Manager, Reference & Outreach Services, Provincial Archives of Saskatchewan, Regina, SK

Location: Regina
Compensation: $37.432 - $46.906 Hourly

Organization Homepage (URL)   

The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving, and making available public and private records of significance to the history of the province and providing records and information services to the Saskatchewan government. We are a customer service-oriented government agency committed to working as a team.

We are situated in beautiful Wascana Park, one of the largest urban parks in Canada, near downtown Regina. Our newly renovated facility offers enticing opportunities to engage with the public and to collaborate with colleagues.

Description and Duties    

The PAS seeks an effective communicator, cross-team collaborator, and innovator with strong leadership, organizational, and analytical skills for the Manager, Reference & Outreach Services (ROS) position. The PAS Reference and Outreach Services Unit is a small and friendly team responsible for public reference services and outreach programming for the PAS.  


In this position, the Manager of ROS will be responsible for:

• Planning, developing, and implementing reference service delivery to the public and government, including research and reproduction services for distance and in-person clients, using enquiry management software;
• Planning, developing, and implementing outreach services delivery, including presentations and tours, social media, and the PAS's web presence; and
• Supervising ROS staff, including leave and attendance, scheduling, work planning, and coaching.  In consultation with the Director of Archival Services, manages and evaluates work performance and assists in recruiting staff for the ROS program.

As a member of the Management Team, the Manager of ROS participates in institutional operational budget planning and oversight, institutional strategic planning and subsequent reporting, institutional policy development, and planning related to professional development.
 
Qualifications

• Master's degree in Archival Science, master's degree in a similar course of study, or equivalent combination of knowledge and experience;
• Five years of practical related work experience in an archives, library, museum, or heritage institution environment, including experience managing a team

How to Apply    

To see the full job ad and to apply, please visit here
Application Webpage (URL)   
Application Deadline: April 14, 2024 at 11:59 pm

Collections Manager, The ArQuives: Canada's LGBTQ2+ Archives, Toronto, ON

Location: Toronto, ON
Compensation: $67 000 to $70 000

The ArQuives was established to aid in the recovery and preservation of our histories. Its mandate is to: Acquire, preserve, organize, and give public access to information and materials in any medium, by and about LGBTQ2+ people, primarily produced in or concerning Canada; and Maintain a research library, international research files, and an international collection of queer and trans periodicals.

Social Media: @thearquives

Description and Duties:   

• Management of analogue and digital collections (library, archives, artifacts, artwork, reference)
• Supervise and lead approximately 2-4 staff and 20 volunteers who work in Collections
• Management of the database and online platforms (Inmagic, Omeka, AtoM, and Archive-It)
• Donor stewardship
• Support staff and volunteers to execute the Collections Development Plan
• Supervise and manage internal and external monetary appraisal of collections
• Management of loan and copyright requests
• Support LGBTQ2+ community partnerships, including the development of oral history projects, collecting projects, digitization, and exhibitions
• Policy and procedure writing and development
• Participate in a variety of Committees relating to Collections and Public Service and The ArQuives' broad operations

Qualifications   

• Masters in Information in Archives and Records Management or Masters of Museum Studies
• Minimum of three years of supervisory experience
• Demonstrated experience with collection appraisal and processing
• Experience working in the not-for-profit sector and volunteer-driven organizations
• Experience with conflict resolution and working with the public is an asset
• Demonstrated knowledge of and commitment to Equity, Diversity, and Inclusion principles
• Knowledge and understanding of the LGBTQ2+ communities and history
• Knowledge and understanding of Inmagic, Omeka, AtoM, and Archive-It is an asset
• Experience in or an understanding of archival monetary appraisal is an asset
• Strong ability to work independently, take initiative, and prioritize
• Excellent organizational skills and ability to multi-task
• Possesses a strong attention to detail with a refined understanding of how to balance time and labour
• The ability to lift and stack 22 kg and push a full cart is required

Additional Information:

Located in Toronto, Ontario, The ArQuives is one of the largest independent LGBTQ2+ archives in the world. Primarily a volunteer-run organization focusing on Canadian content, The ArQuives acquires, preserves, and provides public access to information and collections in various formats. Our organization offers a range of research, exhibition, educational, and community programming. The ArQuives seeks a full-time permanent Collections Manager commencing May 2024. There is an expected two-week training period with the current Collections Manager.

Reporting to the Executive Director, the Collections Manager is responsible for leading the organization's collection management and development in line with the vision and mandate to preserve and make accessible the LGBTQ2+ histories in Canada. The position requires in-person (90%) and virtual work (10%), with regular office hours Monday to Friday and occasional evenings and weekends for events and meetings.

Responsibilities of the role include but are not limited to donor stewardship, managing the Collections database, training, mentoring, and supervising collection and reference staff and volunteers and interns, legacy database and legacy collections management, digital exhibitions management, acquisitions management, oversight of conservation and preservation (digital and analogue), facilitating outgoing loans, reviewing copyright requests, grant writing, policy and procedure writing, internal and external monetary appraisal, working with community partners, giving public presentations and tours, and space management and planning.

The ArQuives acknowledges and is committed to addressing historical inequities within our organization. We encourage applications from marginalized communities, including those who identify as Indigenous, women, trans, non-binary, gender non-conforming, Black, people of colour, and persons with disabilities.


How to Apply    
Apply: By emailing a cover letter and CV as a PDF
Application Webpage
Application Deadline: April 14, 2024
Job poster

 

Archivist , University of Toronto - Scarborough, Toronto, ON

Location: Toronto
Compensation: $88,290

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Description and Duties   

• Archivist
• Req ID: 36577
• Faculty/Division: UofT Scarborough
• Department: UTSC:Library User Services & Collections
• Campus: University of Toronto Scarborough (UTSC)
• Position Number: 00038631

Description:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

This search aligns with the University's commitment to strategically and proactively promote diversity among our community members (Statement on Equity, Diversity & Excellence). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.

Your opportunity:

Be a part of the UTSC Library team!

