Associate Archivist

The Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario, Canada
Salary Range: $27-$30 per hour plus benefits after 450 hours probation.

The Congregation of the Sisters of St. Joseph in Canada Archives is the consolidated archives of the Sisters of St. Joseph in Hamilton, London, Peterborough, and Pembroke, who amalgamated to form one charitable organization in 2012. The archives are in London, Ontario.

Mission Statement:

The mission of the archive is to preserve and share the history and charism of the Congregation. The archive preserves, arranges, describes, and provides access to records of enduring value related to the governance, ministries, and members of the Congregation.

Position Summary:

The archive seeks a highly motivated and organized individual for the position of Associate Archivist. This position works under the guidance of the Congregational Archivist and carries out a variety of archival and records management tasks.

Status: Full-time, permanent position; 37.5 hours per week. The start date is flexible.This position offers opportunity for advancement.

Responsibilities:

• Processes, arranges, and describes manuscripts, photographs, audiovisual materials, artifacts, and born-digital materials;
• Digitizes photographs, slides, negatives, and audio recordings;
• Assists with digital preservation workflow;
• Contributes to in-house displays, travelling exhibits, and archive website exhibits;
• Undertakes data entry and helps maintain accessions, biography, and artifacts databases;
• Follows all policies in the Archives Policy Manual as well as the Records Management Policy;
• Takes an active role in committees to which he/she is appointed;
• Travels when necessary to congregational offices in Hamilton and Peterborough;
• Other duties as required.
  

Qualifications:

• Completed MLIS or MAS degree;
• At least two years' work experience in an archive, library or in records management;
• Highly degree of computer skills, with preference for someone familiar with open-source software, Python, and command line interface;
• Proficient in Microsoft Office, WordPress, and PastPerfect software;
• Experienced in accessioning and processing new acquisitions;
• Experienced in developing finding aids using the RAD standard;
• Training and experience in records management;
• Knowledge of privacy and copyright legislation;
• Photography skills would be an asset;
• Ability to adapt to organization-specific archival procedures;
• Excellent attention to detail, problem solving, and organizational skills;
• Able to lift and move materials up to 40 lbs.
  

Accountability: The Associate Archivist reports to the Congregational Archivist.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

All staff are required to have completed three COVID-19 vaccinations and wear a mask in the workplace. Staff are also required to take biweekly PCR testing on site. Protocols may change.

To Apply: Please EMAIL your cover letter, resume, and three references by 5:00 p.m. EST/EDT, November 1, 2022 to:

Congregational Archivist
csjarchives (at) csjcanada (dot) org

Application Deadline: 5:00 p.m. EST/EDT, November 1, 2022

86589542_csj-archivist-sept2022-rev.pdf

Digital Archivist
University of Alberta Archives

Location: Edmonton, AB
Compensation: $65,348 to $108,916

The University of Alberta Archives is the official repository for the permanently valuable records of the University of Alberta and its affiliated institutions. Located on the University of Alberta's South Campus, the archives acquires, preserves and makes available university records and private papers from faculty, staff, students, alumni and various university related organizations.

The University of Alberta  is one of the top teaching and research universities in Canada, with an international reputation for excellence across the humanities, sciences, creative arts, business, engineering and health sciences. It is one of the largest employers in Alberta, with has five campuses located on the traditional territory of Cree, Blackfoot, Métis, Nakota Sioux, Iroquois, Dene, and Ojibway/Saulteaux/Anishinaabe nations; lands that are now known as part of Treaties 6, 7, and 8 and homeland of the Métis.

Description and Duties    

The University of Alberta Libraries seeks a talented and collaborative Digital Archivist who is ready to engage and shape planning and operations for the university's digital records and archives.

Reporting to the University Archivist and working in a highly team-oriented environment, the successful candidate will contribute to the development and operations required of a long-term digital archive program supporting born-digital and digitized materials of enduring value. The position works closely with the Libraries' technology and other expert teams involved with archives management, digitization, digital preservation, repository services, and research data stewardship.

The successful candidate will play a primary role in developing and evaluating requirements, supporting workflows, and evolving strategic and operational planning to enable discovery, access, preservation and access to digitized and born-digital archival records. The position works directly with archives, digital initiatives, technology, and metadata teams, as well as the University Records Office, to coordinate the selection, acquisition, ongoing preservation and access to institutional and private digital records of enduring value, in accordance with existing business practices and frameworks for managing archival material. The ideal candidate will thrive in an environment full of change, growth, and opportunity for development.

