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  • 16 Dec 2019 3:02 PM | Anonymous member (Administrator)

    The Organization:
    The Toronto Public Library is North America’s busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with over 100 languages represented in the diverse library materials.
    The Background:
    Toronto Public Library’s prestigious Special Collections include the Baldwin Room Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children’s’ Books; the Merril Collection of Science Fiction, Speculation and Fantasy; the Arthur Conan Doyle Collection; and the Library’s archives. These collections also form the basis for the Library’s active and multifaceted digitization program, preservation services, and the exhibition program in the Library’s TD Gallery. From physical and virtual exhibitions, strategic partnerships and large-scale digitization, the Special Collections support the library’s vision to create an outstanding virtual library supported by a robust suite of programs, collection animation, and community engagement.
    The Position:
    Reporting to the Manager, Special Collections, the successful candidate will manage the daily operations and lead a team of 25.8 FTEs, which include three department heads, professional librarians and support staff in two locations (Toronto Reference Library and Lillian H. Smith Branch). The successful candidate will develop and monitor annual goals, work plans and budgets, develop and deliver innovative programs and other community engagement strategies for the Library’s Special Collections, effectively communicate with internal and external stakeholders, and participate in service development and delivery through leadership in system committees or projects.
    Major Responsibilities:
    • Manages the daily operations and services of the Special Collections Department, and develops goals and objectives for area of responsibility
    • Plans, implements and evaluates programs and services to ensure that they meet community needs, are cost-effective and support the organization’s strategic agenda.
    • Plans, implements and evaluates engagement strategies to promote interaction, collaboration and user contributed content.
    • Effectively communicates policies, programs and services.
    • Accountable for the effective management of financial and human resources.
    • Builds partnerships and professional relationships within the Toronto Public Library, the City of Toronto, other cultural and heritage agencies and community organizations to deliver service that is proactive, and responsive to community needs.
    • Plays a lead role in marketing services, and in supporting and maintaining fund-raising programs and initiatives. In consultation with other departments and the Foundation, explores new service and partnership opportunities with other libraries, organizations, donors and stakeholders.
    The Candidate:
    The successful candidate will have demonstrated experience in the management, storage and access issues related to special collections materials, as well as familiarity with current digital initiatives and best practices in digitization. Other qualifications include:

    • Post graduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent
    • Experience in managing a team of professional and support staff, preferably in a public library or unionized environment
    • Demonstrated ability to establish effective working relationships and collaborative work approaches
    • Committed to providing efficient, responsive and innovative service to clients
    • Demonstrated capacity for problem solving, results orientation and creativity
    • Highly developed oral and written communication skills
    • Superior facilitation and interpersonal skills
    • Knowledge of developments in library and archives fields and relevant legislation
    • Proven ability in change leadership

    Reporting to: Manager, Special Collections
    Location: Toronto
    Status: Permanent Full-Time – EXEMPT
    Salary: $95,596.80 – $112,312.20 per annum (2019 Rate, Wage Grade 7)
    Apply: E-mail your cover letter and resume, quoting the Job Posting #19-858EXT, to
    We thank all applicants and advise that only those selected for an interview will be contacted.

    The deadline to apply is January 13, 2020.

    The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity.
    Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

  • 21 Nov 2019 11:02 AM | Anonymous member (Administrator)

    Do you have knowledge of archival theories and best practices? Do you have excellent appraisal, arrangement and description skills, and experience working with a variety of media types including digital records? If so, the Collections Development and Management Unit has an exciting opportunity for you!

    What can I expect to do in this role?

    You will: 
    • provide comprehensive reference services to a diverse clientele
    • research recorded archival records in all media from government and private sources
    • assist with planning, coordinating and implementing the acquisition and management of archival records
    • supervise public reading rooms, and administer procedures and guidelines to ensure the safety, security and proper handling of archival records
    • liaise with various units at the Archives of Ontario to undertake outreach activities with client groups and provincial organizations
    • monitor storage conditions, stability of records and identify storage requirements

    Please note: This position includes repetitive tasks such as data entry, lifting and moving 35-50 lb containers of archival material

    How do I qualify?

