Archivist
The Co-operators

Location: Guelph, Ontario
Compensation: from $58,000

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

The Opportunity:

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable, usable and accessible throughout its lifecycle.

The Archivist is responsible for actively supporting the mission, mandate, and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records from across The Co-operators group of companies. This position analyses, arranges, describes, and preserves archival records to ensure their continued longevity and availability, conducts research, and enables client access and use of the corporate permanent record. The archival program preserves and fosters The Co-operators corporate memory, ensures compliance with the external legislative framework and internal corporate recordkeeping requirements, and provides unique cultural contributions to our staff, our businesses and the co-operative community.

How you will create impact:

• Analyzes and evaluates records to determine their informational and evidential value based upon a comprehensive knowledge and understanding of operations across the Group of Companies, the internal and external legislative environment, the research/information needs of the organization and the contextual relationship between and among records. Makes recommendations regarding the disposition of records based on the significance of the information to the understanding of corporate functions and activities, their condition and their uniqueness and usefulness.
• Performs content and functional analysis on corporate records to determine their arrangement and description.
• Safeguards the integrity of recorded information by protecting records from deterioration, damage and destruction.
• Creates finding aids and other research tools reflective of the relationships between and among record groups and supporting the research requirements of the organization.
• Provides professional reference services, research support, advice and consultation to internal stakeholders on broad and complex subject matter.
• Develops and implements outreach initiatives (such as exhibits, publications, presentations etc.) which promote corporate culture and values and foster employee engagement.
• Applies corporate policies, applicable external legislation and professional archival standards to manage and provide access to the collection.
  

How you will succeed:

• You have a knowledge of the fundamental principles and theoretical concepts of archival work and the ability to apply this knowledge to practical archival problems with versatility, judgment, and perception.
• You have an understanding of, and experience with, information technology as it relates to and supports access and preservation of archival materials.
• You have strong communication skills to convey complex information in clear and accessible ways, and to correctly interpret and appropriately respond to messages from others.
• You are a problem-solver, capable of analyzing, recognizing patterns and connections, and making good decisions in a timely manner.
• You take responsibility for achieving personal and organizational goals, meeting deadlines and producing high quality results that contribute to a high-performance culture.
  

To join our team:

• Master of Archival Studies (M.A.S.) or Masters level of study in Library and Information Science (M.L.I.S.) with an area of specialization in archival science, or equivalent experience combined with pertinent post-secondary education.
• A minimum of 2 years' experience working in archives, preferably in a corporate environment with a broad stakeholder group.
• Demonstrated experience describing and providing access to archival records.
• Experience applying legislation and policy to the release of information.
• Member in good standing of recognized industry association(s) such as Association of Canadian Archivists (ACA), Archives Association of Ontario (AAO), Society of American Archivists (SAA) etc.
• Additional Information    What you need to know:
• You will travel occasionally.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.   
• Detail oriented work that requires continuous mental concentration for extended periods of time. 
  

Application information

Please apply through our careers webpage:  https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CUMIS&cws=38&rid=9142

Application Deadline: Nov. 20, 2022

Governance Officer – Access, Privacy, and Records Management, 

University of Northern British Columbia

Location: Prince George, British Columbia

Salary: Salary is commensurate with education and experience.

Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the
North. Located in the spectacular landscape near the geographic center of beautiful British Columbia, UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are
leading change around the world.

For the past 10 years, UNBC has placed in the top three in its category in the annual Maclean’s university rankings, the only University of its size to achieve that feat. UNBC also recently placed among the top four
per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~74,000 people with impressive cultural, educational, and recreational amenities. For more
information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.

Purpose:

Reporting to the Senior Governance Officer, the Governance Officer – Access, Privacy, and Records Management is a subject matter expert in freedom of information, privacy, and records management. The
Governance Officer provides expert advice and oversight in all University information governance, including development of privacy impact assessments, coordination of requests for access to information, and
records management. The Officer provides guidance and coordination in the development and implementation of strategic initiatives that involve the core privacy operations of information access, privacy analysis and consultation, legislative compliance, privacy breach management, risk prevention, monitoring, and education.

The Officer is responsible for advising and educating members of the University community in their responsibilities and compliance of applicable privacy, freedom of information, and records management legislation, policies, and rules. This position is accountable for developing, recommending, and overseeing the implementation of institutional polices and processes that reflect current best practices in privacy, freedom of information, and records management. The Officer supports and advises on best practices and employee training to ensure the appropriate collection, handling, retention, and disposal of personal information and other records. The Officer will also provide leadership, innovative design of and
coordination on strategic initiatives related to core privacy information access, privacy breach management, risk prevention, monitoring, and education.

As part of a small group of employees within the Office of the University Governance, the Officer also provides support for a wide range of governance initiatives and provides back-up for other members of the Office of University Governance team. In fulfilling the full range of duties in this position, the Governance Officer – Access, Privacy, and Records Management regularly has broad access to confidential and highly sensitive information, including labour relations information, personal and personnel information, and closed\in-camera Board of Governors and Senate proceedings.


