform other related duties as required.

Qualifications

• Successful completion of Secondary School (Grade XII) Education.
• Six (6) months up to and including twelve (12) months of related experience.
• Knowledge of various computer applications including Windows based systems (e.g. word processing and spreadsheet software, file maintenance, information input and retrieval and the internet).
• Ability to demonstrate interpersonal skills in dealing with people in a courteous and effective manner.
• Ability to demonstrate organizational skills and attention to detailed work.
• Knowledge of library automated systems an asset.
• Excellent use of English; verbally and in writing.
• French verbal skills an asset.
• Satisfactory health, attendance and former employment history.
• Must be physically capable of operating a vehicle safely, possess a valid driver's license, have an acceptable driving record and personal insurance coverage.
  

Funding Requirements:

• University and college graduates who have graduated within the last three years from an accredited college or university. Candidates must be graduates of post-secondary degree or diploma programs (such as Archival Studies or a related field of study).
• The position must provide the intern with first time employment in their field of study.
• Candidates are only eligible to participate in the internship program one time.
• Candidates must be legally entitled to work in Canada.

Additional Information: https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/
 
Digital Alliances Project Assistant (2) (Funded - NOHFC) EX21-042
Employment Opportunity Notice:  EX21-042
This opportunity is proudly supported by: NOHFC

How to Apply:  Please visit https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/ for further information about the position and application process.

Application Webpage (URL):  https://www.greatersudbury.ca/city-hall/jobs-at-the-city/current-opportunities/digital-alliances-project-assistant-2-funded-nohfc-ex21-042/
Application Deadline:  January 28, 2021 at 4:30 PM EST

Information and Records Management Analyst
City of Camrose

Location: Camrose, AB
Compensation:    The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

An excellent opportunity exists for a highly motivated Information and Records Management Analyst to join our dynamic and committed team. The Information and Records Management Analyst oversees all areas of information and records management for the City of Camrose including the design and documentation of workflow to make appropriate recommendations that positively impact information sharing and management practices.  This position reports to the Manager of Information Technology.

Description and Duties    

FUNCTIONS:

• Implement and administer the City's Information and Records Management Program including planning, organizing, monitoring, and coordinating the maintenance, protection, retrieval, and disposition of all information within the City. 
• Implement and manage a function based Corporate Recordkeeping System including electronic records systems, scanning and imaging processes.
• Coordinate and evaluate Information and Records Management activities to ensure standardization across the organization.     
• Perform individual department assessments on the Information and Records Management program implementation and performance in the form of internal audits.  
• Develop guiding documents for end users of the Electronic Document Records Management System (Laserfiche).
• Assist with the Electronic Document Record Management System (Laserfiche) administration, testing and maintenance.  
• Develop, implement, and execute a records protection and disaster recovery program.
• Assume day-to-day care, custody and control of all designated records storage areas.  
• Train designated staff and departmental users in the operation of new and revised records management systems, conducts training classes as necessary; acts as an ongoing information resource to system users.
  

Qualifications 

• Information and Records Management Degree, or relevant program from an accredited post-secondary institute.  
• Minimum four (4) years' experience in records management administration.  Equivalent combination of education and experience may be considered.  Municipal experience considered an asset.
• Thorough understanding of classification structures, including functional methodologies.  
• Experience implementing an organization-wide Information and Recordkeeping system with extensive knowledge of information and records management standards, processes and terminology.  
• Working knowledge of Laserfiche and database design and support an asset or extensive knowledge of working with EDRMS with records management rules deployed.  
• Strong verbal and written communication and presentation skills along with demonstrated effective interpersonal skills.
• Excellent planning, organizational, project management, problem solving and decision making skills.
• The successful applicant will be required to produce a current and satisfactory Driver's Abstract and Police Information Check.

HOURS OF WORK: Hours of work are typically 8:00 a.m. to 4:30 p.m. Monday through Friday.

ANNUAL SALARY: The City of Camrose has a progressive salary and benefit package.  The starting salary for this position will be established based on qualifications and experience of the successful candidate.

APPLICATIONS: Individuals interested in this position are invited to submit a cover letter and resume to the address below. This position will remain open until suitable candidate is found. Interviews will be conducted throughout the process. We appreciate and consider all applications; however only candidates selected for interviews will be contacted.

Application Webpage (URL):  www.camrose.ca/careers
Application Deadline:  This position will remain open until suitable candidate is recruited.

