Research Archivist (Intern)
Friends of the Provincial Archives of Alberta

Location: Edmonton, Alberta
Compensation: $27/hour

The Friends of the Provincial Archives of Alberta Society is an equal opportunity employer and welcomes applications from all qualified parties (particularly women, persons with disabilities, and members of visible minority and Indigenous communities), subject to the requirements of the Young Canada Works programme.

Description and Duties    

The Friends of the Provincial Archives of Alberta Society is pleased to offer four (4) Young Canada Works Internships in archives at the Provincial Archives of Alberta. Based in Edmonton, the Research Archivist (Intern) will research records of the Missionary Oblates of Mary Immaculate related to Residential Schools in Alberta, and also help to make these records accessible to the public.

Qualifications    

The ideal candidate would be a recent graduate with a Masters Degree in archival or library studies, the humanities or the social sciences acquired within the past two years. The candidate should also have a reading knowledge of French. Desirable qualifications include an understanding of the work of the Truth and Reconciliation Commission of Canada, and of the history of the residential school system; a good working knowledge of research in archives; and knowledge of the history of Alberta and Western Canada. The enthusiasm to make the most of an excellent practical learning opportunity is also important.

Application information

This position is scheduled to run for 30 weeks, from September 1, 2021 to March 31, 2022 with a stipend of $27/hour (36.25 hours per week). Start and end dates are flexible.

Please note that there are two steps to the application process:

Step 1: Register with the Young Canada Works 2021 Programme at the following address:
https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities


Step 2: Forward a letter of interest and a résumé, by August 27, 2021 to:

Friends of the Provincial Archives of Alberta Society
President
c/o Provincial Archives of Alberta
8555 Roper Road NW
Edmonton, AB, T6E 5W1
Phone: (780) 427-1750
email: FriendsPAAInfo@gmail.com

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Application Deadline: August 27, 2021

Information Analyst
BC Pension Corporation

Location:  Victoria, BC
Compensation:  $79,924.74 to $91,233.32 per annum (salary includes 9.9% temporary market adjustment)

There is more to Pension Corporation than you might think. We are an award-winning organization with meaningful purpose-driven work, where staff have impact and create peace of mind for those we serve. We have cultivated an outstanding community rooted in respect, where employees are inspired to have courage, take action, and be at their best every day.

Our new nine-year strategic plan, Plan 20|30: Our Future is Insight, will guide us from 2021 to 2030. To learn about our aspirations and objectives and how you can be a part of a people-focused organization that is grounded in operational excellence, visit bcpensioncorp.ca  

What we offer:

•    A variety of work options (modified workweek, on-campus work, or a hybrid of work from home/on-campus)
•    Incredible campus with collaboration spaces
•    Ongoing training and professional development opportunities and scholarship programs
•    Comprehensive extended health and dental benefits for you and your family
•    Defined benefit pension program
•    Health & wellness programs - lunchtime seminars, community activities and a comprehensive Employee & Family Assistance Program
•    Opportunities to give back to the community and support not-for-profits
•    Seasonal events and socials
•    A robust awards/recognition program
•    Discounts on BC Transit passes, travel and accommodation, cell phones and plans, and more

Description and Duties    

As an Information Analyst, you will be a part of a high functioning team of information management professionals. You will be engaged in fast paced, challenging and exciting work, including supporting ongoing enterprise information management standards, practices and technology needs consistent with BC Pension Corporation information management strategy.

This role requires a detail-oriented individual to provide information management (IM) analysis including privacy, records management, identity, and access management services. You will play a key role in helping corporation staff apply IM best practices and contribute to multiple project teams.

Qualifications: Must have

•    Master's degree in Library and Information Studies, Computer Science, Information Technology or a related discipline and a minimum of three years of recent, related experience; OR
•    Degree in Computer Science, Information Studies, or a related discipline and five years of recent, related experience; OR
•    An equivalent combination of related education, training and seven years of recent, related experience.
•    Minimum of three years of recent experience providing business and/or information analysis on information management projects.
•    Experience with information management and privacy legislation (FOIPPA).
•    Experience with a content management system, e.g. SharePoint, OpenText, HP Trim, M365

Nice to have - Preference may be given to applicants with one or more of the following:

• Experience with information/data governance.
• Experience developing or administering information management programs.
• Experience implementing information strategies.
• Experience with information or data quality initiatives or metadata or taxonomy management.
• Information related designation.  

