Archivist, South Peace Regional Archives, Grande Prairie, AB

Location: Grande Prairie, AB
Compensation: $57,000.00 - $67,000.00 

Organization Homepage (URL)    

The South Peace Regional Archives (SPRA) is a non-profit organization dedicated to gathering, preserving, and sharing the historical records of our region. We add value to people's lives by increasing their understanding and appreciation of the past. The Archives provides access to our records through our public reading room, outreach events, website, and social media. Our dedicated team of staff and volunteers serve an area with a combined population of more than 120,000 people, within the boundaries of Birch Hills County, the City of Grande Prairie, the County of Grande Prairie, the Municipal District of Greenview, the Municipal District of Spirit River, and Saddle Hills County.  The Archives is located in our new facility in Centre 2000, just off the scenic Muskoseepi Park. 

Description and Duties    
Position Details

• Position Title: Archivist
• Position Type: Full time; permanent 
• Hours: 35 hours per week
• Location: Grande Prairie, Alberta 
• Salary Range: $57,000 - $67,000
• Position Closing Date: July 6, 2025
• Tentative Start Date: September 2, 2025
• Direct Supervisor: Executive Director

Position Summary

The South Peace Regional Archives in Grande Prairie Alberta is looking for a skilled and adventurous Archivist to join our team. As part of a small non-profit organization, you will gain direct experience in a range of archival activities and play a leading role in the heritage preservation of our region. You will have a direct impact on the organization. If you want to be part of a small, dynamic, archives team, and help to build and grow your own workspace, we encourage you to apply.  

The purpose of the South Peace Regional Archives Society is to encourage the appreciation and study of the history of the south Peace River Country of Alberta by acquiring, preserving, and making accessible to the public records which reflect the cultural, social, economic and political history of this area. The Archivist at the South Peace Regional Archives provides archival expertise, helps to facilitate access to our holdings, and completes ongoing collections management. Our archivist supports staff, volunteers, members of the board, and the public as well as contributing to the long-term planning and outreach activities of the organization. 

The Archives is located on the ancestral and traditional lands of many Indigenous peoples, including the Cree and Dene within the territory of Treaty 8. The Archivist plays a key role in honouring the Calls for Action of the Truth and Reconciliation Commission.  

Responsibilities and Activities

Acquisition. The Archivist draws on extensive knowledge of archival science to acquire authentic records of enduring value related to the south peace region of Alberta, regardless of media.

• Appraises records offered for donation and provides recommendations on whether or not they should be acquired.
• Guides members of the public through the records donation process, advising them on the legal transfer of ownership, and negotiating access and use conditions.
• Maintains the accession register and the accession files.
• Assists in producing and implementing policies and procedures regarding acquisitions.

Preservation. The Archivist supports the mission of the South Peace Regional Archives by maintaining the physical control and permanent preservation of our holdings.

• Evaluates and assigns use and value priorities to the archival holdings, and applies appropriate preservation and conservation measures.
• Performs preservation activities in partnership with other staff and volunteers.
• Examines the records and uses technical knowledge to identify formats and determine specific care and storage requirements.
• Provides assistance and advice to other staff, members of the public, and other institutions on the proper care, handling, and preservation of records of all media.

Arrangement and Description. The Archivist establishes physical and intellectual control of the records according to national archival standards.

• Conducts research regarding records and collections including: the provenance, arrangement, composition, scope, informational content, and internal and external relationships of the records.
• Processes records, and prepares detailed descriptions about the structure, function and content of the records and records creator according to the Canadian Rules of Archival Description.
• Identify and assist in digitization as necessary for public access, including scanning.
• Enter archival descriptions into the database. 
• Produce finding aids.  

Collections Management: The Archivist oversees the care of the holdings of the South Peace Regional Archives. 

• Maintain Archival Database in Access to Memory (AtoM) and AssetCloud.
• Inventory and rehouse the collection as needed.
• Housekeeping and pest management. 
• Environmental monitoring. 

Access: The Archivist assists researchers in accessing the holdings of the South Peace Regional Archives. 

• Provide reference services and research assistance to researchers in the public reading room.
• Provide reference services for remote research requests submitted via phone or email.
• Assists researchers and members of the public, providing access to holdings and advising them with respect to provincial and federal regulations.
• Provide advice on copyright questions regarding the use of archival records.

Awareness. The Archivist works with other staff, other organizations, and community groups to plan and produce programs, materials and events in accordance with the South Peace Regional Archives Society's goals. 

• Work with staff to develops exhibits.
• Provides archival education by conducting workshops, giving presentations, and writing articles for publication.
• Research and write articles for the Archives blog and Telling Our Stories magazine.
• Research and write social media posts and other materials. 
• Participates in provincial and national associations, advisory boards and cross-government initiatives to foster partnerships with various stakeholder groups.

