Reference and Backlog Archivist
Queen's University Archives

Location: Kingston, Ontario
Compensation: $63,248/year (General Archivist Floor)

Queen's University Library consistently receives top marks as a medium-sized university library.  It comprises six libraries and several cross-library divisions supporting the university's academic mission, and is known for its dedicated staff, strong research collections and superb facilities.  As part of the library, Queen's University Archives undertakes its activities to manage, preserve, conserve, and make accessible the information assets of the University; to maintain an authentic record of the programs, people, and operations of the University; to provide archival management and conservation for culturally significant records of external organizations and individuals in support of the teaching, research, service, and administration interests of Queen's University.

Within its mission, the Archives has acquired and built over the years an impressive archival collection of private records of national, provincial, and regional significance, as well as substantial institutional records making the unit unique among university archives in Canada. As a cultural resource, measured in terms of breadth, depth, and richness of information, as well as monetary value, the holdings are important and significant.  As part of the Queen's University Library, collections are supported by a technological infrastructure that includes the archives database (Access to Memory), web archiving (Archive-It), an online transcription service (FromThePage), a digital preservation system (Permafrost/Archivematica), and digital asset management system (Islandora 8). Located at Kathleen Ryan Hall, the staff of four Archivists, a Conservator, and three technicians play a vital role in supporting the university's academic mission across all disciplines and the needs of the communities it serves, providing reference and research support for students, faculty, and community members.   

Description and Duties    

Reporting to the University Archivist and Associate University Librarian, the Archivist works as part of a team of archivists and archives staff in a collegial environment to contribute to the planning, organizing, initiating, coordinating and executing  the public services functions of the University Archives; to ensure that the institutional archival record of Queen's University is acquired, preserved, and made available; and to take part in private records acquisition and processing functions according to professional practice and prevailing standards, and subject to relevant policies and procedures.   

This role will focus primarily on support for reference services and the reduction of archival backlog in both University records and private manuscripts. Position requires knowledge of all aspects of archival science, the administration of archives, methodologies for intellectual and physical control, knowledge of the delivery of archival public services and an understanding of the context in which records are created, as well as the necessity of handling sensitive and confidential information.  
The University Archives comprises over 10 km of unique print records, two million photographs, tens of thousands of architectural plans and drawings, and thousands of sound recordings and moving images. It is unique in Canada in that it also serves as municipal and regional archives for the City of Kingston and the County of Frontenac. The regionally, nationally, and internationally significant print, photographic, audio-visual, and digital resources held by the Archives means that the position plays a key role in supporting Queen's University faculty, graduate, and undergraduate students in addition to external scholars and community users.

Within the context of the Queen's University Library's system-wide goals and priorities, the position's responsibilities and duties include but are not limited to:

• Supports the public service program, policies, and procedures by: Helping to coordinate Reference Area and Reading Room facilities, services, and support staff; helping to coordinate daily reference services, by maintaining and participating in the monthly reference roster for approximately 50% overall roster time; Participating in programs and outreach activities, both virtual and in-person, including reference work, tours, orientation, exhibitions, and information literacy training with archives; Participating in the enquiries management system and answers reference enquiries; Logging public service statistics, including frequency of use for collections. 
• Works as part of a team to address the backlog in University records and private records by: Appraising, selecting, arranging, describing records; creating finding aids based on accepted principles, standards, and methodology of archival science; Monitoring access restrictions on new and existing archival collections and advising staff on status of restrictions.
• Consulting with the Conservator as needed to ensure that proper care and handling procedures are incorporated into all public service and processing functions.
• Maintains public services and records-based content for the web site.
• Undertakes or assists with special projects or other temporary assignments, as required.
• Contributes to a culture in the library where diversity, equity and inclusion are valued and recognized. Contributes to open and welcoming spaces, collections and experiences for faculty, staff, students, and visitors.
• Participates in academic and/or professional development, and service to the university, profession, or community, as outlined in the Queen's University - QUFA collective agreement

Required Qualifications:

• ALA accredited MAS or MISt/MLIS or equivalent with archives courses in reference services, arrangement and description, digital library or archives technologies, and metadata standards.
• Coursework in and/ or experience with a variety of computer-based information systems, especially integrated archives systems, particularly those capable of multi-level archival cataloguing (e.g., Access to Memory [AtoM], DB/Textworks, etc.).
• Strong service philosophy and a commitment to effective user experience.
• Demonstrated high degree of computer literacy.  
• Excellent interpersonal communication and organizational skills required.
• Demonstrated research and analytical skills.
• Demonstrated ability to present to groups.
• Demonstrated commitment to diversity, equity, and inclusion and/or experience serving diverse populations of users.
• Demonstrated leadership, oral and written communication skills.
• Demonstrated ability to work independently and as part of team.
  

Preferred Qualifications:

• Knowledge of digitization procedures, standards, and systems.
• Experience working in archives.
• Experience with records analysis, appraisal and selection, and arrangement and description.
• Experience with contemporary and emerging digital library and archive technologies,  and metadata standards.