Responsibilities:

Specific duties of the role include but are not limited to:

• Maintaining a current knowledge of the University’s obligations and best practices with respect to freedom of information, protection of privacy, and records management;
• Ensuring institutional compliance with access, privacy, and records management obligations, through the development, recommendation and implementation of policies, processes, web content
• and training materials that support best practices;
• Working with key administrative units to ensure that employee orientation, training and education includes access, privacy, and records management knowledge, skills, and responsibilities;
• Overseeing and coordinating the University’s Freedom of Information requests process and ensuring legislated timeframes are met;
• Providing support, expertise, and training in the collection and redaction of records;
• Proactively monitoring University initiatives to ensure appropriate Privacy Impact Assessments are completed;
• Reviewing Privacy Impact Assessments, identify concerns, and working with the University’s directors, Deans, and senior executive University to recommend mitigation strategies;
• Working with internal stakeholders to ensure that institutional processes for responding to privacy breaches are developed, recommended, approved and implemented;
• Investigating privacy breaches or complaints as needed, and as appropriate, elevating complaints or concerns to the President; and
• Providing back up as needed, for other members of the Office of University Governance in their work related to the Board of Governors, Senate and their respective Committees.
  

Qualifications:

• The successful candidate will possess an undergraduate degree in a related field (law, business, computer science, or human resources) or another related discipline, with a minimum of 3 years of relevant experience.
• In addition, training and certification (completed or in-progress) in access, privacy, records management and/or information governance, (e.g. CIPP/C, CAPP/MAPP, CRM, IGP) or significant experience in these subject areas is required.

Other desired qualifications include:

• Experience and working knowledge of BC’s Freedom of Information and Protection of Privacy Act, relevant Office of the Information and Privacy Commissioner orders, cases, trends and issues.
• Additionally, the Governance Officer - Access, Privacy, and Records Management will be required to obtain a Criminal Records check, as this position has broad access to personal and highly sensitive information.
• An equivalent combination education and experience may be considered.

A Remote Workplace Location Arrangement option may be available, depending on a candidate’s level of experience and expertise in the area of access, privacy and records management. Remote Workplace Location Arrangements must be formalized in a remote workplace agreement and the Off-Campus Office.

Safety Checklist must also be completed, with both documents requiring the approval of the Senior Governance Officer

UNBC offers excellent benefit and pension packages, as well as employee training and development opportunities.
For more details, please see http://www.unbc.ca/human-resources/employee-benefits.

Normal hours of work will be 8:30 am to 4:30 pm, Monday through Friday. Normal hours of work may vary, and some flexibility may be required for meetings and travel.

To Apply:
Please forward your resume and proof of education quoting competition #22-161EM to:
Human Resources, University of Northern British Columbia,
3333 University Way, Prince George, BC, V2N 4Z9
Email submissions: HRecruit@unbc.ca
Inquiries: (250) 960-5521

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Northern British Columbia is committed to employment equity and encourages applications from women, aboriginal peoples, persons with disabilities
and members of visible minorities.

We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

Applications will be accepted until the position is filled.

https://www2.unbc.ca/sites/default/files/jobs/69086/governance-officer-access-privacy-and-records-management/22-161em_governance_officer_-_access_privacy_and_records_management_reg_ft_posting_-_remote_work_update_0.pdf

Library, Archives, and Administrative Assistant,

Manitoba Museum

Location: Winnipeg, Manitoba
Compensation: $18.00 to 22.78 per hour

The Manitoba Museum is the province's largest award-winning heritage and science centre. It is unique in its combination of human and natural history themes and renowned for its vivid portrayal of Manitoba's rich and colourful history, Planetarium shows, and Science Gallery exhibits. The Museum features immersive dioramas, multi-dimensional interpretation, science and astronomy education, and quality school and community programs. The Museum has collected and protects over 2.8 million artifacts and specimens, including the Hudson's Bay Company Museum Collection.

Description and Duties    

Reporting to the Collections Management Associate (Human History), the Library, Archives & Administrative Assistant is responsible for integrating Department of Archaeology books and documents into the Museum's internal library and archival system.

Key Accountabilities & Typical Duties

• Use the Museum's in-house library collections management system (Cuadra STAR) to catalogue books and documents.
• Review books to ascertain if there is duplication within the system, catalogue new titles and prepare the books for shelving.
• Copy cataloguing and assigning LC numbers and subject headings
• Undertake minor book repairs if required
• Other library and archive-related duties as required
• Working with the Departmental Assistant, general discard and tidying related to this project.