Minimum Qualifications:

• Masters degree in Archival Studies (MAS) or in Library and Information Studies (MLIS) from an ALA accredited institution or equivalent.
• Minimum three years experience working in a records management and/or archival environment, preferably within a large organization.
• Demonstrated knowledge and hands-on experience working with relevant digital tools, services, technology and metadata standards, e.g. AtoM, Archivematica, Archive-it, Alfresco; EAD, RAD, DC, MODS.

Preferred Qualifications:

• Project management training and/or experience leading projects is an asset.
• The ability to speak both English and French is considered an asset.

Applicants must also possess a strong service orientation, excellent communication skills, a thorough understanding and awareness of today's digital archiving and records management environment, an interest in implementing new initiatives and in evaluation of current practice, knowledge and awareness of indigenous protocols and practice as they relate to archives, superior leadership skills, a demonstrated commitment to cooperative action and collaborative work, and commitment to supporting the goals of the Libraries and Archives with respect to digital archiving and stewardship.

Additional Information    

When applying please include your curriculum vitae and the names of three references. Review of applications will begin in September 2022.

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

While this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.
 
Please apply online using the link provided: https://www.careers.ualberta.ca/Competition/A101748536/

Application Deadline: September 16, 2022 - Online applications are accepted until midnight Mountain Standard Time of the closing date.
 

EDMS Coordinator

The Corporation of the Town of Oakville

Location: Oakville, Ontario
Compensation: $72,070 - $87,904

Permanent Full-Time (CUPE 1329)

Reporting directly to the Manager, Records and Information Services, this position is responsible for the development and implementation of an electronic document management solution for the Corporation and will proactively work with various departments to understand their current and future needs. The position is also accountable for administering and/or supporting Oakville’s Electronic Records and Information Management and supporting a culture of managing documents as data to be shared within the town.

Job Responsibilities:

• Configure Enterprise Content Management within the Microsoft Productivity Suite, create department sites and migrate data from on premise shared drives.
• Provide strategic and legislative advice to town departments in various areas including the implementation and compliance with provincially mandated access and privacy standards, efficient record keeping and public access to corporate records.
• Protect the privacy, confidentiality and security of personal and proprietary information in accordance with legal requirements and corporate needs.
• Collaborate with ITS and end users to develop, maintain and optimize electronic document management solutions, including implementing an environment of sharing digital documents within, and among departments.
• Develop, maintain and implement policies, procedures and training programs regarding the Electronic Document Management System, corporate records access, protection and management including development of an information governance plan.
• Ensure system maintenance and problem avoidance, technical integrity, administration, maintenance and support of all technical components in the daily operations of the record keeping solution.
• Coordinate data cleanup, review and update records and record metadata, conduct a quality check on records, perform database searches, and ensure database information is complete and properly identified.
• Create forms and workflows to streamline internal processes and procedures for paper and electronic document management.
• Collaborate with external suppliers across various platforms and online systems to optimize electronic file transfers, collaboration, and record storage.
• Conduct training sessions for town staff regarding EDMS and records management including creating technical and functional/end-user operational documentation for the software or system.
• Improve retention and disposition processes for records, data, and transitory information and develop and support on key metrics and KPIs related to the lifecycle management of records and data.
• Review records retention schedules and recommend changes to the records retention by-law, considering all administrative, legal, tax, government and audit reference and historical requirements.
• Evaluate and provide direction to all departments to ensure programs and technologies meet statutory requirements including the investigation of alternative and/or complementary software platforms required to implement the Enterprise Content Management.
• Provide research and support to requests for information from Council, staff and the public, ensuring the information is available when required, protected from unauthorized access, disclosure, alteration, deterioration and loss.
• Conduct system reviews including privacy impact assessments to adhere to regulatory, industry standards, and corporate policies.
• Investigate and update classification plan, retention schedule, integrated document management policy, alternative scanning procedures and implementation of document relevance checks in accordance with the retention by-law.
• Performs the duties of a Commissioner for taking affidavits.
• Perform other duties of similar complexity as assigned.
  