Administration. The Archivist works actively with the Executive Director to help prepare grants, reports, and other administrative functions. The Archivist is responsible for supervising designated projects.

• Assists with preparation of reports for the Board, funding partners, and others.
• Assists in the preparation of grant and funding requests. 

Performance and Evaluation. 

• The Archivist position carries with it a probationary period of three months, during which time employment may be terminated by either party without penalty. 
• A formative evaluation of the Archivist will be conducted by the Executive Director on an annual basis to support the goals of the organization and the individual.
• A summative evaluation will be conducted as needed, and upon the termination of the employee.

Other job-related activities as assigned. 


Qualifications

• A Master's of Archival Studies or a related field is required. A combination of education and experience in an archival setting may be considered. 
• 1-3 years' experience working in an archival setting is required. Experience in project management would be considered an asset.
• Demonstrated experience applying archival theory and practice, including with appraisal and description of records, and collections care. 
• Awareness of Canadian and Alberta history, political climate, and social context in which records were created would be considered an asset. 
• Good understanding of Reconciliation, and the history of settler and Indigenous relations in Canada would be considered an asset. 
• Experience using Access to Memory (AtoM) or other database software to manage collections would be considered a strong asset. 
• Strong organizational skills, including strategic thinking, detail oriented, and having a high level of accuracy.
• Strong oral and written communication skills. 
• Strong interpersonal skills, including teamwork and public service.
• A strong aptitude for independent decision making and acting with initiative.
• A willingness to learn and grow with our organization

In addition to these qualifications, the successful candidate must:

• Be legally entitled to work in Canada.
• Have a valid driver's license.
• Be willing and able to work some flex time or overtime, including evenings and weekends, as required.
• Be willing and able to travel for events, meetings, and training.
• Be able to lift 40lbs/18kg (ex. archival boxes) on a regular basis

How to Apply    

Interested candidates must submit an application (resume and cover letter) by 11:59 pm on July 6, 2025 to be considered for the position. Applications must be sent to South Peace Regional Archives Executive Director, Ellyn Vandekerkhove, via email at Director@SouthPeaceArchives.org. Only candidates selected for interviews will be contacted. 

The South Peace Regional Archives is an equal opportunity employer. We encourage applications from women, Indigenous persons, persons with disabilities, members of visible minorities, new Canadians, and others who may contribute to the diversity of our organization. 

Application Webpage (URL): https://www.southpeacearchives.org/careers/
Application Deadline: July 6, 2025
Job Poster
Use of AI in Application Process: No

Summer Archival Student - Halifax Harbour Bridges, Halifax Harbour Bridges

Location: Halifax, Nova Scotia
Compensation: $23.00/hour

Halifax's two iconic suspension bridges, the Angus L. MacDonald and A. Murray MacKay, are two of the most important pieces of traffic infrastructure in the region. The two bridges support more than $120 million of economic activity annually.

Halifax Harbour Bridges (HHB) manages and maintains the critical cross Harbour infrastructure that allows Halifax to be the preeminent economic centre in Atlantic Canada.

As a commission of the provincial government, HHB is governed by a board of nine commissioners and reports to the provincial Minister of Public Works.

Description and Duties    

Halifax Harbour Bridges (HHB) is seeking a motivated and detail-oriented Archival Studies graduate to (help uncover,-omit) inventory, and assess the rich (history - replace with documentary heritage) hidden in our closets, cabinets, and storage spaces. Working under the direction of the Communications Manager, the successful candidate will help HHB take the first steps toward preserving its legacy-and possibly shaping the foundation for a future museum or public display.

Key Responsibilities

• Inventory historical documents, photos, blueprints, videos, and physical artifacts from HHB's archives
• Identify items of historical significance related to major bridge projects (e.g., the Big Lift, tolling milestones, steel and paint programs)
• Assess the preservation needs of different items, including recommendations for digitization, conservation, or external archiving
• Work with internal staff to understand the historical context of materials
• Create an organized, searchable (record of findings- replace with inventory) using spreadsheets or archival software based on archival standards.
• Prepare a final summary report outlining key findings and next steps for long-term preservation

Qualifications

• Current student or recent graduate in archival studies, history, library sciences, museum studies, or a related field
• Strong organizational skills and attention to detail
• Ability to work independently once project goals and scope are defined
• Excellent written and verbal communication skills
• Experience with archives or museum cataloguing an asset, but not required

Additional Information        

• This is a temporary summer position with potential for part-time work into the fall
• Work may involve lifting and handling of storage boxes
• This role is ideal for someone who loves stories, systems, and the satisfaction of making order from history

How to Apply    

To apply, contact  Human Resources Manager Carl Gannon (cganon@hdbc.ns.ca) immediately.