Job Poster: 86589542_information_and_records_management_analyst_-_job_posting_-_jan_2021.pdf

University Archivist
Walter P. Reuther Library, Archives of Labor and Urban Affairs, Wayne State University

Location:  Detroit, Michigan, USA
Compensation: The successful candidate will be hired at the rank of Archivist I or II with a salary range from $52,000 - $63,000 based on qualifications and experience.

The University Archivist position is a full-time, regular, 12-month, benefits-eligible appointment as Academic Staff, and an AAUP-AFT represented position on Employment Security System (ESS) track with eligibility for promotion. Benefits include medical, dental, vision, employee/dependent life and long-term disability insurance, retirement savings plans, tuition assistance, and generous paid time off.

The Wayne State University Archives was established by the Board of Governors in 1958 in recognition of the importance and permanent value of the University's official files, records, and documents. Collections of note include student newspapers The South End and Collegian, the WSU Center for Urban Studies Council on Early Childhood Records, and the Folklore Archives. The University Archives is located in and is an integral part of the Walter P. Reuther Library, Archives of Labor and Urban Affairs. The Reuther Library is the largest labor archives in North America and is home to the collections of numerous unions and labor related organizations, as well as those documenting the political and community life of urban and metropolitan Detroit, the civil rights movement in Michigan and nationally, and women's struggles in the workplace.

Description and Duties    

• Identify, select, and acquire WSU archival collections, faculty papers, and institutional records, in digital and physical formats

• Arrange and describe University collections using ArchivesSpace

• Proactively collaborate with University units to advance the management of university records, and advise on records scheduling and preservation

• Supervise student and intern work in support of University Archives projects

• Provide reference services and serve as primary contact for inquiries regarding University history

• Collaborate with Reuther archivists, including field, reference, and outreach archivists to coordinate promotion and access of University collections, and develop resources to support research

• Collaborate with technical services and digital archivists to develop strategic approaches to description, metadata, and born-digital collections

• Work with Director, Field Archivist, and WSU Development officers in grant seeking and to determine priorities for donor relations, collecting, and processing  
  

Qualifications    

Required qualifications:

• Master's degree from an accredited institution in library/information science, archival administration, or a related field

• Two years of experience with archives or special collections

• Formal coursework or training in archival management and theory

• Demonstrated experience collecting and processing physical and born-digital content

• Demonstrated experience using archival collection management software such as ArchivesSpace

• Excellent interpersonal, organizational, written, and oral communication skills

• Demonstrated evidence of commitment to diversity, equity, and inclusion

• Demonstrated ability to work both collaboratively and independently to manage projects and initiatives and set priorities

• Demonstrated commitment to advancing professional knowledge through formal training, continuing education, or professional certification

• Ability and motivation to meet expectations for promotion and ESS as part of the Reuther Library academic staff

Preferred qualifications:

• Supervisory experience

• Membership in the Academy of Certified Archivists and/or Institute for Certified Records Managers

Additional Information    

Wayne State University is a premier, public, urban research university located in the heart of Detroit where students from all backgrounds are offered a rich, high quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity, and inclusion creates exceptional educational opportunities preparing students for success in a diverse, global society. WSU encourages applications from women, people of color, and other underrepresented people. Wayne State is an affirmative action/equal opportunity employer.
 
Application information

Full description and application can be located by searching 045351 at jobs.wayne.edu or at jobs.wayne.edu/applicants/Central?quickFind=208489

Application Deadline: The position will remain open until a suitable candidate in found.

Head, Archives and Special Collections
Wilfrid Laurier University

Location: Waterloo, Ontario
Compensation: The appointment will be made at a level commensurate with qualifications and experience. Salary, benefits and terms of employment are governed by the Collective Agreement between Wilfrid Laurier University and Wilfrid Laurier University Faculty Association for Full-time Faculty and Professional Librarians https://www.wlufa.ca/the-agreements/.

Wilfrid Laurier University is an institution which prides itself on high-quality education and a close-knit university community. Laurier offers undergraduate and graduate programs through the Faculties of Arts, Education, Human and Social Sciences, Liberal Arts, Music, Science and Social Work, the Lazaridis School of Business and Economics, and the through affiliations with Martin Luther University College and the School of International Policy and Governance.

The Laurier Library serves 19,000 students at three campus locations: Waterloo, Kitchener, and Brantford in conjunction with the Brantford Public Library. As part of the Ontario Council of University Libraries (OCUL) OMNI partnership with 14 University Libraries in Ontario, Laurier students and faculty have easy access to materials from partner libraries.  The Library is undergoing a process of renewal and transformation and the current strategic plan can be found at http://library.wlu.ca/sites/shared-content/library-strategic-plan/library-strategic-plan.pdf.