The University of Toronto Scarborough Library offers a dynamic and professional environment that fosters a culture built on respect, accountability, teamwork and a shared commitment to customer service. This position will collaborate extensively with various Library units in offering innovative and comprehensive solutions for a variety of Library initiatives. Our core mission is to support the learning, teaching and research needs of all UTSC undergraduate and graduate programs.

Reporting to the Collections Librarian, your role as Archivist is responsible for contributing to and creating archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. You will also assist with the accession, arrangement, description, preservation and storage of the Library's archives, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. You will reproduce materials from the library collection and create metadata. In addition, you will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements.

Your responsibilities will include:

• Implementing plans and process improvements for archival activities
• Verifying that metadata has been entered according to established industry standards
• Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
• Assessing and determining the condition of archival materials
• Creating finding aids to ensure collection materials are accessible
• Developing material acquisition strategies and plans that support preservation and research needs
• Keeping well informed on application copyright, access and privacy laws
• Researching and recommending appropriate resources and materials

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience
• Minimum of six (6) years related experience in a professional library environment (e.g. Academic Library, Museum), including working in archives
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience with web-based archival description software (e.g. AtoM)
• Familiarity with the standards and practices of archival preservation
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Excellent communication skills (both verbal and written), in order to establish good working relations among project teams, staff, clients, peers vendors and donors
• Superior organizational and time management skills with ability to work independently, as well as part of a team
• Detail-oriented with a high level of accuracy and attention to detail
• Ability to develop content and deliver workshops/presentations to promote services offerings
• Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Assets (Nonessential):

• Working experience with written translation of Tamil to English/English to Tamil

To be successful in this role you will be:

• Approachable
• Meticulous
• Organized
• Possess a positive attitude
• Problem solver
• Team player

Notes:

Please apply to the posting through this link https://jobs.utoronto.ca/job-invite/36577/.  

A copy of the full job description is available upon request from the UTSC HR Office.

• Closing Date: 04/19/2024, 11:59PM ET
• Employee Group: USW
• Appointment Type: Budget - Continuing
• Schedule: Full-Time
• Pay Scale Group & Hiring Zone:  
• USW Pay Band 14 -- $88,290 with an annual step progression to a maximum of $112,911. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
• Job Category: Library Services
• Recruiter: William Guevarra
• Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience
• Minimum of six (6) years related experience in a professional library environment (e.g. Academic Library, Museum), including working in archives
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience with web-based archival description software (e.g. AtoM)
• Familiarity with the standards and practices of archival preservation
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Excellent communication skills (both verbal and written), in order to establish good working relations among project teams, staff, clients, peers vendors and donors
• Superior organizational and time management skills with ability to work independently, as well as part of a team
• Detail-oriented with a high level of accuracy and attention to detail
• Ability to develop content and deliver workshops/presentations to promote services offerings
• Must show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment

Application information

Please apply to the position through this link.
Application Webpage (URL)   
Application Deadline: April 19, 2024

 

Associate Librarian/Archivist or Senior Librarian/Archivist and Associate Dean, Research and Open Scholarship, York University, North York, ON

Location: North York, Ontario
Compensation: $110k-$155k

The York University Libraries (YUL) at York University invites highly qualified applicants for an Associate Librarian/Archivist or Senior Librarian/Archivist continuing appointment position to commence July 1, 2024.

The successful candidate will be appointed as Associate Dean, Research and Open Scholarship with an initial five-year term, with the possibility of renewal upon successful review.

Description and Duties:    

Reporting to the Dean of Libraries, the Associate Dean for the Research & Open Scholarship division is a member of YUL's senior leadership team. The Associate Dean provides strategic direction and oversight over the division and plays a lead role in fostering collaborative strategies to shape a robust and sustainable environment for teaching, learning, and research.

The Research & Open Scholarship division has the following departments: the Content Development & Analysis department; Content Development & Acquisitions department; the Archives & Special Collections department; and the Open Scholarship department. These departments work together to support the academic programs of the University, contributing to global scholarship and the stewardship of York's intellectual assets. In 2019, York University passed a Senate approved institutional open access policy. The Associate Dean, Research & Open Scholarship, will continue to build upon the division's strengths in knowledge mobilization and open access to operationalize the policy on behalf of the University.

Working closely with YUL's senior leadership team, the Associate Dean also plays a lead role in developing support structures to foster librarian and archivist research and scholarship. This includes developing effective mentorship structures to strengthen YUL's research agenda and advance the University's research intensification priorities. The Associate Dean will serve as the Libraries' representative on various pan-university research committees.

The successful candidate will be an exceptional leader with excellent communication skills, experience with change management, and an unwavering user-centred focus. The candidate should also have a track record of collaboration across all levels of an organization and be committed to creating a supportive and inclusive work environment that upholds the principles of decolonization, equity, diversity, and inclusion. Additionally, the successful candidate will work to advance the Libraries' core values of empowering staff and aligning our resources to be innovative, flexible, and creative. The incumbent should also be comfortable operating in a unionized environment.

Context:

The Libraries' organizational structure is intended to leverage expertise across YUL and foster a focused alignment with the University's strategic directions. Three divisions serve this arrangement: Research & Open Scholarship, Teaching & Learning, and Digital Engagement & Strategy.

The Research & Open Scholarship division directly aligns with York's priorities to amplify and sustain research and promote open models of scholarship to support institutional values on the democratization of knowledge. It supports scholarly and creative contributions by providing access to research collections, providing infrastructure supports for knowledge creation, and supporting research dissemination, discovery, and preservation. The division is also responsible for providing expertise for open access, research data management planning, data services, and enhancing visibility and impact of York research. The division also supports the Libraries' leadership role in the implementation of the institutional open access policy.

As the chief architect in realizing the vision of the division, the Associate Dean will work closely with the Dean and YUL's Associate Deans of Teaching & Learning and Digital Engagement & Strategy to successfully align the divisional framework with the Libraries' overall strategic priorities and organizational structure.