Application Deadline: Immediate
Use of AI in Application Process: No

Archives Manager - Archives, Research and Collections Division, Royal BC Museum, Victoria, BC

Location: Victoria, BC
Compensation: $83,071.72 - $94, 752.42 

The Royal BC Museum, which includes BC Archives and IMAX® Victoria, is one of the oldest continually operating museums in Canada. A cultural centre of learning and research, it strives to broaden our understanding of British Columbia through collections, exhibits, outreach and community engagement. The museum celebrates the province's diverse landscapes and the lives of the people who live here, enables research and knowledge sharing that advances our understanding of our world, and provides a dynamic place for discussion and reflection. IMAX® Victoria delivers educational and entertaining experiences that accompany the learning journey the museum offers.

The Royal BC Museum is located on the traditional territory of the Lekwungen peoples, known today as the Songhees and Xwsepsum Nations.


Description and Duties    
ACCOUNTABILITIES

Management:

• Manages and coordinates the appraisal, selection, acquisition, processing and description of non-government records of enduring value to the province, including born-digital records.
• Manages and coordinates the appraisal, processing and collections management of the BC Archives Library.
• Manages and coaches a professional staff group of archivists including assignment of work, development and evaluation of performance plans and approval of leave. 

Operations:

• Continually monitors areas of responsibility for opportunities for improvement and innovation and works proactively to implement these. Identifies new trends and possibilities for the archives collection; evaluates and coordinates long term planning for services across the BC Archives and makes recommendations to the Director.
• Identifies and liaises with potential donors of records and arranges, where appropriate, for the transfer of such material to the BC Archives; likewise, with the de-accession and transfer of records to other institutions. Implements a long-term plan for acquisitions, that intersects with the larger Royal BC Museum Collection Management Strategy. 
• In collaboration with other teams, establishes and implements best practices for ingest, preservation and managing born-digital material.
• Leads as subject matter expert for private records-related projects, and provides authoritative expertise to staff, peers and archives-related organizations. 
• Provides leadership and oversight on the implementation of the Freedom of Information and Protection of Privacy Act, Personal Information Protection Act and Copyright Act as they relate to private archival records. 
• Participates in special projects, project management, supervision and training.
• Creates, maintains and evaluates unit descriptive and processing procedures, standards and protocols.
• Reports and presents on departmental plans and projects.
• Manages and undertakes intellectual and physical control of and access to archival holdings by conducting original research and documenting the contents and context of archival records (arrangement and description), ultimately creating descriptive systems and tools that comply with provincial, national and international standards and conventions. 
• Conducts extensive original research both as an integral part of the acquisition and processing of records and the provision of reference and information services as well as for the purpose of publication.

Industry Relations:

• Leads as subject matter expert for BC Archives-related projects and provides authoritative expertise to community groups, local, regional and national bodies.
• Proactively engages the community and partners regarding BC Archives programs and services, develops new strategic partnerships and productive relationships with key external stakeholders and partners.
• Keeps informed on advancements and changes in the archives field through active participation in archives-related professional organizations. 
• Keeps current on trends, standards and technologies that will impact archival work and the future of the archives. 

Qualifications    
JOB REQUIREMENTS

Candidates are initially assessed on the Education and Experience criteria. Those who meet these criteria will be invited to demonstrate their skills, abilities and behavioural competencies through various assessment methods.

Education and Experience 

• Master's degree in Archival Studies or Library & Information Science with a specialty in archives, OR 
• An equivalent combination of related* experience, education and/or training. 

*Related experience includes:

• working in a GLAM institution (galleries, libraries, archives, museums), a government ministry, or in a community organization, such a cultural centre or Indigenous government office, in a role related to archives, library/information science, records management, cultural heritage, or traditional knowledge.
• Minimum three years' experience working in an archival institution
• Minimum two years' experience leading and mentoring results-based work teams
• Experience leading projects

Preference may be given to applicants with one or more of the following:

• Experience with budget management
• Experience providing advice on privacy and access issues.

Additional Information    
PROVISOS/WILLINGNESS STATEMENTS:

• Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).
• Willingness to work from more than one work location is required.
• Travel, as necessary, is a requirement. Transportation arrangements must meet the operational requirements of the organization. 

KNOWLEDGE, SKILLS AND ABILITIES 

• Knowledge of the Freedom of Information and Protection of Privacy Act, the Information Management Act, the Personal Information Protection Act, the Copyright Act and associated policies and procedures relating to the general principals of access and privacy as they apply to the provincial context.
• Demonstrated understanding of issues related to both digitized and born-digital formats, media, and migration. 
• A strong understanding of current and potential future trends for archives and how to incorporate them into planning.  
• Knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report - Calls to Action, is an asset.
• Negotiation, mediation and conflict resolution skills.
• Ability to provide briefings, oral and written, to peers, stakeholders and management.
• Ability to mentor, motivate and manage staff and fosters an environment of collaboration.
• Ability to prioritize and complete own work assignments under tight deadlines, including assignments involving complex issues and multiple third parties.
• Demonstrated ability to work collaboratively with peers and staff to achieve goals.

