University Archivist and Head, Special Collections, Library & Archives, Trent University, Peterborough, ON
 

Location: Peterborough, ON
Compensation: $111,330 - $128,126

Consistently recognized as one of Canada's top universities, Trent University is home to a dynamic community of scholars embodying our motto nunc cognosco ex parte - now I know in part - valuing what has been learned, and what is yet to be discovered.

Attracting excellent students from across the country and around the world, Trent is known for leadership in teaching, research, and student satisfaction. Here, students connect and collaborate with faculty, staff, and their peers through diverse communities that span our unique collegiate communities, disciplines, hands-on research, co-op and career experience, and community-based activities.

Across all disciplines, Trent brings critical, integrative thinking to life every day. Popular among students is Trent's uniquely flexible learning environment where a single faculty of arts and science allows students to fully customize their degree in a way that truly reflects their goals and interests.

Trent University offers students the opportunity to study in more than 100 programs across two campuses. The Peterborough campus features award-winning architecture and innovative and academically-rigorous programs housed on 1,400 acres in a breathtaking natural setting on the banks of the Otonabee River. A second campus, Trent Durham Greater Toronto Area, is located in Oshawa and offers career-ready academic programs and experiences. A new residence and academic building opened at this growing campus in Fall 2020.

Come to Trent University - and challenge the way you think.

Social Media    https://www.instagram.com/trentulibrary/

Description and Duties    
Trent University Library and Archives provides collections and services fundamental to academic success, innovation, the advancement of knowledge, and lifelong learning. With a dedicated team of 10 professional and 23 support staff, the Library and Archives collaborates with multiple stakeholders to achieve the academic and research missions of Trent University.

The University Archivist is a member of the Library and Archives professional team, reporting to the University Librarian. Librarians, including the University Archivist, are members of the Trent University Faculty Association (TUFA).

The Archives, guided by an Archives Policy, has a two-fold mandate in fulfilling its function as the official archival repository for Trent University, concentrating on the following areas:

University Records that give evidence of the policies, administration, and history of Trent University's academic and administrative units;
Private Archival Records of institutions, organizations, and individuals that relate to the Trent Valley area, that is Peterborough County and surrounding counties, or to Trent University, or that support Trent University's academic programs.


DUTIES & RESPONSIBILITIES  


Archival Collections Management and Ethics

• Negotiates donations and gift agreements, conducts or arranges appraisals, accessions new acquisitions (physical and digital), creates digital research tools including finding aids, provides equitable access as appropriate to the holdings and ensures long-term preservation of materials in all formats.
• Builds collections that support research and teaching at Trent University, building the holdings in accordance with the University mandate.
• Responsible for managing digital archival collections, including drafting policies, procedures, and best practices related to identifying and preserving collections for conversion to digital formats alongside digitally born materials.
• Arranges the receipt of records deemed archival from University units and supports the University's records management program.
• Carefully considers any sensitivities deemed to be associated with records under negotiation, their handling and care, their processing, and their access to researchers.
• Monitors developments in archival standards and practices and adheres to the terms and conditions of deposit agreements, the Copyright Act and the Freedom of Information and Protection of Privacy Act.

Administrative Duties and Management of Archives Space

• Provides managerial oversight to the University Archives, including physical space(s), budget, and staff supervision.
• Manages the recruitment, selection, deployment, development, and performance management of Archives staff.
• Ensures an inclusive, accessible, safe, equitable, and professional environment governed by applicable codes of ethics and legislated standards.
• Collaborates in establishing strategic objectives, policies, and procedures for the Library and Archives as a whole.
• Collaborates with the Chair of the Trent Art Collection Presidential Advisory Committee on scheduling and other managerial functions for the Archives Associate position, which provides administrative support for the Trent University Art Collection.
• Oversees workflows for tracking and reporting of statistics related to use of the Archives, participation in Archives programming, and use of archival holdings and special collections for the purpose of assessing services and collections and communicating value to Library and Archives stakeholders.

Reference and Instruction

• Provides reference and research services, including instruction on research methodologies and reproduction of holdings where appropriate, and promotes the holdings through outreach initiatives.
• Hosts archival tours, workshops and classes in collaboration with Trent University faculty and in response to requests from visiting external groups, where appropriate and feasible.