BC Pension Corporation is an equal opportunity employer committed to establishing an inclusive, equitable, and accessible environment for all. All qualified applicants will receive consideration for employment without regard to race, national origin, age, religion, disability, sexual orientation, gender identity or expression, marital status or any other basis protected by applicable law.  

We are committed to ensuring that reasonable accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodations upon request. If you require assistance or accommodation due to a disability, please email us at jobs@pensionsbc.ca.  

How to Apply    

Please apply through the BC Pension Corporations website. Please do not submit a cover letter; it will not be reviewed. A resume is required as part of your application, however, it may not be used for initial shortlisting purposes. Ensure your resume includes your education, the start and end dates (month and year) of your employment, and any relevant information that relate to the job requirements.

Questionnaire: As part of the application process, you will be prompted to complete an online questionnaire to demonstrate how you meet the job requirements. Responses will be used to shortlist applicants against the job requirements.

Application Webpage (URL): https://bcpensioncorp.prevueaps.ca/jobs/13706.html

Application Deadline:  August 23, 2021 (11:59pm)

86589542_jd_final_information_analyst.pdf

Records and Archive Analyst (Temporary) [LTSA]
Land Title and Survey Authority of British Columbia

Location:  Victoria, British Columbia
Compensation:  $26.78/hour

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. The LTSA gives high priority to preserving the extensive collection of historic land title and survey records. Land records of various types dating from the earliest days of BC's settlement to the present are in the LTSA's care. The records exist in a range of formats, including historic records in original paper form, microfilm copies, and electronic records. All of the original records held by the LTSA are useful for retracing historic land ownership and researching complex property boundary issues. These historic records are used by LTSA staff, lawyers, notaries and land surveyors to conduct their day-to-day business, and are also of interest to historians, First Nations, genealogists and environmental researchers. Much of the information in the LTSA's historical records are not accessible elsewhere and, therefore, protection of these records are critical.

We offer an innovative, customer-centric culture: The LTSA recognizes the significant value of the historic records in its care and is committed to enabling broader access to these records through a multi-year project to preserve and digitize the original paper versions. Since 2005, we have invested over $17M to ensure these records are available for the benefit of all British Columbians for generations to come.

What you'll do:

• Identify and research records of Indigenous interests using various technologies, e.g. DocuWare, Microfilm Readers, Infolinx.
• Inventory records of Indigenous interest, using various software, e.g. MS Excel, MS Access, Infolinx.
• Consult with internal and external stakeholders to determine records of Indigenous interest, including business and recordkeeping requirements.
• Develop internal and external procedural and process documentation to direct recordkeeping processes and aid with user access to records.
• Develop training materials or instructional resources to direct recordkeeping processes and aid with user access to records.
• Deliver training to staff and stakeholders on recordkeeping process, record access processes, etc.
• Coordinate and collaborate with Indigenous stakeholders to improve direct access to LTSA's historical records through the indigenization of knowledge organization.
• Conduct research into Indigenous Knowledge Organization and develop recommendations/best practice guidance for the LTSA.
• In consultation with Indigenous stakeholders, develop vocabularies, finding aids, research guides and training materials to aid in the search and retrieval of records of interest to Indigenous stakeholders.

We encourage you to apply if you have:

Education and Experience

• Graduate degree in archival studies from a Canadian university (MAS and/or MLIS) preferred OR graduate degree in a relevant field, e.g., anthropology, economics, history, Indigenous studies, or other social sciences.
• Experience working or volunteering with Indigenous organizations and communities

Knowledge, Skills and Abilities

• Various research methods
• Archival and records management theory and best practices
• Data management and inter-relational data systems
• User centered design
• Documenting archives practices and procedures
• Drafting and delivering communications and presentations
• Customer service and communication
• Stakeholder consultation
• Working with a team and developing partnerships
• Write and communicate clearly
• Make informed decisions based upon a reasonable amount of research and data

This is a temporary position until the end of March, 2022. This position is included in the BCGEU bargaining unit.
 