    Mandatory: You are able to lift and move 35-50 lb containers of archival material

    Technical Knowledge: 

    • You have knowledge of archival theory and best practices to implement archival functions such as appraisal, acquisition, arrangement and description, preservation and reference

    • You are able to apply knowledge of relevant legislation, including the Archives and Recordkeeping Act, Copyright Act and Freedom of Information and Protection of Privacy Act#@#_WA_-_CURSOR_-_POINT_#@#

    Communication Skills: 

    • You have excellent customer service and interpersonal skills to respond to complex inquiries 

    • You have strong oral and written communication skills to provide reference and orientation services on archival holdings to the public and to prepare reports, briefing notes and customer service guides

    • You demonstrate interpretive and problem-solving skills to assess and research requests for original records

    Other Essential Skills: 

    • You demonstrate analytical skills to develop options and recommendations on program and policy directions
    • You have time management skills to set priorities and meet deadlines

    Job Term: 1 Temporary Assignment/Contract up to 12 months, with possibility of extension

    Job Code: 07962 - Librarian 2

    Salary:$1,190.91 - $1,409.35 Per Week*

    *Indicates the salary listed as per the OPSEU Collective Agreement.

    Understanding the job ad - definitions
    Posting Status: Open Targeted 

    Job ID:141122

    Additional Information:


    • 1 Temporary, duration up to 12 months, 134 Ian Macdonald Blvd, Toronto, Toronto Region

    Compensation Group:

    Ontario Public Service Employees Union

    Understanding the job ad - definitions
    Schedule: 3.7

    Category: Administrative and Support Services

    Posted on: Saturday, November 16, 2019

    Note: C-MG-141122/19

    How to apply:

    1. You must apply online by visiting You must enter the job id number in the Job ID search field to locate the job ad.
    2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
    3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
    4. Read the job description to make sure you understand this job.
    5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
    6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

    Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

    All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

    Remember:  The deadline to apply is Monday, December 2, 2019 11:59 pm EST. Late applications will not be accepted.

    We thank you for your interest. Only those selected for further screening or an interview will be contacted.

    Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

    Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

    The Ontario Public Service is an inclusive employer.
    Accommodation is available under the Ontario Human Rights Code.

    Note: The only website where you can apply on-line for positions with the Ontario Public Service is

  • 15 Oct 2019 9:59 AM | Anonymous member (Administrator)

    The Peace River Museum, Archives and Mackenzie Centre invites applications for a full-time, permanent Archivist.

    Peace River is a progressive urban centre in northwest Alberta, and is a scenic, growing town that is home to just under 7,000 residents. The community is situated in the Peace River Valley and straddles the banks of the mighty Peace River. The town is within a five hours’ drive north of Edmonton and two hours northeast of Grande Prairie.

    The Archivist is responsible for the organization, care, storage, and preservation of the archival collection according to the professional standards established by the Canadian Council of Archives. The Archivist is also responsible for facilitating public access to the archival collection and ensuring access is a high priority.

    Together with caring for the Archives, the Archivist will be working with Museum staff on exhibit development, conducting public tours, creating and implementing programming and special events, and, assisting in the Museum Gift Shop.


    • Post-secondary degree in History, Museum Studies or a Masters in Archival Studies or Library and Information Science;
    • Research experience with primary and secondary resources;
    • Two years’ experience in the heritage field preferred;
    • Experience with scanning historic content, grant writing & digital media outreach (i.e. Blogger, Facebook, etc) are strong assets;
    • Comprehensive knowledge of National Archives Standards (RAD) and privacy and copyright issues in archives;
    • Excellent oral and written communication skills;
    • Ability to work as a member of a team of the museum and to move comfortably between different, but integrated program areas and functions;
    • Ability to work independently and be self-motivated;
    • Ability to work under pressure and meet deadlines when managing competing priorities and multiple projects;
    • A demonstrated passion for record-keeping, archives and cultural heritage;
    • Standard First Aid/ CPR Certificate or willingness to obtain;
    • Valid Class 5 Driver’s license; and,
    • Minimum 18 years of age.

    Full Time • Permanent
    Salary: $43,818—$55,031
    Hours: 7.5 hours per day, 37.5 hours per week.
    Closing Date: October 31, 2019

    The Town of Peace River welcomes diversity in the workplace and encourages applications from all qualified candidates.
    Complete job descriptions are available upon request. Qualified applicants are invited to submit their resumes to the address below.

    Quote competition #19/050.
    Human Resources Coordinator
    Fax: 780-624-4664

    We thank all participants for their interest, however only those who are selected for an interview will be contacted.