Outreach and Professional and Community Engagement

• Promotes the use of the Archives for research and teaching at Trent University.
• Cultivates partnerships with other Library, academic, and administrative units, and with donors and heritage organizations in the community and across Canada; advances the profession through publication, participation in archival conferences and historical society events, and through filling membership positions on local-area heritage boards and committees.
• Pursues funding opportunities and writes grant applications seeking support for exhibitions and events, projects and outreach programming.
• Participates in the Archives Association of Ontario's Archival Information Network (ARCHEION) and the Provincial Acquisitions Strategy, submitting database records of newly acquired archival holdings for extended public awareness.
• Engages with Scholars Portal regarding services and infrastructure for digital preservation and access.
• Explores and participates in joint projects including scholarly digitization projects that support new research initiatives and extend use of the archival and Special Collections holdings.

Qualifications    

• ALA Accredited Master's degree in Library and Information Science or equivalent with a specialization in Archival Studies.
• 5-10 years of progressive experience in a university archives or related professional environments such as museums or non-profit organizations.
• Experience managing and supervising staff, student employees and volunteers in a unionized environment.
• Proven experience working in environments with shifting and competing priorities with an ability to handle and prioritize varied workloads under pressure.
• Training and/or demonstrated experience working with and applying principles of archival ethics in the acquisition, arrangement, description and access to specialized archival and special collections materials.
• Knowledge of and experience working with archival, metadata, and preservation standards (e.g. Rules for Archival Description (RAD), Dublin Core, RDA, RDF, MODS, VRA Core, OAIS, XML, and others).
• Experience with archival description software and digital asset management/content management systems in academic library environments (e.g., AtoM, Drupal, Omeka, and Islandora).
• Strong understanding of technologies, best practices, and trends related to digitization, digital records and archives management, curation, and preservation.
• Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
• Effective communication skills and demonstrated experience taking the initiative to perform various duties, including project management, instruction, research assistance, and writing grant proposals.
• Experience with donor and stakeholder relations, including outside of the direct university community.
• An understanding of the role of decolonization and Indigenization within an archival context.
• Strong research background in Canadian Studies and Indigenous Studies would be an asset. 
  

Additional Information

SCHOLARLY AND PROFESSIONAL ACTIVITIES

Participates in library and university committees, councils, task forces, and teams as appropriate. Keeps abreast with developments in the profession and related fields that affect the practice of librarianship and archives. Participates in professional organizations as appropriate, as well as undertakes research and engages in scholarship as appropriate.

APPLICATION PROCEDURE

Interested candidates must supply the following in one (1) single PDF attachment:

• a covering letter of interest;
• curriculum vitae, which must include a statement of your citizenship;
• the names, email addresses and telephone numbers of three professional references.

Candidates may also submit a Trent University Self Identification Form as a separate attachment along with their application package.

Candidates should apply in confidence by email to: libraryadministration@trentu.ca .

Applications must be received no later than 4:00 p.m. on May 12, 2025.

Application Webpage (URL)    https://www.trentu.ca/humanresources/careers/full-time-faculty/university-archivist-and-head-special-collections?20071
Application Deadline : May 12, 2025

Use of AI in Application Process: No

Archivist, Prince Rupert City & Regional Archives, Prince Rupert, BC

Location: Prince Rupert, British Columbia
Compensation: This Full time position, 35 hours/week. Starting wage is $35/hour. We offer a pension plan, sick pay and 3 weeks annual leave. 

Situated in City Hall, and with off-site storage, our archives has a comprehensive and varied collection of documents and photographs that tell the story of Prince Rupert and surrounding area. Our reference and research assistance services are heavily used by academics, authors, businesses, government departments, family history researchers, and community groups.

We have four staff; a full time archivist and three part-timer staff digitizing our collection.

We are funded by the North Coast Regional District.

Description and Duties    

Under the direction of the Board of Directors, the Archivist will be responsible for all aspects of our archives including evaluation, accession and cataloguing of materials, ensuring proper storage and climate control, budget development, financial management, and supervision of staff and volunteers. The Archivist will also oversee public access, providing expert knowledge of our archival and other historical records in a variety of formats. With contracted help, the successful applicant will be responsible for technical issues including digitizing the collection, website development and staff computers.

