Location: Surrey, BC
Compensation: $37.36 hourly


As one of the fastest growing cities in Canada, City of Surrey is a globally recognized leader in building vibrant, sustainable communities through technology and innovation.

City of Surrey employees are talented innovators, inspired by meaningful work and the opportunity to drive our city-and their careers-forward.

Build a City. Build a Future at the City of Surrey

Scope

The City of Surrey is looking for a collaborative and dynamic Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, facilitating public access to archival collections, staff and volunteer supervision, preventative conservation, and community development. Reporting to the Manager of Heritage Admin. & Facilities, the Archivist engages in advanced levels of archival work, and leads service delivery at the Surrey Archives.

This is an excellent opportunity for an Archives professional with demonstrated initiative, leadership abilities and public service and communication skills.

The Archivist:

• Appraises, processes, arranges, and described archival materials
• Acquires community collections and liaises with the City's Records Management division for the transfer of City records of enduring value.
• Arranges and describes archival records according to Canadian archival standards.
• Provides access to collections through in-person reference services and through an online database and various social media platforms.
• Leads digital preservation and database management initiatives.
• Leads all aspects of operations of the Surrey Archives, including day to day operations, public programming, and outreach initiatives.
• Liaises and negotiates with donors, community groups and associations.
• Develops annual service delivery plans.
• Monitors budget, revenues, and approved expenditures
• Identifies and prepares grant applications.
• Supervises and assists subordinate staff, volunteers, students and interns.
• Works collaboratively with other City staff.
• Prepares written reports and delivers presentations to community groups, advisory boards, and committees of Council.
• Oversees facility maintenance, safety, security.

Qualifications    

The successful applicant will be familiar with the Truth and Reconciliation Commission's 94 Call to Actions, United Nations Declaration on the Rights of Indigenous Peoples, and best practices for archives. The successful applicant will have strong written and oral communication skills, experience working in archives, and be able to provide excellent customer service. The ability to think critically and quickly while identifying and recommending research solutions and resources is essential for success in this role. Experience in budget preparation, grant writing, administration, staff supervision, facility maintenance, and marketing and outreach is required.

The successful candidate will have:

• University or college level graduation in a related discipline.
• 3-5 years of progressively responsible experience in the delivery of professional cultural programs including experience in facility management.
• An equivalent combination of education and experience will be considered.
• Must have technical expertise applicable to the specific role.

We offer a dynamic work environment and excellent opportunities to advance.
 
How to Apply: If you are interested in this opportunity please apply at https://www.surrey.ca/about-surrey/jobs-careers to Job ID 4562.

Application Webpage (URL): https://www.surrey.ca/about-surrey/jobs-careers

Application Deadline:

May 12, 2022

Assistant Archivist
City of Victoria Archives

Location: Victoria, B.C.
Compensation: $39.14 per hour

Victoria is a leading-edge capital city that embraces the future and builds on the past, where human well-being and the environment are priorities and where the community feels valued, heard, and understood.

The City of Victoria Archives provides a full range of archival and records services, facing both inward to the organization and outward to the community.  Our small, customer-focused team values adaptability and continuous development in all areas. We collaborate extensively but also have the flexibility and willingness to take on a variety of independent, focused tasks.

The Assistant Archivist position provides a rare opportunity for someone who can see the big picture but can also take care of the details, who loves to work collaboratively in a team setting but also values independence, and who could thrive in a supportive environment with the opportunity for professional growth.

Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of Archives in the municipal landscape.

If you are passionate about what you do - we would like to hear from you!

POSITION FUNCTION

Participate and assist Archivist in accessioning, arranging and describing archival material. Provide access to archival material and provide clerical support to the archives.

KEY DUTIES

• Participate in acquiring and processing records of historical value to the City.
  
• Assist in organizing and describing records in accordance with professional standards by maintaining catalogues, indexes, guides, and other tools for understanding, accessing and using archives.
  
• Conduct research using archival research tools and techniques and document the contents and context of archival records.
  
• Participate in the licensing of archival material and coordinate records reproduction and licensing program.
• Assist in the development of policies and procedures for the acquisition, description, preservation and use of archival material. Assess policies for gaps and make recommendations on policy updates to supervisor.
  
• Assist in developing and maintaining informational tools and databases for the control and management of archives.
  
• Assist and collaborate with project planning and prioritization.
• Assist public and staff who request information by identifying, analyzing and assessing information needs.
  
• Instruct and orient users in archival research methods and equipment; determine extent of request and provide controlled access to archival materials.
  
• Provide scanned images and photographic reproductions requested by staff and the public; photocopy research material as required.
  