Qualifications:

• Successful completion of a 3-year College Diploma from a recognized professional organization in Information Governance, Records and Information Management, Library Science, or Information Science or related field with 3 – 5 years of related experience. Other post-secondary education may be considered in combination with extensive related work experience.
• Strong experience with electronic records management, digitization of records, retention schedules, policy, storage and retrieval, best practices for records management systems and related information systems.
• Experience in project management and change management processes.
• Experience in a municipal or government environment.
• Completion of certified records and information management courses (i.e. AMRA American Records Management Association).
• Completion of related Microsoft Office Suite courses.
• Related AMCTO courses and customer service training are assets.
• Excellent communication including verbal (i.e. speaking clearly and persuasively under pressure), active listening skills (e.g. responding well to questions), written (writing clearly and informatively and excellent spelling and grammar), and strong presentation skills (e.g. training technical and non-technical audiences).
• Excellent mediation skills to deal with problematic situations.
• Exceptional negotiation and teamwork skills including the ability to influence others when interacting and collaborating with various groups and working effectively as a team member as well as independently.
• Knowledge and familiarity with Document Management software/collaboration software and Microsoft Office productivity applications is required and must be computer literate.
  
• Proficient technical knowledge of computer software programs and applications such as Microsoft Office productivity suite of applications, Land and Permit Management software and Agenda Management software.
  
• Knowledge of archival data storage, records preservation procedures, practices, and techniques and current technology trends.
  Expert knowledge of relevant legislation including the Municipal Freedom of Information Protection and Privacy Act, Municipal Act, Elections Act, and Commissioners for taking Affidavits Act.
• Expert understanding of Municipal, Regional, Provincial and Federal Government responsibilities, operations, procedures and legislation.
  Ability to maintain absolute confidentiality of information with the ability to handle sensitive matters with discretion and diplomacy, with an understanding of sensitive, highly confidential, potentially harmful and labour related requirements/material.
• Strong analytical and strategic decision making skills.
• Excellent organizational and priority management skills with the ability to multi-task.
• Advanced research, investigative and problem-solving skills with the ability to gather and analyze information and exercise sound judgment to resolve issues in a timely manner.
  

We offer:

• A progressive work environment that promotes a work/life balance and strives to be a great place for great people to do great things
• A defined benefit pension plan Comprehensive health plan complemented with life and disability insurance
  

The Town of Oakville is an equal opportunity employer

Posting Status: Open to all current Town of Oakville employees and external applicants

Closing Date: Applications for this position must be received at oakville.ca by no later than 11:59 pm on September 7, 2022.

Successful candidates will abide by Ontario Health & Safety Legislation and follow Corporate Health & Safety Policies.

The Town of Oakville is an equal opportunity employer

Personal information collected from applications and resumes is collected under the authority of the Municipal Act, 2001, and will be used to
determine qualifications for employment.

Questions about this collection of information should be directed to Human Resource Services, 1225 Trafalgar Road, Oakville, Ontario L6H 0H3

Corporate Records and EDMS Coordinator 22-2818.pdf

Information Access & Privacy Coordinator
BCIT

Location: Burnaby, British Columbia
Compensation: The salary range is $57,196 - $71,495 per annum (CAD)

At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCIT's People Vision, which describes the Institute's goals and priorities in respect to our people. In a complex and uncertain world, it's vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through people's imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why we've earned the title of one of BC's Top Employers for over ten years running.

BCIT values diverse experiences, ideas, cultures and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact RecruitmentAssistant@bcit.ca so we can best support you. Please note that all applications must be submitted via the careers page portal, email applications will not be accepted.

BCIT acknowledges that our campuses are located on unceded indigenous land belonging to the Coast Salish peoples, including the territories of the xʷm əθkwəy̓əm [Musqueom], SəI̓ilwə toʔ /Selilwitulh [Tslei/-Woututh] ond Skwxwulmesh [Squomish] Nations.

POSITION SUMMARY:

The Privacy, Information Access & Policy Management office is looking for a regular, full time Privacy Coordinator. This position coordinates the administrative aspects of the Institute's information access and privacy processes and programs, and assists the Associate Director and Advisor, Information Access and Privacy Office (IAPO) in ensuring that BCIT's legal, regulatory and contractual obligations are met. As a part of the IAPO team, this position provides specialized and technical administrative support, recommends and implements improvements to records management systems, processes and procedures, and promotes and supports departmental initiatives and Institutional information access and privacy strategies.