How to Apply

Please submit your resumé and a cover letter outlining how you meet the qualifications to HR@ltsa.ca by Monday, August 23, 2021. In the subject line include PL-2124 - Records and Archive Analyst. In addition, please let us know how you learned about this opportunity.

Applicants must be eligible to work in Canada. We thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.
Application Webpage (URL):  https://ltsa.ca/careers/records-and-archive-analyst-temporary/

Application Deadline: Monday, August 23, 2021

Records Manager
Durham College

Location: Oshawa, ON
Compensation:  $85,771 - $107,138

Located in Durham Region, Durham College is the premier post-secondary destination for students looking to succeed in a dynamic and supportive learning environment.

Description and Duties    

Durham College is seeking a Records Manager in the Office of the Vice-President, Administration and Chief Financial Officer.  

Reporting to the VP, Administration and CFO, the Records Manager is responsible for establishing and advancing the framework for a comprehensive records management strategy which will enhance business processes, information sharing, planning and decision making across Durham College. This includes developing, implementing, and promoting a plan, system, and policies/procedures for records retention, storage, disposal while ensuring a consistent, secure, compliant and sustainable approach to protecting records assets in all forms (electronic and non-electronic). The Manager provides expertise, guidance, training and resources to leaders, decision making bodies, and other Durham College information stewards on new strategies for records management. The Manager is responsible for records management solutions that are cost-effective, lead to risk reduction and ensures that records are protected against internal and external threats (e.g. breaches of privacy and confidentiality).

Qualifications    

• The successful candidate will hold a three-year diploma or degree in a related discipline and a certificate in Records and Information Management or a Project Management (PMP) or Certified Records Manager (CRM) designation. 
• They will have 3-5 years of professional records management experience, including current in-depth experience with electronic and non­electronic (manual) record management systems and conversions. Experience working in a College/University or Broader Public Sector setting would be considered an asset.
• The successful candidate will have experience implementing records management solutions that support moving toward a sustainable, paperless environment.
• They will have a broad knowledge and understanding of all aspects of Canadian and Ontario information legislature and of current issues and information policy (e.g. FIPPA, PIPEDA) as well as knowledge of security issues and the processes used in the collection, storage, and retention of records and documents is required. 
• The successful candidate should be self-directed and resourceful with a strong ability to quickly learn new systems and be familiar with technology solutions for records management.
• Excellent communication, analytical and organizational skills are required along with a demonstrated ability to work with confidential information and handle sensitive situations with diplomacy and respect for privacy.

 
To apply for this position in confidence, please submit your cover letter and resume to the online portal.  Applications will be accepted until August 18, 2021. Tracking number is AD21-18.

Application Webpage (URL):  https://durhamcollege.ca/about/employment-opportunities/careers

Application Deadline:  August 18, 2021

Archivist

City of Coquitlam

Location: Coquitlam, British Columbia
Compensation:  $38.73-$45.73

One of BC's Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community.  As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.  We envision a bright future in Coquitlam that we hope includes you!

Description and Duties    

We are seeking an innovative, enthusiastic, and service-oriented Archivist to lead the City's corporate and public archives program. Reporting to the Information, Privacy and Administrative Services Manager, this is a specialized position that involves professional archival of considerable complexity work requiring independence and self-motivation as well as an ability to balance numerous competing priorities.  The ideal candidate will have a demonstrated passion for archives and possess excellent oral and written communication skills, organizational abilities, and analysis and research skills.

Strong leadership and team building skills are essential as in this role you will oversee the work of two Archives and Records Officers. As the Archivist, you will be responsible for maintaining and updating existing operational policies and procedures and drafting any additional policies required to comply with applicable legislation and standards.  Additionally, you will be expected to build strong relationships with key internal and external stakeholders, such as elected officials, City staff, and community organizations.