  • 8 Oct 2019 12:41 PM | Anonymous member (Administrator)

    Simon Fraser University

    University Archivist and Coordinator of Information and Privacy

    Simon Fraser University Archives and Records Management Department invites applications for a University Archivist and Coordinator of Information and Privacy. We are seeking an exceptional, innovative leader who understands the evolving role of records, information and archives management in the digital age and who can conceive and convey a strategic vision. Reporting to the University Secretary and based at the Burnaby campus, this full-time continuing position is responsible for coordinating the management of the institution’s systems of record-keeping and record-keeping systems, coordinating university compliance with British Columbia’s Freedom of Information and Protection of Privacy Act, and preserving the University’s archives as well as privately donated archives. The successful candidate will be end-user focused, an excellent planner, possess a thorough understanding of the strategic importance and value of records as a key institutional asset, able to lead and motivate an outstanding team of 5 archivists and 2 support staff, and perform the responsibilities of a professional archivist.

    The Job Posting and a detailed description of Duties, Responsibilities, Required and Desired Knowledge, Skills and Experience is available online.  

    HOW TO APPLY:Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position, a curriculum vitae and the names and contact information of three references no later than October 27, 2019, 11:59 pm (PDT) to:

    • Ian Forsyth, University Secretary at
    • Only applications received by email will be considered
    • Submit your covering letter and CV as one consolidated electronic file (MS Word or PDF)
    • Quote in the email subject line: University Archivist Job Application
  • 1 Oct 2019 11:08 AM | Anonymous member (Administrator)

    Job Description:

    THE UNIVERSITY OF MANITOBA LIBRARIES Head, Archives & Special Collections The University of Manitoba Libraries seeks an innovative, dynamic, service-oriented information professional for the position of Head, Archives & Special Collections at an Associate Librarian/Librarian rank to begin January 1, 2020, or as soon as possible thereafter. This position normally has a two year probationary period and the salary and rank are commensurate with qualifications and experience.


    Reporting to the Associate University Librarian, Research Support Services, the Head, Archives & Special Collections will lead a team of professional and para-professional staff including interns to acquire, preserve, and make available archives, which support the faculty, staff, students, and programs at the University of Manitoba. The Head, Archives & Special Collections oversees the operations of the Archives & Special Collections and works collaboratively with the Libraries' senior management and colleagues to transform the libraries and its archives and special collections into a hub for student and faculty engagement. A more detailed position description is available at:


    The ideal candidate will have the following qualifications: " A Master's degree in archival studies or a Master's degree in library and/or information studies from an ALA accredited or equivalent institution; " At least 7 years' professional experience working in an archives, preferably in an academic institution; " Demonstrated knowledge and understanding of best practices, current issues, and trends in archives; " Demonstrated knowledge and understanding of best practices, current issues, and trends in managing born-digital and digitized content; " Demonstrated management, leadership, and supervisory experience; " Demonstrated ability to manage a complex workload in a timely and effective manner; " Effective oral and written communication skills; " Demonstrated teamwork and interpersonal skills and experience cultivating collaborative relationships with donors, staff, library colleagues, faculty, students, campus partners, and the community. Candidates with the following additional qualifications will be preferred: " Direct experience managing born-digital and digitized content; " Direct experience working with rare books and special collections; " Direct experience in a leadership position; " Knowledge and understanding of archival decolonization and Indigenization.

    Additional Information:

    The University of Manitoba Libraries ( are located on original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene Peoples, and on the homeland of the Metis Nation. The libraries consist of 11 units located on the Fort Garry and Bannatyne campuses including the Archives and Special Collections. The University of Manitoba Archives ( includes private collections such as those of the polar explorer, Andrew Taylor; the Manitoba Gay and Lesbian Archives; the United Grain Growers Ltd.; ecologist and University of Manitoba alumna, Jennifer Shay; and passionate advocate for Indigenous rights, Walter Rudnicki. The University of Manitoba, located in Winnipeg, is a member of the U15 and is the province's largest, most comprehensive post-secondary educational institution. More than 28,000 students from all over the world currently study here in a wide range of programs in the liberal arts and sciences, the creative arts, and the professions. Winnipeg is also home to the Hudson's Bay Company Archives, National Centre for Truth and Reconciliation, Centre du patrimoine, and the Canadian Museum for Human Rights. Offering a variety of arts, culture, sports, recreation and entertainment, Winnipeg is a mid-sized city of culturally diverse people located in the geographical center of North America ( Librarians and archivists enjoy academic status and are appointed to one of four ranks: General, Assistant, Associate, and Librarian, with possibility of promotion. The University of Manitoba is strongly committed to equity and diversity within its community and especially welcomes applications from women, racialized persons, Indigenous Peoples, persons with disabilities, persons of all sexual orientations and genders, and others who may contribute to the further diversification of ideas. If you require accommodation supports during the recruitment process, please contact U of M's Equity, Diversity and Inclusion Facilitator, Valerie Williams at or 204-474-8371.