Minimum Required Qualifications:

Education, Training and Experience

1. Completion of a high school diploma,
2. Completion of a recognized Library and Information Technology Program and related library experience Or an equivalent combination of post-secondary education that included library courses and library experience,
3. Experience in Microsoft office software and library collections database software,
4. Training in archaeology is an asset

Skills, Abilities and Knowledge

1. Ability to work independently
2. Good organizational skills
3. Accuracy in performing tasks
4. Demonstrated working knowledge of and skill in Microsoft Office, Windows, and database applications
5. Ability to multi-task, work as part of a team, and take initiative independent of direct supervision
6. Strong research and evaluation skills.

Or an equivalent combination of education and experience

This is a full-time term position from Nov. 14, 2022 to March 31, 2023. The wage starts from $18.00 to 22.78 per hour.
 
Please submit your cover letter and resume by November 9, 2022, to:

Manager of Volunteer & Employee Relations
The Manitoba Museum
190 Rupert Avenue
Winnipeg, MB R2B 0N2
Email: hr@manitobamuseum.ca
Fax: (204) 942-3679

The Manitoba Museum is committed to inclusion and employment equity and welcomes diversity in the workplace. This document is available in other formats and accommodations will be provided throughout the selection process upon request. Contact Human Resources at 204-956-2830 if you have an accommodation request.

We thank all applicants for their interest; however, only those being considered for interviews will be contacted. We are not able to acknowledge receipt of applications submitted via Fax or mail.

86589542_library_archives_and_administrative_assistant.docx

Digital Collections Archivist (contract)
Museum of Vancouver

Location: Vancouver, British Columbia
Compensation: Budget: Approximately $45,000 for labour only (equipment and supplies budgeted separately)
Position type: Contract

The Museum of Vancouver is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), səlilwətaɬ (Tsleil-Waututh) and Sḵwx̱wú7mesh (Squamish) Nations, at the site of the ancestral Village of Sen̓áḵw - neighbouring the current Sḵwx̱wú7mesh reserve of the same name.

The mission of the Museum of Vancouver is to inspire a deeper understanding of Vancouver through stories, objects and shared experiences. The Museum first began collecting in 1894 and is now Canada's largest civic museum. MOV is an independent, non-profit organization that seeks partners to support the evolution of the Museum's visitor experience.

BACKGROUND

The Museum of Vancouver (MOV) has received a grant from Canadian Heritage to develop a digital collections plan and management infrastructure. MOV is seeking an experienced and collaborative Digital Collections Consultant to lead the organization's development of its digital strategy and digital collection management infrastructure. MOV currently creates, curates, exhibits, loans, and stores a wide range of digital assets documenting Vancouver's civic identity and histories. We are looking for a Digital Collections consultant to increase our capacity for stewardship and long-term access to digital materials.

SCOPE OF WORK

• Review the inventory of digital assets associated with MOV's collections
• Work closely with and advise the curatorial and conservation team to assess needs and establish digital preservation priorities for the institution's digital assets
• Produce a digital collection management plan, including copyright management plan
• Create the digital infrastructure: Develop processes, plans, physical infrastructure and workflows around digital asset management, data curation, digital preservation and electronic records management; lead the initial phase of the implementation
• Develop guidelines and training for staff.

SCHEDULE

The digital archivist is required to deliver the following scopes of work:

• Identify the digital preservation priorities for the institution's digital assets: December 15, 2022
• Produce a digital collection management plan: January 30, 2023
• Create the digital infrastructure: Develop processes, plans, physical infrastructure and workflows around digital asset management, data curation, digital preservation and electronic records management: May 30, 2023
• Develop guidelines and training for staff: June 30, 2023
  

Qualifications   

• Masters degree in Archival Studies from an accredited institution or equivalent
• 3-5 years of experience working with digital collections
• Extensive experience in records management with a focus on the planning and management of electronic records
• Experience with project planning
• Extensive knowledge of digital preservation issues and best practices
• Experience working with smaller cultural institutions an asset
• Strong organizational skills and detail oriented
  

Additional Information    

After selection, a service agreement contract will be prepared which could include discussion of the terms and conditions in the contract and minor modifications of scope and price.

The following documentation will be requested from the Contractor:

• WorkSafeBC confirmation (where applicable)
• Certificate of Insurance
• GST# or SIN
• Business License
  

How to Apply    

Please send proposals and questions to:

Wendy Nichols, Curator of Collections
Email: wnichols@museumofvancouver.ca

Application Webpage: https://static1.squarespace.com/static/58d29e6ccd0f6829bdf2f58f/t/633e5ed18f6b405605fdfffa/1665031890129/MOV+Digital+Archivist+posting.pdf

Application Deadline: November 4, 2022

Assistant Professor of Teaching (Tenure-Track) in Library and Information Studies
The University of British Columbia School of Information

Location: Vancouver, BC, Canada
Compensation: Salary will be commensurate with qualifications and experience.