Description and Duties    

Wilfrid Laurier University Library is seeking a motivated, innovative, and collaborative leader to join our team in the position of the Head, Archives and Special Collections Department. Reporting to the University Librarian the incumbent will provide strategic leadership, oversight and management for the university's archival program that includes acquisition, appraisal, preservation and access to the University's institutional memory, university records and documents of administrative, legal, fiscal and historical value, private records, rare books, and special collections which focus on the environmental conservation movement in Canada, Lutheranism in Canada, and music in the community. The Head, Archives and Special Collections will establish strategies, processes and workflows for the acquisition, appraisal, processing, archival curation, preservation, and discovery of born-digital and digitized archival materials and special collections. Working in close collaboration with Laurier Development and Alumni Relations, the incumbent will be responsible for donor outreach and stewardship, and will identify and cultivate strong relationships with potential donors to build, maintain and promote donor and alumni relations. The Head, Archives and Special Collections will work with faculty, students, staff and library colleagues to foster broad engagement with the Archives and Special Collections, to encourage increased use and hands-on experience with primary sources in support of research and teaching, and to enable the discovery and use of archival content through the provision and use of sustainable and scalable digital research tools, methods and frameworks. She/he will develop programs to promote Laurier Archives and Special Collections, will prepare archival exhibits, and provide reference and research services.

Duties and responsibilities

•    Provides strategic leadership and oversight for the staff and operations of the Archives and Special Collections Department, including archival and special collection development in both analogue and digital formats; organization, maintenance and preservation of collections; reference and instruction; promotion and outreach services; development of archival digitization projects; cultivation of donor relations; budget management; workflow coordination and human resources management, including student employees.
•    Works collaboratively with the Office of General Counsel, academic departments, campus offices, and related organizations to plan and direct the transfer of University records as well as records of historical interest/value to the Archives, that includes archival record appraisals, establishing inventories and retention schedules to meet the University's legal, fiscal, and vital record keeping obligations.
•    Represents Archives and Special Collections campus-wide and externally and serves as a primary contact with donors, academic and community users and visitors, vendors, library and archival organizations in matters associated with the operation of Laurier Archives and Special Collections.
•    Manages budgets for archival and special collections acquisitions, grants and donations, appraisals, and archival supplies.
•    Appraises, acquires, accessions, arranges, and describes archival fonds. Prepares and supervises the preparation of finding aids for archival fonds, maintains and updates existing finding aids.
•    Develops policies for the appraisal, selection and de-selection of archival and special collections in both analogue and digital formats.
•    Responsible for planning and implementing the physical and descriptive cataloguing and processing of archival and special collections according to established professional standards and practices while ensuring the long-term preservation of the collections.
•    Develops strategies, policies, procedures, and workflows for acquiring, appraising, accessioning, describing, managing, processing, organizing, preserving, and providing access to born-digital and digitized materials.
•    Works in close collaboration with the Head, Digital Initiatives and Digital Projects and Curation Librarian on the integration of technologies, tools, software, and media for appraising, capturing, preserving, and providing access to digital collections, both born-digital and digitized.
•    Oversees the promotion of Laurier's analogue and digital archival collections and services, develops and fosters collaborations and partnerships with key stakeholders in the Library, at the University, as well as in the wider community on outreach events and projects to build awareness of and to enhance access to Laurier Archives and Special Collections.
•    Establishes and maintains relevant best practices, monitors developments and trends in archival practice, including copyright related issues and matters associated with Ontario's Freedom of Information and Protection of Privacy Act.
•    Writes grant applications to support archival projects, outreach programming, archival and special collections exhibition and events.
•    As a member of the Library Management Group (LMG), participates in the collaborative management of the library, including strategic planning, administrative coordination that includes policy development, alignment of services and programs with strategic objectives of the Library and the University.
•    Supports teaching by developing and conducting instruction sessions. Collaborates with faculty to integrate archival sources and research into course curricula, creates instructional materials, and delivers classroom instruction.
•    Responsible for archival collection maintenance and participates in space planning, including planning for remote storage.
•    Advances professional development through scholarship, publication and participation in professional organizations.