DUTIES & RESPONSIBILITIES:

• Serves as the first point of contact for inquiries and requests for access to information, assesses basic needs and refers as appropriate, and provides general assistance on the nature of IAPOs programs and services.
• Provides administrative support concerned with ensuring compliance with Freedom of Information and Protection of Privacy Act (FIPPA) and the Office of Information and Privacy Commissioner for British Columbia (OIPC).
• Receives and tracks all information access requests including consultations from other public bodies and appeals to the OIPC.
• Continuously reviews all relevant processes to ensure the highest levels of business ethics and contractual terms and conditions are maintained.
• Designs, develops, implements and maintains the department's records management system and ensures confidentiality is maintained in all matters.
• Ensures that all information relating to an inquiry or complaint is documented in the records management system, including electronic storage of all paper-based documents.
• Ensures that information access files are secured, retained and disposed of in accordance with Institute records management policies and procedures.
• Supports the ongoing development, implementation and improvement of the IAPO program, policies, and procedures.
• Streamlines processes for seamless coordination of programs and services; maintains related records and materials and assists in developing and preparing presentations and reports.
• Updates the Institute's privacy policies and procedures, privacy information, and printed and electronic staff training materials at the direction of the Associate Director and/or Advisor.
• Drafts correspondence, reports, privacy impact assessments, and other relevant documentation on behalf of the Associate Director and Advisor.
• Coordinates privacy awareness training delivery by organizing schedules, handling invitations and registrations, room bookings and set up, maintaining training and workshop calendars, and other related duties. Attends and assists in training sessions as required; takes notes and supports group exercises.
• Assists in designing, developing and maintaining data and reports on the effectiveness of training strategies and brings areas of concern to the Associate Director or Advisor as appropriate.
• Assists in the coordination and publishing of web-based announcements and other information related to Information Access and Privacy initiatives, programs and updates under the direction of the Advisor, Privacy and Information Management. Ensures that website(s) are current and makes necessary changes and updates as required.
• Monitors the departmental budget and provides report summaries to the Associate Director at regular intervals. Prepares a variety of financial forms and works with the Finance department to resolve any anomalies in budget reporting.
• Maintains a reference library of relevant communications, research, programs and services.
• Assists the Associate Director and IAP Advisor with completion of special assignments and projects as assigned.
• Exercises sound, independent, professional judgment. Demonstrates initiative and takes responsible action. Decisions involving unfamiliar circumstances are made in consultation with the Associate Director or Advisor, or external sources as appropriate.

QUALIFICATIONS:

• Grade 12, plus completion of up to two years of post-secondary education in a related field including studies in business or office administration, or legal or para-legal, and supplemented with FIPPA or related privacy courses or training.
• Two to four years of experience in administrative systems and business practices through which a working knowledge of administering records management systems was developed.
• A combination of education and experience may be considered.
• Basic knowledge and understanding of information access and privacy principles, and the ability to exercise resourcefulness in dealing with new situations.
• Ability to prepare, maintain, update and retrieve related materials, search records and compile information.
• Demonstrated skills in administrative and coordination support to a wide range of programs and services with strong ability to manage multiple tasks and deadlines.
• Exemplary communication, interpersonal and customer services skills to act as the first point of contact, explain policies and procedures, research, and provide information on programs and services, while maintaining the highest level of confidentiality.
• Sound analytical and problem-solving skills to review and assess inquiries, requests and documents. Experience in Internet navigation, developing content for the web, and project management/tracking software.
• Advanced skills in MS Office including demonstrated proficiency in Word, Excel and PowerPoint, with knowledge and experience working with databases.

 
Application information

How to Apply: Please apply at the following link: https://careers.bcit.ca/postings/6160

Application Deadline: This competition closes on August 31st, 2022. Please submit your application by this deadline.

Library and Archives Assistant

St. Jerome's University

Location: Waterloo, ON
Compensation: $26.66 - $29.27/hour (Permanent, Part-time 20 hours/week)

At St. Jerome's University, we embrace and celebrate the philosophy of educating the whole person - intellectually, physically, emotionally, and spiritually. Our commitment to academic excellence and to the integration of knowledge, research, and experiential learning allows us to inspire learning and discovery not only in our students but also in those with whom we interact. We foster a respectful, inclusive community that is centered on the well-being of our students and the promotion of the common good, consistent with the ideals of the contemporary Roman Catholic Church.