The School of Information is a top-ranked institution in the field of information management and presents a vibrant teaching and research environment. Our faculty are engaged in innovative and collaborative research, community engagement, and professional leadership. We offer several top-ranked graduate programs with consistent high evaluations from our students, including a PhD program, Masters programs in Library and Information Studies (MLIS) and Archival Studies (MAS), and a First Nations Curriculum Concentration (FNCC), our specialization that focuses on Indigenous information initiatives. Further information about the School of Information can be found at https://ischool.ubc.ca.

Equity and mutual respect are core values of the School of Information; we pay particular attention to the needs of all marginalized and under-represented groups of people. As School we are actively engaged in implementing UBC's Indigenous Strategic Plan (ISP) (https://isp.ubc.ca/) and the recommendations of the Truth and Reconciliation Commission (TRC). We seek to create a diverse, inclusive, and equitable school for faculty, staff and students of all backgrounds and identities. Candidates are expected to have a strong commitment to the mission of School of Information and show the potential of diverse, critical, and socially responsible approaches in teaching and research.

Description and Duties    

We seek an exceptional teacher with a track record of employing innovative pedagogies, such as community-based learning, lab-based teaching, and course/curriculum design. The successful candidate will be expected to maintain an active program of teaching, educational leadership, and to contribute to the delivery and development of undergraduate courses in information studies. Other activities include student advising and membership of administrative committees as assigned by the director.

This is a tenure-track position in the Educational Leadership Stream and the successful candidate will be reviewed for reappointment, tenure, and promotion in subsequent years, in accordance with the Collective Agreement. For a description of the rank Assistant Professor of Teaching and the criteria for tenure and promotion, see https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies.

Qualifications    

Applicants must have a PhD or Doctorate degree in the field of Library and Information Studies, or a related discipline, by the start of the appointment. We welcome applications from candidates who are defending their dissertation during the time of the search.

Preference will be given to candidates with expertise in one or more of these, or related areas: Information and Data Design, Critical design, UX/UI design, Data Management, and Design Justice. Candidates should be able to teach technology skills in multiple modes to students of diverse ability and experience. The position also involves educational leadership activities such as academic planning, curriculum and program development, resource development, and teaching innovation. The ideal candidate will have demonstrated evidence of, or the potential for:

• Excellence in teaching and/or course development at both the graduate and undergraduate level;
• Educational Leadership, including community outreach, working with stakeholder groups, and dissemination, especially in the design field;
• Capacity for academic service and leadership;
• Demonstrated effectiveness and openness to working with students and colleagues with diverse perspectives and from diverse backgrounds.
  

The School of Information acknowledges that within higher education in Canada, traditional or conventional academic pathways can reinforce biases in the filling of faculty posts. We encourage applications that may not fit this mold and challenge our ideas of teaching, scholarship and research.
 
Application information

How to Apply:  https://lais.air.arts.ubc.ca/assistant-professor-of-teaching-tenure-track-in-library-and-information-studies/

Application Deadline: November 20, 2022

86589542_ad_mlis_arts_final.docx

Tenure-Track Assistant Professor Position in Archival Studies
The University of British Columbia School of Information

Location: Vancouver, BC, Canada
Compensation: Salary will be commensurate with qualifications and experience.

The School of Information is a top-ranked institution in the field of information management and presents a vibrant teaching and research environment. Our faculty are engaged in innovative and collaborative research, community engagement, and professional leadership. We offer several top-ranked graduate programs with consistent high evaluations from our students, including a PhD program, Masters programs in Library and Information Studies (MLIS) and Archival Studies (MAS), and a First Nations Curriculum Concentration (FNCC), our specialization that focuses on Indigenous information initiatives. Further information about the School of Information can be found at https://ischool.ubc.ca.

Equity and mutual respect are core values of the School of Information; we pay particular attention to the needs of all marginalized and under-represented groups of people. As School we are actively engaged in implementing UBC's Indigenous Strategic Plan (ISP) (https://isp.ubc.ca/) and the recommendations of the Truth and Reconciliation Commission (TRC). We seek to create a diverse, inclusive, and equitable school for faculty, staff, and students of all backgrounds and identities. Candidates are required to have a strong commitment to the mission of School of Information and demonstrate effectiveness and openness to working with students and colleagues with diverse perspectives and from diverse backgrounds.

Description and Duties    

The successful candidate will be expected to undertake an active program of original research, publication, and other knowledge mobilization; to teach courses and undertake student supervision in archival and recordkeeping studies at the graduate and potentially undergraduate level; and contribute to leadership and service initiatives within the School of Information. Other activities include student advising and membership of administrative committees as assigned by the director. Additional responsibilities may include participation in ongoing revision of the MAS curriculum.

As member of a small archival faculty contingent, you will have the opportunity to develop your own specialized courses as well as to teach in one or more of the following areas:

• Digital preservation;
• Digital archives;
• Archival diplomatics;
• Archival appraisal;
• Archival and recordkeeping systems;
• Indigenous and non-Western recordkeeping models and practices;
• Reference, advocacy and outreach;
• Non-textual archives and records;
• Histories of recordkeeping;
• Community archives.
  