Departments in the Research and Open Scholarship:

The Archives & Special Collections department resides within this division with the University Archivist & Head having a dotted line reporting relationship to the Associate Dean. The Clara Thomas Archives & Special Collections consist of university records, private papers, rare books, maps, and other primary source material acquired to support research and learning by the university's faculty, students, and a community of international scholars. The holdings are strong in the areas of Canadian history and literature, fine arts (design, photography, music, film, theatre), philosophy, environmental and labour history, women's studies, and sexual diversity. The Content Development & Analysis department is dedicated to building and curating high quality, accessible and multidisciplinary collections that enable innovative research and teaching. The department provides the York community with the broadest possible access to this content, whether through advocating for fair and appropriate licensing terms, or through strategic investment in sustainable models for open access and open data content.

The Content Development & Acquisitions department works collaboratively to identify, acquire, license, and enable broad access to collections in all formats to support teaching and research at York. They develop systems-wide approaches for content management and set strategic priorities and policies relating to library collections.

The Open Scholarship department supports research intensification across the broader campus by promoting, communicating, and leveraging its expertise in scholarly communications and open access. Through its work, the department aims to help researchers harness the benefits of open scholarship practices including open access publishing and author rights, research data management, data services, research visibility, and research data deposit and discovery.

The successful candidate will provide administrative oversight for the Archives & Special Collections department; the Content Development & Analysis department; Content Development & Acquisitions department; and the Open Scholarship department. The candidate will work closely with each department's directors and managers to develop policies, procedures, and best practices that enable and shape the work of the division, including supporting collaborative workflows with other departments and committees within the Libraries, other university partners (i.e., the Office of the Counsel, the Office of Institutional Planning and Analysis, etc.), and consortia and national library associations, (i.e., Canadian Knowledge Research Network, Canadian Association of Research Libraries, etc.).

Responsibilities:

The Associate Dean is responsible for the overall leadership and management of the Research & Open Scholarship division. The Associate Dean will:

• Provide leadership, direction, and planning in support of the Libraries' departments in the division.
• Promote a strong vision for the division and introduce improvements to services and processes that enhance student success, research intensification, and academic excellence in collaboration with the divisional directors, managers, librarians, archivists, and staff.
• Facilitate divisional strategic planning and make recommendations for resource allocation, policy development, program evaluation, and stewardship priorities.
• Embrace and implement the Libraries' strategic plan and mobilize leadership, librarians, archivists, and staff in the division to operationalize key priorities
• Demonstrate fiscal leadership and accountability in the context of constrained resources by streamlining and re-imagining systems and processes, leveraging technologies, and overseeing the collections budget in consultation with the Dean.
• Foster an inclusive and respectful work environment for library colleagues within the division.
• Champion the strategic advancement of the Libraries' and University's decolonization, equity, diversity, and inclusion (DEDI) goals.
• Collaborate across the Libraries' divisions and coordinate processes related to the development and management of teaching, learning, and research collections, as well as open scholarship initiatives.
• Work with the directors and managers to develop library and campus advocacy and outreach initiatives to advance the division's work.
• Ensure departments are responsive to user feedback with a focus on continued improvement of the user experience.
• Develop and support the Libraries' staff in the division, strengthening professional development across the organization relevant to YUL's strategic priorities.
• As a member of the Dean of Libraries' senior leadership team, participate in strategic planning, the development of new initiatives, budgeting, policy development, and governance.
• Working closely with the Dean and members of the Libraries' senior leadership team, coordinate strategies to foster and enhance the Libraries' research and scholarship.
• Contribute to the profession through engagement with appropriate organizations and societies.
• Remain up to date on trends, opportunities, and challenges facing research libraries and communicate these issues to relevant stakeholders.

Qualifications:

Degree: Master of Library and Information Studies (MLIS) from an ALA-accredited program or its recognized equivalent or master's degree in archival studies from a graduate program meeting the Association of Canadian Archivists' Guidelines for the development of a two-year curriculum for a Master of Archival Studies in is required.

Demonstrated experience:

• Successful record of leadership, planning, development and managing library programs and services.
• At least five years of experience in library management positions, leading staff through change.
• Ability to develop a shared vision of library services across the division and to advocate, communicate, support, and assess its implementation
• Ability to develop and implement strategic plans
• Successful navigation of ambiguity and complexity
• Creative, yet practical in finding new solutions, evolving processes, and re-configuring services
• Strong record of mentoring and developing individuals and teams
• Strong interpersonal skills, and the ability to build respectful, collaborative team structures that advance the Libraries' mission to support students and faculty with their teaching, learning, and research needs
• Excellent oral and written communication and presentation skills
• Ability to function effectively as a member of a senior management team, working within a collegial environment, and experience in building and managing relationships at all levels of the organization
• Track record of scholarship and professional service, including presentations, publications, and service to relevant professional organizations and associations

Demonstrated knowledge of, and a commitment to ongoing learning in:

• Developing research collections in university or college libraries
• Supporting reference services and collections management in archives and special collections
• The broader scholarly communications landscape
• Change management, and principles of decolonization, equity, diversity, and inclusion
• Developments in higher education and the issues facing research libraries, especially in Canada

Additional Information:

Salary will be commensurate with qualifications and experience.
All York University positions are subject to budgetary approval.
York is an Affirmative Action (AA) employer and strongly values diversity, including gender and sexual diversity, in its community. Details of the AA Program, which applies to women, members of racialized groups, Indigenous peoples, persons with disabilities and those who identify as 2SLGBTQ+, can be found here or by contacting Christal Chapman, EDI Program Manager (chapman7@yorku.ca; 416-736-5713).

York welcomes and employs scholars from all over the world. All qualified candidates are encouraged to apply; however, Canadian citizens, permanent residents and Indigenous peoples of Canada will be given priority.
York has a policy on Accommodation in Employment for Persons with Disabilities and is committed to working towards a barrier-free workplace and expanding the accessibility of the workplace to persons with disabilities. Applicants who require accommodation are invited to contact the Search Committee Chair.
 
How to Apply

Due date for completed applications: April 26, 2024

Required materials: 1) current CV; and 2) a cover letter addressing the stated qualifications and experience relevant to the responsibilities. Candidates who proceed to a final interview will later be asked to provide names and contact information for three professional references.