Academic staff at Queen's University are governed by a Collective Agreement between the University and the Queen's University Faculty Association (QUFA), which is posted at http://queensu.ca/facultyrelations/faculty-librarians-and-archivists/collective-agreement and at http://www.qufa.ca.

How to Apply    

The University invites applications from all qualified individuals. Queen's is strongly committed to employment equity, diversity and inclusion in the workplace and encourages applications from Black, racialized/visible minority and Indigenous/Aboriginal people, women, persons with disabilities, and 2SLGBTQ+ persons. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents of Canada will be given priority.  
To comply with federal laws, the University is obliged to gather statistical information as to how many applicants for each job vacancy are Canadian citizens / permanent residents of Canada.

Applicants need not identify their country of origin or citizenship; however, all applications must include in the cover letter one of the following statements: "I am a Canadian citizen / permanent resident of Canada"; OR "I am not a Canadian citizen / permanent resident of Canada". Applications that do not include this information will be deemed incomplete.
Applicants are asked to send an application package electronically as a single PDF in confidence to the Appointments Committee at library.hr@queensu.ca. 

A complete application consists of:  

• a cover letter (including one of the two statements regarding Canadian citizenship / permanent resident status specified in the previous paragraph) 
• a current curriculum vitae 
• names of three referees, one of whom must have been in a supervisor role 

We thank all applicants for their interest, but only those selected for an interview by the Appointments Committee will be contacted. 

The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs.  If you require accommodation during the interview process, please contact Samira Dean, Human Resource Manager at samira.dean@queensu.ca

Application Webpage (URL): https://library.queensu.ca/about-us/careers

Application Deadline:  16 May 2022
 

Digitization Assistant

United Church of Canada, General Council Archives

Location: Toronto, ON
Compensation: $46,897.85 per year or $3,908.15 per month

The United Church of Canada Archives in Toronto is comprised of the General Council Archives and the Ontario Regional Councils Archives, Communities of Faith, and former Conferences and presbyteries of the Central Ontario region and share staff-members and services.  

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of the General Council Offices, and its antecedent denominations (Methodist Church, Canada, the Evangelical United Brethren, the Congregational Union of Canada, and 70 percent of The Presbyterian Church in Canada).  Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records.

Description and Duties    

The Digitization Assistant assists the General Council Archives team with the digitization of Residential Schools and Day Schools records. In this role, the Digitization Assistant: prepares records for digitization, compiles and enters metadata, conducts quality control of files, and ensures that digitized surrogates are stored and ingested into the Archives' digital preservation system. The incumbent will also assist with uploading and adding descriptive metadata to files to aid with discovery.

Qualifications    

• Master's degree in library and information science; or another advanced degree in archives, records management, information science, data science, or other relevant field combined with relevant experience;
• Experience using Rules for Archival Description (RAD) for description and Dublin Core metadata standard;
• Experience processing and editing files using Adobe Acrobat and Photoshop;
• Knowledge of relevant legislation and/or policies that guides access or restriction to records;
• Strong work ethic and time management skills;
• Ability to work accurately with attention to detail;
• Excellent organizational skills;
• Ability to use command line an asset;
• Strong computer skills. Especially with Excel;
• Exceptional written, communication, and presentation skills; and
• Comfortable learning new tools and working a remote team.

The Digitization Assistant is a full-time basis (35 hours/week) for a one-year term.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

This position works both remotely and up to 3 days/week at the United Church Archives in Toronto, Ontario. This position requires sitting and viewing a computer screen for long periods of time and keyboarding/using voice recognition software. Personal mobility, with or without reasonable accommodation, which permits the employee to physically handle collections, open doors, navigate stairs, and occasionally lift up to 40 pounds. Occasional overtime may be required.

Fred Victor - CRC at 40 Oak Street has a COVID-19 vaccine mandate in place. As such, any candidate not currently employed at the United Church of Canada Archives will need to provide proof of full vaccination against COVID-19 (or a valid medical certificate exempting them from the vaccine). Proof of vaccination may also be requested by Fred Victor staff while on premises.
 
Interested applicants are invited to submit their resume, quoting the job number (22-29) to Human Resources, e-mail: careers@united-church.ca

Application Deadline: April 25, 2022, midnight ET
 

Archivist
Inuit Circumpolar Council (Canada)

Location: Ottawa, Ontario
Compensation: $70,000-$75,000

The Inuit Circumpolar Council Canada is a non-profit organization led by a board of directors comprising the elected leaders of the four land-claims settlement regions: Inuvialuit, Nunatsiavut, Nunavik, and Nunavut. Our organizational history stretches back to the late 1970s.  As with other small NGOs we have collected and preserved our work over the decades in the form of physical documents, photographs, audio and videos, and even film. Most recently our documents have been in electronic and digital forms. Help us preserve and promote our corporate memory, and in doing so bring the Inuit voice to the international community. If you thrive on challenge and want to make a difference for Inuit across the circumpolar world, this is a great opportunity.