This is a tenure-track position in the Research Professoriate Stream and the successful candidate will be reviewed for reappointment, tenure, and promotion in subsequent years, in accordance with the Collective Agreement. For a description of the rank Assistant Professor and the criteria for tenure and promotion, see https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies.

Qualifications    

We invite candidates with expertise in archival studies, demonstrated through an advanced degree (PhD) in archival studies. We welcome applications from candidates who hold (or are completing) advanced degrees in cognate disciplines with a substantial focus on archival studies; or who hold (or are completing) advanced degrees in a cognate discipline and have demonstrated contributions to the advancement of archival disciplinary knowledge. Applicants should have a PhD in a relevant field by the start of this appointment. We welcome applications from candidates who are defending their dissertation during the time of the search.

The successful candidate has an active research agenda in archival studies; a record of publications and contributions within the field (commensurate with career stage); a demonstrated record of excellence in teaching and course development, ideally at both the graduate and undergraduate level; the potential to contribute to the ongoing vision and future direction of the MAS program; and demonstrated capacity or the potential for academic service and leadership.

We seek candidates who will complement existing expertise and particularly welcome those with one or more of the following demonstrated strengths:

Digital approaches to archival and recordkeeping processes and problems, including but not limited to:

• Digital transformation and preservation of archival material;
• Theories, perspectives and practices at the intersection of emerging technologies, archives and recordkeeping.
  

Global archival and recordkeeping theories, perspectives, and practices, including but not limited to:

• Indigenous archival theories, perspectives, and practices;  
• Community-centred archival and recordkeeping theories, perspectives and practices;
• Archives and evidence in the context of humanitarian crises.
  

We seek applicants with a record of demonstrated research impact, as well as potential to publish, teach effectively, and secure external research funding. We acknowledge that within higher education in Canada, traditional or conventional academic pathways can reinforce biases in the filling of faculty posts. We encourage applications that may not fit this mold and challenge our ideas of teaching, scholarship and research.

Application information

How to Apply: https://lais.air.arts.ubc.ca/tenure-track-assistant-professor-position-in-archival-studies/

Application Deadline: December 1, 2022

86589542_ad_mas_arts_final.docx

Digital Records Archivist
Tłı̨chǫ Government

Location: Behchokǫ̀, Northwest Territories
Compensation: $98,000 to $111,000 per year

The Tłı̨chǫ Government has powers to pass and enforce a wide range of its own laws. The Tłı̨chǫ Government can own resources, receive tax revenues and protect resources. The focus of the Tłı̨chǫ Government is the protection of the Tłı̨chǫ language and culture, heritage and wildlife. The Tłı̨chǫ people also have their own Constitution. The Constitution sets out the rights and freedoms of Tłı̨chǫ citizens and provides the rules for the election of the Tłı̨chǫ Government and for keeping the Government accountable.

Description and Duties    

The Digital Records Archivist is responsible for strategic planning, collections management and daily operations of Tłı̨chǫ Government's physical and digital archives, which includes development and implementation of policies and procedures. The incumbent will develop and maintain Tłı̨chǫ Nàowoò Deghats'etsaa: Tłı̨chǫ Cultural Commons Digital Archive (TCCDA) which is a central digital location for Tłı̨chǫ cultural knowledge. The incumbent should take an innovative approach to archival management with inquisitiveness, flexibility and drive to promote and enhance preservation of and access to the TCCDA. The incumbent will develop partnerships, implement best practices and respond to and work with a wide variety of requests from colleagues, communities, researchers and the general public.

Qualifications
    

• Minimum 1-year work experience in archives, working with relevant digital tools, technology and metadata standards in an archival repository, and Master's degree in Archival Information, Archival and Library Studies or another graduate degree in a relevant field and combination of education and experience may be considered.
• Thorough knowledge of archival standards and practices related to digital records, receiving and management of digital records; technical requirements for digital preservation on hardware, software and file formats; and provision of access to digital records.
• Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.
• Strong analytical, planning, organizational, time management, interpersonal and communication skills.
• A strong interest in Tłı̨chǫ history, geography, language, culture, way of life, and an understanding of Tłı̨chǫ Government's programs and services.
• Ability to work with Tłı̨chǫ Elders, as part of a team, in stressful situations amongst projects with changing deadlines, emerging issues and conflicting demands.
• Ability to conduct research, write reports, proposals, and work with confidential material.
  