Qualifications   

The ideal candidate will have the following qualifications and skills:

• Masters degree in Archival Studies or Library/Information Studies with a focus on archives from an ALA accredited institution
• 2-5 years experience working in archives
• Knowledge and understanding of archival principles, Freedom of Information and Protection of Privacy law, and copyright regulations
• Knowledge and practical experience in creating descriptions using Canadian Rules for Archival Description (RAD)
• Experience with digitization of historic materials
• Proficiency in computer office software including word processing, spreadsheets and other applications
• Excellent research and problem solving skills, written and oral communication
• Demonstrated administrative, financial and organizational skills, ability to multitask and prioritize work flow
• Experience in grant writing an asset

This position requires a criminal record check.

Additional Information    

Prince Rupert is a diverse city of 12,000 residents located on the north coast of British Columbia in the traditional territory of the Tsimshian Nation. We are surrounded by the Great Bear rain forest, with spectacular scenery and abundant ocean and forest wildlife. The city has a first class performing arts theatre, library, museum, and civic centre for indoor sports and activities, plus hiking trails, kayaking, and fishing. For more information see https://visitprincerupert.com/discover-prince-rupert/visitor-guides/

How to Apply    

Please send a cover letter and resume to:
President, Board of Directors
by email : archives@citywest.ca
by post : Prince Rupert City & Regional Archives, P.O. Box 1093 Prince Rupert, BC V8J 4H6

Application Deadline: June 30, 2025

Only those short listed for interviews will be contacted.
Job poster
Use of AI in Application Process: No
 

Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC
     

Location: Montreal, QC
Compensation: 22.00$/hour

The Archive of the Jesuits in Canada witnesses the activity of all Jesuits who worked in this country and in its foreign missions since the arrival of the first companions in 1611. It recalls the memory of their living faith, of their efforts, of their spiritual values, and of their institutions.

The Archive serves the ongoing administration of the Jesuits of Canada which includes Haiti. Its role is also to ensure the acquisition of documents, books, and works of art as well as appropriate historical artifacts relating to Canadian Jesuit history: to preserve them, to render them accessible, and to make them known.

The AJC collection comprises three distinct collections. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Social Media    https://www.linkedin.com/in/les-archives-des-j%C3%A9suites-au-canada-766307293/

Description and Duties    

The main objective of the project is the processing of one fonds and one collection that testify to various encounters between Jesuits of Canada and Indigenous peoples. This includes the appraisal, the processing, and the creation of finding aids for the selected collection and fonds. The project also includes the digitization of selected records - mostly textual - pertinent to larger research undertaken at The AJC, related to its commitment to the Truth and Reconciliation Commission of Canada with Indigenous peoples, as well as more explicit initiatives in collaboration with Indigenous communities.

The fonds, titled Native Peoples Apostolate, contain correspondence that puts forward initiatives, activities, and relationships between Jesuits and various Indigenous communities. In addition, it includes various reports, studies, and commission reports that offer details about the Jesuit presence alongside Indigenous communities, mostly in Northern Ontario. Moreover, the fonds comprises information about the Anishinable Spiritual Centre and different committee reports. The fonds is comprised of approximately one metre of textual records. The dates of the material range from the early 1900s to the end of the 1990s.

The second project involves the processing of materials created and compiled by Jesuits about Indigenous languages. The collection includes, for example, a vast array of manuscript grammar notes, sermons, prayers, and catechisms in Anishinaabemowin, other Indigenous languages to be identified, and English. The collection also contains annotated published materials. The selected candidate will need to appraise the material and decide, with the help of the Processing Archivist and the Director, if these are included in the collection. Most of the records seem to be from the first part of the twentieth century. The collection contains approximately 2.5 metres of textual records.

Qualifications    

• University-level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice, with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

Additional Information    
TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC is engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records

How to Apply    

The deadline for applications is May 23, 2025.

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

Candidates must be eligible to the Young Canada Works Program. For more information: https://jeunesse-canada-travail.canada.ca/

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/en/hiring-project-archivist-young-canada-works-2/
Application Deadline: May 23, 2025
Use of AI in Application Process: No

Archival Assistant, Upper Canada College, Toronto, ON
 

Location: Toronto, ON
Compensation: $25/hour

Upper Canada College (UCC) is focused on making the world a more just and inclusive place through dialogue and teamwork. With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities.