The Archivist is also responsible for promoting awareness of our program through speaking engagements, workshops, social media, and public events and is responsible for a vibrant online exhibit program and developing in-person exhibits on site and in partnership with local organizations. This is a great opportunity for a detail oriented individual interested in taking on responsibility for all aspects of the City's Archives Program including appraising, acquiring, accessioning, arranging, describing, preserving, providing access to public and private records, developing acquisition strategies, arranging transfer of city records, and soliciting and negotiating the acquisition of new holdings from the community.  

Qualifications    

A Masters Degree in Archival or Information Studies or an equivalent combination of training and experience is required.  An equivalent combination of education and experience may be considered, and public sector experience in this field is an asset.  Additional requirements are as follows:

•    Considerable knowledge of the principles, techniques and procedures applied in archival and records management work;
•    Comprehensive knowledge of the Rules for Archival Description (RAD);
•    Experience with archival description software, preferably Access to Memory (AtoM);
•    Experience with digital preservation theory, practice, and software (preferably Archivematica and BitCurator);
•    Sound knowledge of legislation and regulatory standards as they relate to archives and records management including The Freedom of Information and Protection of Privacy Act and Copyright Act;
•    Ability to develop, implement, and maintain policies and procedures related to the work;
•    Ability to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition of same;
•    Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, budget estimates, and grant requests;
•    Ability to communicate effectively orally and in writing, and promote interest in the municipal archives;
•    Ability to establish and maintain effective working relationships with internal and external contacts, and provide information and assistance to the same;
•    Ability to provide work direction to others.


The following qualifications are also preferred:

•    Some knowledge of records management principles, practices and techniques;
•    Some knowledge of the existing archival collections at the City of Coquitlam Archives
•    Some knowledge of the history, growth and development of Canada and British Columbia, particularly in relation to Coquitlam and the surrounding area;
•    Considerable understanding of the nature of both municipal government and organizational records;
•    Knowledge of conservation and preservation considerations for records in all media including analog and digital;
•    Familiarity with the Local Government Management Association's (LGMA) Records Manual, and the OpenText e-DOCS software suite
•    Ability to lift up to 30 lbs. and have the manual dexterity to easily handle boxes of records and other related materials;
•    A valid BC Driver's License and a personal vehicle are required.

Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!

The City offers compensation of $38.73-$45.73 per hour (2020 rates) plus a comprehensive benefits package and an earned day off program.  Applicants under consideration may be required to undergo a police security clearance evaluation.
 
Application information

Please apply online at www.coquitlam.ca/careers by 11:55 pm on August 15th, 2021.

The City of Coquitlam is an Equal Opportunity Employer.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

86589542_job_ad_-_archivist_2021-00136.pdf

Archives Interns - BIPOC Narratives - 2 positions
Museum of Dufferin

Location: Mulmur, Ontario
Compensation: $18.00 per hour

Nestled in the hills of Mulmur Township, the Museum of Dufferin opened at its current location in 1994. We pride ourselves on offering a welcoming, unique, and enriching environment for our visitors. Each year the MoD offers an eclectic variety of experiences by way of exhibitions, events, programs, and tours. Our visitors, members, donors, partners and volunteers are the heart of who we are and what we do.

Description and Duties    

Reporting to the Archivist, Museum of Dufferin, the Archival Intern - BIPOC Narratives will contribute significantly toward the assessment and development of heritage and narratives for Black, Indigenous and People of Colour (BIPOC) within the Archives' collection policies and the permanent collection.  These initiatives represent important steps towards anti-oppression and anti-racism in the archives.  This is a temporary full-time position working 35 hours per week (Tuesday to Saturday). The majority of work will be spent onsite working with the archival collection with periods of remote work. The successful candidate for this position will require a vehicle, as there is no public transportation to the job site.

What you'll do

- Review archival polices and collections records with the aim of inclusivity in the archives;
- Exhibit Research - genealogical and historical research of BIPOC narratives in Dufferin County (including conducting oral history interviews);
- Create a virtual exhibit focusing on the journey of Dufferin County's early Black settlers which will launch at the beginning of Black History Month 2022.