POSITION PROFILE                                                                              

Under the direction of the Librarian, the Library & Archives Assistant is responsible for the organization, preservation, and access of the St. Jerome's Archival Collection. They will also support general library operations, including customer service and ensuring proper closing procedures during evening shifts.  

How will you contribute as the Library and Archives Assistant?

• Request and process archival materials in accordance with the Rules of Archival Description (RDA)  
• Respond to requests for archival material, from the SJU community and public  
• Responsible for creating and updating electronic archival records
• Maintain usage statistics for the archives collection
• Perform duties related to the preventative conservation and storage of materials
• Create archival displays which showcase the St. Jerome's Archives Collection
• Provide supervision, coaching, and assistance to student assistants as required  
• Responsible for ensuring that proper procedures are followed during evening shifts and closing of the library
• Respond to complex patron reference questions at the Library Information Desk
• Refer patrons to other library and university service points as appropriate
  

As a successful Library and Archives Assistant, you possess:

• Post-secondary training/courses in library archival or records management
• Experience working with records management in a library setting
• Strong organizational skills
• Exceptional attention to detail to maintain integrity and accuracy of library records
• Good interpersonal and communication skills
• Demonstrated commitment to high quality customer service
• Ability to lift boxes containing archival materials (up to 25 lbs)
• Ability to climb stairs

The Way We Work & Live

Employees have opportunities to participate in our community, work within cross-organizational teams, demonstrate their commitment to learning and development, and contribute to the University's mission. As a federated university with the University of Waterloo, St. Jerome's University employees, just like our students, enjoy the advantages of a small community while have the opportunity to participate and contribute to the greater community.

St. Jerome's University is located on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. Our University is situated on the Haldimand Tract, the land promised to the Six Nations that includes ten kilometres on each side of the Grand River. We give thanks for the privilege to work and live on this land, and we are committed to building respectful relationships with Indigenous people and communities, to enhance our knowledge, and learn how we can have an active role in reconciliation. 

To Apply: Please send your application to sjuhr@uwaterloo.ca by Wednesday, August 31, 2022, Attention: Michelle Atkin, Associate Librarian  

The University respects, appreciates and encourages diversity. Applications from all qualified individuals are encouraged.

Application Webpage (URL): https://sju.ca/employment-opportunities
Application Deadline: Wednesday, August 31st, 2022

86589542_library_and_archives_assistant_job_posting_aug2022.pdf

Two-Spirit Oral History Project Manager
University of Winnipeg Archives

Location: Winnipeg, Manitoba
Compensation: $21.78 - $24.56 + 6% vacation pay

The University of Winnipeg Archives is responsible for the effective and efficient management of records created by the University and its predecessor bodies, as well as selected records created by non-University entities.  

The Archives is the steward of the records of the University of Winnipeg and its founding colleges: Manitoba College, Wesley College, and United College. The records support the University's governance, administration, and strategic directions, and preserve its institutional memory and documentary heritage.

The Archives stewards records from individuals or organizations connected with the University, including its faculty, staff, administration, or alumni, and records relevant to the University's strategic directions, research and teaching, or service mandate. The Archives also provides stewardship for rare publications and special collections that support the teaching, research, and service mandates of the University and its communities.

Description and Duties    

The University of Winnipeg Archives is looking to hire a project manager to coordinate the second phase of a Two-Spirit oral history project.  More information about the first phase of the Two-Spirit Oral History project can be found here: https://archives.uwinnipeg.ca/our-collections/two-spirited-people-of-manitoba-oral-histories.html.

Responsibilities:

• Manage the recording, transcription, and syncing of oral history interviews with local Two-Spirit Elders and Knowledge-Keepers.
• Identify potential interviewees.
• Recruit, supervise and direct oral history interviewers.
• Conduct and record interviews.
• Collect, organize, and maintain recordings and collection documentation (consent forms, copyright agreements, metadata spreadsheets) from all interviewers.
• Create interview transcripts, indexes and summaries.
• Collect any accompanying documentation such as photographs and negotiate transfer to the Archives.
• Catalogue project and interview data.
• Coordinate and consult with relevant stakeholders including members of the Two-Spirit Archives Advisory Council, interviewers, interviewees, and Oral History Centre/Archives staff.
  