The UCC experience is underpinned by five core values: learning, pluralism, service, community, and well-being. Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recognition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for justice and peace among all people, and addressing systemic and structural forms of oppression.

Description and Duties    

Upper Canada College is hiring an Archival Assistant who will support the arrangement and description of the Barbara Barrow fonds over a three-month period. Barbara Barrow (1908-1994) was UCC's school nurse for over fifty years. Her personal records were donated to the College after her passing; these records include photographs of students and school events, Christmas cards, address books, diaries, news clippings, articles about UCC and various pieces of memorabilia. She also kept a sizable collection of correspondences, including letters from former students serving in the Second World War.

In collaboration with the College Archivist, the Archival Assistant will assist in arranging and describing the various records that comprise this collection in accordance with the Canadian Rules for Archival Description. These descriptions will be rendered digitally accessible using the open-source application Access to Memory (AToM). Additionally, the Archival Assistant will support the digitization of select items from the Barbara Barrow fonds as needed.

This is a twelve-week contract position. A successful applicant will primarily be required to work in-person at Upper Canada College in Toronto, Monday through Thursday, during the summer months. Applicants must be current students returning to full-time study in the 2025/2026 academic year.

Qualifications:

• Current student in a masters' program in archives and records management, library and information studies, museum studies; alternatively, current student in an undergraduate program in history or a related discipline with commensurate professional experience in archives, libraries, or museums. Applicants must be returning to full-time study in the 2025/2026 academic year.
• Applicants must be between the ages of 16 and 30
• Experience in archival processing, specifically arrangement and description, an asset;
• Familiarity with the sociopolitical implications of archival practice, especially as they relate to the arrangement and description of records as an asset;
• Familiarity with Google Suite an asset;
• Familiarity with Access to Memory (AToM) description application, as well as the Canadian Council of Archives' Rules for Archival Description (RAD) an asset;
• Strong organizational and time management skills;
• Strong attention to detail.

 
How to Apply    
To apply, please submit a CV and resume to careers@ucc.on.ca by April 22nd, no later than 3 PM EST. Applications submitted to other College email addresses will not be considered.

Application Deadline: April 29 th, 3 PM EST
Use of AI in Application Process: No

Archives Intern, (Req #88), Stratford Festival Warehouse, Stratford, ON

Location: Stratford, ON
compensation: $23.11/hr

Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why You Should Apply:

• Creative work environment     
• Employee Assistance Program to encourage work-life balance and strong mental health
• Complimentary & discounted ticket offers and events
• Employee discounts on merchandise and event space
• Being a part of the magic of live theatre!

The Stratford Festival Archives is seeking an Archives Intern to assist with the day-to-day responsibilities of the Archives Department. The incumbent will be responsible for the processing, cataloguing and digitization of graphic materials, and will be expected to assist with reference services, pursue copyright and union clearances for publication requests and undertake tasks associated with exhibitions, public outreach activities and environmental monitoring.

As this position is supported by the Young Canada Works program, applicants must meet the following criteria in order to be eligible for this role:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment (June 16, 2025)
• be a graduate from college or university with a qualification in Library and Information Science, Archival Studies or a closely related field;
• be registered in the Young Canada Works online candidate inventory

Responsibilities:

• Process, arrange and catalogue graphic materials
• Create RAD-compliant records using Collections Management Software
• Digitize negatives, photographs, promotional imagery and other formats for preservation and access purposes
• Supervise the Reading Room
• Determine needs of reference requests and assist in providing access to appropriate archival materials
• Assist with copyright clearances and union permissions for publication and presentation requests
• Assist with exhibition installations and de-installations
• Evaluate and document conservation concerns; perform basic preservation duties
• Collaborate on archival outreach activities as part of the Archives Team
• Create content for the Stratford Festival’s social media platforms using relevant archival material, customizing content to specific themes or events as requested
• Train and supervise volunteers; assign volunteer tasks based on project needs
• Monitor environmental conditions within the facility, making recommendations for improvements
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary qualification at the Diploma, Bachelor’s or Masters level in Library and Information Science, Archival Studies or a closely related field, with coursework demonstrating an ability to understand and undertake archival work
• Demonstrated coursework or experience creating catalogue records with the Rules for Archival Description (RAD) or another nationally-recognized archival descriptive standard
• Experience conducting research in an archival setting
• Experience conducting academic research online
• Strong organizational skills
• Demonstrated ability to complete work independently and as part of a small team
• Proficiency using Windows-based operating systems on PCs
• Intermediate proficiency with Microsoft Suite Office Software (including Outlook, Word, Excel and PowerPoint)
• Demonstrated ability to learn and operate new technological equipment (external scanners, light boxes, photocopiers, printers, etc.)
• Demonstrated ability to learn and operate new software programs
• Experience retrieving information via library catalogues or archival databases
• Proficiency in English, with the ability to correspond professionally (by phone and in person) and write properly and coherently (archival descriptions, emails, interdepartmental memos, etc.)
• Experience operating or creating records with Collections Management Software considered an asset
• Experience operating Adobe Suite programs (Photoshop, Bridge, Acrobat) considered an asset
• Experience with the theatre industry or a background in the performing arts considered an asset

This is a contract position from June 16, 2025 to February 13, 2026 (35 Weeks).

Posting closes Sunday, April 27th at 5:00 pm.

Shared Values:

• Inclusion: contribute to an environment where everyone is welcome, valued and respected; consistently demonstrate an open-mindedness and intellectual curiosity that promote and celebrate the diversity of perspectives.
• Innovation: put experience and knowledge into creative problem-solving and the continuous improvement of the organization.
• Rigour: show integrity in behaviour, attention to detail in work and commitment to excellence and professional evolution
• Caring: be empathetic, understanding and attentive to others
• Connection: establish and maintain trusting relationships that are respectful and constructive

Who Should Apply:

We welcome applicants of every identity, and encourage applications from Indigenous, Black, People of Colour, Deaf, disabled and 2SLGBTQ+ folks. We are committed to accommodating people with disabilities throughout the recruitment process and beyond. If you require accommodation (including, but not limited to, an accessible interview site, alternative format documents, ASL Interpreter or Assistive Technology) during the recruitment and selection process, please let our recruitment team know.

No candidate will meet every desired qualification. If your experience looks a little different from what we've identified and you think you can bring value to the role, we’d love to learn more about you!

If you would like to contribute your own remarkable talents to North America’s largest not-for-profit theatre, we’d like to hear from you.
Job Details

Pay Type
    Hourly

Job Start Date
    Monday, June 16, 2025

Job End Date
    Friday, February 13, 2026

Hiring Rate
    23.11 CAD

https://jobs.dayforcehcm.com/en-US/ssfoc/CANDIDATEPORTALv1/jobs/509

Archives Assistant, RM Sotheby's, Blenheim, ON
 

Location: Blenheim, ON
Compensation: $36000-50000

Our business has been fueled by a love of cars and a passion for producing results since 1976. Our vertically integrated range of services, from restoration and private sales to auctions and estate planning-coupled with an expert team of Car Specialists, an international footprint, and a focus on product quality and inventiveness of presentation-provide an unsurpassed level of service to the global collector car market.

Description and Duties   

• Receive, sort, scan, label, and redact history files
• Prepare physical history files to be viewed at auction
• Assist Senior Research Archivist with library and archive projects as required
• Other duties assigned by Senior Research Archivist

Qualifications   

• Be organized with very strong attention to detail
• Able to manage large amounts of information in physical and digital format
• Self-motivated and able to prioritize workload to successfully meet competing deadlines
• MLIS degree (or equivalent) considered an asset but not mandatory
• Car knowledge not mandatory but considered a plus (we will teach you!)
• Able to work in the office everyday based in Blenheim, Ontario - this is not a remote position
• Able to lift 35lbs, stand for long periods of time, comfortable with repeated wrist movement

Additional Information   

• This is an in-office position.
• A love of history and organization will help the successful candidate.
• Above all else, a strong attention to detail and ability to follow processes is required!