• Perform conservation work such as protection and repair of archival materials.
• Design, prepare and set up displays; organize and schedule displays by various heritage groups and assist as required; develop and lead tours of archives as required.
  
• Coordinate and assist in the production of various archival publications such as brochures and web pages.
  
• Contribute to the archives online presence, update website content and promote the archives program area.
• Compose a variety of letters, reports, memos, forms and compile statistics; order and maintain office supplies; process payment for images and other sales.
• Perform related duties where qualified.
  

INDEPENDENCE

• Work is generated by requests from the public, staff, donations, transfer of records or is assigned by supervisor.
• Work is reviewed through discussions with supervisor.
• Issues such as copyright questions, significant deviation from policy, sensitive information requests or difficult customers are referred to supervisor.
  

WORKING CONDITIONS

Physical Effort:

• Sit with arms unsupported while keyboarding. (often)
• Lift and carry heavy materials. (occasional)

Mental Effort:

• Normal.
  

Visual/Auditory Effort:

• Focus on a variety of source data and computer for short periods. (often)
  

Work Environment:

• Office.
• Exposure to dust and mildew from archival materials. (rare)
  

OTHER:

• May be requested to substitute in a more senior position.

QUALIFICATIONS

• Formal Education, Training and Occupational Certification:
• Undergraduate degree in history, library sciences or archival sciences, or related field. (4 years)
  

Experience:

• 3 years of related experience
• or an equivalent combination of education and experience.
  

KEY SKILLS AND ABILITIES

• Understand and apply the techniques of archival operations and research methods.
• Knowledge of international records and information standards
• Knowledge of digital records preservation techniques and standards.
• Knowledge of basic conservation practices.
• Working knowledge of current City of Victoria computer software including Microsoft Access and Adobe Photoshop.
• Establish and maintain effective working relationships.
• Deal with the public in a courteous and tactful manner.
• Communicate effectively verbally and in writing.
• Use standard office equipment.
  

Work schedule: Monday - Friday, 8:00am - 4:30pm, 35 hour work week
Job Code #4093
This is a CUPE Local 50 Position

How to Apply: To apply for this opportunity you will need to create an online profile or log back in to our career portal at www.victoria.ca/jobs - only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting.

Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.
COVID-19 Vaccination Requirement

Applicants who are not current City of Victoria employees will be asked to provide proof of vaccination against COVID-19 during the recruitment process. External applicants who cannot be fully vaccinated based on a protected legal ground as defined in the BC Human Rights Code may request an accommodation.

At the City of Victoria, we are committed to recruiting a diverse workforce that represents the community we serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.

If you require assistance, please email us at recruitment@victoria.ca.

Application Webpage (URL): https://careersen-victoria.icims.com/jobs/2866/assistant-archivist/job

Application Deadline: May 19, 2022 at 4:30 PM PST

86589542_city_of_victoria_assistant_archivist_job_posting_-_apr_2022.pdf

Reference Archivist
The ArQuives: Canada's LGBTQ2+ Archives

Location: Toronto
Compensation: 27$/h

Located in Toronto, Ontario, The ArQuives is one of the largest independent LGBTQ2+ archives in the world. Primarily a volunteer-run organization focusing on Canadian content, The ArQuives acquires, preserves, and provides public access to information and collections in various formats. Our organization offers a range of research, exhibition, educational, and community programming.

Description and Duties   

• Assist researchers in navigating our archival, library, reference, and artifact collection.
• Answer Queeries from the public via email and phone.
• Create and update the documentation to assist researchers.
• In collaboration with the Senior Archivist, assist with supervision of collections volunteers.
  

Qualifications   

• Masters of Information or equivalent.
• A demonstrated record of public service experience in an archive or library.
• An understanding of the Copyright Act of Canada and proven research skills.
• Knowledge and understanding of the LGBTQ2+ communities and history in Canada or experience working with marginalized communities.
• Strong communication skills and the ability to work independently or as a team.
• Experience in developing and implementing reference and outreach programs is an asset.
• Experience with conflict resolution and working with the public is an asset.
• Knowledge and understanding of Google Suite, Inmagic, Basecamp, and AtoM are an asset.
• The ability to take the initiative and prioritize with strong attention to detail.
• The ability to frequently move boxes weighing up to 23 kg (50 pounds).
  

Additional Information    

Reporting to the Senior Archivist, the Reference Archivist is responsible for leading the organization's public service and providing access to The ArQuives' impressive collection. Responsibilities of the position include working with the public, answering emails and phone calls about the collection, pulling material for researchers and community members, and working with volunteers. 80% on-site work is required, with some evenings and weekends also needed.