Provide required information regarding your Canadian work status and optional self-identification for Affirmative Action purposes as part of the online application.

Long-listed candidates will be interviewed online the weeks of May 6th and 13th. In-person interviews for shortlisted candidates will be scheduled the weeks of May 27th and June 3rd.

Direct questions about the position to the Search Committee Chair at .

Submit materials here
Application Deadline: April 26, 2024

 

Archives Manager, Royal BC Museum, Victoria, BC

 
Location: Victoria, BC
Compensation: Annual Salary Range: $80,652.20 - $91,992.70

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

Description and Duties:

The BC Archives is part of the Archives, Collections and Research division and works closely with peers to ensure the evidence and stories revealed in our documentary heritage are incorporated into Museum programming, exhibits, events and learning.  The BC Archives is the provincial archives, and collectively we acquire, preserve and make publicly accessible the documentary heritage of the province, and provide physical and digital access to collections of historical photographs, documents, sound recordings, film, art, maps and publications.

Modernization is not confined to revitalizing and improving our physical collections space, the BC Archives is focused on our users and transforming our services to the public, as well as the development of a digitization and digital preservation strategy that will ensure we can continue to preserve and provide access to our collections for centuries to come. BC Archives is working to build strong, respectful relationships with BC communities, address our colonial legacy, and implement the Reconciliation Framework for Canadian Archives. We are committed to reconciliation-based and healing-centred archival practice.

The Archives Manager is responsible for providing expert knowledge about archival and other historical records in a variety of formats and strategies to gain access to their content.  This position manages and coordinates the appraisal, acquisition, processing, arrangement and description of records, develops and maintains relevant policies, procedures and standards, as well as the creation of access tools that provide description and control of the historical and evidentiary record of British Columbia.  

The position plans and implements archives-related programs, projects and services focused on the acquisition, processing and description of the archives collection.  This Archives Manager supervises and mentors a team of archivists.  The position also creates and nurtures partnerships and community connections through active involvement with committees, conferences, presentations and other stakeholder events.

Qualifications:

We are currently looking for an Archives Manager who brings a wealth of expertise to our team. The ideal candidate will hold a - Master's degree in Archival Studies or Library & Information Science with a specialty in archives or, an equivalent combination of education and experience working in a GLAM institution, government ministry, or community organization such a cultural centre or Indigenous government office, in a role related to archives, library/information science, records management, cultural heritage, or traditional knowledge.

The successful candidate will have a minimum of three years' experience working in an archival institution, a minimum of two years' experience leading and mentoring results-based work teams and experience leading projects. They will have knowledge of the Freedom of Information and Protection of Privacy Act, the Information Management Act, the Personal Information Protection Act, the Copyright Act and associated policies and procedures relating to the general principals of access and privacy as they apply to the provincial context as well as knowledge of the Declaration on the Rights of Indigenous Peoples in BC Act (DRIPA), the First Nations Information Governance Centre's principles of Ownership, Control, Access and Possession (OCAP®), a Reconciliation Framework for Canadian Archives and the Truth and Reconciliation Commission Final Report They will understand issues related to both digitized and born-digital formats, media, and migration as well as current and potential future trends for archives and how to incorporate them into planning.  

The Archives Manager will have the ability to provide briefings, oral and written, to peers, stakeholders and management, the ability to mentor, motivate and manage staff and fosters an environment of collaboration and the ability to prioritize and complete own work assignments under tight deadlines, including assignments involving complex issues and multiple third parties. They will have negotiation, meditation and conflict resolution skills and be able to work collaboratively with peers and staff to achieve goals. If you meet these criteria, we invite you to apply and contribute your expertise to our dynamic team.

Additional Information:
    
Before you apply for this position, you must meet the eligibility requirements.  To be eligible to work in Canada, you must be a Canadian citizen or permanent resident of Canada or authorized in writing to work in Canada under the federal Immigration Act.  Eligibility to work in Canada is granted through citizenship, permanent resident status, or a work permit.

An eligibility list may be established for future temporary and/or permanent vacancies.

How to Apply:

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in PDF format by April 8, 2024 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024-13 via email.

Additional Information:

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.


Application Webpage
Application Deadline: April 22, 2024 at 11:59 pm (PST)
job poster

 

Government Records Archivist, Government of Yukon, Whitehorse, YT

Location: Whitehorse, YT
Requisition: #49466
Salary: $89,704 - $104,043 per annum

We are the Yukon public service. Every day, we come together to serve the people who live here, and to make a difference in so many ways—from simple to extraordinary and everything in between. Here, you will find the diverse opportunities you desire to develop your career while enjoying a warm sense of community and vibrant artistic, cultural and recreational amenities, all set in a spectacular natural environment.

The Yukon government has been selected as one of Canada’s Top 100 Employers since 2014!

To learn more about the Yukon government, check out: The Talent Attraction Brochure and Working at the Yukon government.
To learn more about what the Yukon has to offer, check out: Travel Yukon.

At Tourism and Culture, we are a dynamic team of professionals dedicated to Yukon’s vibrant tourism, arts, museums, heritage, historic sites, and archival communities and to their contributions to the Yukon’s quality of life.
Yukon Archives acquires, preserves, and provides access to the Yukon’s documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published material provides a fascinating insight into the Yukon’s diverse cultures, history, stories, and communities. Yukon Archives is committed to upholding the objectives of The Steering Committee on Canada’s Archives' Reconciliation Framework: The Response to the Report of the Truth and Reconciliation Commission Taskforce and is actively working towards making our facility and our records more accessible. 
 
Description and Duties:

This is a full-time, two (2)-year term position, working 75 hours biweekly. This competition may be used to fill anticipatory permanent positions. Temporary Assignments may also be considered with prior supervisor approval.

Reporting to the Territorial Archivist, as a Government Records Archivist, you will apply corporate and institutional policies in order to acquire, appraise, arrange, and describe records that are evidence of government actions and decisions. Working collaboratively with colleagues and stakeholders, you will enhance access to records of historical significance to researchers representing diverse interests and communities. You will also work with government corporate and departmental information management staff on a variety of projects involving government-wide initiatives such as digital records management. You will have opportunities to participate in reference and outreach activities, and to engage with record creators and research communities.

