Organization Name: Swoon Staffing

Location: Montreal, QC

Compensation: $41,359.00 - 42,939.00

Organization Homepage (URL): https://www.swoonstaffing.ca/

About the Organization: 

Our client, a well-established and highly respected organization, is seeking an Associate Archivist (Contract - 1 year Term) to support the management and preservation of its corporate archives.

This role offers a unique opportunity to work with historical records and artifacts in a professional, enterprise environment. The successful candidate will play a key role in maintaining archival collections, supporting research requests, and contributing to initiatives that bring the organization’s history and legacy to life.

Social Media: N/A

Description and Duties: 

Key Responsibilities

• Archival Management & Preservation
  
• Catalogue physical and digital archival collections using established standards
  
• Support the transfer (accessioning) of records and artifacts into the archives
  
• Perform preservation activities to ensure long-term protection of materials
  
• Digitize collections to enhance accessibility
  
• Research & Access
  
• Respond to internal and external research requests using archival databases
  
• Retrieve and digitize records and images as needed
  
• Manage access in accordance with privacy, confidentiality, and copyright requirements
  

Projects & Initiatives

• Support special projects, including:
  
• Implementation of a Digital Asset Management System
  
• Coordination of heritage displays across multiple locations
  
• Transfer of archival collections between sites
  
• Contribute to initiatives that promote and enhance the visibility of archival collections
  
• Travel within Canada and the U.S. as required (valid passport required)
  
• Engagement & Content Development
  
• Deliver presentations and tours in both English and French
  
• Research, write, and publish content based on archival materials
  
• Support the maintenance and curation of exhibits and displays
  

Qualifications: 

Education & Expertise

• Master’s degree in Library and Information Science (MLIS), with a specialization in Archival Science (completed or near completion)
  
• Training in archival management and preservation techniques
  
• Experience describing, cataloguing, and providing access to archival records
  
• Technical & Professional Skills
  
• Knowledge of archival standards, digital archives, and emerging industry trends
  
• Experience with archival systems and/or digital asset management tools
  
• Proficiency in Microsoft Office; Adobe Photoshop is an asset
  
• Strong research and writing skills
  

Core Competencies

• Bilingual in English and French (required)
  
• Strong organizational and time management skills
  
• High attention to detail and ability to manage sensitive information
  
• Excellent communication and interpersonal skills
  
• Demonstrated project coordination skills
  

Application Webpage: https://www.swoonstaffing.ca/jobs/

How to Apply: Please apply directly on our website

Application Deadline: April 3, 2026

Additional Information:

• Ability to lift/move materials up to 40 lbs

• Willingness to travel as required

• Valid passport required

• Cover letter must be included with application

Use of AI: No

Job Poster Email: tabitha.lobo@swoonstaffing.com