INDIGENOUS RELATIONS AND BEHAVIOURAL COMPETENCIES 

• Cultural Agility is the ability to work respectfully, knowledgeably and effectively with Indigenous people. It is noticing and readily adapting to cultural uniqueness in order to create a sense of safety for all. It is the capacity to relate to or allow for differing cultural perspectives and being willing to experience a personal shift in perspective.
• Change Management is the ability to support a change initiative that has been mandated within the organization. It involves helping the organization's members understand what the change means to them and providing the ongoing guidance and support that will maintain enthusiasm and commitment to the change process.
• Developing Others involves a genuine intent to foster the long-term learning or development of others through coaching, managing performance and mentoring.
• Holding People Accountable setting high standards of performance and holding team members, other government jurisdictions, outside contractors, industry agencies, etc., accountable for results and actions.
• Innovation indicates an effort to improve performance by doing or promoting new things, such as introducing a previously unknown or untried solution or procedure to the specific area or organization.
• Leadership implies a desire to lead others, including diverse teams. Leadership is generally, but not always, demonstrated from a position of formal authority.
• Planning, Organizing and Co-coordinating involves proactively planning, establishing priorities and allocating resources. It is expressed by developing and implementing increasingly complex plans. 

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed in the job profile. Ensure your resume includes your educational accomplishments, employment history including start and end dates (month and year) of your employment, and any relevant information that relates to the job to which you are applying on.

Please submit your resume and cover letter in PDF format by June 30, 2025 at 11:59 pm (PST) with the following subject line: "Last Name, First Name, RB2025-08 Archives Manager" via email to: RBCMapplications@royalbcmuseum.bc.ca

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.


Application Deadline: June 30, 2025 at 11:59pm (PST)
Use of AI in Application Process: No

Video Archive Coordinator, CUTV, Montreal, QC

Location: Montreal, QC
Compensation: $25/hr for 25 hours a week

The video archive coordinator will be responsible for leading the video archive digitization and dissemination project of the CUTV video archive, which contains videos from 1969 to present. The role involves reviewing and organizing physical video media and digital video files from CUTV’s archives, assisting in the digitization process, and cataloguing and managing the CUTV archives. The video archivist will also communicate with the CUTV and Concordia Archives teams, create archive workflows and manage archive volunteers and student assistants, and create promotional materials surrounding the archive.

The video archive coordinator will receive training in archive management and best practices, and experience in the field of digital archiving. The video archive coordinator will report to the community engagement coordinator and executive director at CUTV, and work closely with the digital archivist at Concordia’s Archives.

Community University Television (CUTV) is based on Concordia University’s downtown campus. We are an independent media organization that focuses on grassroots journalism and covering under-reported issues in the Concordia and Montreal community. We also assist students and Montrealers in making video content, and have an AV equipment lending library, studio rentals, and many other resources to assist in video production.

Position Start Date: June 24, 2025
Position End Date: May 31, 2026
Rate: $25/hr for 25 hrs a week

Requirements:

• Strong attention to detail and organizational skills.
• Knowledge of, and experience in archival standards, video formats and digital media.
• Ability to work independently and manage time effectively.
• Ability to manage teams, delegate, and communicate.
• Proficient in English, oral and written, with strong communication skills.
• Responsibilities:
• Organizing and classifying physical media for digitization;
• Cataloguing digital files in a clear and consistent manner;
• Ensuring the proper storage and backup of digital files;
• Creating reports highlighting videos of interest from the archives;
• Designing and maintaining an orderly and accessible archive system;
• Planning an event to celebrate and promote the launch of the archive system.

Assets:

• Post secondary education in archival and/or library studies, museum studies, history or
• other related fields.
• Experience with digital archival systems (AtoM and Archivematica) and archival
• metadata standards (RAD and OAIS).
• Experience in web design and online archives.
• Proficiency in French, oral and written.
• Enthusiasm for history, culture, activism, journalism and media arts

Workplace:

CUTV’s offices are on the fourth floor, and are accessible only via stairs. Employees typically do some of their work from home/out of the office. Computers are available for use in-office, but employees are expected to furnish their own computers for work completed outside the office.
This position will be hybrid; the majority of work will be conducted at the Concordia Archives in the Faubourg Building (wheelchair accessible), some work will be done at CUTV, and other work can be done from home.

To apply:
Email your CV and a cover letter to jobs@cutvmontreal.org.
Deadline for applications: June 22, 2025 9pm ET

Records Manager, Sooke School District #62, Victoria, BC 

Location: Victoria, B.C.
Compensation: $69,342 to $86,678

At Sooke School District, our focus is on who students are today-and who they are becoming. From their first day of school to the day they graduate, we nurture a sense of curiosity, confidence, and connection that lasts a lifetime.