    All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Applicants should submit their application referring to Position # AE541 including a curriculum vitae and the names and addresses (including e-mail addresses and phone numbers) of three references to the address below. Lisa O'Hara Vice Provost (Libraries) and University Librarian The University of Manitoba Libraries Winnipeg, MB, R3T 2N2 Email:

    Review of applications will begin October 31, 2019 and will continue until the position is filled. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae may be provided to participating members of the search process.

  • 27 Sep 2019 6:31 PM | Anonymous member (Administrator)

    Archives and Records Officer - Regular Full Time (Competition 2019-211)

    The City of Coquitlam is the sixth largest city in BC, home to more than 150,000 residents. Our municipality continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.

    The City of Coquitlam is offering a unique opportunity for an individual interested in the fields of archives and records management. Reporting to the City Archivist, this position will assist 50% of the time with the City’s Archives Program and 50% of the time with the City’s Records Management Program. Records Management work will involve maintaining and improving the City’s corporate records management system. Core responsibilities of this portion of the position include: managing the City’s Records Centre; ensuring compliance with, and updating, the City’s records retention schedules; developing related policies and procedures; training application end-users on the City’s enterprise document management system (eDOCS); assisting with the profiling, retrieval and destruction of records; developing and updating user manuals and guides; and facilitating the transfer of records into the City’s Archives. As part of the City Clerk’s Office team you will also work closely with user departments to assist in their understanding of their roles and responsibilities under the City’s decentralized record-keeping structure. On an as needed basis this position will provide relief for the manager in relation to statutory duties under The Freedom of Information and Protection of Privacy Act.

    Responsibilities related to the Archives will include assisting the City Archivist with a variety of tasks such as:

    • appraising, arranging and describing archival records; processing accessions and rehousing archival materials;
    • conducting research; providing information and reference services to both City staff, elected officials and members of the public; inputting information into the City’s Archives AtoM Portal (Quest); and
    • assisting with outreach initiatives such as presentations, exhibitions, and social media. In the future, this position will assistwith digital preservation initiatives, including ingest, integrity checks, migration, and dissemination.

    Along with possessing excellent communication skills, understanding of the legislation, standards, and policies that govern the work, the preferred candidate will have a Master's Degree in Archival Science or Information Studies or an equivalent combination of training and experience. Experience and training in both fields is preferred, but not required. Familiarity with the Local Government Management Association’s (LGMA) Records Manual, OpenText e-DOCS software suite and website content management systems, AtoM archival management systems, and The Freedom of Information and Protection of Privacy Act and Copyright Act as it relates to the work is preferred. Ability to accommodate occasional work outside regular office work hours for the year-end file roll-over process and software testing/upgrades will be required.

    A CUPE hourly rate of $32.25-37.97 (2019 rates) is offered along with comprehensive benefits. You can anticipate a lively, fast-paced environment plus opportunities for personal and professional growth. Please apply online by 5 p.m. on October 7, 2019 at

    The City of Coquitlam is an Equal Opportunity Employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

  • 20 Sep 2019 10:24 AM | Anonymous member (Administrator)

    The City of Winnipeg is a vibrant and dynamic organization with many opportunities!

    We offer a diverse and welcoming work environment that delivers quality services to our citizens.

    City Archivist/Records Manager: City Clerk's Department 

    Posting No:  118307 -  Closing Date: September 27, 2019

    Job Profile: Under the general direction of the City Clerk, the City Archivist/Records Manager develops and implements corporate records management and archives policies and by-laws;  provides direct records management and consultative services to City Departments;  manages the ongoing operations of the Archives and Records Control Branch; manages the Corporate Records Centre, including safekeeping of records, controlling access and setting charge back fee structures; manages the City Archives, including the protection and provision of  access to the City of Winnipeg’s historical records;  is the Chairperson of the Records Committee and is responsible for development and implementation of policies for the management, retention, safekeeping, disposition and destruction of all City of Winnipeg records; is responsible for the Access and Privacy Office, including  responses under  The Freedom of Information and Protection of Privacy Act (FIPPA) and the development of policies and procedures to protect privacy; represents the City by undertaking outreach initiatives and promoting understanding of the history of the City of Winnipeg;  and, acts as an Election Officer during scheduled general elections and periodic by-elections.  