Qualifications: What you'll bring

- College Diploma or University Degree in Archival Studies, Library and Information Science, Public History, Museum Studies, Records and Information Management or another related program;
- Interest or course work centered on Black History, Indigenous Studies, early Canadian history will be a benefit in this position
- Lived and learned experiences would be a benefit in this position
- Excellent computer and data management skills including proficiency in Microsoft Office;
- Proficiency and knowledge of PastPerfect considered an asset;
- Ability to communicate effectively, both orally and in writing, to facilitate interaction with management, employees and representatives from partner organizations;
- Ability to read handwritten documents and cursive writing;
- Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines and assess priorities;
- Highly energetic with the ability to self-motivate and work collaboratively;
- Own transportation as there is no public transit to the Museum of Dufferin;
- A current criminal record check/vulnerable sector check.
Additional Information    This is in an internship position funded by Young Canada Works at Building Careers in Heritage. To be considered for this position, all applicants must meet the program eligibility criteria as required by Young Canada Works: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html

What we can offer YOU!

- A competitive hourly wage of $18.00;
- Access to an Employee and Family Assistance Program;
- A flexible, supportive and collaborative work environment with the understanding that the nature of the project can be emotional for some individuals;
- Unlimited access to live and interactive webinars offered by the Canadian Centre for Diversity and Inclusion (CCDI).

The Museum of Dufferin is owned and operated by the County of Dufferin. As an organization, we have made a commitment to diversity, equity, inclusion and belonging and are at the beginning of this journey. We recognize the value of diverse perspectives and lived experiences, and the importance of creating an environment that embraces and supports these. We are committed to creating and fostering a workplace where all employees, regardless of race, colour, ancestry, creed (religion), place of origin, ethnic origin, citizenship, sex (including pregnancy), gender identity and expression, sexual orientation, age, marital status, family status, and disability feel a sense of dignity and belonging. As such, we seek to attract, develop, and retain highly talented employees with a variety of identities and backgrounds, in order to better reflect the growing diversity of our region.

All applicants are thanked for their interest. Only those selected for an interview will receive a response. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
 

Application information

Interested applicants are invited to submit a resume and cover letter before the closing date and time to: hr@dufferincounty.ca
Application Webpage (URL): https://www.dufferincounty.ca/careers/job-id-c50-21-2-x-temporary-full-time-archives-interns-bipoc-narratives-24-weeks

Application Deadline: August 27, 2021

Records Coordinator
Government of Northwest Territories

Location: Yellowknife
Compensation: $84,845 - $101,361

The GNWT's 5,000 public servants deliver programs and services to more than 44,000 Northwest Territories (NWT) residents through rewarding careers in one of our 11 Departments and 13 Agencies. The most common language spoken in the NWT is English, but the NWT has 11 official languages including French, English, Chipewyan, Cree, Gwich'in, Inuinnaqtun, Inuktitut, Inuvialuktun, North Slavey, South Slavey, and Tłįchǫ.

Our employees live and work throughout the NWT in 33 communities ranging in size from less than 50 people in the NWT's smallest community of Kakisa to more than 20,000 in the capital city of Yellowknife.

The North is a special blend of innovation and tradition. In many communities across the NWT, northerners still trap, hunt, fish and craft to generate an income. Living and working in many of our communities provide unique opportunities to learn about traditional living and on the land survival from Indigenous elders.  Our communities are small, but filled with a wealth of tradition, diversity, and warm welcoming community members open to sharing their cultures and experiences. In contrast, the economic development opportunities combined with continued care for our land and an evolving understanding of changing climates, provide a unique platform for innovative and skilled development, unparalleled in many other regions.

Description and Duties   

The Records Coordinator is a pivotal position that provides expertise in the development and promotion of records management policies, guidelines and procedures across the department. The incumbent is accountable for ensuring that an effective departmental records management system is maintained. The incumbent is required to consult with and have clear and frequent communication with all departmental staff that may have conflicting priorities. As a result, the incumbent must manage multiple projects and reprioritize activities on a regular basis as required.