Through a wide range of innovative and inclusive programs in academics, athletics, the arts, environmental stewardship, trades, and technology, students are supported to explore their passions and discover new pathways. Our vibrant school communities are enriched by active student clubs, meaningful outdoor learning experiences, and strong relationships that honour the knowledge, cultures, and teachings of the Coast Salish and Nuu-chah-nulth, who have stewarded these lands since time immemorial.

Rooted in the communities of Langford, Colwood, Highlands, Metchosin, Sooke, and Port Renfrew, we are one of the fastest-growing school districts in B.C. With a dedicated team of educators, supportive families, and a shared commitment to equity and Indigenous education, we work together to prepare students for success beyond the classroom.

Sooke School District is governed by seven publicly elected trustees who guide our strategic direction with a strong focus on student achievement and well-being.

Social Media    https://x.com/SD62_Sooke, https://www.linkedin.com/company/sooke-school-district-62/,  https://www.facebook.com/sookeschooldistrict/, 

Description and Duties    

Sooke School District #62
Records Manager
Permanent/Full-time

Under the direction of the Secretary Treasurer, the Records Manager is responsible for the management of all SD62's physical and digital records including creation, classification, retrieval, digitization, retention, and disposition.  This role works with departmental/school leads in the implementation of SD62's records management policy, regulation, and procedures.   In partnership with SD62's Privacy Officer, the Records Manager provides the strategic direction to ensure that SD62 meets its information management requirements for maintaining integrity, accessibility, and security of records in compliance with legislation.

As an ideal candidate, you:

• Strive for Personal Excellence
• Think Critically and Creatively
• Build Relationships
• Practice a Growth Mindset
• Effectively Communicate and Collaborate
• Model Leadership Excellence
• Use a Systems Thinking Approach
• Cultivate Community    
• Encourage Employee Growth
• Provide a Strategic Focu

For a copy of the full job description, please email Dawn Israel, Human Resources Consultant at dpisrael@sd62.bc.ca. 

The salary range for this full-time position is $69,342 to $86,678 per annum.

Initial placement within the range is based on related education and experience.

Sooke School District offers a competitive benefits package and pension plan.

Qualifications    
And have the required education and experience noted below:

• Degree, diploma, or certificate related to records management or equivalent. For example, archival studies, in-formation management, public administration, or related field
• Minimum one (1) year experience interpreting and applying legislation and policy related to records manage-ment and working with electronic records management databases
• Experience working in public education using information systems such as MyEdBC and AtrieveERP, an asset 
• Advanced knowledge of Microsoft Office including Word, Excel and Outlook as well as familiarity with host and internet-based computer applications 
• An equivalent combination of education and experience may be considered

How to Apply    

Please submit a cover letter and a resume including references, on the Make a Future website at https://buff.ly/gZz8Kns.

If you require assistance, please see How to Apply for detailed instructions.

The deadline for submissions is 12:00 pm on June 16, 2025.

We thank all those that apply; however, only candidates selected for further consideration will be contacted.

Application Webpage (URL):  https://buff.ly/gZz8Kns
Application Deadline: June 16, 2025 12:00 PM PST/PDT
Job poster
Use of AI in Application Process: No

Rolph-Bell Archivist, Trinity College, Toronto, ON
 

Location: Toronto, Ontario
Compensation: $80,883 - $97,059

Trinity College is a vibrant and diverse academic community with a rich history and an excellent local and international reputation. Since its founding in 1851, the College has valued and fostered a high level of academic achievement with some 2,400 currently registered students, 450 of whom live at the College. The Trinity College campus grounds comprise spectacular historic buildings. The College is the smallest college on the St. George Campus of the University of Toronto, located in the central Toronto downtown core, steps from the Bloor - St. George subway station and Queen's Park.

The John W. Graham Library embodies nearly two centuries of vision, energy, and commitment to the academic enterprise of Trinity College. The Library serves Trinity's undergraduate Arts and Science students, Trinity and Wycliffe alumni, and the greater University of Toronto and Anglican Church communities who seek our resources.

Description and Duties    

Reports to: Nicholls Librarian and Director, John W. Graham Library

Trinity College is recruiting a collaborative and experienced archivist for the position of Rolph-Bell Archivist. The Trinity College Rolph-Bell Archivist position supports Trinity College through the provision of records management, archival research and reference services for the College Community, alumni, and external researchers. Reporting to the Graham Library Director, in collaboration with College administration, the Rolph-Bell Archivist leads the College's institutional records management programs, including the development of policies and procedures related to the creation, use, storage, retrieval, destruction and preservation of College records. As the privacy officer, the Rolph-Bell Archivist also collaborates with College departments to advise on privacy issues.