How to Apply   

Please submit a resume (cover letter optional) through the careers page on our website.
Application Webpage (URL)    https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=c3f56336-492b-4931-8d5f-ba94e32724e8&ccId=19000101_000001&type=JS&lang=en_US&jobId=494241
Application Deadline: Accepting until the position is filled.

ACA Summer Office Assistant, Ottawa, ON

Location: Ottawa, ON

Compensation: $25/hr

May 5, 2025-August 29, 2025 (16 weeks)
35 hours per week (Monday-Friday) at $25/hour
Ottawa, Ontario

The Association of Canadian Archivists (archivists.ca) is pleased to offer a Summer Office Assistant position through the Young Canada Works program. Founded in 1975,the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. It provides members with opportunities to network with archives and records professionals across the country, develop professional skills and expertise, and participate in national and international advocacy initiatives. The ACA is governed by its members and supported by two full-time staff, with offices located in Ottawa, Ontario.

Under the supervision of the Executive Director and the Membership Services Coordinator, the Summer Office Assistant will assist with a variety of records management and other administrative tasks.

Specific tasks include:

• Provide support to the Records Management Working Group and assist them in developing a records retention schedule for ACA records;
• Review and inventory ACA operational records in preparation for transfer to Library and Archives Canada;
• Scan, index and upload historic publications to the ACA website;
• Assist with managing and adding content to the ACA website;
• Assist in the planning and running of the annual ACA Conference to be held in Ottawa;
• Provide administrative support to the Board and Committees as required;
• Other duties as assigned.

We are looking for a student between 16 and 30 years of age with a keen interest in archives and a desire to learn. The ideal candidate will have some training or experience with archives, libraries, records, or information management. We are also looking for someone who has good attention to detail, time management skills, is able to follow instructions and work collaboratively in a team environment. You must also be comfortable with technology, particularly the Microsoft Office suite of tools and scanning software, and be able to navigate online search engines. Experience with Wild Apricot membership management systems is an asset but not required. This job may involve lifting boxes up to 40 lbs but will be waived if the candidate is not physically able to lift.

This position is offered through the Young Canada Works in Heritage program (https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html) which requires that applicants meet the following criteria:

• be a Canadian citizen or a permanent resident, or have refugee status in Canada. (Non-Canadian students holding temporary work visas or awaiting permanent resident status are not eligible.)
• be legally entitled to work in Canada (have a valid social insurance number);
• be between 16 and 30 years of age inclusively at the start of employment;
• be a high school, college, CEGEP or university student; and
• be registered in the YCW online candidate inventory.

The Association of Canadian Archivists is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas to apply.

To apply, please submit a cover letter and resume to Dr. Gillian I. Leitch at Executive.Director@archivists.ca by April 13, 2025 11:59 pm PDT using the email subject "YCW: Summer Office Assistant." All eligible applications will be reviewed, however only shortlisted candidates will be invited for an interview. Two references will be requested prior to the interview.

Job Poster

Archive Preparation, Toronto, ON

Location: Toronto, ON (Bathurst and Lawrence Area)

Compensation: $25-$35 an hour (part time, 15-25 hours a week)

Job Title: Archive Preparation

Job Description:
 
Assist author in preparing, arranging, and describing archival materials for a literary archive to transfer to an archival institution. Duties include packing materials and making an inventory list of the box contents.
 
The author is a poet and novelist who has written on many key topics of our times.
 
•    Location: Toronto - Bathurst and Lawrence area
•    Part time: 15-25 hours a week
•    Duration: Approximately 9 months
•    Work arrangement is flexible.  
•    $25-$35 an hour.
 
 
Qualifications:
 
Archival experience (Literary archival experience preferred). Microsoft Office and Excel proficiency required. Excellent organizational skills.

Please send resume including cover letter and at least two references to literarytoronto@gmail.com .

Senior Archives Technician, University of Winnipeg Archives, Winnipeg, MB

Location: 515 Portage Avenue Winnipeg, Manitoba, Canada R3B 2E9
Compensation: $45,973.20 - $63,372.40

The University Archives, a department in the University Library, is responsible for preserving UWinnipeg's historical analogue and digital records, houses the historical and institutional records of the University of Winnipeg, as well as several private collections. Additionally, the Archives is responsible for special collections, including the Rare Books Collection and the Western Canada Pictorial Index (WCPI). It is the responsibility of the Archives to make these holdings accessible to the University of Winnipeg and wider communities.