Description and Duties    

The ideal candidate should be well versed both in the field of archives and possess knowledge of the Inuit community, domestically in Canada, and preferably in the circumpolar Arctic as well. This is a one-year contract with the possibility of extension to develop our archives from the ground up.

Key Duties and Responsibilities:

• Develops, arranges and describes archival collections in accordance with accepted standards and practices.
• Creates internal and online finding aids using contemporary tools in accordance with accepted archival standards, and for the Inuit community.
• Develops and implements procedures for the acquisition, processing, digitization, and preservation of archival materials.
• Recommend and coordinate acquisition for equipment, software, and supplies necessary to support on-going digitization efforts.
• Interacts with donors of archival collections both internal and external to the organization.
• Appraises potential collection additions and makes recommendations for acquisition of new collections and de-accessioning of existing collections, relevant to the ICC Inuit community.
• Participates in the development and implementation of policies and standards for the archives.
• Supervises and trains lower level staff, students, volunteers, as appropriate.
• Promotes collections through online exhibits, publications, presentations, instructional sessions, and other outreach activities.
• Participates in the collection of oral histories as appropriate.
• Maintains professional knowledge base and skills through continued education.
• Provides guidance in identifying and soliciting funds, including grant proposal writing.
• Performs miscellaneous job-related duties as assigned.

Qualifications - Knowledge and skills:

• Knowledge of the Inuit community within Canada, and in the circumpolar Arctic.
• Must have excellent oral and written communication skills (primarily in English; Inuktitut and/or French an asset).
• Skill in the use of computer with Windows-based operating environment.
• Ability to develop and maintain finding aids using contemporary archival tools.
• Knowledge of archival and preservation concepts, methodology, and techniques.
• Skill in organizing resources and establishing priorities.
• Ability to effectively communicate and foster a cooperative work environment.
• Substantial knowledge of research methodology and skill in providing research assistance.
• Knowledge of archival ethics and laws relating to archival management.
• Knowledge of the historical contexts governing archival operations.
• Ability to make evaluative judgments.
• Knowledge of automated storage and retrieval systems, electronic records, and electronic publications.
• Ability to supervise and train employees or volunteers, to include organizing, prioritizing, and scheduling work assignments.
• Skill in searching and maintaining online and other electronic retrieval systems.
• Ability to communicate technical information to non-technical personnel.
• Knowledge of library theory, concepts, methods, and techniques.
• Ability to create, compose, and edit written materials.
• Knowledge of available sources of archival materials.
• Ability to assess objectives and operational requirements and to develop and implement suitable operational policies and/or procedures.

Education:

• Bachelor's degree; at least five years of experience directly related to the duties and responsibilities specified.
• Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
• Previous experience working with Indigenous research methodologies, systematic literature review, scholarly information and research methods would be an asset.
• Preferred: Master of Archival Studies (MAS) or a Master of Library and Information Studies (MLIS). Other background in a library, archives or cultural heritage may be considered.

 
Other Information:

• Work is normally performed in a typical interior/office work environment including frequent use of computer;
• Limited exposure to physical risk;
• Moderate physical activity. Requires handling of average-weight objects up to 50 pounds and some standing or walking;
• Must have proof of COVID-19 vaccination;

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring. We encourage applicants to self-identify.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected will be contacted.

Please send a cover letter and resume to the attention of:

Jocelyne Durocher, Financial and HR Director, ICC Canada
email: jdurocher@inuitcircumpolar.com or apply online

Application Webpage (URL): www.inuitcircumpolar.com
Application Deadline: April 22, 2022

Location: Peterborough, ON
Compensation: $89,785 to $136,006

Trent University is one of Canada's leading primarily undergraduate universities. Trent's Peterborough campus boasts award-winning architecture in a breathtaking natural setting on the banks of the Otonabee River, just 90 minutes from downtown Toronto, while the Durham GTA campus offers a close-knit community, conveniently located in Oshawa, 40 minutes from downtown Toronto. Consistently recognized nationally for leadership in teaching, research and student satisfaction, Trent attracts excellent students from across the country and around the world.

Trent University Library and Archives provides collections and services fundamental to academic success, innovation, the advancement of knowledge, and lifelong learning. With a team of 8 professional and 22 support staff, the Library and Archives collaborates with multiple stakeholders to achieve the goals outlined in the University's strategic plan

Description and Duties   

The University Archivist is a member of the Library and Archives professional team, reporting to the University Librarian. Librarians, including the University Archivist, are members of the Trent University Faculty Association (TUFA).

The Archives, guided by an Archives Policy, has a two-fold mandate in fulfilling its function as the official archival repository for Trent University, concentrating on the following areas:

• University Records that give evidence of the policies, administration, and history of Trent University's academic and administrative units;
• Private Archival Records of institutions, organizations, and individuals that relate to the Trent Valley area, that is Peterborough County and surrounding counties, or to Trent University, or that support Trent University's academic programs.
  