Qualifications

Required
•    ALA-accredited Master's degree in Archival or Library Studies, or equivalent.
•    At least five years' experience as an archivist or librarian in an archival setting, with increasing levels of responsibility (e.g. managing projects, resources, staff, budgets).
•    Experience with all aspects of archival operations, including understanding of contemporary archival practices, issues, standards, trends, donor relations, grant writing, disaster planning and management, and emerging technologies.
•    Demonstrated knowledge of best practices, trends and issues in archives and in developing, managing and preserving born-digital and digitized content.
•    Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
•    Proven record of successful project management, with a demonstrated ability to initiate and advance projects to successful completion working collaboratively with a wide variety of stakeholders.
•    Experience with metadata content, structure and preservation standards such as Dublin Core, MARC, OAIS model, XML.
•    Experience providing reference services, with a demonstrated user-centered service philosophy and client focus.
•    Experience planning and delivering instruction.
•    Knowledge of technologies related to digitization, digital records and archives management, curation and preservation.
•    Strong computer literacy, the ability to learn new technologies quickly, and excellent technical troubleshooting ability.
•    Strong organizational skills and attention to detail.
•    Excellent interpersonal skills and demonstrated ability to successfully lead and collaborate with diverse groups of colleagues, faculty, students, and staff.
•    Successful experience in donor relations and building external community relationships.
•    Excellent oral and written communication skills including successful grant writing experience.
•    Demonstrated ability to take initiative and to develop creative ideas.
•    Demonstrated ability to manage a varied workload and to work in a changing environment
•    Demonstrated understanding of, and commitment to, diversity and equity, including archival decolonization and Indigenization.
•    Evidence or promise of scholarly and/or professional activity.

Preferred

•    Work experience in an academic library.
•    Experience using digital content management systems (e.g. Archivematica, Drupal).
•    Experience hiring, training, and supervising employees.
•    Demonstrated effective experience in a management or leadership position.
•    Master's degree in a related discipline


Application information
Please email application package that includes cover letter, resume, along with the names and contact information of three references, in a single Word or PDF file, by March 15, 2021 to:

Gohar Ashoughian
University Librarian
Wilfrid Laurier University
Email: lib_recruit@wlu.ca

If you are applying to this posting through the Wilfrid Laurier website you will be asked to upload your file directly and therefore do not need to also send your file to lib_recruit@wlu.ca as noted above.

If you are unable to apply using one file please connect with Jennifer Knechtel at jknechtel@wlu.ca who can assist you.

Diversity and creating a culture of inclusion is a key pillar of Wilfrid Laurier University's Strategic Academic Plan and is one of Laurier's core values. Laurier is committed to increasing the diversity of faculty and staff and welcomes applications from qualified members of the equity seeking groups. Indigenous candidates who would like to learn more about equity and inclusive programming at Laurier are welcome to contact the Office of Indigenous Initiatives at mireland@wlu.ca. Candidates from other equity seeking groups who would like to learn more about equity and inclusive programming at Laurier are welcome to contact Equity and Accessibility at equity@wlu.ca.

All qualified candidates are encouraged to apply; however, as per Canadian immigration laws, Canadians and permanent residents will be given priority. To comply with the Government of Canada's reporting requirements, the University is obligated to gather information about applicants' status as either Permanent Residents of Canada or Canadian citizens. Applicants need not identify their country of origin or current citizenships, however, all applicants must include one of the following statements in their cover letter:

Yes, I am a current citizen or permanent resident of Canada;

No, I am not a current citizen or permanent resident of Canada

Members of designated groups must self-identify to be considered for employment equity. Candidates may self-identify, in confidence, to: Jennifer Knechtel (jknechtel@wlu.ca). Further information on the equity policy can be found at https://www.wlu.ca/about/governance/assets/resources/8.4-employment-equity.html .

To obtain a copy of this job description in an accessible format, please contact Jennifer Knechtel (jknechtel@wlu.ca).

The Library wishes to thank all applicants for their interest. All nominations and applications shall be reviewed and considered under a set of criteria established by the Search Committee and a short list of candidates shall be interviewed. Only those applicants selected for the short list will be contacted.