The Tłı̨chǫ Agreement was negotiated by the Dogrib Treaty 11 Council, the Government of the Northwest Territories (GNWT), and the Government of Canada. It is the first combined comprehensive land claim and self-government agreement in the Northwest Territories. In 2005 the Tłı̨chǫ Nation ratified the Tłı̨chǫ Agreement, a modern Treaty with the Government of Canada. The agreement provides and defines certain rights relating to lands, resources and self-government. Some of the highlights of the agreement include:

Creation of the Tłı̨chǫ Government

• Ownership of 39,000 km2 of land located between Great Slave Lake and Great Bear Lake including surface and subsurface rights.
• The ability to define its membership know as Tłı̨chǫ citizens
• Jurisdiction over lands and resources in the Tłı̨chǫ traditional territory.
• The establishment of the Wek'éezhíi Land and Water Board and the Wek'éezhíi Renewable Resources Board
• A share of mineral royalties from the Mackenzie Valley

Please submit your resume and cover letter to hr@tlicho.com
Please apply by email

Application Deadline: November 7, 2022 at 5:00pm MST

86589542_tlicho_govt_digital_records_archivist.pdf

Supervisor, Library - Document and Institutional Archives Management
National Film Board of Canada

Location: Montreal
Compensation: $73,777 to $94,407 (under review)

Are you passionate about great storytelling, about exploring the issues that matter, about pushing the boundaries in new audiovisual experiences? So are we. As Canada's public producer and distributor, the National Film Board has been telling the country's stories and pioneering breakthroughs in virtually every field of audiovisual content since 1939. But to do this, we need a team that truly reflects the richness and diversity of Canada. If you'd like to be a part of this team-and part of the NFB's incredible legacy-we'd love to hear from you.

SUMMARY OF DUTIES

Acts as an expert advisor in the management of informational resources of operational and permanent value, artifacts and library resources. Develops plans, strategies, analyses and reports related to the management of NFB documents of all kinds and participates in the development of policies, guidelines and procedures in the field of archives and recordkeeping. Analyzes development needs, leads resulting initiatives, oversees programs or activities aimed at improving services offered, as well as the management, conservation, development and accessibility of documentation in accordance with government and NFB requirements.

MAJOR RESPONSIBILITIES

• Oversees, manages and directs the projects, programs or activities of the Library - Document and Institutional Archives Management team that are aimed at improving the services offered, as well as the management, processing, conservation, protection, enhancement, accessibility and disposal of NFB documentation according to current federal standards.
• Acts as an expert advisor in the field of documentation management, library resources, archives and data of all kinds by providing expertise, advice, guidance and support for the entire NFB.
• Develops plans, strategies, analyses and reports related to NFB documentation management and participates in policy development.
• Helps improve the NFB's information-management systems and tools; analyzes development needs, participates in the development of conceptual data models and collaborates with Technology sector teams to carry out these initiatives.
• Participates in the development and implementation of business-intelligence initiatives and projects for the NFB.
• Is responsible for the implementation of documentation-management projects, including the implementation and maintenance of records-management systems such as GCdocs, SiDoc, Artifacts, etc.
• Establishes corporate classification systems, retention schedules and research tools  (Finding aid) to facilitate access to NFB resources under the responsibility of their sector.
• Develops and maintains relationships with all NFB sectors, with Library and Archives Canada, the Treasury Board Secretariat, and other federal entities such as Public Services and Procurement Canada or Heritage Canada in the context of maintaining good recordkeeping and information-use practices.
• Guides and supports internal and external researchers in their work and provides functional and technological support to users of the information systems in use within the sector.
• Keeps own skills up-to-date and stays informed on recent developments in the field of information management, and actively participates in discussions about adopting best practices within the NFB.
• Selects and manages external suppliers, defines technical requirements, and evaluates the services rendered in terms of quality, compliance with standards and agreed-upon deadlines.
• Ensures sound management and proactive planning of financial and material resources for their sector.
• Manages the sector's human resources in accordance with the NFB's values and policies and in line with the applicable collective agreements; builds effective teams and ensures that synergy, cohesion and a spirit of cooperation are created and maintained within the group.
• Sets clear expectations and evaluates individual and sector performance; establishes performance indicators, sets annual goals and  advances talent-development plans.
• Communicates to staff in their sector the objectives and strategies to be pursued, and acts as the sector's spokesperson with internal and external collaborators.
  

REQUIRED QUALIFICATIONS

• University degree in Archival Science, Information Studies, Administration, or relevant combination of education and experience;
• Minimum of eight (8) years of relevant experience in the field of records management, including at least two (2) years of experience in management of largescale projects or multidisciplinary teams;
• Excellent knowledge of archival principles, standards and practices used in Information Management;
• Knowledge of databases used in archives management;
• Ability to assess client needs and to provide quality service;
• Knowledge of enterprise content-management software such as Content Server, GCdocs, and databases used in records management;
• Bilingualism in both official languages (French and English), both orally and in writing.