The ArQuives has a COVID Vaccine and Safety Policy for all staff, volunteers, and researchers. Proof of vaccination is required for new employees. Any applicants with exemptions due to medical reasons or religious beliefs must submit accommodation requests. Accommodations will be granted where they do not cause undue hardship or pose a direct threat to the health and safety of staff, volunteers, and community members.

The ArQuives acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.

How to Apply
    
Interested candidates should send a CV and cover letter as one PDF document to: jobposting@arquives.ca with "Reference Archivist" in the email subject line.

Application Webpage (URL): arquives.ca
Application Deadline: May 20, 2022 @ 5 pm EDT

86589542_reference_archivist.pdf

Collection Manager

Paintings, Drawings, Prints and Photographs, Archives Department, HRO18

Royal BC Museum

Location: Victoria BC
Compensation: $56,032 - $63, 565 based on experience

The Royal British Columbia Museum is one of Canada's great cultural treasures. Our collections, research and public programs enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.  

Description and Duties    

The Collection Manager is part of the Archives, department, which is responsible for the BC Archives, physical and digital access to collections, and preservation and conservation services and initiatives. The mandate of this department as it relates to BC Archives is to ensure that the historical records of the province are preserved, managed and made accessible.  The department is also responsible for managing physical and digital access to collections via a reference room and a collection management system.  
Qualifications    Education (Screening criteria):

• Post-secondary education in archival studies, curation, conservation and/or preservation, or an equivalent combination of education and experience with framed works of art, archives or museum collections.

OR

• Gallery Technician or a Certificate in library, archival, preservation, conservation or related studies and 5 years' working with historical collections or in a gallery setting.
  

Experience (Screening criteria):

• 2+ years working in an archive, museum or gallery or similar institution with works of art on canvas, paper or photographs
• 1-2 years' preferred experience in the care and handling of paintings including packing and exhibition
• Experience managing a collection of historical records, artifacts, framed works of art or photograph collections or similar
• Some project management experience with the ability to determine appropriate costs related to special projects, acquisition, and storage of archival material
  

Knowledge (Assessment Criteria):

• Knowledge of preservation requirements for paintings, prints or photographs
• Knowledge of handling framed paintings, including best practice for framing, hanging, moving and storage
• Knowledge of best practices for environmental conditions of works of art on exhibit
• Knowledge of different art mediums and/or photographic processes
  

Specialized conservation and/or preservation knowledge in one or more of the following areas:

• Works of art on canvas or paper
• Photographic collections
• Faming paintings and frame removal
  

Skills/Abilities (Assessment Criteria):

• Strong research skills with the ability to make recommendations for best practices for handling and packing works of art
• Ability to lift heavy objects with care and attention
• Ability to streamline workflow process
• Excellent interpersonal skills
• Flexible and creative problem-solving skills while remaining accountable to performance measures
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public
  

Behavioural Competencies (Assessment Criteria)

Cultural Agility - is the ability to work respectfully, knowledgeably and effectively with Aboriginal people.  It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all.  It is the capacity to relate to or allow for differing cultural perspectives and being willing to experience a person shift in perspective.
Teamwork & Cooperation - ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.
Results Orientation - is a concern for surpassing a standard of excellence. The standard may be one's own past performance (striving for improvement); an objective measure (results orientation); challenging goals one has set; or even improving or surpassing what has already been done (continuous improvement). Thus a unique accomplishment also indicates Results Orientation.
Service Orientation -  implies a desire to identify and serve customers/clients, who may include the public, colleagues, partners (e.g., educational institutes, non-government organizations, etc.), co-workers, peers, branches, ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client needs.

How to Apply

Please submit your application in pdf format by May 13, 2022 at 11:59 pm (PST) quoting competition RB2022:12 via email to: PeopleandCulture@royalbcmuseum.bc.ca

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/people/employment

Application Deadline: May 13, 2022 at 11:59 pm (PST)

86589542_pdp_collections_manager.pdf

Digital Access Technician
Royal BC Museum

Location: Victoria BC
Compensation: $46,182 to $52,157

The Royal British Columbia Museum is one of Canada's great cultural treasures. Our collections, research and public programs enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.  

The Archives Department is responsible for the BC Archives, physical and digital access to archival collections, and preservation and conservation services and initiatives.  

The Preservation unit provides both traditional and digital preservation and access to the museum and archives collections via a corporate website, social media, and information management systems. This includes digital preservation of at-risk media and digital conversion of the Royal BC Museum collections to enable access.