Essential Qualifications:
Please submit your resume clearly demonstrating how you meet the following qualifications. Please note that selection for further consideration will be based solely on the information you provide in your resume. If you have these qualifications, ensure you clearly expand upon them (for each applicable employer) in your resume using the year/month format.

• Master of Archival Studies, or Master of Library and Information Science with a specialty in archives, or a related field;
• Demonstrated experience applying records and information management principles and practice;
• Demonstrated experience applying archival theory and practice;
• Experience using database software for the management of collections;
• Experience in developing and implementing digital records projects would be considered an asset.
• Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above will be equally considered.
• Before applying, you may want to refer to our sample resume to assist you in submitting your application.

Desired Knowledge, Skills and Abilities
Candidates should have and may be assessed on:

• Ability to carry out a wide range of archival activities such as appraisal, acquisition, arrangement, description, and related services, particularly in a government records context;
• Strong research and information-gathering skills along with strong analytical and problem-solving skills applied in an information management environment;
• Experience advising on archival issues with regard to the management of active and semi-active government records;
• Strong organizational skills and detail orientation with a high level of accuracy;
• Excellent written and oral communication skills;
• Strong interpersonal skills, including teamwork and customer/client service;
• Knowledge of applicable legislation.
• Conditions of Employment:
• Valid Yukon Class 5 driver’s licence.

Job Requirements:

• Requires lifting, carrying, pushing, and pulling boxes up to 12-18kg and oversized materials, occasionally by stairs;
• Occasional exposure to dust, dirt, pests, and mould (with protective equipment).
• *Relocation expenses will not be provided for this position.

Additional Information:

This competition is open to all candidates who meet the above noted Admissibility. A hiring preference will apply for qualified candidates of Canadian Indigenous ancestry, with a priority for qualified Yukon First Nation candidates. This initiative is in support of the Yukon government’s goal for a representative public service.

For more information on the hiring preference, visit here.

For more information about this position, please contact Kaitlin Normandin, A/Territorial Archivist, or (867) 667-8063.
For more information about the recruitment process, please contact Kristen Mintz, Human Resources Consultant, or (867) 667-5679.

Please do not email resumes to the email addresses above; resumes may only be accepted through the E-Recruitment application system. To create your E-Recruitment account, click here.

How to Apply
To apply for the position of Government Records Archivist, and for full details on the requirements of the role, please visit here.

Closing date: Friday, March 22, 2024

Records Manager, Information Management, Mohawk Council of Kahnawake, Kahnawake, QC

Location: Kahnawake Mohawk Territory
Compensation: $1,267.13 to $1,431.38 per week

Description and Duties:

Duration - Indeterminate, Full-Time, nine(9) month probation period

Purpose:
Under the Director of Information Management (IM), manages the classification, storage, retrieval, retention, archiving, and disposition of records. Establishes and maintains systems to ensure that records in both physical and digital formats are managed throughout their life-cycle, according to professional standards and best practices.

Cultural Identity Attributes:
A self-disciplined, logical, compliant, individual that is accurate and detailed in approach. He/she has a positive and enthusiastic attitude with leadership skills and the ability to influence and motivate others.

Roles & Responsibilities:
To develop, implement, and maintain policies, procedures and systems for records management.

• Consults with a variety of groups to understand records management needs in the organization;
• Researches and interprets best practices and standards;
• Identifies areas for improvement, sets priorities and carries out projects;
• Develops, implements, reviews, and revises records management policies and procedures, for example, those related to privacy, protection of personal information, security, collection, classification, storage, access control, retrieval, archiving, retention, destruction and naming conventions;
• Provides training and support to various groups and employees regarding records management policies, procedures, tools, and systems;
• Assists with the implementation of processes and systems in collaboration with IM and other units to continuously collect, manage and monitor data related to internal operations and the performance of programs and services.

To ensure records management services are delivered promptly, efficiently, and with a focus on customer satisfaction.

• Ensures internal and external information requests are carried out promptly, efficiently, and in compliance with policies and procedures;
• Maintains confidentiality and security of records according to policies and best practices;
• Coordinates and assists with functions related to managing the information life-cycle, for example, classifying, indexing, inventorying, defining metadata, naming conventions, etc.
• Ensures the destruction of records on a routine basis as per retention and destruction schedules; Acts as the communications liaison for the records management department to ensure information related to records management services and processes are accessible and regularly communicated to internal and external stakeholders.

To direct and manage the daily operations of the records management department.

• Oversees the records management team, including setting objectives, performance management, coaching, training, and employee development;
• Provides guidance and direction to the team to ensure records management policies and procedures are carried out effectively and efficiently;
• Holds team meetings as needed to communicate information, including updates related to organization and/or unit objectives and priorities;
• Prepares and manages the department budget;
• Collects statistics related to records management services, sets key performance indicators, tracks success of initiatives and creates annual reports;
• Carries out administrative tasks related to the management of the department;
• Participates in Information Management Unit meetings and closely collaborates with the Director of Information Management.

The statements herein reflect general details to describe the principle functions for this job, and should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties or be assigned projects associated with these responsibilities as directed by their immediate supervisor.

Decision Making Authority:

• Decides on performance and objective requirements for direct reports;
• Decides and implements Records Management processes;
• Decides on budget requirements;
• Decides on priorities and needs for the Records Management Department;
• Decides on appropriate technology and storage solutions for physical and digital records;
• Directs MCK employees in Records Management standards;
• Provides approval for the release of sensitive information.

Accountability:

• Delegated Records Management authority within the organization;
• Acts as Trustee of Records;
• Implementation of operating plans, activities and strategies from the Director of Information Management;
• To achieve the priorities and objectives of the Records Management Department;
• The efficient and effective operation of the Records Management Department;
• Preparation and management of a balanced budget for the Unit;
• Enactment of government classification regulations and operational standards;
• Ensuring the continuous improvement of Records Management services;
• Conducting business with internal and external clients in a tactful, discreet and courteous manner;
• Maintaining confidentiality;
• Adhering to the MCK Administration Manual-Personnel Policy and Kanien’kéha Language Initiatives.