The Records Coordinator is responsible for overseeing the classification and utilization of a centralized electronic records management information system with the departments; assisting departments in responding to formal requests made under the Access to Information and Protection of Privacy Act (ATIPP) as well as legal proceedings; and provides education and training for Headquarters and Regional Office staff in accessing information through records management services.

The incumbent will require knowledge of records management systems, theories and practices; electronic information systems; and principles and techniques of retention and disposition scheduling. They will possess the ability to communicate effectively in writing and verbally to a variety of audiences with varying levels of background, knowledge and education; analyze issues and interpret legislation to suggest appropriate means of action; and synthesize large amounts of complex information. A sound understanding of the objectives and obligations set out under the Access to Information and Protection Act and pursuant policy instruments; human relations and ability to seek and gather information in stressful conditions; and of all aspects of the operations of the Department is necessary to perform this position.

Qualifications    

Completion of a post-secondary degree in Information Management or related field (Archival Science, Library and Information Science), plus two (2) years of directly related experience.

Application information

Apply online: https://hcm.fin.gov.nt.ca/psc/hcmprdgt/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&FOCUS=Applicant&SiteId=1&PostingSeq=1&JobOpeningId=20662&

Application Deadline:  August 4, 2021

 

Conseillère ou Conseiller en gestion des ressources documentaires
Université de l'Ontario français

Location: Toronto
Groupe salarial: 67 500$ à 82 500 $ selon l'expérience

À propos de l'Université de l'Ontario français

Innovante par sa signature pédagogique et ses programmes, l'Université de l'Ontario français (UOF) est une organisation agile, décloisonnée et orientée vers la réussite collective. L'audace, le pluralisme, l'engagement et la capacitation guident l'institution dans toutes ses activités. L'UOF offre un environnement de travail stimulant ouvert sur le monde et offre des chances égales pour toutes et tous. Nous recherchons un personnel authentique et compétent qui désire s'unir afin de contribuer à la mise en place et la pérennité d'une université innovante reconnue pour son expérience d'apprentissage et de travail d'exception.

Mandat

Relevant du secrétaire général de l'UOF, la personne en poste sera responsable de coordonner, de mener et de promouvoir les opérations nécessaires à une bonne gestion des ressources documentaires au sein de l'Université.  

L'UOF reconnaît comme « ressource documentaire » tout document ou toute donnée, peu importe le format, qu'elle détient en sa possession ou sous son contrôle et qui constitue un actif contribuant à atteindre les objectifs de l'Université.  

La personne en poste travaillera en collaboration avec les différentes directions de l'Université à veiller à l'utilisation efficace des ressources documentaires dans les opérations quotidiennes des membres du personnel.

En particulier, la personne en poste travaillera en concertation avec la direction de stratégies numériques de l'Université pour gérer l'organisation et l'architecture des dépôts autorisés, les accès, la sécurité et la conservation des ressources documentaires.

Responsabilités

• Analyser les lois, politiques et normes relatives à la gestion des ressources documentaires ;
• Assurer un leadership en matière de la gestion des ressources documentaires;
• Faire la mise en œuvre et maintenir le système de classification des ressources documentaires basé sur les fonctions effectuées par le personnel de l'UOF;
• Concevoir et mettre en œuvre une stratégie de migration et d'organisation des ressources documentaires dans le système de classification sur SharePoint ;
• Gérer un projet pilote pour tester la migration et l'organisation des ressources documentaires d'un secteur de l'UOF sur SharePoint ;
• Maintenir et appliquer un calendrier de conservation et de destruction des ressources documentaires qui respecte les exigences juridiques, réglementaires, fiscales et opérationnelles de l'Université;
• Élaborer et maintenir un curriculum de formation en gestion des ressources documentaires et l'offrir aux membres du personnel de façon périodique (à l'embauche et annuellement) ;
• Fournir des conseils aux membres du personnel sur tous les aspects de la gestion des ressources documentaires ;
• Proposer des améliorations au système de classification et aux pratiques de gestion des ressources documentaires ;
• Identifier les risques pour l'UOF dans la gestion des ressources documentaires;
• Rédiger un rapport annuel sur le rendement du programme de gestion des ressources documentaires;
• Assister le secrétaire général à traiter les demandes d'accès à l'information et à enquêter les plaintes relatives à la vie privée en vertu de la Loi sur l'accès à l'information et la protection de la vie privée de l'Ontario;
• Développer un inventaire quantitatif des ressources documentaires, des dépôts de stockage autorisés, ainsi qu'un répertoire des banques de renseignements personnels ; et
• Compléter toute autre tâche requise par le secrétaire général