Description and Duties    

The Digital Access Technician reports to the Preservation Manager, and is responsible for access to vast archival holdings through web-based assets and information management systems. This includes database population, metadata creation, digitization, and access initiatives. An in-depth knowledge of information management systems is required in order to facilitate education and training initiatives with researchers and groups. The position must be familiar with and understand the Canadian Copyright Act, Freedom of Information and Protection of Privacy Act, Youth Criminal Justice Act as well as protocol restrictions which may apply to online accessibility of the Royal BC Museum collections.

1. Provides digital access to the Royal BC Museum collections by educating the public on how to use information management systems (e.g. AtoM and IMM):

• Presents training material, workshops and tours designed to facilitate public education and outreach to increase awareness and knowledge of the Royal BC Museum collections and their utilization.
• Assists visiting groups, including Indigenous communities and Elders, in order to provide a unique online experience and to provide access to digital holdings of significance to groups.

2. Under the direction of Archivists, Preservation Specialists and Collection Managers works as part of a team in order to make holdings digitally accessible through online information management systems:

• Rehouses as part of workflow for digital access initiatives.
• Prepares box/file lists and inventories to support access.
• Describes and catalogues collections.
• Uploads digital object to web-based applications (IMM and AtoM) for access and exhibitions purposes.
• Digitally converts analog original materials for online access (scanning).
• Assigns tracking numbers and scans collections for digital access.
• Creates, updates and corrects metadata to support digital initiatives, access and location control.
• Handles fragile records in digital conversion process.
• Uploads and downloads digital images via the current Digital Asset Management System (DAM).

3.  Information management systems support:

• Tests data for AtoM, DAM, IMM and any new future systems.
• Creates user guides for new and existing systems.
• Cleans up data as and when required for AtoM, IMM and DAM.
• Updates web content.

4. Reference Room support:

• Assists and educates the public with the search functions of various information management systems.
• Provides staffing for reference room during staff absences.
• Creates resources and user guides for internal and external client use of the information management systems.
• Implements suitable procedures for liaising with and advising outside agencies regarding the exchange of information, i.e. repatriation of court records.

Education and Experience (Screening Criteria):

• Diploma from an archival, museum or library program or in a related field.
• Two years' plus experience working within a cultural institution either as a contractor or employee. An equivalent combination of education/training and demonstrated experience working in library, archives, cultural centre or museums.
• Experience in the use of standard computer applications (word processing, spreadsheets, databases, presentations).
• Experience in educating adults.

Knowledge (Assessment Criteria):

• Knowledge of archival and/or museum principles and practices.
• Demonstrated knowledge of the value of the web to provide access to museum and archives collections.
• Knowledge of commonly used file formats for online access to various media.

Abilities/Skills (Assessment Criteria)

• Proven ability to coordinate multiple projects within tight timeframes.
• Demonstrated ability to listen and communicate effectively, orally and in writing; ability to collaborate with diverse communities of individuals, colleagues and the general public.
• Demonstrated ability to work independently, to organize and prioritize work to meet deadlines.
• Strong understanding of how to use technology to meet business needs.
• Ability to work independently and to take initiative.
• Ability to operate scanning equipment and software.
• Ability to be flexible, highly-motivated and willing to learn new skills.
• Strong computer proficiency; knowledge of database applications and searching.
  

Behavioural Competencies (Assessment Criteria)

• Cultural Agility - is the ability to work respectfully, knowledgeably and effectively with Aboriginal people.  It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all.  It is the capacity to relate to or allow for differing cultural perspectives and being willing to experience a person shift in perspective.
• Building a Trust-based Relationship - requires a fundamental understanding that "relationship" is the foundation from which all activities happen, and that building a good relationship takes time and commitment.  Building a trust-based relationship requires a high level of consciousness of the experience of Aboriginal people and assumes that strengths abound in Aboriginal people, cultures and communities.
• Open Listening - means listening to and valuing the telling of stories, and letting pauses in conversation extend into silence.  It's an awareness of personal bias or judgement and its effect on one's ability to hear.
• Results Orientation - is a concern for surpassing a standard of excellence. The standard may be one's own past performance (striving for improvement); an objective measure (results orientation); challenging goals one has set; or even improving or surpassing what has already been done (continuous improvement). Thus a unique accomplishment also indicates Results Orientation.
• Service Orientation - implies a desire to identify and serve customers/clients, who may include the public, colleagues, partners (e.g., educational institutes, non-government organizations, etc.), co-workers, peers, branches, ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client needs.
• Teamwork and Cooperation - ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals. It includes the desire and ability to understand and respond effectively to other people from diverse backgrounds with diverse views.
  