Qualifications    

• Bachelor or Master's degree in History, Archival Studies, or Indigenous Studies, or equivalent combination of relevant education and experience.
• Experience in the use of a variety of word-processing, database, and spreadsheet applications.
• Excellent communication skills.
• Strong organizational and time management skills.
• Demonstrated ability to collaborate.
• Knowledge of oral history and/or archives methods and best practices is preferred.
• Knowledge of Indigenous story-telling and oral tradition and culture is preferred.
• Project management experience is preferred.
• Experience working in a research environment is preferred.
• Experience with Oral History Metadata Synchronizer (OHMS) software is an asset.
• Experience with Access to Memory (AtoM) database is an asset.
• Valid driver's license is an asset.

An equivalent combination of education, experience, skills, knowledge and abilities may be considered. Additional Information    Condition(s) of Employment:

Must be legally entitled to work in Canada.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated.  The Policy has been suspended effective May 2, 2022.  However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application. Preference will be given to Indigenous and 2SLGBTQ+ persons.

For more information about the position and to apply, please visit https://www.northstarats.com/University-of-Winnipeg/Two-Spirit-Oral-History-Project-Manager-Library/70248.

Deadline: August 10, 2022

 

Archivist,
Port Hope Archives

Location: Port  Hope, Ontario Canada
Compensation:  $20/hour

The Port Hope Archives exists to collect and preserve archival materials which illustrate the growth and development of the Municipality of Port Hope, or which pertain in whole or in part to activities within the geographic boundaries of the Municipality of Port Hope. Established as The Ganaraska Region Archives in 1994 and renamed the Port Hope Archives in 2005, the Archives has been serving the Municipality of Port Hope for over 20 years.  Supported by dedicated volunteers and generous members, the Archives provides access to archival materials related to Port Hope's history

Description and Duties    

The Port Hope Archives is seeking an enthusiastic and engaged Archivist. Reporting to the Board of Directors, the Archivist will ensure the preservation and dissemination of permanent records and objects related to the history and development of the Municipality of Port Hope. The board provides management of the archives with the Chair or Treasurer providing most administrative services.

Responsibilities

• Collections Management; assist in the analysis and inventory of records in digital, paper, and other forms and in their accessioning,
• conservation, preparation in storage. Refers to archival best practices to develop systems for the management of these collections
• Providing informative research services in the form of research reports to off site researchers as needed
• Assists in training and coordinating the work of volunteers and student staff in the undertaking of their projects
• Assist with the review, planning and implementation of virtual and physical storage of new acquisitions
• Provides assistance and facilitates use of permanent records to members of the community undertaking research and Port Hope Municipal staff
• Assist in the development of appropriate administrative procedures, policies, grants, guidelines and forms for day to day operations.
• Act as the liaison with the Municipality of Port Hope, and manage documents in accordance with the Records Retention by-law and Municipal Freedom of information and Protection of Privacy Act
• Facilities maintenance and housekeeping
• Ensures all forms of visitors i.e.; email, phone, web forms, are welcome and served well
• Staff may be required to work evenings or weekends for special events or meetings

Qualifications

• Post Secondary education in Archives, Museum, Library and Information Science or equivalent education and experience
• 2 - 3 years' experience in an Archive or Museum environment
• Knowledge of Rules of Archival Description and archival theory
• Experience with reference and outreach preferred
• Knowledge of copyright, and online privacy issues
• Strong computer skills, including: adobe Photoshop. Microsoft Office, social media platforms, website maintenance and database
• software (Past Perfect)
• Customer service experience within a research facility
• Valid drivers licence and access to a vehicle
• Must be able to lift up to 40lbs
  

Additional Information: Full time - permanent, Monday - Friday
 
How to Apply: All cover letters and resumes can be submitted to, mjonespha@gmail.com

Application Webpage (URL): https://www.porthopearchives.ca/job-postings.html

Application Deadline: August 19, 2022

86589542_job_posting-archivist-pha.pdf

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, ON
Compensation: $82,992.00 per annum (2022 Rates)

STATUS:  Temporary Full-Time (For approximately twelve [12] months)
HOURS PER WEEK & SCHEDULE OF WORK: (SUBJECT TO CHANGE IN ACCORDANCE WITH ARTICLE 19)
35 hours per week

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties    

Weeks 1 & 2:
Mon. to Fri. 9:00 am - 5:00 pm.

Note: position requires some oral and written comprehension of Chinese languages - pre-test required.