Profil recherché

Expériences

• Détenir une maîtrise en sciences de l'information ou l'équivalent (par exemple, un diplôme d'études postsecondaires en gestion de l'information);
• Au moins deux (2) années d'expérience pratique et pertinente en gestion de l'information ou gestion des ressources documentaires avec un système de classification basé sur les fonctions et avec un calendrier de conservation et de destruction des ressources documentaires;
• Expérience significative avec les produits Microsoft (Office 365, SharePoint et Teams);
• Expérience avec des systèmes de gestion de base de données;
• Expérience dans la gestion de projets numériques;
• Expérience dans le traitement des demandes d'accès à l'information ou dans la protection des renseignements personnels est un atout ; et
• Expérience de travail dans un milieu postsecondaire est un atout.

Compétences

• Excellentes capacités d'analyse, de synthèse, d'organisation et de rédaction;
• Professionnalisme irréprochable, discrétion et éthique professionnelle;
• Excellentes aptitudes en relations interpersonnelles et en communication;
• Niveau de compétence avancé en français et en anglais (oral et écrit);
• Forte capacité de travailler efficacement sous pression et d'organiser sa charge de travail en fonction d'échéanciers stricts et de multiples priorités;
• Agilité, créativité et capacité d'innovation; et
• Forte capacité dans la résolution de problèmes techniques.
 
Toute personne intéressée est invitée à faire parvenir par courriel, une lettre de présentation, indiquant le numéro de concours : 03-ADM-21, et son curriculum vitae en français au plus tard le 25 juillet 2021 avant 16 h au courriel suivant : ressources_humaines@uontario.ca

Les demandes reçues après la date et l'heure de fermeture du concours ne seront pas considérées.
Application Webpage (URL): https://uontario.ca/uof/carrieres/offres-demplois

Application Deadline:  au plus tard le 25 juillet 2021 avant 16 h

86589542_03-adm-21_conseiller_en_gestion_documentaire.pdf

Executive Director
South Peace Regional Archives

Location: Grande Prairie
Compensation: $45,000 - $60,000

The South Peace Regional Archives is a non-profit organization dedicated to gathering, preserving, and sharing the historical records within the region, both now and in the future. These records reflect the personal, cultural, social, economic, and political life of the South Peace River Country of Alberta and are in all formats and media, including textual records, maps, plans, drawings, photographs, film and sound recordings. We add value to people's lives by increasing their understanding and appreciation of the past.

Description and Duties   

The Executive Director reports to the Board of Directors of the South Peace Regional Archives Society, and works with Archives staff and volunteers to help the organization achieve its purpose and financial objectives. The position acts as a "face of the Archives" while also managing the day-to-day operations of the organization.

Duties and Responsibilities

The position requires a wide range of duties including, but not limited to:

•    Report to the South Peace Regional Archives Society Board and its committees, assisting with the development of their strategic plan, and ensuring its successful implementation
•    Work with municipal funding partners, granting agencies, and other stakeholders to ensure that their objects in supporting the archives are met
•    Act as the "face of the archives," representing the organization in all external communications
•    Manage a work environment that attracts, retains, and motivates a diverse team of 3-5 staff and 10-20 volunteers to meet the Archives' objectives
•    Oversee all financial administration and annual operating budget, including completing applications for operational municipal funding and project-based grants