How to Apply

This position requires Criminal Records Checks under the BC Public Service Screening Policy and the Criminal Records Review Act and all applicants must be legally entitled to work in Canada (have Canadian citizenship or permanent resident status).  

On November 1, 2021 the BC Public Service announced the COVID-19 Vaccination Policy that defines the conditions and expectations for BC Public Service employees regarding vaccination against COVID-19. It is a term of acceptance of employment that you agree to comply with all vaccination requirements that apply to the public service. More information can be found here.

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For advice and guidance on applying and/or preparing for an interview for this opportunity, we invite applicants to connect with the Indigenous Applicant Advisor Amanda by email: IndigenousApplicants@gov.bc.ca or by phone: 778-698-1336.

Please refer to the full job description and selection criteria to ensure your application addresses the areas we will be looking at when assessing suitability for this opportunity.

An eligibility list may be established for similar permanent and temporary positions over the next 12 months.

Please submit your application in pdf format by 11:59 pm (PST) by May 16, 2022 quoting competition RB2022:13 via email to: PeopleandCulture@royalbcmuseum.bc.ca.

Application Webpage (URL): https://royalbcmuseum.bc.ca/about/people/employment

Application Deadline: May 16, 2022 at 11:59 pm (PST) 

86589542_digital_access_technician_full_posting.pdf

Archivist
Roman Catholic Archdiocese of Vancouver

Location: Vancouver
Compensation: $32-35/Hr

About the Organization: https://rcav.org/jobs/269

Overview of Role:

This incumbent will provide expert knowledge in archival processes, including but not limited to working with local First Nations in processing archival records, processing documents in the RCAV collection, and digitisation work of photograph collections for an online exhibit and other related duties as assigned.

The ideal candidate:

• Must have the ability to evaluate the acquisition of records and process records using the rules of archival description (RAD)
• Has experience with outreach and community engagement involving archival collections.
• Has thorough knowledge of current trends and industry best practices in areas of responsibility
• Has the ability to work with sensitive material and familiar with PIPA (Personal Information Protection Act
• Has knowledge of local First Nations and Indigenous culture
• Must be able to work independently under the supervision of the Archivist and Records Manager.
  

Other Desired skills/abilities:

• The ability to read and write in French would be as asset
• The ability to occasionally lift heavy boxes 20- 25kgs
• Past experience with Omeka would be an asset.
  

Qualifications

Master of archival studies (MAS) degree, or equivalent and relevant experience. Priority given to Indigenous applicants with relevant education and experience.
 
How to Apply

Please submit a résumé and cover letter with "Archivist" in the subject line to:

• Human Resources Office
• Roman Catholic Archdiocese of Vancouver
• Email: humanresources@rcav.org
  

Website: www.rcav.org/employment

Thank you for your interest; only shortlisted candidates will be contacted.

Application Webpage (URL): https://rcav.org/jobs/269
Application Deadline: Until Filled

86589542_job_poster.pdf

Archivist
Cold Lake First Nations

Location: Cold Lake, Alberta
Compensation: $50,000

Cold Lake First Nations possesses a collection of documentary records important to understanding and preserving the Nation's culture, history, and language. CLFN requires guidance on starting an archival program, including direction on both preservation and archival management, to ensure the records are properly preserved and made accessible. A one-year project, the purpose of which is to lay the groundwork for a sustainable, Nation-led archival program supporting an understanding of the extent of CLFN's collections as well as access to this documentary heritage. This project-based position is one year in length, with the possibility for continued work.

Description and Duties    

The Archivist will carry out foundational work for establishing a Cold Lake First Nations Archives.

This includes:

• Implementing the Cold Lake First Nations Establishing an Archives Project, funded through the Documentary Heritage Communities Program
• Work with key managers in CLFN's administration to assess CLFN's current collections
• Carry-out any necessary and urgent conservation interventions
• Develop necessary archival policies and procedures for preservation and management of CLFN's collections
• Investigate, assess, and provide recommendations on an appropriate descriptive database for the materials in CLFN's collectionsInvestigate, assess, and provide recommendations on an appropriate facility for archival storage
• Create an overall plan for a long-term, permanent, and sustainable archival program
• Increase CLFN's capacity to protect, preserve and make the Nations' documentary heritage available to Nation members, staff, educations, and researchers.
  