Application Webpage: https://www.wlu.ca/about/working-at-laurier/career-opportunities/index.html
Application Deadline:  March 15, 2021

Job Poster: 86589542_head_archives_and_special_collections-wilfrid_laurier_university.pdf

Information Management Specialist

BC Pension Corporation

Location:  Victoria, BC
Compensation:  $65,252.73 to $74,396.51 per annum

At BC Pension Corporation, we are committed to our people.  We are an organization with wellbeing at its core; offering an outstanding workplace experience where all employees can achieve their full potential.  Some highlights of what we offer include:

•    Flexible work schedules (mobility work, modified work weeks, job sharing, etc.)
•    Competitive compensation
•    Ongoing training and professional development opportunities
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community health activities (yoga, kayaking, etc.) and a comprehensive Employee & Family Assistance Program

Diversity & Inclusion

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all.  All qualified applicants will receive consideration for employment without regard to race, national origin, age, sex, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request.  If you require assistance or an accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

Description and Duties    

We are currently seeking an Information Management Specialist to join our team in VICTORIA, British Columbia, Canada.

The Information Management Specialist's main focus is to deliver a records and information management (IM) program for the corporation so that corporate information assets are managed effectively in accordance with their determined value and as required by legislation, policy, standards and procedures.

This role will develop, analyze, interpret and apply policies, standards and processes related to IM in order to provide IM service, guidance and advice to clients. Services to clients include the development and delivery of training and awareness activities, development and implementation of record retention schedules, and IM process documentation. This position will also conduct routine privacy incident investigations as assigned by the Team Lead. Investigations include gathering information about the incident, documenting findings and making recommendations. This position also coordinates the search, identification, location, and retrieval of responsive records for access requests to corporation-held records in accordance with FOIPPA and determines if records should be released or withheld, based on review and analysis of requests.

The ideal candidate will have experience managing information in a dynamic environment. If you are passionate about building positive relationships with clients and implementing solutions that bring business value we want to hear from you!

Qualifications    

Must-have:

•    A degree in Business Administration, Business Management, Master of Library and Information Studies or a similar field and three years of related information management (includes records management) experience.
•    An equivalent combination of education, training and related information management (includes records management) experience may be considered.
•    Experience supervising or coaching staff.

The three years of experience must include:

•    Applying and enforcing information lifecycle management principles and techniques and data retention and information schedule requirements.
•    Managing records or information using an enterprise records and document management system (e.g. TRIM, RM8, MS SharePoint).

A minimum of one year experience must include:

•    Developing and delivering training materials to diverse audiences.
•    Playing a key-role in small to medium information management projects.
•    Conducting research and developing policies and standards.
•    Coordinating Freedom of Information and Protection of Privacy (FOIPP) or compliance and/or regulatory requests.

Nice-to-have

•    Certified Records Manager or Enterprise Content Management Master or Certified Information Professional are considered as assets.

Application Requirements:

Cover letter: A cover letter is required. Applications submitted without a cover letter will not be considered.

Resume: A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that related to the job requirements as listed above.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements. Ensure your questionnaire responses are complete as your résumé may not be used for initial shortlisting purposes.

Testing: May be required.

Applications will be accepted until 11:59pm PST on February 1, 2021.  Late applications will not be considered.

Important details

If you are unable to access the links, please contact us by email at jobs@pensionsbc.ca.

An eligibility list may be established.  Lesser qualified applicants may be appointed at a lower level.

Please apply through our career website:  https://bcpensioncorp.prevueaps.ca/jobs/

Contact: Human Resources

Email: Jobs@pensionsbc.ca

https://bcpensioncorp.prevueaps.ca/jobs/12276.html

Job Poster

Archivist

St. Paul's High School

Location:  Winnipeg, Manitoba

Compensation: To Commensurate with Experience, Full-time term position

Central to the mission of St. Paul's High School is the preparation of young men for post-secondary studies and subsequent leadership in the community. As a Jesuit, Catholic school our curriculum has been developed in a way that stimulates our students' imagination and desire to learn, encourages them to make positive and meaningful decisions, and provides the groundwork that promotes lifelong learning.

Through the commitment and efforts of all members of the learning community -students, parents, teachers, alumni, friends, and board members - our students develop into competent, conscientious, and compassionate men for others.