The Rolph Bell-Archivist is responsible for appraisal, acquisition, arrangement, description, preservation and provision of access to institutional and private records related to Trinity College's history. The Archivist is also responsible for the growth of an acquisitions program supporting Trinity's International Relations program by acquiring selected papers related to Canadian diplomacy. In addition, the Rolph-Bell Archivist manages the College's art collection.


See for more information on key responsibilities: https://www.trinity.utoronto.ca/discover/about/choose-trinity/career-opportunities/college_archivist/

Educational and Experience Requirements

• A master's degree from an ALA-accredited school of library and information science or equivalent.
• Five or more years of experience working with organizational or corporate records.
• Strong understanding of the archival principles and practices in arrangement, description, preservation
• Experience with records management in a higher education setting.
• Experience in interpreting and applying legislation (e.g. copyright and privacy) to the access and use of archives.
• Demonstrated knowledge of the principles of organization of information, research skills using a variety of tools.
• Experience providing archive reference and instruction to internal and external clients.
• Advanced technology skills related to library and archival practices with an enthusiasm for learning new technology skills.
• Excellent interpersonal skills for effective teamwork.
• Self-management skills to work independently and productively.
• Excellent organizational skills and attention to detail.
• Positive and open attitude to learn from and share with colleagues.
• Diligence and persistence to complete both small tasks and larger projects.

Preferred skills:

• Second master's degree in relevant subject such as international relations, history, art history, or theology.
• Experience working with digital preservation platforms such as AtoM.
• Experience with digital preservation in an academic setting, including hands-on experience working with physical born-digital media and web preservation.
• Experience planning capital projects related to the expansion of archival facilities.
• Demonstrated ability to apply knowledge and best practices of archival theory, practice, and standards.
• Experience developing and implementing new and effective digital workflows.
• Knowledge and experience with digital preservation issues, tools, standards, and best practices (e.g., preferred formats for normalization, access requirements, filename conventions, package structure, etc.).
• Knowledge of metadata standards (e.g. RAD, Dublin Core, MODS, PREMIS) and xml.

Additional Information    

Working Hours

Full-time 35 hours per week. Generally, 9:00 a.m. - 5:00 p.m., Monday to Friday, however flexibility in hours is required. Frequent attendance at evening meetings and events is required.
 

How to Apply:

Please send a single electronic file (Microsoft Word or PDF) that includes your letter of application, resume, and a list of three referees with name and contact details to trinity.recruitment@utoronto.ca. Please label your electronic file with the naming convention of [Surname, First Name,Trinity Archivist].
Application Webpage (URL)    https://www.trinity.utoronto.ca/discover/about/choose-trinity/career-opportunities/college_archivist/
Application Deadline: 18 June 2025
Use of AI in Application Process: No

TECHNICIAN PRE PRESS 1, City of Toronto, ON

Location: 255 Spadina Road, Toronto, ON
Compensation: $36.77 - $40.13/hr

The City of Toronto is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Description and Duties    

• Job ID: 56527
• Job Category: Communications & Marketing
• Division & Section: City Clerk's, City Clerk's Corporate Info Mgmt Svcs
• Work Location: 255 Spadina Road
• Job Type & Duration: Full-time, Temporary Vacancy (approximately 6 months)
• Hourly Rate: $36.77 - $40.13
• Shift Information: Monday to Friday, 35 hours per week
• Affiliation: L79 Full-time
• Number of Positions Open: 1
• Posting Period: 30-May-2025 to 13-Jun-2025

Job Functions:

• Discusses layout and design requirements for materials, such as reports, booklets, brochures, and forms with internal clients.
• Determines mapping requirements of public upon request for purchase of maps. Produces maps from field survey data and other sources.
• Designs formats of maps, reports, pamphlets, forms, charts, posters, and other graphic and cartographic materials. Performs layout and paste-up work to prepare work for reproduction.
• Produces materials for reproduction, using computerized typesetting programs.
• Performs camera and film work colour separation, film stripping, and finishing.
• Arranges for typesetting, photography, and other production work to be completed by external suppliers.
• Draws freehand illustrations for preliminary artwork and prepares finished artwork.
• Provides client with design mock-up and production cost estimate. Makes revisions and forwards client approved design for production. Prepares purchasing specifications.
• Produces copies of plans, maps, and drawings using a whiteprint.
• Provides work direction and instructions to staff.
• Replenishes graphic art supplies. Completes requisition for approval and orders material.
• Checks and manipulates customer supplied files to ensure proper colour separations, trapping, image resolutions and the inclusion of all images and elements.
• Outputs film and/or proofs both colour and black and white from electronic files.
• Designs and prepares graphic arts projects from concept through to finished artwork and/or film, using electronic imaging as well as conventional methods.
• Produces reports, slides for presentations, and other presentation packages including brochures, pamphlets, posters, flyers, charts, and maps.
• Co-ordinates graphic design/prepress production and liaison with print production and other outside consultants and suppliers.
• Communicates directly with clients to determine design and/or film requirements.
• Communicates with systems analyst and/or production coordinator on computer system issues.
• Communicates with production coordinator on graphic/prepress production issues.
• Reviews work dockets for accuracy.
• Gives work direction to prepress technician.
• Provides estimates for prepress time required on projects.
• Maintains a professional and corporate image on production and display materials.
• Maintains and monitors design, art and prepress supplies.
• Records work time in docket and time sheet.
• Sets up, maintains and operates prepress equipment/software to prepare materials required for reproduction.
• Loads and troubleshoots software packages on MacIntosh computer systems for Corporation.
• Modifies MacIntosh software to allow output of sheet film (signature).
• Trains and advises City staff in use of image setter, outputting film and software, creating printer friendly files.