JOB SUMMARY:

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.

QUALIFICATIONS:

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.
  

Application information

POSTING #:  22-753EXT
POSTING DATE:  July 28, 2022
CLOSING DATE:  August 11, 2022

Toronto Reference Library Branch - Special Collections, Service Development & Innovation

How to Apply:

E-mail your cover letter and resume, quoting the Job Posting #, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical or other protected ground pursuant to the Ontario Human Rights Code.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage (URL): https://tpl-main.cdn.prismic.io/tpl-main/20c1db2b-592a-403a-a473-bd102f0ba5f0_22-753EXT+Temp+FT+Special+Collections+Archivist.pdf

Archivist, Government Records, Full Time
Royal BC Museum

Location: Victoria
Compensation: $66,557.72 - $75,884.38


The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada. By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing modernization. Modernization is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.

Description and Duties    

The Archives department, is responsible for the BC Archives, physical and digital access to archival collections, and preservation and conservation services for the Royal BC Museum. The mandate of the Government Records section is to ensure that the historical records of the province, including the archives of the provincial government, are preserved, managed and made permanently available, usable and authentic in accordance with accepted legal, scientific and archival standards, and to disseminate information about the collection by the best means available.

Reporting to the Government Records Manager, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The position provides a wide range of policy, program and procedural recommendations, advice and interpretation of legislation, ensuring the release of information is in compliance with relevant legislation.

Qualifications    

The ideal candidate will have a Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; or an equivalent combination of related experience, education and/or training. They will have
two years of experience working in an archival institution which includes the following: experience in appraisal, arrangement and description of archival records in all formats (including electronic), experience in the preparation & maintenance of finding aids and experience providing public access to records. The candidate must also have experience interpreting and applying legislation and drafting policy related to privacy acts, records management acts and other policies and procedures related to the management of records. The successful candidate will have a positive attitude and have demonstrated high level of customer and results-oriented service. Excellent written and oral communications skills are required.

Additional skills and abilities that would be an asset include the ability to produce finding aids and other access tools in accordance with national and international standards, the ability to apply sound judgment and critical thinking to analyze and resolve complex problems, the ability to plan, organize and manage own complex work load, and superb organization, attention to detail and problem-solving skills. The candidate must also be able to lift up to 18kg (40 pounds).

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.

How to Apply   

Please submit your resume and cover letter in pdf format by August 17, 2022 with the following subject line: Last Name, First Name, RB2022_25 via email to: RBCMapplications@royalbcmuseum.bc.ca

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/people/employment

Application Deadline: August 17, 2022

Job Poster: 86589542_gr_archivist_job_description.pdf
 

Archives Manager

Charlotte County Archives

The Charlotte County Archives located in the historic jail in St. Andrews, NB collects, preserves, and conserves, through archival best practices significant documents related to the evolving history of Charlotte County.

We have recently completed a 5 year strategic plan and are looking for an enthusiastic, self directed Archives Manager to be responsible for planning, organizing, directing, controlling and evaluating the activities of the archives, in accordance with the Strategic Plan and policies established by the Board of Directors.

The successful candidate should have:

  *   Working knowledge of current archival practices

  *    Experience in applying for funding through grants

  *   Strong interpersonal and communication skills

  *   Hands-on experience in social media platforms and website maintenance

  *   An ability to engage others in appreciating the importance of documenting our history

  *   Experience in human resource management

Also of value would be;

  *   Hands on delivery of interpretive programming

  *   Experience in the heritage tourism industry

  *   Knowledge of bookkeeping procedures

This is a contracted full-time position based on 35 hours per week. Weekends and holidays may be required due to seasonal demand. Salary range is $40,000 -$45,000 commensurate with experience.

For a complete Job description please visit our website at https://ccarchives.ca/employment/

Please forward your resume by email to Franklin Cardy Board Chair at fcardy@nb.sympatico.ca<mailto:fcardy@nb.sympatico.ca> and copy to admin@ccarchives.ca<mailto:admin@ccarchives.ca>

Or by Mail to

Charlotte County Archives

123 Frederick St.

St Andrews, NB E5B 1Z1

Attn. Franklin Cardy

If you require further information please direct your inquiries to Robin Burton at admin@ccarchives.ca<mailto:admin@ccarchives.ca>

This competition is open until July 29, 2022

Only those selected for an interview will be contacted.