    As the   City Archivist/Records Manager   you will:

    •Develop and implement corporate records management and archives policy and by-laws.

    •Direct the ongoing duties and responsibilities of the Archives and Records Control Branch.

    •Provide general direction to the Access and Privacy Office

    •Chair the City of Winnipeg Records Committee.

    •Act as an Election Officer.

    Your education and qualifications include:

    •Degree in Archival Studies, Business, Public Administration, Information Management, or related field.

    •Designations, licenses, certificates or courses such as Certified Records Manager (CRM) or Information Governance Professional (IGP) Certification would be an asset.

    •Master’s Degree (Archival Studies, preferred).

    •5 years prior experience in the archival/records and information management field.

    •Experience providing leadership and direction to staff.

    •Knowledge of archival principals, as well as current practices in digital preservation.

    •Knowledge of access to information legislation.

    •Knowledge of records management processes.

    •Knowledge of political and administrative structures and processes.

    •Excellent writing, editing and proofreading skills.

    •Excellent research, analytical, and critical thinking skills, as well as the ability to develop creative but carefully considered and practical solutions to problems.

    •Ability to exercise personal initiative and sound judgment.

    •Ability to work effectively with elected officials, administration, the public and media.

    •Ability to work with minimal supervision and prioritize work load.

    •Ability to communicate effectively both orally and in writing and make presentations.

    •Ability to utilize the City's Financial and Human Resource systems.

    •Ability to undertake research and prepare reports as required.

    •Ability to deal discreetly with highly confidential matters.

    •Ability to select, supervise, coach, and mentor staff.

    •Ability to work under pressure, set priorities and meet deadlines.

    •Ability to effectively utilize word processing and related software including specialized departmental systems such as Decision Making Information System and Elections databases.

    Conditions of employment:

    •Must be legally entitled to work in Canada.

    •A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense.  To obtain Police Information Check information please visit


    •Citizen & Customer Focus

    •Respecting Diversity

    •Ethics and Values

    •Integrity and Trust

    •Results Oriented

    How to Apply

    APPLY ONLINE, including all documentation listed below:

    1. Current resume  (Required). 

    2. Cover letter

    *Applications submitted without REQUIRED documentation will not be considered.*

    Online applications can be submitted at For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.  The City of Winnipeg uses the Korn Ferry Leadership Architect Competency Model as part of the recruitment process.

    The salary range for this position is  $3,162.54 - $4,257.48 bi-weekly.

    We have great benefits and competitive salaries, and we are committed to ongoing learning and career development!


    Only candidates selected for interviews will be contacted.  Requests for Reasonable Accommodation will be accepted during the hiring process.

  • 20 Sep 2019 8:45 AM | Anonymous member (Administrator)


    Job Title: Archivist, Digital Archives

    Division: Collection

    Immediate superior: Associate Director, Collection

    Status: Contractual (3 years), full time (35hrs/week)

    Posting period:19 September to 14 October 2019

    Job entry: November 2019

    Job summary

    The responsibilities of this job include the supervision, coordination and monitoring of the archival collection and projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives and contributes to the curatorial projects related to born digital archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA’s digital repository with the IT department and Artefactual Systems. This includes ongoing maintenance and development of the CCA’s homegrown born-digital archives access interface, SCOPE. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description – and the migration to a new AMS archives management system. The incumbent works closely with the Digital and Publications divisions in developing a digital culture at the CCA.

    Key responsibilities

    Management of born-digital archives

    • Develops and documents practices for the arrangement, description, preservation, and management of born-digital archives in accordance with international standards and best practices
    • Plans, prioritizes and reviews the processing of born-digital archives
    • Supervises the born-digital projects, including review and approval processing plans and editing archival descriptions
    • Collaborates with Reference, the Digital division, and external developers for on-site access to the digital archives
    • Collaborates with the Program, Research and Publications divisions in deciphering research material related to born digital archives and evaluating the relevancy for public concern
    • Manages daily use of Artefactual Systems and collaborates with the Information Systems division on the strategic development of CCA’s Archivematica digital preservation system
    • Manages daily use of Artefactual Systems and collaborates with the Digital division on the strategic development of CCA’s born-digital archives access interface (SCOPE)
    • Manages scripts and software utilities used in appraisal, arrangement, description, and SIP creation on dedicated BitCurator processing workstations
    • Supervises implementation of digital forensics tools and techniques for disk imaging of digital storage media