PERSONAL QUALITIES

• Judgment, initiative and autonomy;
• Strong inclination toward customer service and collaboration;
• Excellent analytical, synthesis and problem-solving skills;
• Excellent ability to manage several tasks simultaneously with an organized, meticulous, structured and rigorous work approach;
• Ability to establish good interpersonal relationships, be effective in professional interactions, and exercise unifying leadership;
• Flexibility in dealing with changing priorities and objectives;
• Good coaching skills and active listening skills;
• Result and solution oriented;
• Excellent general knowledge and strong oral and written communication skills

How to Apply
    
Interested candidates with the above qualifications are invited to apply in writing, including a copy of their résumé to cv@nfb.ca, BY NOVEMBER 2, 2022, citing competition number: SN-00021381.

The NFB is committed to building a skilled, diverse workforce that's reflective of Canadian society. It promotes initiatives such as employment equity and encourages candidates to voluntarily indicate in their cover letter if they are a woman, a member of a First Nations group, Inuk, Métis, a person with a disability, or a member of a visible-minority group.

The NFB is also committed to developing inclusive, barrier-free selection processes and work environments. Feel free to advise us of any accommodation needs.

Please note that only applicants selected for an interview will be contacted.

Application Webpage (URL): https://jobs.nfb.ca/jobs/supervisor-library-document-and-institutional-archives-management-00021381

Application Deadline: November 2, 2022

Archivist, Arts Library Special Collections
Haas Arts Library, Yale University Library

Location: New Haven, CT, USA
Compensation: 70,000-80,000 USD

Position Focus:

• The Robert B. Haas Family Arts Library at Yale University seeks a service-focused and collaborative Archivist, a position that provides opportunities for growth and professional development in one of the country's largest academic arts libraries.
• Reporting to the Associate Director of Arts Library Special Collections (ALSC), the incumbent is responsible for archival processing, acquisitions, and research services.
• The Archivist for ALSC processes and catalogs archival and manuscript materials representing the visual arts and design.
• Prepares finding aids according to relevant standards and established local practice, including using ArchivesSpace.
• Assists the Associate director in overseeing staff who support the ALSC service desk and reading room.
• The archivist participates in the acquisitions process by managing the Yale Bookplate Collection and making recommendations to the Associate Director.
• Assists in the preservation assessment of collections and in the selection of materials for conservation treatmen.
• Collaborating with other special collections units within Yale University Library (YUL) system, responsible for assuring that policies and procedures governing the use of the collections follow the YUL's security standards.
• The ALSC Archivist provides special collections reference and research services support and may collaborate with the Associate Director and other library colleagues to deliver library instruction.
• The ALSC archivist assists with the planning and execution of exhibits in the William H. Wright Special Collections Exhibition Area and online.
• The incumbent contributes to strategic planning in the Arts Library.
• Completes special projects as assigned.
• Contributes to Yale University Library and University-wide initiatives and is active professionally.
• This position will be assigned a rank of Librarian 2 (Grade 24) or Librarian 3 (Grade 25).

Librarian ranking information is available at http://bit.ly/YULRanksPromotions.

Essential Duties:

1. Assumes a variety of responsibilities related to Special Collections/Restricted materials in all formats (including born-digital). This includes selection, appraisal, arrangement and description, preservation, access, outreach, and security.
2. Manages all aspects of ALSC archival processing in paper or electronic format, including: accessioning, arrangement and description, and preservation and rehousing.
3. Improves accessibility to archival collections by preparing and publishing EAD encoded finding aids. Creates collection level records and assists other staff in preparing such records for inclusion in the online library catalog.
4. Oversees ALSC collections management, particularly stacks maintenance and LSF processing.
5. Serves as the primary selector for the Yale Bookplate Collection and participates in ALSC collection development, including: research and selection, dealer and donor relations, and acquisitions negotiations across a broad range of materials relating to the visual arts, design, and the dramatic arts.Collaborates to deliver instructional sessions and reference support in the use of Arts Library special collections by the Yale community and the broader public. Collaborates with other librarians, archivists, and faculty to integrate ALSC materials into courses.
6. Assists in the creation and maintenance of online research guides and other support tools.
7. Participates in the creation of Arts Library exhibition, outreach and instruction programs, and events. This includes the Bibliographical Press and working with other campus partners to draw new and diverse audiences to the Arts Library and the Press.
8. Assists with reading room operations that includes patron requests; reference services to patrons in person, by telephone, and via email; reproduction requests; compliance with security procedures; training library staff, student assistants, and interns.
9. Creates documentation to support training and excellent customer service.
10. Collaborates with Arts Librarians to manage current and future special collections digitization efforts.
11. Participates in setting priorities, planning workflows, recommending changes to procedures and policies; resolves problems, interprets policies, generates statistics and reports, carries out projects.
12. Serves on library committees, working groups, and task forces, and engages in professional development outside the library. Monitors developments and best practices elsewhere to help ensure the excellence of Yale's collections and research support services.
13. Assists, if necessary, with disaster recovery efforts.
14. May perform other duties as assigned.