• Special Collections, guided by a Special Collections Policy, is comprised of rare or special published material, largely Canadiana. It includes several significant named collections: Robert Lloyd Hunter Collection; Ernest Thompson Seton Collection; Trent Collection; Floyd S. Chalmers Collection; Margaret Laurence Collection; Charles E. Feinberg Collection; A.J.M. Smith Collection; Holm Collection of Children's Books; and the Canadian Camping Collection.

DUTIES & RESPONSIBILITIES  

• Negotiates donations and gift agreements, conducts or arranges appraisals, accessions new acquisitions (physical and digital), creates digital research tools including finding aids, provides equitable access as appropriate to the holdings and ensures long-term preservation of materials in all formats.
• Promotes research and teaching at Trent University, building the holdings in accordance with the University mandate.
• Provides reference and research services, including instruction on research methodologies and reproduction of holdings where appropriate, and promotes the holdings through outreach initiatives.
• Hosts archival workshops and classes in collaboration with Trent University faculty and in response to requests from visiting external groups, where appropriate and feasible.
• Working in cooperation with the Digital Scholarship Librarian, develops and manages digital archival collections, including drafting policies, procedures, and best practices related to identifying and preserving collections for conversion to digital formats alongside digitally born materials.
• Arranges the receipt of records deemed archival from University units and supports the University's records management program.
• Monitors developments in archival standards and practices and adheres to the terms and conditions of deposit agreements, the Copyright Act and the Freedom of Information and Protection of Privacy Act.
• Ensures an inclusive, accessible, safe, equitable, and professional environment governed by applicable codes of ethics and legislated standards.
• Carefully considers any sensitivities deemed to be associated with records under negotiation, their handling and care, their processing, and their access to researchers.
• Explores and nurtures partnerships with other Library, academic, and administrative units, and with donors and heritage organizations in the community and across Canada; advances the profession through publication, participation in archival conferences and historical society events, and through filling membership positions on local-area heritage boards and committees.
• Collaborates in establishing strategic objectives, policies, and procedures for TULA as a whole.
• Participates in the Archives Association of Ontario's Archival Information Network (ARCHEION) and the Provincial Acquisitions Strategy, submitting database records of newly acquired archival holdings for extended public awareness.
• Explores and participates in joint projects including scholarly digitization projects that support new research initiatives and extend use of the archival and Special Collections holdings.
• Pursues funding opportunities and writes grant applications seeking support for exhibitions and events, projects and outreach programming.
• Provides managerial oversight to the University Archives, including physical space(s), budget, and staff supervision.
• Collaborates with the Chair of the Trent Art Collection Presidential Advisory Committee on scheduling and other managerial functions for the Archives Associate position, which provides administrative support for the Trent University Art Collection.

QUALIFICATIONS AND EXPERIENCE

• Master's degree in archival studies or library and information science with an appropriate emphasis, or an equivalent advanced degree combined with relevant archival professional experience.
• Proven professional experience with responsibilities that encompass all aspects of the archival operations of the organization preferred.
• Proven experience in a university archives or related professional environments such as museums or non-profit organizations preferred.
• Proven experience working in environments with shifting and competing priorities with an ability to handle and prioritize varied workloads under pressure.
• Knowledge of and experience working with archival, metadata, and preservation standards (e.g. Rules for Archival Description (RAD), Dublin Core, RDA, RDF, MODS, VRA Core, OAIS, XML, and others).
• Experience with archival description software and digital asset management/content management systems in academic library environments (e.g., AtoM, Drupal, Omeka, and Islandora).
• Strong understanding of technologies, best practices, and trends related to digitization, digital records and archives management, curation, and preservation.
• Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
• Effective communication skills and demonstrated experience taking the initiative to perform various duties, including project management, instruction, research assistance, and writing grant proposals.
• Experience with donor and stakeholder relation relationships, including outside of the direct university community.
• An understanding of the role of decolonization and Indigenization within an archival context.
• Strong research background in Canadian Studies and Indigenous Studies would be an asset. 
  

Additional Information
   
Trent University Library and Archives invites applications from self-directed, innovative, and collaborative candidates for the position of University Archivist and Head, Special Collections. This will be a three-year limited-term appointment to commence July 1, 2022. The position is based in the Bata Library on the Peterborough Campus, and the incumbent may spend time at the Trent Durham GTA Campus in Oshawa as required.

APPLICATION PROCEDURE    

Interested candidates must supply the following in one (1) single PDF attachment:

• a covering letter of interest;
• curriculum vitae, which must include a statement of your citizenship;
• the names, email addresses and telephone numbers of three professional references.

Candidates must also supply a completed Trent University Self-Identification Form, which may be submitted as a separate attachment.