Description and Duties

• Answering internal and external research requests
• Managing the archive's basic duties (does not include accessioning)
• Developing an online and onsite display to celebrate the 90th Anniversary of St. Paul's Football (September 2021)
• Multi-media digitization project (slide negatives, photographs, scrapbooks, programs, and posters)
• Online access research project
• Assisting with Alumni eNews planning and content development
• Assisting with Crusader Magazine planning and content development
• General support for Advancement, Alumni, Admissions, and Communications departments
• Other duties as assigned

Qualifications

• Post-secondary education in Archives or Museum Studies (preference will be given to those who have archival training and/or vocational experience within an archive)
• Ability to work as part of a team and independently
• Excellent verbal and written communication skills
• Excellent organizational skills and attention to detail
• Experience with exhibition development is an asset
• Experience working with digitization technology and programs
• Knowledge of the care, handling, and management of archival records and artifacts
• Proficiency with Microsoft Office suite
• Strong research skills

As the St. Paul's High School Archivist, you'll be more than a purveyor of history, you'll be the link that connects all to the school. As archivist, you will work to preserve the history of St. Paul's High School through the management of the school's archive and provide research and support to all school departments. This second role is primarily dedicated to creative and research-based work with the Advancement, Alumni, Admissions, and Communications departments in order to engage with the St. Paul's community. 

How to Apply

To apply, please e-mail your resume to Ms. Darla Hooker, Director of Advancement and Alumni Relations at dhooker@stpauls.mb.ca or call 204-831-2325. Only those selected for an interview will be contacted. Subject Line: Last Name, First Name - Association of Canadian Archivists.

Application Website:  https://www.stpauls.mb.ca/about/employment/

Deadline:  February 28, 2021

Job Poster

Librarian & Archivist

Vancouver Maritime Museum

Location: Vancouver, British Columbia

Compensation: CUPE 15 at Pay Grade 23 with a starting hourly rate of $26.90. Starting rate maybe higher depending on experience.

The Vancouver Maritime Museum is one of the major maritime museums on the west coast of North America, recognized internationally as a world-class leader in preserving the maritime history of Vancouver, BC and the Canadian Arctic. The historical site of the St. Roch, the museum's permanent exhibits and its many temporary exhibits attract thousands of visitors from all over the world every year.

The museum also offers an extensive range of school and community programs. The museum is the home of the Leonard G. McCann Archive and the W.B. & M.H. Chung Library. To date, our archival collection includes 60 meters of processed fonds and collections related to vessels, shipping companies and maritime personalities. The Library holds over 12,000 books and published manuscripts dating 1678-present; and 510 bound and unbound periodicals.

Nature and Scope of Work

The work of the Librarian and Archivist is of considerable complexity involving responsibility for library and archival material in the museum. Work involves acquiring, appraising, cataloguing, accessioning, conservation and reference duties, control of the collection, and the performance of related duties. The Librarian and Archivist is also required to provides sometimes detailed information to the public on historical matters and assists researchers by answering their inquiries and advising them about relevant
holdings. Within approved library and archival policy and working with the collection committee, considerable independent judgment is required in assessing the historical and administrative value of material and in determining its proper classification, in arranging for new acquisitions, and in determining levels of access to records.

Examples of Work Include:

• Carries out classification, cataloguing, accessioning, and conservation duties related to the acquisition and preparation of materials for use in the library and archives collection according to the Library of Congress cataloguing system.
  Initiates and negotiates the donation of archival and library material; appraises materials for their historical and administrative value for recommendation to the collection committee.
• Determines the degree of public access which material will have based on the confidentiality or sensitivity of the information and the provisions of current legislation.
• Performs reference and research duties and provides sometimes detailed information and advice to staff, members and library and archive patrons in person, by telephone, email and other means of communication, as appropriate.
• Researches, writes, edits and publishes promotional and educational materials related to field including print and on-line articles.
• Develops and maintains databases and web pages for the library and archives within the framework of established standards.
• Provides direction to para-professional staff and practicum students as required and participates in the work of museum committees.
• Maintains statistical records of library and archive services rendered; prepares reports as required.
• Performs related work as required.

Qualifications

Required Knowledge, Abilities and Skills:

• Considerable knowledge of maritime, natural and/or human history particularly as it relates to the Lower Mainland of British Columbia.
• Considerable knowledge of the methods and practices of modern library and/or archival operations, principles, techniques and procedures.
• Considerable knowledge of the established standards for acquisition, accessioning, and conservation of library and archival materials.
• Ability to perform cataloguing, classification, accession and reference duties in a small specialized technical library and archives.
• Ability to acquire new books and other materials for a small research library and archives.
• Ability to appraise documents and other materials and to determine their historical significance and suitability for the museum's library and archives.
• Ability to perform miscellaneous administrative tasks.
• Ability to supervise and direct the work of para-professional staff and practicum students.
• Ability to establish and maintain effective working relationships with a wide variety of internal and external contacts.

Desirable Qualifications and Experience:

Graduation from a recognized university plus a degree in librarianship or archival studies from an accredited school, plus considerable related experience, or an equivalent combination of training and experience.