Qualifications:
Education & Experience:

• Post-secondary education in records management, archival studies, information management, office administration, or a related discipline;

OR
One of the following:

• Information Governance Professional (IGP) Certification;
• Institute of Certified Records Managers (ICRM) Certified Records Manager (CRM) or Certified
• Records Analyst (CRA) designation;
• The Essentials of Records and Information Management (RIM) Certificate.

AND

• One (1) or more years’ experience in records management, enterprise content or data operations/governance role.

Knowledge, Skills, Abilities and Other Attributes:

• Knowledge of standard filing practices (both physical and digital);
• Knowledge of best practices in records storage, retrieval, document management and data trusteeship;
• Knowledge of Office 365, records management systems, databases and metadata;
• Strong technical acumen and willingness to learn and stay up-to-date with new technology in Records and Data Management;
• Able to handle confidential and sensitive information with discretion and tact;
• Able to communicate both orally and in writing with all levels of staff with tact, professionalism and diplomacy;
• Able to work effectively in an environment with multiple priorities and pressures with minimal supervision;
• Understanding of general office operations and procedures with budget management and organizational skills;
• Ability to guide, direct and supervise personnel;
• Ability to develop, customize and train personnel on records management procedures;
• Ability to communicate in the Kanien’kéha and French languages is an asset;
• The willingness to learn the Kanien’kéha language is required.

Working Environment:

• On-site five-day work week and normal office environment;
• Moderate stress due to workload;
• Occasional overtime may be required.

How to apply:

Please address your application to Dawn Stacey, Manager of Recruitment and Staffing.  Forward your complete application via email only


All required documents must be submitted before the deadline for your application to be considered: Applicant Checklist, Letter of Intent, Resume. All forms and requirements are listed on our website


Please ensure complete applications are submitted as requested. Incomplete applications will not be considered.
Only candidates selected for an interview will be contacted.
Preference will be given to Aboriginal candidates.

Application deadline: Tuesday, March 19, 2024 - 4 pm ET.

Job poster and Application

Archivist - 2 Year Contract, The Hospitaller Order of St. John of God in North America, Hamilton, ON

Location: Hamilton, Ontario
Compensation: $55,000 to $70,000 plus comprehensive benefits package

Who we are:
The Hospitaller Order of St. John of God is an Order of the Catholic Church, drawing its inspiration from the life, example and teaching of its founder - St. John of God, who ministered in a manner of hospitality that characterizes the mission of the Order to the present day.

The term 'Order' also includes the persons and activities of thousands of Co-workers, men and women, who, throughout the world, provide a wide range of health care and social welfare programs in centres and services that perpetuate the work for the poor, sick and needy commenced by St. John of God in the first half of the 16th century in Granada and southern Spain. Today, the Order's mission is present in 52 countries on 5 continents.

The Order in North America comprises various centres in Canada and the United States, overseen by men who belong to the religious family popularly known as the Brothers of St. John of God. Although the number of religious men has been waning over the years, like many other religious institutions, it is very evident that more persons are being assisted by the Order throughout the world today, than ever before in its history.

How you will make an impact:

As the Archivist for the Province of the Good Shepherd, you will enhance the dignity and quality of life of our members through your responsibility for managing the historical records and heritage items of the Province of the Good Shepherd in North America.
Our values of hospitality, quality, respect, responsibility, and spirituality are demonstrated through your respectful care, assessment, and attention to detail of the historical, business and personal records of the Province.  This is achieved through professional collaboration with appropriate community and ministry resources and the accurate maintenance of records.
By welcoming and being respectfully present and hospitable to others, the Archivist models the Mission, Vision, and Values within the Administration Department of the Province of the Good Shepherd in North America.

Social Media   

Description and Duties    
Among other duties, the Archivist will:

• Perform administrative tasks such as setting goals, writing reports, communications related to archival materials and history of the Brothers, participating in budget preparation, and preparing applicable policies and procedures consistent with best practices for archive management and preservation, etc.
• Assume responsibility for the collection, preservation, care and management of records and documents that are intended to preserve the past for the benefit of the future.
• Assume responsibility for cataloguing and managing valuable collections that have deep historical value.
• Assume responsibility for selecting, retrieving, and managing various materials for the sake of preservation.
• Respond to inquiries from persons requesting information, as directed and within the established procedures.
• Respond to and liaise with archivists from other Provinces of the Hospitaller Order of Saint John of God, Diocese of the Catholic Church, and other institutions to assist with historical information gathering and preservation. Build and maintain strong professional relationships with the archival and library science community including participating in collaborative efforts and providing professional advice, when appropriate.
• Preserve and catalogue objects/artifacts, documents and records to professional museum standards and archival records according to the Rules of Archival Description (RAD) and to copy/transfer films/videos, photographs, and audio tapes to reliable and readily retrievable formats as may evolve from time to time.
• Research and record the historically significant, origin and value of archival materials.
• Coordinate and organize events and programs regarding collections such as workshops, lectures, and exhibitions etc.
• Establish protocols and guidelines towards accessing and using archive materials.
• Discover and locate new material and work towards their acquisition and or display.
• Recommend, implement and operate a safe and secure archive database program.
• Review restricted records, and records subject to copyright, and advise on privacy and copyright law including administration of requests for reproduction and publication of archival material.
• Conduct and/or participate in oral history research with Brothers and key lay people involved in the history of the Province.
• Provide records management advice to the Provincial Leadership and implement records retention policies and procedures for both print and electronic records in the archive office.
• Prepare an annual report to the Provincial Leadership, including analysis of user and web site statistics.
• Initiate and administer grant projects, as appropriate; and
• Provide training and direction to temporary archival staff and volunteers.