Key Qualifications: 

1. Experience using both Mac and PC computers for processing digital image files in a commercial, academic, or government organization.

2. Experience working with a variety of design industry software i.e. Adobe Creative Cloud and Capture One to image, scan, edit, catalogue, name, and file digital images.

3. Experience working with photographic prints and negatives for the purpose of creating digital surrogates.

4. Post-secondary education in photography, art, heritage, information studies  or equivalent combination of education and experience.

You must also have: 

• Excellent visual acuity and attention to detail to detect differences in image quality, density and colour.
• Excellent communication, customer service, and interpersonal skills to interact with the public, co-workers, employees, managers, other departments and outside agencies in a professional manner.
• Good organization skills and ability to work cooperatively in a team environment, as well as independently on multiple concurrent projects with minimal supervision.
• Knowledge of digital file formats, storage technologies, and standards for the retention and long term preservation of digital images.
• Knowledge of care and handling for fragile photographs, works on paper, and photographic negatives.
• Knowledge of photography processes and history.
• Ability to lift boxes up to 30lbs in weight.

Additional Information   

NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:

• City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
• Equity, Diversity and Inclusion
• The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City's commitment to employment equity.

Accommodation

The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City's Hiring Policies and Accommodation Process.

How to Apply    

Please submit your application on the City of Toronto job site by visiting the following link by June 13, 2025: https://jobs.toronto.ca/job-invite/56527/ 
Application Webpage (URL): https://jobs.toronto.ca/job-invite/56527/
Application Deadline: 11:59 PM EDT on June 13, 2025
Use of AI in Application Process: No

Program Facilitator, Archives and Heritage, Canadian National Exhibition, Toronto, ON
 

Location: Toronto, Ontario
Compensation: $17.20

Looking for a summer job that's fun, by the waterfront and gets you access to one of Toronto's most iconic events? Come join our team at the Canadian National Exhibition (CNE)!

The CNE, often affectionately referred to as The Ex, is Canada's largest community event and one of the top ten agricultural fairs in North America. With something for everyone, our event offers a wide variety of attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!

The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.

Description and Duties    
Responsibilities:

• Advanced customer service
• Problem solving skills
• Provide information to guests about the CNE and the installed exhibit in an enthusiastic and informative manner
• Actively look for ways to engage guests
• Ensure the exhibit area is properly maintained and presentable at all times
• Identify and deescalate situations requiring attention to appropriate personnel
• Answer basic questions from guests regarding programming, attractions, facilities and services
• Protect the artifacts from direct contact with the public

Special Conditions:

• Mature, reliable and responsible
• Excellent Public Speaking and Problem-Solving Skills
• Friendly Disposition
• Good Judgment
• Able to work with minimal supervision
• Advanced customer service
• Excellent communication skills

 
Qualifications and Requirements:

• Available to work all 18 days of the fair (August 15 - September 1, 2025), including evenings, weekends and Labour Day Monday
• Interest in CNE history is strongly encouraged  
• Previous customer service or museum/gallery experience is required
• Able to attend Mandatory Orientation and Job Specific Training Sessions
• Problem solving skills in addition to advanced customer service interaction

How to Apply    
Apply through our website: https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Webpage (URL): https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Deadline: Mid June, 2025
Use of AI in Application Process: No

Library Assistant (temp), McMaster University, Hamilton, ON

Location: Hamilton, ON
Compensation: $25.7 to $39.89/hr, 35 hours a week.

General Description:
Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description:
McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, antiquarian maps, and related historical material. While the job summary and functions identify both library and archival functions, experience in archival functions is preferred.