Start date:  January 2021 if possible.  Latest early February 2021.

How to Apply: 

Please send your resume with cover letter to admin@vanmaritime.com. Only shortlisted candidates will be contacted for interviews.

https://vanmaritime.com/current-job-postings/

University Archivist

Dr. John Archer Library, University of Regina

Location:  Regina, SK

Compensation: Depending on qualifications and experience, as per URFA Collective Agreement

The University of Regina is situated on Treaty 4 lands with a presence in Treaty 6. These are the territories of the nêhiyawak, Anihšināpēk, Dakota, Lakota, and Nakoda, and the homeland of the Métis/Michif Nation. Today, these lands continue to be the shared Territory of many diverse peoples from near and far.

The University of Regina is a modern, comprehensive University with a growing national reputation for excellence in teaching and research. We prepare our students to excel in the global community and our research opportunities attract the best and brightest minds. Our campus is in the heart of one of North America's largest urban parks - a striking natural setting.  It is energized by our students, faculty and staff and an ideal place to make your career.  The Dr. John Archer Library and Archives is one of the most distinctive buildings on campus and features spectacular views of Wascana Lake and easy access to an extensive network of walking and bicycling trails. The city of Regina is home to numerous museums, parks, and cultural events. Regina boasts a relaxed lifestyle with short commute times.

The Dr. John Archer Library and Archives supports the research and teaching of faculty and students at the University of Regina through its services, collections and information technology infrastructure. Reference and information services are both library-based and provided by librarians on-site in faculties, departments and research centres. Instruction in finding information is also provided, both in the form of general orientations and class or subject specific instruction sessions.  Dr. John Archer's extensive collection of over 2 million items is listed in our Alma catalogue; as are the holdings of the University's three Federated Colleges: Campion College; Luther College; and, First Nations University of Canada. The Library also comprises the University Archives with collections consisting of original materials relating to the University, its faculty, staff, and students, dating from the inception of Regina College in 1911 to the present day.  oURspace is the digital repository for scholarly literature, research results, official communications, and materials which define the cultural context of the University of Regina and Saskatchewan. The Library is a partner with several external organizations, including CRKN (Canadian Research Knowledge Network), COPPUL (Council of Prairie and Pacific University Libraries), CARL (Canadian Association of Research Libraries), the Multitype Library Board, and the Consortium of Academic and Special Libraries of Saskatchewan (CASLS).

Description and Duties

Reporting to the Associate University Librarian: Content Management and Discovery and working closely with the Records and Information Management Archivist, the University Archivist will proactively engage with private individuals and organizations to acquire archival records of enduring research value. The successful candidate will be actively engaged in ongoing donor relations, negotiation of agreements and contracts, building and promoting the research collections of the University Archives, and guiding the direction of the archival digitization program.

The University Archivist will also work with Archives, Library and University colleagues to develop and implement policies and procedures for the effective and efficient management of the University Archives. This includes the implementation of operational priorities, stewardship of physical and digital assets, promotion of existing and new collections, and oversight of discretionary funds assigned to the unit. Reporting to the Associate University Librarian: Content Management and Discovery and working closely with the Records and Information Management Archivist, the University Archivist will proactively engage with private individuals and organizations to acquire archival records of enduring research value. The successful candidate will be actively engaged in ongoing donor relations, negotiation of agreements and contracts, building and promoting the research collections of the University Archives, and guiding the direction of the archival digitization program.

Responsibilities (in no particular order) to include:

• Oversee the full scope of university record collections (in collaboration with the Records and Information Management Archivist) and private record collections, including acquisition, appraisal, processing, preservation, reference, discovery, and promotion of collections according to standard archival principles and University policy.
  