Candidates should apply in confidence by email to: libraryadministration@trentu.ca

Trent University is actively committed to creating a diverse and inclusive campus community. Trent regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. We encourage applications from women, persons with disabilities, Indigenous peoples, racialized people, persons of minority sexual orientation or gender identity, and others who may contribute to the further diversification of ideas and enrichment of our community. Trent University offers accommodation for applicants with disabilities in its recruitment processes. If you require accommodation during the recruitment process or require an accessible version of a document/publication, please contact libraryadministration@trentu.ca.

Application Webpage (URL): https://www.trentu.ca/humanresources/employment-opportunities/full-time-faculty-positions

Application Deadline: Applications must be received by no later than 4:00 p.m. on May 6, 2022.

86589542_university_archivist_head_special_collections_20220404.pdf

Archives & Special Collections Assistant
Ryerson University Archives & Special Collections Dept.

Location: Toronto, Ontario
Compensation: $25/h

Ryerson University is located in downtown Toronto and easily accessible by the city's public transit system (www.ttc.ca). Many tourist attractions, including the Eaton Centre, the CN Tower, Theatres, museum, restaurants etc. are close by and within walking distance or accessible by ttc. Information on things to do in Toronto, festivals and events, can be found on the city's website at www.toronto.ca

The Ryerson University Library is an essential part of student academic success, experiential learning, quality degree programs, and Ryerson's innovative research reputation. The Library team ensures that students have the critical thinking skills, research support, and the latest in technology tools and millions of information resources to succeed in their studies and research. The Library includes the Isaac Olowolafe Jr. Digital Media Experience Lab, devoted to innovative and emerging technologies, the cross-disciplinary research Collaboratory for faculty and graduate students, the Geospatial Map and Data Centre, and a growing Archives and Special Collections.

Ryerson University is an equal opportunity employer, strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, visible minorities, Aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity.

Description and Duties  

The Archives & Special Collections Department at the Ryerson University Library and Archives is looking for a candidate for the position of Archives and Special Collections Assistant. The position will run for 16 weeks, commencing on May 11th and running until August 28th at a salary rate of $25/hour. The Archives and Special Collections department is located on the 4th floor of the Ryerson University Library, in downtown Toronto.

The successful candidate will process a new collection of architectural images and work closely with both the Curatorial Specialist and the Special Collections librarian/Archivist.

Duties will include processing, arrangement and description, background research on a collection of photographic images, and digitization and printing of exhibition prints. As much of the following as time allows will be completed:

• Basic cleaning, condition assessment, and rehousing of collection items
• Arrangement and creation of file-level descriptive records in the collection database (AtoM)
• Research and creation of authority records for creators (the photographer, architects, and designers)
• High resolution digitization, processing, and printing of select materials for exhibition
• Research and writing of didactic material for the exhibition
• Creation of a web presence related to the material and the exhibition, using programs such as OMEKA and WordPress
• Presentation about the collection to the Library and broader Ryerson community on work completed and highlights of the collection
  

The scope of the project will include one collection, a recent acquisition of photographs and negatives dating from the 1940's - 1990's. The collection contains negatives, photographs, and slides, depicting street scenes of Toronto, portraits, and a large collection of photographs of jazz musicians. The collection represents the work of one photographer.

This summer project will give a current graduate student interested in specializing in photographic collections in Libraries, Museums, and Archives hands-on experience processing, researching and cataloguing photographic images in an archival context. The student will have the opportunity to manage the processing of a collection from start to finish, including managing project workflows, maintaining intellectual organization, conducting research, with a focus on making the collection accessible to the University community and the public through online description and digitization. The position will also provide opportunities to present the candidate's research, through online , writing, and presentation.

After completion of the summer project, the Ryerson Library will provide letters of reference that accurately reflect the student's work within the Special Collections Department.

Qualifications 

• The ideal candidate is a current student in a graduate program in Film & Photography Preservation and Collections Management, Library and Information Science, Archival Science, Museums studies, or equivalent.
• A demonstrated focus on, and personal interest in the study of photographic collections, including exhibitions, and the attendant preservation and deterioration issues is required.
• An interest in, and knowledge of, the history of Toronto is preferred.
• Ability to read cursive handwriting is required.
  
• The candidate should exhibit familiarity with descriptive standards, preferably Rules for Archival Description, as well as use of classification standards and controlled vocabularies.
• Familiarity with digitization and printing hardware and software and general office software (including Google drive) is required. Previous experience with collections management database software (like AtoM) preferred.
• Candidates must have demonstrated strong research and writing skills and have the ability to work independently, prioritize tasks and plan workflows carefully to complete projects in a set time.
• Candidates must submit proof of their eligibility for the Young Canada Works program prior to the interview process. Only those candidates selected for an interview will be contacted.
  

Applications should be sent to Alison Skyrme, Special Collections Librarian/Interim Archivist at Ryerson University Library: askyrme@ryerson.ca, 350 Victoria Street, Toronto, Ontario M5B2K3

Candidates must submit proof of their eligibility for the Young Canada Works program prior to the interview process. Only those candidates selected for an interview will be contacted.