Representative Duties & Responsibilities:

• Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.
• Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.
• Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library’s conservator.
•  Place items in protective enclosures such as acid-free envelopes when necessary.
•  Create, edit, and delete bibliographic and related records.
•  Explain relevant cataloguing rules and codes to library staff and patrons.
•   Provide advice and training on how to find bibliographic information to library staff and patrons.
•   Sort, file, shelve, and retrieve materials in a variety of formats.
•   Barcode and label newly catalogued books and archives boxes.
•   Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.
•   Receive and accession new acquisitions of archives and rare books.
•   Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.
•  Assist Librarians with the processing of archival collections, including re-boxing and re-folding materials, and sorting and listing files.
•  Upload archival descriptions to Division’s online descriptive catalogue (AtoM).
•  Upload archival descriptions to the provincial catalogue (ARCHEION).
•  Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.
•  Create and maintain digital images and metadata in various formats.
•   Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.
•   Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.
•  Create and update the student assistant employee manual as required.
•   Create and monitor shift schedules for student assistants.
•   Track and monitor student assistant hours.
•   Prepare and submit student assistant payroll timesheets
•   Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.
•  Update the Division’s website with information supplied by supervisor , or other Division staff.
•  Maintain and order archival supplies and other supplies.
•   Provide inter-library loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.
•  Assist with the development of exhibits for archives and rare books in original and web formats.

Supervision:

• Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).
• Provide orientation and show procedures to others.
•  Ensure adherence to quality standards and procedures for short-term staff.

Qualifications:

• Bachelor's degree in a relevant field.
• 2-year Community College diploma in Library and Information Technology, including at least one course in archives.
• Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

Assets:

•     Knowledge of archival functions.

    
How To Apply
    

To apply for this job, please submit your application online.

Employment Equity Statement
  
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. https://hr.mcmaster.ca/resources/applicant-diversity-survey-statement-of-collection/

Job applicants requiring accommodation to participate in the hiring process should contact:

    Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
    Faculty of Health Sciences HR Office at ext. 22207, or
    School of Graduate Studies at ext. 23679

to communicate accommodation needs.

    
Hybrid Work Language
 
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

 
Interview Experience
   
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

Archives Digitization Project Intern (YCW-BCH), Charlotte County Archives, St Andrews, NB

Location: St. Andrews, New Brunswick
Compensation: $18/hour
  
The Charlotte County Archives, housed in the 1830s former jail of St. Andrews, New Brunswick, is a professionally-run non-profit dedicated to the preservation and access of the region's documentary heritage. Our hundreds of thousands of textual materials, photographs, maps, and more hold traces of innumerable lives experienced in this unique and beautiful corner of the province.

Description and Duties    

We are currently hiring for a six-month internship at the Archives focused on the implementation of a digitization program for our collections. Working closely with the archivist, the intern will actively participate in project planning, including considerations of policy, procedures, and standards. Building upon thorough training in archival principles, they will work with collections materials through stages of appraisal, description, digitization, file management, and online access. They will play a major role in the establishment of priorities for digitization and in sharing the fruits of the project through outreach. This internship provides an excellent opportunity for an aspiring cultural heritage professional to gain meaningful experience in project planning and management within a small and supportive environment.

The position will be on-site at the Charlotte County Archives in St. Andrews, New Brunswick, for an 26-week term with an anticipated start date of September 15, 2025. Hours will typically be between 9 - 5, for a total of 35 hours weekly. The wage is $18/hour.

Qualifications    

A strong candidate possesses strong skills of critical thinking, time management, and good judgment. They are committed to ongoing learning. With an intent to pursue a career in archives, museums, libraries and/or another area of cultural heritage, they hold a BA or Master's in a related field, such as history, communications, social science, or museum studies. They have some degree of previous employment or volunteer experience in heritage and/or culture. An MI, MLIS, or equivalent MA would be ideal for this position, though it is not a requirement.

Additional Information    

Applicants must be eligible for the Young Canada Works Building Careers in Heritage program. Key requirements are graduation from university or college; Canadian citizenship, permanent residency, or refugee status; commitment to work the full duration of employment, without another consecutive full-time job; and age between 16 - 30 at the start of employment. Please see https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html for more details. Applicants will be required to register with Young Canada Works if selected for an interview, although they are encouraged to do so sooner. Funding for round-trip travel to St. Andrews from a location more than 125 km away can be provided by Young Canada Works.

We strongly encourage the application of individuals who identify as BIPOC, disabled, 2SLGBTQ+, and/or members of any communities underrepresented in the heritage field. If any accommodations in the application or employment process would be helpful, please reach out at contact@ccarchives.ca or 506-529-4248. Funds to ensure appropriate accommodations for accessibility needs in the workplace can be provided via Young Canada Works.


How to Apply    

All applications should consist of a current resume accompanied by a cover letter expressing the applicant's specific interest in this job opportunity and the relevance of their past experience. Please send these via email to Archives Manager Anna Krentz at contact@ccarchives.ca, and/or via the Young Canada Works portal. All applications must be received by the end of day June 20, 2025 though interested applicants are strongly advised to apply as early as possible.
Application Webpage (URL): https://ccarchives.ca/employment/
Application Deadline: June 20, 2025
Use of AI in Application Process: No