Description and Duties    

The Senior Archives Technician is a full-time continuing role integral to the daily care, management, and provision of access to the University Archives. Under the direction of the University Archivist, the Senior Archives Technician performs a range of duties including arrangement, description, reference and outreach, all in keeping with archival standards and best practices.  The Senior Archives Technician develops and maintains considerable knowledge of the archival holdings to effectively perform their responsibilities.

Responsibilities:

• Intellectually organizes and arranges collections of analogue and born-digital records according to archival standards and best practices in preparation for description and access.
• Writes, reviews, and edits descriptions of analogue and born-digital records and their creators according to archival standards, including the Rules for Archival Description.
• Adheres to standards and best practices in the creation of finding aids at the fonds, series, file, and/or item levels via spreadsheets, word processing documents, or descriptive databases, and makes them available via the Archives' website as well as the provincial and national archival catalogues.
• Works with University Archivist to train staff and ensure they adhere to relevant established policies, procedures, and workflows.
• Maintains current knowledge of relevant concepts, practices, issues and technologies, suggests alternative service delivery models.
• Maintains the Archives' statistics tracking spreadsheet, conducts statistical analysis, and regularly reports on findings, assists in using statistical data to make evidence-based decisions.
• Ensures reading room is adequately staffed and secure and that there are no scheduling conflicts.         
• Liaises with University personnel responsible for accessibility, implements policies and procedures ensuring compliance with The Accessibility for Manitobans Act.
• Receives and responds to reference inquiries by email, telephone, social media, or in-person, conducts reference interviews to determine appropriate materials to satisfy inquiries.
• Generates original historical research using archival sources upon request.
• Generates content for and maintains the Archives' social media platforms and website.
• Researches, writes, organizes, schedules, and selects material for physical and digital archival exhibitions.
• Coordinates events, liaising with internal and external units in their execution.
• Directs, supervises and completes performance reviews for, the Archives Assistant.
• Attends staff meetings and serves on Library committees, projects and assignments.

Qualifications        

• Library or Archives technician diploma or certificate required.
• Undergraduate degree with previous experience working in a library or archives desirable.
• Minimum two years public service experience in archives or libraries, including reference, description and outreach.
• Experience conducting and/or supporting basic historical research required.
• Experience arranging and describing analogue and/or digital records to archival standards required.
• Experience planning and installing physical and digital exhibits preferred.
• Experience with digitization preferred.
• Experience building/maintaining websites and using social media in a professional setting preferred.
• Experience supervising staff in a library or archives setting preferred.
• Extensive knowledge of archival descriptive practice and standards, including the Rules for Archival Description, provenance, and original order of collections.
• Extensive knowledge of archival descriptive software, including AtoM
• Knowledge of social media platforms (Facebook or Instagram) and website content management systems (Cascade).
• Understanding of relationship between records and history, and ability to advise on the use of primary sources in scholarly research.
• Ability to apply automated/manual procedures/systems.
• Very strong analytical and creative thinking skills.
• Superior communication skills and ability to communicate effectively orally and in writing with faculty, staff, students, alumni and the public.
• Ability to work independently and cooperatively with others.
• Strong organizational skills and ability to pay close attention to detail.
• Ability to train and direct the work of other employees at a lower level.
• Proficiency in M365 and related suite of software (Word, Excel, Teams, OneDrive) and comfort in learning new technologies.
• Proficiency in digitization and requisite scanning and image editing software (Adobe Photoshop, Adobe Acrobat).
• An equivalent combination of education, experience, skills, knowledge and abilities may be considered.

Condition(s) of Employment:

• Must be legally entitled to work in Canada.
• Ability to lift up to 40 lbs.

Note: The work described in this posting will be conducted in-person.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

How to Apply    

Applications should be submitted via the University of Winnipeg job site.
Application Webpage (URL): https://www.northstarats.com/University-of-Winnipeg/Senior-Archives-Technician-Library/86531
Application Deadline: April 10, 2025

Project Archivist (2 positions, 6 month and 12 month contract),Toronto Metropolitan University, Toronto, ON

Location: Toronto, ON
Compensation: $68,719 - $89,246

At the intersection of mind and action, Toronto Metropolitan University (TMU) is on a transformative path to become Canada's leading comprehensive innovation university. Integral to this path is the placement of equity, diversity and inclusion as fundamental to our institutional culture. Our current academic plan outlines each as core values and we work to embed them in all that we do.