Check the Young Canada Works website to confirm your eligibility: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html.  Applications should be sent to Alison Skyrme, Special Collections Librarian/Interim Archivist at Ryerson University Library: askyrme@ryerson.ca, 350 Victoria Street, Toronto, Ontario M5B2K3

Application Webpage (URL): https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=14906&showBackToSearch=true

Application Deadline: April 18th, 2022

Archives Services Librarian
Ajax Public Library

Location:  Ajax, Ontario
Compensation: $34.54-$40.64/hour (CUPE Grade 10)*

The Ajax Public Library is currently recruiting one (1) candidate for the position of Archives Services Librarian (Part-Time). Under the direct supervision of the Coordinator of Collection Services, within a certified ISO environment, and in a manner that is consistent with the Ajax Public Library's overall visions, goals and values, the Archives Services Librarian is responsible for the development and maintenance of digital and physical assets, outreach, exhibit and event initiatives.  As a part of the dynamic Collection Services team, the Archives Services Librarian will create, develop and organize the presentation and curation of the Library's Archives Collection using innovative strategies that ensure access to and discoverability of material responsive to community needs, as serving customers is at the heart of the Library's mandate.

**Proof of Covid vaccination is required.**

Typical Duties & Responsibilities

1. Develops, digitizes, acquires, accessions, preserves, arranges, describes, curates and provides access to digital and physical material.
2. Develops and recommends an Archives Services' outreach plan to implement and promote the awareness of the archival and local history resources including the evaluation of content and platform to house the collection.
3. Recommends Archives Services strategies to build strong relationships with key internal and external stakeholders, such as Library and Town staff, community organizations, schools, individuals and diverse communities.
4. Identifies and analyzes Archives collection usage data and external factors to determine trends and inform resource development.
5. Develops, facilitates, delivers and evaluates related Archives and Local History initiatives/events to improve the Library experience.
6. Organizes and facilitates online and in-person displays/exhibits to showcase the Archives collection.
7. Creates and maintains a process of acquisition of archival and local history resources, including appraising, soliciting and negotiating of new holdings, ensuring the Archives Collection is diverse, current, relevant, and meets the needs of the community.
8. Guides and inspires colleagues in the discovery and promotion of content.
9. Provides excellent and proactive customer service to support use of the collection and build community connection.
10. Maintains awareness of current and emerging developments in the profession, including the area of emerging technologies.
11. Acts as a Library representative on community-based committees.
12. Prepares reports and statistics as required.
13. Other library related duties as assigned.
    

Working Conditions

1. Works up to 24 hours per week, which includes evening and weekend work.
2. May work directly with the public, and may be exposed to minor disagreeable conditions, or occasional exposure to major disagreeable conditions.
3. Physical demands include moving book trucks and boxes of materials, bending and stretching.

Qualifications and Skills

1. A Master's degree in Archives or Information Studies from an ALA-accredited university or an ALA-approved equivalent degree.
2. A minimum of one year directly related recent experience, particularly with archives and local history resources.
3. Considerable knowledge of the principles, techniques and procedures applied in archival and local history management work.
4. Comprehensive knowledge of the Rules for Archival Description (RAD).
5. Experience with conservation and preservation theory, practice, and software for resources in all media, including analog, digital and physical collection.
6. Ability to develop, implement, and maintain policies and procedures related to the work.
7. Possess strong knowledge to assess the significance and suitability of items for the collection and to negotiate and arrange acquisition.
8. Ability to prepare a variety of materials related to the work, such as workshops, exhibits, research guides, reports, correspondence, and grant requests.
9. Sound knowledge of legislation and regulatory standards as they relate to archives and local history management including The Freedom of Information and Protection of Privacy Act and Copyright Act.
10. Demonstrates professional interpersonal, communication, and presentation skills.
11. Commits to work effectively with diverse groups and communities.
12. Demonstrated ability to balance priorities and meet deadlines in a dynamic and fast-paced environment.
13. Commits to continuous improvement and self-directed learning.
14. Ability to travel, attend meetings and outreach events outside of the library facility, as needed.

Core Competencies

1. Accountability: Responsibility; Delivers Results; Reliability
2. Communication Skills: Written; Verbal; Communicates Effectively with Diverse Audiences
3. Customer Service Focus: Customer Service Experience; Active Listening; Inclusiveness; Feedback; Library Policies and Procedures; Building Relationships
4. Effective Decision Making: Recognition of Issues/Problems; Analytical Skills; Awareness of Consequence of Action
5. Initiative: Innovation/Creativity; Initiates Changes to Current Practices
6. Leadership: Demonstrates Leadership Qualities and Behaviour; Practices Informal Leadership; Coaching Discussions; Delegation; Feedback and Recognition; Motivates Others; Supporting Innovation and Creativity of
   

Colleagues

• Teamwork: Collaboration; Creation of Plans; Compromise
• Technical and Professional Competence: Attention to detail; Results Oriented; Job Knowledge; Health and Safety; Continuous Development; Understands Utilized Technologies
  

Compensation

$34.54-$40.64/hour (CUPE Grade 10)*
*subject to review by the JJEC


Application information

Candidates are invited to apply electronically by submitting a cover letter and resume in Word or PDF format to libraryjobs@ajaxlibrary.ca no later than 5:00 pm on Friday April 22, 2022.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. In accordance with the Municipal Freedom of Information and Protection of Privacy Act, personal information will be used strictly for candidate selection.