Qualifications

• Post-graduate qualification in Archives & Records Management or Master's degree in history, library science, or other related degree with a concentration in archival studies. Candidates who have an undergraduate degree may be considered if they also have recognized archives or records management training or experience in those fields.
• High level research skills
• Meticulous, methodical, and organized
• Excellent administrative and computer database IT skills
• Team player that has the ability to work independently to meet project goals
• Well developed communications and interpersonal skills
• Experience with managing and reporting on projects
• Although not required, previous experience working for, or with, a First Nations Band is an asset
• Must have a driver's license and own transportation
  

Working Conditions and/or Physical Requirements:

• Monday to Thursday 8:30am - 4:30pm, Friday 8:30am - 2:00pm.
• Repetitive tasks.
• Office Environment in a rural location situated 10 kilometres outside the closest urban centre (Cold Lake, Alberta)

 
How to Apply    

Please ensure that you meet the qualifications of the position with either the educational or employment requirements in combination and/or equivalents.

Please submit these with your resume and cover letter by April 29th, 2022 to hr@clfns.com. Please ensure to include "Archivist" in the subject line of your application submission. We thank all candidates who apply and advise that only those selected for further consideration will be contacted. Preference will be given to qualified Cold Lake First Nations members.

Application Webpage (URL): https://clfns.com/download/archivist/?wpdmdl=11020&refresh=6261f89056fdd1650587792

Application Deadline: April 29, 2022

Assistant Director, Information Quality Governance
Bank of Canada

Location: Ottawa, Ontario
Compensation:  $110,190 to $137,735

Take a central role

The Bank of Canada has a vision to be "a leading central bank-dynamic, engaged and trusted-committed to a better Canada." No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

What you will do      

You will oversee all the activities and services related to data and information policies, enterprise information architecture and metadata, advice and guidance and information literacy. For the Strategic Plan 2022-2024, the Content Digitalization and metadata evolution strategic initiative was put in place to achieve maximum value from our exponentially growing data resources by ensuring AI-readiness, automation capable, quality, usable and accessible data. You will be a key leader in this important strategic initiative, and you will help reduced information risk while ensuring compliance to our legal framework and improving findability to support access of the Bank information and records.

Reporting directly to the Director, Knowledge and Information Services, you will have three direct reports: the Manager, Information Governance & Standards, the Senior Information Policy Advisor and the Enterprise Information Architect.  With the support of these senior roles and the remainder of the team, you will partner with the Director to evolve and mature information and data governance across the organization. This will be accomplished through direct involvement in various data governance initiatives and groups led by the Corporate Services Department, conceiving and proposing change projects and service evolution initiatives, as well as leading a team to deliver and evolve information and data governance-related services. These include information management advice and guidance, Enterprise Information Architecture and metadata/master data management services, corporate taxonomy development and maintenance and information literacy. This unit is also responsible for supporting compliance with all the policy instruments and standards related to the Bank's Data and Information Policy suite, in partnership with other compliance stakeholders across the Bank.

What you need to succeed

You are proven authentic and influential leader, who exemplifies balancing the achievement of results with having positive impact on others. You demonstrate inspirational and results-oriented leadership and provide technical and managerial direction; you do this by establishing objectives and priorities to create a healthy work environment while at the same time ensure core services and strategic initiatives deliverables will meet expectations in the proper timeline. Your strong communication skills enable you to inspire and establish strong relations with your experts/teammates and various partners and collaborators. You have a service-oriented mindset and your experience and deep subject-matter expertise related to information and data quality and governance is essential to establish credibility and facilitate progress and change needed. You are efficient and collaborative, well-organized, and have exceptional analytical and problem-solving skills with the ability to make sound decisions and judgments.

You have in-depth knowledge of / experience with:

Essential elements of Information Management, Records Management, data management including architecture and metadata, legal frameworks and compliance, information and data literacy, operational and strategic governance

Advanced influence and facilitation techniques and approaches
Strategic planning and operationalizing strategic plans
Coaching and mentoring

Nice to have

• Knowledge of the Bank of Canada; purpose, mission and values, strategic priorities, core functions and activities, and goals and objectives.
• Knowledge of business architecture, service and or product management
• Familiarity with and strategic understanding of value and challenges of cloud platforms such as Microsoft Dynamics 365Microsoft 365, Dynamics, SAP, SuccessFactors, SAP, TIND, TALEND.

