Archivist Assistant
City of Thunder Bay

Location: Thunder Bay, Ontario
Compensation: CAD $58,747.15/Yr. - CAD $66,758.12/Yr.

The City of Thunder Bay Archives, Records & Privacy section is part of the Office of the City Clerk. The section identifies, preserves, and provides access to the permanent records of the City of Thunder Bay, operates a corporate records management system, coordinates freedom of information requests, addresses privacy issues, and supports and coordinates the City's Municipal Heritage Advisory Committee.

Thunder Bay is the 10th largest city in Ontario, and with a population of 125,000 it is the largest metropolitan centre in Northwestern Ontario. It has an international airport that features several daily fights from Air Canada, WestJet, and Porter Airlines. It is the cultural centre of Northwestern Ontario with an Art Gallery that features one of the best collections of aboriginal art in Canada, a university (Lakehead), a college (Confederation), a professional theatre company, a world class community auditorium that features performances by top Canadian and international acts, a symphony orchestra, and an annual three day Blues Festival. Located on the shores of Lake Superior, Thunder Bay is surrounded by breathtaking scenery and unparalleled opportunities for canoeing and hiking that make it a centre for outdoor adventure tourism.

Thunder Bay hosted the Jeux Canada Games in 1981, the World Nordic Games in 1995, the World Junior Baseball Championship in 2010, and the Special Olympics Ontario Winter Games in 2011, and the Archives Association of Ontario (AAO) Conference in 2011 and 2016.

For more information visit www.visitthunderbay.ca.

POSITION SUMMARY:

Under the general supervision of the City Archivist, participates in the operation of the City Archives and the corporate records management program in accordance with the established Divisional procedures, Records Retention By-law and current government legislation, including the Municipal Act and the Municipal Freedom of Information and Protection of Privacy Act.

MAJOR RESPONSIBILITIES:

• Documents and maintains records transferred from City departments and agencies for retention in the Records Centre and Archives.
• Sorts, arranges, and describes records, which have been scheduled for permanent retention in the City Archives.
• Retrieves records for City departments and agencies and responds to all categories of research requests.
• Reviews and processes the Destruction Authorization documentation, verifying the documentation and maintaining the destruction process.
• Participates in the development, production, revision, and implementation of records authority schedules.
• Provides training to City departments and agencies.
• Prepares documents for imaging; undertakes imaging as required; screens the processed product to ensure quality, and maintains documentation.
• Performs clerical functions related to records management/archives; processes payments and has responsibility for balancing and processing funds received within City Archives.
• Participates in the production of the Directory of Corporate Records and Personal Information banks.
• Provides support in the administration of the Municipal Freedom of Information and Protection of Privacy Act.
• Participates in the administration process and election tabulation procedures for Municipal and School Division elections.
• Performs other such related duties as may be assigned.

Qualifications   
Education/Experience:

• Diploma in records and information management or a diploma from a recognized archives technician program or related field; or
• Equivalent combination of education and experience
• Must have knowledge of digitization
• Familiarity with the Municipal Freedom of Information and Protection of Privacy Act
• Familiarity with the Rules for Archival Description

Skills/Abilities:

• Must be at a basic skill level in word processing and spreadsheet software
• Ability to identify, understand, and meet/exceed the requirements of internal and external customers
• Ability to operate a work assist vehicle lift truck
• Competent within the meaning of the Occupational Health & Safety Act

CONDITIONS OF EMPLOYMENT:

• Must be comfortable with working at heights and physically able and willing to lift and retrieve file boxes, books and other archival material, weighing up to 40 lbs (some retrieval may require the use of a safety ladder and/or a work assist vehicle lift truck)
• Must be willing to undertake further archival and records management training, as required
• May be required to travel to various work locations and provide own transportation
• Must take an Oath of Secrecy

Apply Online

Application Webpage (URL): https://careersen-thunderbay.icims.com/jobs/4666/archivist-assistant/job

Application Deadline: February 27, 2023