TMU welcomes those who have demonstrated a commitment to upholding the values of equity, diversity, and inclusion and will assist us in realizing the benefits of embedding these values into the work at every level and in every unit of the university. In addition, to correct the conditions of disadvantage in employment in Canada and to bring lived experiences to the work, we encourage applications from members of equity deserving groups that have been historically disadvantaged and marginalized, including First Nations, Métis and Inuit Peoples in Canada, First Nations Peoples in the United States, racialized people, Black people, persons with disabilities, women, and  2SLGBTQ+ people. Preference will be given to candidates with lived experiences as people from equity deserving groups, as well as experience working with these communities with which the University works every day. Please note that all qualified candidates are encouraged to apply and we welcome newcomers and immigrants to Canada.


Description and Duties    

The Librarian, Project Archivist position offers an exciting opportunity for a future-focused and progressive professional archivist, who is creative, dynamic, and public service-oriented. As a member of the Archives and Special Collections (A&SC) team, and reporting to the Head, Collection Services, the successful candidate will collaborate with A&SC staff on the appraisal, arrangement and description, re-housing, and preservation of the archival collections related to the Canadian director Jeremy Podeswa. This is a full-time contract position.

TMU Image Arts graduate from 1984, Podeswa is the director of Fugitive Pieces, episodes of Six Feet Under, Queer as Folk, The Tudors, Boardwalk Empire, Game of Thrones, Nip/Tuck, and other productions. He has gifted an archive of materials from his career to the TMU Libraries Special Collections. The donation includes scripts, storyboards, photos, concept art pieces, architectural drawings, site plans, set drawings, and handwritten and typed notes. The archive spans genres from drama to horror to fantasy, allowing insight into the creative process from beginning to end, from script to screen.

TMU Libraries' Special Collections was established to help support the learning and teaching needs and facilitate the scholarly, research, and creative activities of the University community by acquiring and preserving rare books, photography, film, and cultural history objects. We have a particular responsibility to help students and staff gain access to the collection and aid them in the interpretation of those objects.


Qualifications    

• The successful candidate shall hold an MA or MLS degree from an ALA-accredited institution or equivalent. A specialization in Archival Studies and/or Records Management is preferred. In addition, the candidate must present evidence of the following:
• Six (6) months of relevant experience working in an archive or special collection
• Proficiency in archival arrangement and description including standard schema such as RAD, ISAD(G), etc.
• Familiarity with current archival practices and emerging concepts.
• An understanding and commitment to decolonizing practices in archives and libraries.
• An active commitment to equity, diversity, inclusion, and accessibility in all aspects of their work and practice.
• Excellent working knowledge of archival database architecture and administration.
• Respect, professionalism, and willingness to engage in collegial decision-making through use of existing councils and governing bodies within the institution.
• Project management experience, specifically in planning exhibitions, blog postings, publications, and other events to showcase the work of Archives.
• A commitment to collaboration and collegiality and a strong focus on service to students, faculty, and staff.
• Excellent problem-solving and time-management skills and ability to operate effectively while balancing competing priorities.
• Strong written, verbal, and interpersonal communication skills.

Key Responsibilities

• Appraisal, Arrangement, Description, Access, Outreach
• Archival appraisal, preservation, arrangement, and description of materials related to the Podeswa collection
• Arrange and describe records according to standard archival practices, using the Rules for Archival Description (RAD)
• Create and update finding aids for the collection, primarily using the AtoM online database
• Apply basic preservation management to archival holdings and ensure materials are properly housed and stored
• Identify access and copyright restrictions in the collection
• Plan initiatives for outreach such as exhibitions, blog posts, social media, and public events.
• Digitization and digital preservation of selected materials

Application information

https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&

Job ID 387340

Application Webpage (URL)    https://careers.torontomu.ca/psc/hrcgprd/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=387340&PostingSeq=1&
Application Deadline: April 1, 2025