Your education and experience

• Master's degree, from a school accredited by the American Library Association, in library sciences, archives, information management, information sciences, or related field, and
  
• a minimum of 5 years of recent relevant work experience in a library or information services unit, or
  
• any other combination of relevant education and experience for this position will also be considered
  

How to Apply: https://careers.bankofcanada.ca/job/Ottawa-%28Downtown%29-Assistant-Director%2C-Information-Quality-Governance-ON/558478417/

Application Webpage (URL): https://careers.bankofcanada.ca/job/Ottawa-%28Downtown%29-Assistant-Director%2C-Information-Quality-Governance-ON/558478417/

Application Deadline:  26/04/2022

 

Reference and Backlog Archivist
Queen's University Archives

Location: Kingston, Ontario
Compensation: $63,248/year (General Archivist Floor)

Queen's University Library consistently receives top marks as a medium-sized university library.  It comprises six libraries and several cross-library divisions supporting the university's academic mission, and is known for its dedicated staff, strong research collections and superb facilities.  As part of the library, Queen's University Archives undertakes its activities to manage, preserve, conserve, and make accessible the information assets of the University; to maintain an authentic record of the programs, people, and operations of the University; to provide archival management and conservation for culturally significant records of external organizations and individuals in support of the teaching, research, service, and administration interests of Queen's University.

Within its mission, the Archives has acquired and built over the years an impressive archival collection of private records of national, provincial, and regional significance, as well as substantial institutional records making the unit unique among university archives in Canada. As a cultural resource, measured in terms of breadth, depth, and richness of information, as well as monetary value, the holdings are important and significant.  As part of the Queen's University Library, collections are supported by a technological infrastructure that includes the archives database (Access to Memory), web archiving (Archive-It), an online transcription service (FromThePage), a digital preservation system (Permafrost/Archivematica), and digital asset management system (Islandora 8). Located at Kathleen Ryan Hall, the staff of four Archivists, a Conservator, and three technicians play a vital role in supporting the university's academic mission across all disciplines and the needs of the communities it serves, providing reference and research support for students, faculty, and community members.   

Description and Duties    

Reporting to the University Archivist and Associate University Librarian, the Archivist works as part of a team of archivists and archives staff in a collegial environment to contribute to the planning, organizing, initiating, coordinating and executing  the public services functions of the University Archives; to ensure that the institutional archival record of Queen's University is acquired, preserved, and made available; and to take part in private records acquisition and processing functions according to professional practice and prevailing standards, and subject to relevant policies and procedures.   

This role will focus primarily on support for reference services and the reduction of archival backlog in both University records and private manuscripts. Position requires knowledge of all aspects of archival science, the administration of archives, methodologies for intellectual and physical control, knowledge of the delivery of archival public services and an understanding of the context in which records are created, as well as the necessity of handling sensitive and confidential information.  
The University Archives comprises over 10 km of unique print records, two million photographs, tens of thousands of architectural plans and drawings, and thousands of sound recordings and moving images. It is unique in Canada in that it also serves as municipal and regional archives for the City of Kingston and the County of Frontenac. The regionally, nationally, and internationally significant print, photographic, audio-visual, and digital resources held by the Archives means that the position plays a key role in supporting Queen's University faculty, graduate, and undergraduate students in addition to external scholars and community users.

Within the context of the Queen's University Library's system-wide goals and priorities, the position's responsibilities and duties include but are not limited to:

• Supports the public service program, policies, and procedures by: Helping to coordinate Reference Area and Reading Room facilities, services, and support staff; helping to coordinate daily reference services, by maintaining and participating in the monthly reference roster for approximately 50% overall roster time; Participating in programs and outreach activities, both virtual and in-person, including reference work, tours, orientation, exhibitions, and information literacy training with archives; Participating in the enquiries management system and answers reference enquiries; Logging public service statistics, including frequency of use for collections. 
• Works as part of a team to address the backlog in University records and private records by: Appraising, selecting, arranging, describing records; creating finding aids based on accepted principles, standards, and methodology of archival science; Monitoring access restrictions on new and existing archival collections and advising staff on status of restrictions.
• Consulting with the Conservator as needed to ensure that proper care and handling procedures are incorporated into all public service and processing functions.
• Maintains public services and records-based content for the web site.
• Undertakes or assists with special projects or other temporary assignments, as required.
• Contributes to a culture in the library where diversity, equity and inclusion are valued and recognized. Contributes to open and welcoming spaces, collections and experiences for faculty, staff, students, and visitors.
• Participates in academic and/or professional development, and service to the university, profession, or community, as outlined in the Queen's University - QUFA collective agreement

Required Qualifications:

• ALA accredited MAS or MISt/MLIS or equivalent with archives courses in reference services, arrangement and description, digital library or archives technologies, and metadata standards.
• Coursework in and/ or experience with a variety of computer-based information systems, especially integrated archives systems, particularly those capable of multi-level archival cataloguing (e.g., Access to Memory [AtoM], DB/Textworks, etc.).
• Strong service philosophy and a commitment to effective user experience.
• Demonstrated high degree of computer literacy.  
• Excellent interpersonal communication and organizational skills required.
• Demonstrated research and analytical skills.
• Demonstrated ability to present to groups.
• Demonstrated commitment to diversity, equity, and inclusion and/or experience serving diverse populations of users.
• Demonstrated leadership, oral and written communication skills.
• Demonstrated ability to work independently and as part of team.
  