Ajax Public Library is an Equal Opportunity Employer, committed to diversity and accessibility within the workplace where all employees feel valued, respected and supported. As a best practice employer, the Ajax Public Library embraces diversity and gender expression through policy, staff training and providing positive spaces. The Library encourages applications from all qualified candidates. Accommodations will be provided in all parts of the hiring process as required. Applicants are asked to make their needs known in advance. Any information relating to accommodation measures will be addressed confidentially.

Application Webpage (URL): https://www.ajaxlibrary.ca/jobs-volunteers
Application Deadline: Friday April 22, 2022 at 5:00 pm
 

YCW Processing Archivist
Vancouver Maritime Museum

Location: Vancouver, BC
Compensation: $20.00 per hour + 10% in lieu of benefits and statutory holidays.

The Vancouver Maritime Museum is   located on the unceded territories of the xʷməθkwəy̓əm (Musqueam), Skwxwú7mesh (Squamish), and səlilwətaɬ  (Tsleil-Waututh) Nations in Vancouver British Columbia, Canada.

For over 60 years, the Vancouver Maritime Museum has been sharing stories about the Pacific Northwest and the Arctic and creating experiences that build bridges between the past and future.

We invite a diverse range of voices to share their perspectives, providing a place of connection and community and building a shared sense of belonging.   

From a unique waterfront location in Vancouver,  we welcome visitors to explore  exhibitions and take part in programs about life on and around the Pacific Northwest and Arctic oceans. Our most popular exhibition is the RCMP Vessel St. Roch, a National Historic Site housed in an iconic mid-century modern A-frame shelter. 

In all that we do, we inspire everyone to appreciate the profound relationship between humans and the sea. 

Description and Duties    

The Vancouver Maritime Museum's Library & Archives is seeking a motivated, organized, and self-sufficient individual with archival processing experience to carry out extensive processing work on a collection of historical photographs taken in the Arctic in the mid-20th century. Responsibilities will include conducting a thorough appraisal of the unprocessed materials; arranging and describing the materials, and adding to an existing finding aid; and physically rehousing the materials. The successful applicant will be an organized, conscientious individual with the ability to effectively and efficiently process a collection from start to finish. This temporary, full-time position is funded in part by the Young Canada Works (YCW) employment initiative of the Department of Canadian Heritage.

Responsibilities:

• Appraise an unprocessed second accrual of a collection of historical photographs.
• Arrange and describe the materials, creating a new finding aid to incorporate with existing descriptions.
• Physically rehouse the materials in archival-safe folders, envelopes, and boxes.
  

Qualifications  

• Enrollment in, or completion of, a Master's of Archival Studies and/or Master's of Library and Information Studies with a focus on archives.
• Prior experience undertaking archival processing work, including appraisal, arrangement and description, and preservation.
• Experience working with the Rules of Archival Description (RAD).
• Eligible candidates must meet requirements for the YCW program.
  

Application information
Apply with a cover letter and resume by Monday, May 2nd by email to: Ashlynn Prasad, Librarian & Archivist at archives@vanmaritime.com.

The Vancouver Maritime Museum Society is an equal opportunity employer, and the Government of Canada's job equity groups are encouraged to apply. No phone inquiries please. Please note that only short-listed candidates will be notified.

Application Deadline: May 2, 2022 at 11:59 pm PDT

Job Poster: 86589542_processing_archivist_job_poster.pdf

Assistant Manager, Information Services (Special Collections & Central Adult Collections)

Vancouver Public Library

Location: Vancouver Public Library, Central Branch
Compensation: $40.29 to $47.57 per hour

About the Organization    

The Vancouver Public Library (VPL) is the third largest public library system in Canada, with 800 staff members offering services at 21 branches across the city. VPL values a diverse workforce which represents the vibrant community we so proudly service. Consider joining our committed team of staff and being part of an innovative, inclusive, and rewarding workplace.

Job Summary:

Reporting to the Information Services Manager, the incumbent is responsible for the Adult Collections portfolio within Information Services and daily operations of Information Services and the Special Collections Department.

The incumbent has a thorough knowledge of the practices and principles of managing public library collections, including:

• special collections;
• archival records;
• digital records;
• and physical records.