Qualifications    

What you will bring to our team:

• Experience/Education in Post-Graduate studies in Archive management and retention or Library and Information Science degree.
• A minimum of 1 to 3 years of experience working as an Archivist, managing archival collections in textual and non-textual formats; for example, letters, manuscripts, business records, photographs, audio records, video recordings and digital files.
• Familiarity with standards and practices for digitization.
• Strong documentation skills and computer knowledge. Proficiency in Microsoft Office programs (Word/Excel/Publisher/Power Point) and Archive database programs.
• Excellent verbal, interpersonal, communication and organizational skills with the ability to handle multiple tasks and set priorities, as well as to maintain teamwork which may include sharing work overload.
• A genuine interest in history is an asset.
• A valid Driver's license is required.
• Requires proficiency in both French and English.
  

Additional Information  

The Hospitaller Order of St. John of God, is an equal opportunity employer operating within an anti-racist and anti-oppression framework. We strive to establish workplaces that reflect and are enhanced by the rich diversity of the community we serve.

The Order welcomes and encourages applications from all people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.


How to Apply    

Please forward CV and cover letter to Sam Cino, or apply directly online.

Application Deadline: March 31, 2024

Job posting document

Collections Manager, Archives, Royal BC Museum, Victoria, BC

Location: Victoria, BC
Compensation: Annual Salary Range: $62,255.85 - $70,557.73

The Royal BC Museum is situated on the territories of the Lekwungen People, known today as the Songhees and Xwsepsum First Nations.

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of British Columbia, and provides for a dynamic forum for discussion and a place for cultural reflection.

The RBCM, which includes the provincial archives, is undergoing re-imagination. Re-imagination is a complex, transformational process that not only impacts the museum's physical presence and facilities, but also requires the museum team to undergo adaptive and technical organizational changes.   

As an institution that encourages gathering, learning, critical thinking, self-reflection and thought-provoking experiences for people of all ages, modernization demands that the museum evolve and remain relevant to the communities it serves and in doing so, the team must embody and exemplify a commitment to:

• being accountable for our individual and collective learning and embracing informed, values-based ways of working that honours diversity, inclusivity, accessibility and equity such that this commitment is evident in our interactions and relations with one another internally, and also with visitors, the public, our industry and business partners, and our community stakeholders.  
• being a place where diverse peoples and communities of British Columbia feel welcome in the museum and supported as they tell their truths and share the lived experiences of their current and past generations.
• honouring and presenting an authentic human history that represents a vibrant, diverse province that exists today, which is central to RBCM's transformation.
• incorporating an informed and values-based adoption, dissemination and implementation of Truth and Reconciliation principles, DRIPA and the province's DRIPA Action Plan.
• being a centre of respectful, inclusive, self-motivated, team-focused collaboration. 
  

RBCM has over 7 million objects and specimens and millions of significant government documents and records; substantial photographic, audio and video collections; artworks; and an extensive library of publications. Through research, learning, outreach and community engagement, we strive to broaden understanding about our province and inspire curiosity and wonder.

Description and Duties    

• Collection Manager, Archives Department, Collections and Research Division
• Full Time, Permanent
• Heritage Resources Officer 18
• Annual Salary Range: $62,255.85 - $70,557.73

The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

The BC Archives is part of the Archives, Collections and Research division and works closely with peers to ensure the evidence and stories revealed in our documentary heritage are incorporated into Museum programming, exhibits, events and learning.  The BC Archives is the provincial archives, and collectively we acquire, preserve and make publicly accessible the documentary heritage of the province, and provide physical and digital access to collections of historical photographs, documents, sound recordings, film, art, maps and publications.

Modernization is not confined to revitalizing and improving our physical collections space, the BC Archives is focused on our users and transforming our services to the public, as well as the development of a digitization and digital preservation strategy that will ensure we can continue to preserve and provide access to our collections for centuries to come. BC Archives is working to build strong, respectful relationships with BC communities, address our colonial legacy, and implement the Reconciliation Framework for Canadian Archives. We are committed to reconciliation-based and trauma-informed archival practice.

Reporting to the Preservation Manager this position is responsible for preservation and physical management of archival records in all media in BC Archives legal custody with a focus on textual and cartographic collections, including: housing and storage of records; preventive conservation of fragile or fugitive original records; location management; assisting with staff and client access to original archival records; advising staff, clients, and government offices on physical management of records; assessing new acquisitions, organizing conservation contracts; preparing and packing records for loan, shipping or exhibition; assisting with exhibits; creating and maintaining manual and electronic documentation relating to these activities; and recommending policies and procedures relating to these activities.  Assists the Preservation Manager with planning and implementation of standards and policy.  May supervise junior clerical or technical staff and volunteers

We are currently looking for a Collection Manager who brings a wealth of expertise to our team. The ideal candidate will have post-secondary education in archival studies, history, curation, conservation and/or preservation, and they will hold a Gallery Technician or a Certificate in library, archival, preservation, conservation or a related study and 5 years' working with historical collections. Our successful candidate will have 2+ years working in a community or provincial archive, library or similar institution, 1-2 years' preferred experience in the care and handling of historical archival records, experience managing a collection of historical records, objects, photograph collections or similar and some project management experience with the ability to determine appropriate costs related to special projects, acquisition, and storage of archival material.

Alongside those requirements, the Collection Manager will have knowledge of preservation requirements for a variety of historical archival records, both physical and digital plus specialized conservation and/or preservation knowledge in one or more of the following areas: cartographic, textual, government and/or private records, library (antique book), paintings and/or photographic collections or sound and moving image. They will have strong research skills with the ability to make recommendations for best practices for handling and packing works of art, the ability to lift heavy objects with care and attention and the ability to streamline workflow process.

Our Collection Manager will be flexible and creative with problem-solving while remaining accountable to performance measures and hold excellent interpersonal skills. If you meet these criteria, we invite you to apply and contribute your expertise to our dynamic team.

The collection manager will often be working with records of a sensitive nature and will benefit from a knowledge of trauma-informed archival practices.

Qualifications:

Education and Experience:

• Post-secondary education in archival history, curation, conservation and/or preservation, AND
• Gallery Technician or a Certificate in library, archival, preservation, conservation or related studies and 5 years' working with historical collections.