    Acquisition of born-digital archives

    • Develops CCA’s capacity to responsibly acquire electronic records and papers
    • Investigates potential acquisitions and evaluates proposed acquisitions
    • Coordinates transfers of digital files from donors, and acting as a liaison between records creators at CCA’s curatorial, archival, preservation and technical staff
    • Works directly with records creators to advise on record-keeping practices that will facilitate the eventual transfer of their archives at CCA

    Advisory and administrative responsibilities

    • Advises CCA staff of the functional requirements for acquiring, accessioning, preserving, arranging, describing, and providing access to (born-digital) archives and train archivists, curators, cataloguers, and interns as necessary
    • Prepares, with the archives team, the migration of archival metadata that could be largely related to metadata clean-up of legacy digital archives
    • Serves as the Collection Division’s internal and external representative and authority on issues related to (born-digital) archives

    Required qualifications

    • Education : Master’s degree in library science, archival science, or other relevant field
    • Experience: 3-5 years working in an archival repository, including experience working with born-digital archival material
    • Ability to work effectively in French and English, or willingness to learn
    • Project management experience
    • Knowledge of ISAD(G), RAD, DACS, and other archival descriptive standards
    • Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
    • Demonstrated knowledge of digital preservation standards such as OAIS and Trustworthy Digital Repositories
    • Knowledge of a wide range of computer storage media, file systems, software, and file formats
    • Experience applying tools such as Archivematica and BitCurator to process born-digital archives

    Other qualifications

    • Knowledge in working in Linux and with command-line interfaces or willingness to learn
    • Demonstrated experience in reading, using and manipulating born-digital architectural records in common formats and programs (AutoCAD/Revit, VectorWorks, Microstation, Rhino, Maya, etc.)
    • Familiarity with programming/scripting languages such as Python, Ruby, and bash or willingness to learn

    Please submit your application (resume and cover letter) by email to to the attention of Human Resources of Canadian Centre for Architecture, 1920, Baile Street, Montreal (Quebec) H3H 2S6. The application deadline is 14 October 2019. Only successful applicants will be contacted. Please do not call. The CCA is an equal opportunity employer.

    For all CCA existing job opportunities, visit our website.

  • 16 Sep 2019 12:06 PM | Anonymous member (Administrator)

    Position Title:     Archivist

    Position Summary:  The archives of the Sisters of St. Martha is an institutional archives committed to the preservation of archival and heritage materials that document the collective history of the Congregation, its life and work.  The Archives serve the Sisters of St. Martha, and by request, authorized external researchers.  Accountable to the Council Liaison, the Archivist oversees the daily operations of the Archives and manages special projects as required.

    Duties:  The Archivist is responsible for the core archival functions of appraisal, selection, arrangement and description, and preservation of archival materials according to current archival standards; and writing and implementing policies and procedures in these areas.  The Archivist will respond to research requests and manage research agreements and permissions to use material held in the Congregation Archives under relevant Congregation policies, canon and civil laws.  The Archivist will manage the care and handling of heritage artifacts and will prepare exhibitions, relevant presentations and tours as required. The Archivist will prepare and submit an annual budget and annual report for the approval of the Congregation Leadership.

    Qualifications:  Candidates should possess a MLIS degree, or an equivalent combination of education, training and experience.  Candidates should possess demonstrated abilities in the core archival functions; management of heritage collections; exhibition preparation; and research. Candidates should have knowledge of and experience with applicable databases and software applications such as In-Magic DB/Text Works, Access and Office 365. Strong verbal and written English-language skills required, as well as the ability to work respectfully in a faith-based work environment, and the physical ability to lift archival boxes weighing up to 13kg/30lbs.

    Duration: 18 - month contract.

    Location:  Antigonish, Nova Scotia

    We thank all applicants for their interest, however, only those selected for an interview will be contacted



    Sister Florence Kennedy

    45 Bay Street, Antigonish,

    Nova Scotia, B2G 2G6

    Closing Date: 4:30 p.m., September 30, 2019

Our Community

Public Awareness & Advocacy



Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1


The ACA office is located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation whose presence here reaches back to time immemorial.

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