• Engage with potential donors and seek out archival collections that fall within the Archives' collection priorities at institutional, civic, provincial, national, and international levels.
• Supervise assigned staff and students, and work with Archives, Library and University administrators to manage the full scope of human resource activities for Archives and Special Collections.
• Develop and implement operational policy and procedures for the Archives.
• Collaborate with Archives, Library and University colleagues on ongoing promotion of archival collections, including organization of events and exhibits.
• Collaborate with Archives, Library and University colleagues on the ongoing development of the Archives and Special Collections digitization program, including research, planning, policy and procedure development, selection of material, and promotion for both individual projects and the over-all program.
• Collaborate with Archives, Library and University colleagues on the ongoing development of procedures and workflows for managing 'born-digital' archival records, including acquisition, processing, preservation and access.
• Initiate and manage projects funded by external granting agencies, including preparing grant applications, hiring and supervising staff, managing timelines and deliverables, and liaising with grant agencies.
• Work with Archives and other library staff, to provide, coordinate, and contribute to the delivery of presentations, instruction sessions, and/or exhibits to members of the campus and the general public, utilizing and highlighting the collections of University Archives.
• Work collaboratively with the Collections Development Librarian, to develop access policies for rare books and oversee ready reference and research.
• Engage in scholarship, research, creative or equivalent professional activities
• Engage with provincial, regional, and national colleagues to advance and promote co-operative and collaborative archival collections, tools, and resources.
• Participate as a member of the Library Leadership Team
• Work collaboratively with Dr. John Archer Library and Archives colleagues on committees and working groups that advance all aspects of library planning, policy formulation and service delivery
• Advance the values and goals outlined in the Dr. John Archer Library and Archives'  and University's strategic plans
• Serve on university-wide committees

The nature and scope of responsibilities for this and other library positions are expected to change as the Library organization evolves.

Required Qualifications

A Master's degree in Archival Studies or a Master's degree with an Archival Studies specialization from a recognized university program.

• Excellent communication skills in English.
• Minimum of five years of experience as an archivist, with increasing levels of responsibility (staff supervision, resource allocation, budget, and project management) or an equivalent combination of education and experience may be considered. Extensive knowledge on archival theory and best practices.
• Demonstrated history of successful relationships with archival donors.
• Demonstrated history of managing promotion and outreach for archival collections
• Experience providing training and instruction.
• Experience leading and managing complex projects.
• Demonstrated understanding of archival digitization processes.
• Demonstrated understanding of the principles of digital preservation.
• Understanding of archival metadata standards such as RAD, EAD and Dublin Core and their importance in discovery and access.
• Strong writing and organizational skills.
• Commitment to scholarship, professional development and service.
  

Additional consideration will be given to those who have:

• Academic research experience or advanced degree
• Experience in working with First Nations, Inuit, and/or Métis communities and Elders in preserving their historical and documentary heritage
• Project management training
• Knowledge of Copyright legislation
• Fluency in another language

The University of Regina is committed to an inclusive workplace that reflects the richness of the community that we serve. The University welcomes applications from all qualified individuals, including individuals within the University's employment equity categories of women, persons with disabilities, members of visible minorities, Indigenous persons, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

For further information, please contact:

Brett Waytuck, University Librarian
Dr. John Archer Library
Regina, SK  S4S 0A2
E-mail:  University.Librarian@uregina.ca

How to apply: Applicants must apply through the University of Regina Human Resources Website - https://urcareers.uregina.ca/postings/3914

Job Poster - University Archivist, Dr. John Archer Library

Assistant Archivist

The Congregation of the Sisters of St. Joseph in Canada Archives

Location: London, Ontario

Compensation: $ 20.00 per hour plus benefits after 450 hours of probation

Organization: The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. It is located in London, Ontario.

Mission Statement: The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary

The archive seeks a highly motivated and organized individual for the position of Assistant Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Status: Reduced full-time, permanent position beginning January, 2021; 30 hours per week. The start date is flexible.

Responsibilities: 

• Supports the implementation of the congregational records management program by helping staff apply classification system to existing files;
• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials;
• Digitizes photographs, slides, negatives, and audio recordings;
• Assists with digital preservation workflow;
• Contributes to in-house displays, traveling exhibits, and archive website exhibits;
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases;
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy;
• Takes an active role in committees to which he/she is appointed;
• Travels when necessary to congregational offices in Hamilton and Peterborough;
• Other duties as required.

Accountability: The Assistant Archivist reports to the Congregational Archivist.

Qualifications:

• Completed MLIS or MAS degree
• Training and experience in records management
• Knowledge of privacy and copyright legislation
• Experience with a functional classification system
• Minimum of two years work experience in archives or records management
• Excellent attention to detail, problem solving, and organizational skills
• Proficient in Microsoft Office, WordPress, and PastPerfect software
• Able to lift and move materials up to 40 lbs.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process please notify Human Resources at the time of interview selection.

To Apply: Please EMAIL your cover letter, resume, and three references to:

Mary Grace Kosta, Congregational Archivists
csjarchives (at) csjcanada (dot) org
P.O. Box 487
London, ON N6A 4X3

Deadline:  December 30, 2020, 4:00 p.m.