Preferred Qualifications:

• Knowledge of digitization procedures, standards, and systems.
• Experience working in archives.
• Experience with records analysis, appraisal and selection, and arrangement and description.
• Experience with contemporary and emerging digital library and archive technologies,  and metadata standards.

Academic staff at Queen's University are governed by a Collective Agreement between the University and the Queen's University Faculty Association (QUFA), which is posted at http://queensu.ca/facultyrelations/faculty-librarians-and-archivists/collective-agreement and at http://www.qufa.ca.

How to Apply    

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity and inclusion in the workplace and encourages applications from Black, racialized/visible minority and Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQ+ persons. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.  
To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada.

Applicants need not identify their country of origin or citizenship; however, all applications must include in the cover letter one of the following statements: "I am a Canadian citizen / permanent resident of Canada"; OR "I am not a Canadian citizen / permanent resident of Canada". Applications that do not include this information will be deemed incomplete.
Applicants are asked to send an application package electronically as a single PDF in confidence to the Appointments Committee at library.hr@queensu.ca. 

A complete application consists of:  

• a cover letter (including one of the two statements regarding Canadian citizenship / permanent resident status specified in the previous paragraph) 
• a current curriculum vitae 
• names of three referees, one of whom must have been in a supervisor role 

We thank all applicants for their interest, but only those selected for an interview by the Appointments Committee will be contacted. 

The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.  If you require accommodation during the interview process, please contact Samira Dean, Human Resource Manager at samira.dean@queensu.ca

Application Webpage (URL): https://library.queensu.ca/about-us/careers

Application Deadline:  16 May 2022
 

Digitization Assistant

United Church of Canada, General Council Archives

Location: Toronto, ON
Compensation: $46,897.85 per year or $3,908.15 per month

The United Church of Canada Archives in Toronto is comprised of the General Council Archives and the Ontario Regional Councils Archives, Communities of Faith, and former Conferences and presbyteries of the Central Ontario region and share staff-members and services.  

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of the General Council Offices, and its antecedent denominations (Methodist Church, Canada, the Evangelical United Brethren, the Congregational Union of Canada, and 70 percent of The Presbyterian Church in Canada).  Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records.

Description and Duties    

The Digitization Assistant assists the General Council Archives team with the digitization of Residential Schools and Day Schools records. In this role, the Digitization Assistant: prepares records for digitization, compiles and enters metadata, conducts quality control of files, and ensures that digitized surrogates are stored and ingested into the Archives' digital preservation system. The incumbent will also assist with uploading and adding descriptive metadata to files to aid with discovery.

Qualifications    

• Master's degree in library and information science; or another advanced degree in archives, records management, information science, data science, or other relevant field combined with relevant experience;
• Experience using Rules for Archival Description (RAD) for description and Dublin Core metadata standard;
• Experience processing and editing files using Adobe Acrobat and Photoshop;
• Knowledge of relevant legislation and/or policies that guides access or restriction to records;
• Strong work ethic and time management skills;
• Ability to work accurately with attention to detail;
• Excellent organizational skills;
• Ability to use command line an asset;
• Strong computer skills. Especially with Excel;
• Exceptional written, communication, and presentation skills; and
• Comfortable learning new tools and working a remote team.

The Digitization Assistant is a full-time basis (35 hours/week) for a one-year term.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

This position works both remotely and up to 3 days/week at the United Church Archives in Toronto, Ontario. This position requires sitting and viewing a computer screen for long periods of time and keyboarding/using voice recognition software. Personal mobility, with or without reasonable accommodation, which permits the employee to physically handle collections, open doors, navigate stairs, and occasionally lift up to 40 pounds. Occasional overtime may be required.

Fred Victor - CRC at 40 Oak Street has a COVID-19 vaccine mandate in place. As such, any candidate not currently employed at the United Church of Canada Archives will need to provide proof of full vaccination against COVID-19 (or a valid medical certificate exempting them from the vaccine). Proof of vaccination may also be requested by Fred Victor staff while on premises.
 
Interested applicants are invited to submit their resume, quoting the job number (22-29) to Human Resources, e-mail: careers@united-church.ca

Application Deadline: April 25, 2022, midnight ET