An equivalent combination of education and experience with archives or museum collections may be considered

• 2+ years working in a community or provincial archive, library or similar institution.
• 1-2 years' preferred experience in the care and handling of historical archival records.
• Experience managing a collection of historical records, objects, photograph collections or similar.
• Some project management experience with the ability to determine appropriate costs related to special projects, acquisition, and storage of archival material.

Knowledge, Skills and Abilities:

• Knowledge of preservation requirements for a variety of historical archival records, both physical and digital.
• Specialized conservation and/or preservation knowledge in one or more of the following areas:
• Cartographic Records
• Textual Records
• Government and/or Private Records
• Library (Antique book) Collections
• Sound and moving image
• Paintings and photographic collections
• Strong research skills with the ability to make recommendations for best practices for handling and packing works of art.
• Ability to lift heavy objects with care and attention.
• Ability to streamline workflow process.
• Excellent interpersonal skills.
• Flexible and creative problem-solving skills while remaining accountable to performance measures.
• Ability to effectively present information and respond to questions from groups of managers, clients, customers and the general public.

PROVISO:
Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the organization (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit via email:  your resume and cover letter in PDF format by Wednesday, March 20 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2024-10.

This position requires a Criminal Records Check under the BC Public Service Screening Policy and the Criminal Records Review Act. All applicants must be legally entitled to work in Canada (i.e., have Canadian citizenship or permanent resident status).  

The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) person seeking work or already employed in the BC Public Service. For guidance on applying and/or preparing for an interview, please contact IndigenousApplicants@gov.bc.ca or call #778-405-3452.

Application Webpage (URL)   
Application Deadline: April 3, 2024 @ 11:59pm PT
Job Poster document

Clerk, Records Management (1390), Concordia University, Montreal, QC

Location: Sir George Williams Campus, Concordia University, Montreal, QC
Compensation: $25.00 - $29.79 per hour, full time
Union/Association/HR Policy: CUSSU

Recognized as Canada’s top university under the age of 50, and one of Montreal’s top Employers, Concordia University is the place to be if you are looking to grow, contribute and innovate in a dynamic and multicultural environment.

Be part of a community that addresses society’s big challenges, supports your personal and professional growth, and makes a real impact in building a more sustainable world.

As a member of our community, you will have access to comprehensive benefits, a defined pension plan and numerous on site well-being facilities such as a state of the art gym and health clinic as well as a variety of educational and cultural opportunities.

Description and Duties:

Scope
Reporting to the the Director, University Secretariat with a dotted line to the University Archivist, the incumbent is responsible for supporting members of the office of the University Secretariat with their paper and electronic filing needs.

Primary Responsibilities:

• Analyze hard-copy and electronic documents received or generated by members of the office of the University Secretariat for filing, retention and destruction purposes.
• Sort, classify and organize hard-copy and electronic documents following the Records Classification and Retention Plan (RCRP).  
• File current and backlog documents (hard-copy and electronic) according to the RCRP. Open and close hard-copy and electronic files as required.  
• Enter all data into the document management software.  Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
• Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
• Liaise with the Records Management and Archives unit to remain current on institutional records management development, priorities and standards.
• Digitize hard-copy of document for retention purposes in accordance with the highest records management standards.
• Perform other duties in support of the unit.

Qualifications:

• Attestation of Collegial Studies (ACS) in Office systems or in a field relevant to the primary responsibilities, with 2 to 4 years of pertinent work experience.
• Good knowledge (Level 4) of spoken and written English and French to analyze and accurately summarize documents of varied complexity to communicate with clients and consultants and to respond with sensitivity to queries.
• Good knowledge (Intermediate level) of Word and Excel.
• Very good organizational and interpersonal skills; ability to work independently and in a team environment.
• Service and solution oriented individual with initiative and resourcefulness using courtesy, sound judgment, and possessing a positive and professional attitude with end-users.
• Ability to work with a high degree of accuracy and discretion.
• Physical ability to lift and carry several times a week a wide range of documents without assistance up to 23 kg (50 lbs.).

Additional Information:

Due to the volume of applications, only selected candidates will be contacted by our Talent Team.

Concordia University is an English-language institution of higher learning at which the primary language of instruction and research is English. Since this position supports academic and administrative functions of the university, proficiency in English and French, as indicated, is required.

IMPORTANT: The language and computer skills of short-listed candidates will be tested.

Territorial Acknowledgement
Concordia University is located on unceded Indigenous lands. The Kanien’kehá:ka Nation is recognized as the custodians of the lands and waters on which we gather today. Tiohtià:ke/Montreal is historically known as a gathering place for many First Nations. Today, it is home to a diverse population of Indigenous and other peoples. We respect the continued connections with the past, present and future in our ongoing relationships with Indigenous and other peoples within the Montreal community.

Employment Equity
Concordia University is strongly committed to employment equity within its community, and to recruiting a diverse faculty and staff. The University encourages applications from all qualified candidates, including women, members of visible minorities, Indigenous persons, members of sexual minorities, persons with disabilities, and others who may contribute to diversification; candidates are invited to self-identify in their applications. As part of your application, you will be asked to complete a diversity survey. This information is voluntary and any information collected for this purpose is confidential and cannot be accessed by search committees or human resources employees. Results will be aggregated and used to help Concordia achieve its goal to see all members of our community not only reflected, but welcomed, included and supported in their efforts to contribute to all areas of university life.

Accessibility
Concordia desires to increase diversity among its community members and we strive to make our recruitment processes as accessible as possible and provide accommodations as required for applicants. If you are contacted for an interview and anticipate needing accommodations during the process, please contact, in confidence, hr-employment@concordia.ca

Immigration Status
All qualified candidates are encouraged to apply; however, Canadian and Permanent Residents will be given priority. To comply with the Government of Canada’s reporting requirements, the University is obliged to gather information about applicants’ status as either Permanent Residents of Canada or Canadian citizens.

How to apply:

Apply Online 
Requisition ID 1390 - Posted 02/22/2024 - Sir George Williams (Downtown) - CUSSU - Full-Time
Position Number: 50020155 / C5669
NOTE: This posting represents a one year full-time contract.

Posting deadline: March 7, 2024