Qualifications: Knowledge, Skills and Abilities

An ideal candidate for this position would clearly demonstrate:

•    Post secondary education in a related field such as Archival Studies, Library Science, History or other relevant discipline. Additional education in business administration would be an asset
•    Strong administrative skills including budgeting, bookkeeping, office systems, and contracts; for example, Microsoft Office Suite (including Word, Excel, Publisher, Power Point and Access)
•    Experience in the financial and administrative management of a heritage or non-profit organization is a strong asset, but not required.
•    Proven ability to build and maintain working relationships with community partners, heritage organizations, government agencies, and other stakeholders.
•    Excellent communication and marketing skills, with experience in public speaking, grant writing and reporting, social media, and/or professional networking
•    Supervisory and interpersonal skills to motivate staff, volunteers, and members of the public.
•    Good conflict resolution and negotiation skills.
•    Awareness of the history of Canada, Alberta and the Peace Country, and the political climate and social context in which historical records were created.
•    A working knowledge of the major developments, trends, and challenges of the heritage sector.
•    A strong aptitude for independent decision making and acting with initiative.

In addition to these qualifications, the successful candidate must:

•    Have a valid driver's license and access to a vehicle
•    Be willing and able work some flex time, including evenings and weekends, as required.
•    Be willing and able travel for events, meetings, and training.
•    Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis
•    Be legally eligible to work in Canada.

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous peoples, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization.
 
Application information

Interested candidates must apply (resume and cover letter) no later than 13 August 2021 to be considered for the position. SPRA thanks all candidates for their interest but only those selected for an interview will be contacted. The anticipated start date for this position is 30 August 2021.
Application Webpage (URL):  www.SouthPeaceArchives.org/Careers

Application Deadline: 13 August 2021

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Reference Assistants (Young Canada Works)
Archive of the Jesuits in Canada

Location: Montreal, Quebec
Compensation: $15.00/hour (28 hours per week; 16 week project)

The Archive of the Jesuits in Canada (AJC) is the official repository of the records of the Jesuit presence in Canada, and holds extensive historical archival records documenting Jesuit activities in this country. The AJC also holds the personal archival fonds of Canadian Jesuits and the institutional archives of Jesuit-led projects or organizations.

Description and Duties    

The Archive of the Jesuits in Canada (AJC) is seeking students who wish to gain experience in the heritage sector for two (2) positions as Reference Assistant under the Young Canada Works program, Student Summer Jobs.

The Reference Assistant will be dealing with inquiries from different types of researchers and conducting preliminary research on such topics as Jesuit history, history of encounters between missionaries and Indigenous peoples, Canadian and Quebecois Catholic history, and genealogy.

Duties will include:

•    Reception and orientation for researchers;
•    Registration of inquiries;
•    Reference room supervision;
•    Retrieval and shelving of documents;
•    Catalogue searches;
•    Development of research strategies.

Qualifications    

•    Candidates must be eligible for the Young Canada Works program.
•    Candidates will preferably be students presently enrolled in university archival or information studies with some knowledge of archival principles and theory. Students in History, Public History, or Canadian Studies, with a demonstrated interest in archives or collections management, will also be considered.
•    Candidates must be fully aware of care and handling of archival materials: patience, attention to detail and accuracy, as well as clear penmanship, are essential.
•    As the working environment is bilingual, the candidate must ideally be fluent in French and English. The candidate will have excellent reading and good writing and communication skills in at least one of the two languages.
•    An ability to lift 25 lb. boxes is required.

These are 16-week positions. The candidates would be working four days per week, with flexibility concerning start dates, end dates and part-time employment. The candidates will begin in the summer, with the latest end date being December 15th, 2021.

Candidates from the Government of Canada's job equity groups are encouraged to apply.

Application information

Please submit applications through the Young Canada Works website.
For more information about the position, please contact:
Catherine Barnwell, Archivist, The Archive of the Jesuits in Canada
CANArchives@jesuites.org

Application Webpage (URL):  https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=13306

Application Deadline: July 24th 2021, or until the positions have been filled.

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