Required Education and Experience:

1. Master's degree from an ALA-accredited library school and an undergraduate degree in the visual arts, art history, design, or a closely-related field.
2. A minimum of two year's professional experience in an academic or museum library, with formal training in archival theory and practice.
3. Experience processing manuscript and archival collections.
4. Demonstrated knowledge of archival and library management systems.
5. Demonstrated experience with basic preservation and conservation standards for archival and special collections.
6. Demonstrated record of designing projects and bringing them to a conclusion in a timely fashion.
7. Experience with providing research support, instruction, and public services for special collections.
8. Demonstrated excellent oral, written, and interpersonal communications and analytical ability, and the ability to provide exceptional customer service to a diverse clientele.
   

Required Skill/Ability

1. Demonstrated proficiency in archival appraisal, arrangement and description practices and standards and demonstrated knowledge of the issues related to the acquisition of born-digital materials.
   
2. Demonstrated knowledge of current national data content and structure standards related to the archival control of collection materials.
3. Demonstrated knowledge of archival and library management systems, and familiarity with tools that create EAD finding aids and platforms such as ArchivesSpace.
   
4. Demonstrated ability providing public services for special collections.
5. Demonstrated ability to work collaboratively and independently with varied groups within a complex organization and rapidly changing team environment.
   
6. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
   

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

Thank you for your interest in employment at Yale University. Please also note that the university has a COVID-19 vaccination and booster requirement for all students, staff & faculty which is described in the COVID-19 Vaccine Program. As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

https://apptrkr.com/3483619

Applications will be reviewed starting October 28. Position open until filled.

Contract Assistant Archivist/Curator
Heritage Professionals

Location: Toronto
Compensation: $28-$40 hr.

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services, primarily archival, curatorial work, and information management. In recent years, the company has also distinguished itself in the area of corporate anniversaries.

Our clients are mainly located in Ontario and include entities such as: health and educational institutions, non-profits, unions, companies, private clubs, archives, and libraries. For more details about our services and clients please consult the firm's website.

Description and Duties    

Heritage Professionals is seeking a full-time assistant archivist/curator for 3-4 months to provide support in a variety of initiatives the company is undertaking for its clients from late 2022 to early 2023. If time permits, the individual will also carry out smaller tasks to support the operations of Heritage Professionals. Some of the projects involved will likely include:

• Assisting with the creation of an archives for the Badminton and Racquet Club of Toronto. The records involved measure
• approximately 25 metres in extent.
• Working with the team to prepare the records created by a private individual for donation to the University of Toronto Archives. The
• materials measure around 67 metres in extent.
• Taking part in the development of a physical exhibition to commemorate the 50th anniversary of the Denturist Association of Ontario.
• Assisting with the production of content for a physical and virtual display the firm is mounting for Toronto Hebrew Memorial Parks.
• Updating some of the content on the Heritage Professionals website.
• Providing support with social media if time permits.
  

While the advertised position is for 3-4 months, the position could potentially be extended well beyond that time if it ends up being a good fit for the firm.

Qualifications
    
The preferred candidate will have a completed master's degree in Archival Studies, Museum Studies, Information Studies, or the equivalent in regard to background, training and experience in the field. An undergraduate or graduate degree in history would be an asset. The individual will also have a minimum of one to 10 years of practical archival and/or museum experience.

Some of the required qualifications, skills, and characteristics that the successful candidate should possess include:

• Familiarity with and some experience in the areas of archival preservation, arrangement, and description.
• Experience working with textual, graphic materials, and artefacts.
• Background and experience creating virtual and physical exhibitions.
• Knowledge of the Rules for Archival Description (RAD) and experience arranging and describing records according to RAD.
• Proven expertise working with Microsoft Suite software and experience with archival databases would be beneficial.
• Familiarity working with Wordpress, creating, updating and enhancing websites.
• Experience developing content for social media sites like Facebook, Twitter, Instagram etc.
• Ability to lift boxes and items up t0 30 lbs.
• Strong communication (both oral and written) and time management skills.
• Be detail oriented and have a commitment to accuracy.
• Comfort working with a team as well as the ability to take and respond effectively to direction from above.
• Proven capacity to respond to feedback, resolve problems effectively, and manage multiple tasks at once.
  

Compensation

The salary base for the successful candidate will be commensurate with their credentials and experience. The likely range would be $28 to $40 an hour.

Health & Safety Provisions

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the coronavirus virus depending on external mandates.

How to Apply
    
Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 31 October 2022.

Heritage Professionals
Attention: Ellen Scheinberg, President/Principal
heritageprofessionals@yahoo.ca
Website: http://www.heritageprofessionals.net
Only those applicants selected for an interview will be contacted.

Application Deadline: 31 October 2022

86589542_job_poster_for_heritage_professionals_-_contract_archivist_curator.pdf