• They have experience in preservation of local heritage resources.
• They bring their positive energy to overall patron experience through supervision, organization, and administration of Information Services in the library and the Special Collections Department.
• The incumbent will manage the Central Library Adult collections to ensure that they are accessible and meet our community's diverse and changing needs.
• The incumbent is responsible for leading and implementing the Library's strategic goals and priorities in the unit and the community.
• They provide leadership to staff in contributing to the success of the Library as a whole and leading the team to patron service excellence.
• They demonstrate and set expectations for the performance of staff that adhere to the Library's policies and procedures in accordance with the Library's vision, mission and values. 
• The incumbent is part of the leadership team for Information Services, a department where public service is central to all operations, and works collaboratively within the team to ensure that VPL service priorities are met and delivered in a manner that supports a society that respects diversity and fosters social inclusion.

Vancouver Public Library works to create services that diverse communities identify as respectful, inclusive, and accessible.

Assistant Managers in Information Services will, under the direction of the Manager, work together to support each other, create a supportive team atmosphere, and proactively ensure a service delivery model that maximizes staff effort and is responsive to public needs. This includes ensuring that our patron's information, entertainment, and leisure needs are met at the point of need and in non-traditional ways. The Assistant Managers work together on building a stronger presence in the community through innovation, care, and collaboration. They help Information Services staff with creating and collaborating with community partners to produce information packages and services that support patrons' independent use of the library and staff facilitated interactions.

The incumbent will work closely with Technical Services and other functional areas such as Circulation, Programming and Learning, and Digital Services to ensure our collection and resources are relevant and responsive to our patrons needs. The incumbent also works closely with Digital Services in preserving local digital heritage and Programming and Learning to ensure that it is showcased. The incumbent works with strategic partners such as Library and Archives Canada on programming and other heritage initiatives.

Knowledge, Skills & Abilities:

• Experience in project management and the ability to organize, prioritize work and manage time.
• Strong interpersonal skills evidenced by the ability to work cooperatively and maintain effective working relationships with colleagues, direct reports, stakeholders across the organization and external partners.
• Possess a positive attitude and the ability to be flexible and future-oriented in a dynamic team environment.
• Ability to lead, coach and develop a staff team; excellent team-building and leadership skills.
• Thorough knowledge of current trends and industry best practices in areas of responsibility.
• Thorough understanding of archival preservation standards and treatment of historical items.
• Thorough understanding of library services, collections, technologies and resources.
• Thorough understanding of the organization, its structure and roles, and strategic priorities.
• Strong commitment to serving clients; open, pragmatic and responsive to clients and community.
• Innovative and flexible in a rapidly changing library environment with the ability to assist staff to participate in and be open to change.
• Excellent oral and written communication skills as well as analytical and problem solving skills.
• Ability to actively promote the service area to the community and agencies and work with the community to identify and meet community needs and expectations.

Education/Qualifications:

• Combined Master's Degree in Library and Information Science and Archival Studies from an ALA accredited library school.
• Completion of supervisory courses.  
  

Experience:

• Demonstrated supervisory and/or leadership experience.
• Experience working with archival and special collections materials.
• Experience in the provision of library services including information services, working with the community, and collection management.
  

Application information

To apply, please visit: https://jobs.vancouver.ca/job/Vancouver-Assistant-Manager%2C-Information-Services-%28Special-Collections-and-Central-Adult-Collections%29-Brit-V6A-4K6/865074100/

Application Deadline: Monday, April 11, 2022 at 11:59pm

 

RIM Coordinator

AHS Health Records

Location: Wetaskiwin Hospital & Care Ctr, negotiable location within Calgary Zone

Salary Range: Minimum Salary: $28.20 Maximum Salary: $48.45

Alberta Health Services (AHS) is proud to be part of Canada’s first and largest provincewide, fully integrated health system, responsible for delivering health services to more than 4.4 million people living in Alberta, as well as to some residents of Saskatchewan, B.C. and the Northwest Territories. AHS has more than 108,600 direct AHS employees (excluding Covenant Health and other contracted service providers) and more than 12,500 staff working in AHS’ wholly-owned subsidiaries such as Alberta Precision Laboratories, Carewest and CapitalCare Group. AHS is also supported by approximately 12,200 volunteers and more than 10,900 physicians practicing in Alberta, approximately 9,000 of whom are members of the AHS medical staff (including active, temporary and community appointments).

Are you seeking a new opportunity in records and information management?

Are you interested in history, research and archival management?

Records and Information Management (RIM) provides an exciting opportunity to apply acquired expertise while growing your career in information and archival management, as we support the evolution of information management and archival strategies, including:

• Applying archival standards in securing and preserving records, photographs, and artefacts of interest to the organization’s history and corporate memory.
• Enabling best practices in information lifecycle management.
• Developing records management standards and practices.
• Providing governance, expertise and support to ensure corporate and clinical information is available, accessible, reliable, and securely disposed of in a timely and cost effective manner.

Description:

The RIM Coordinator reports to the RIM Senior Provincial Coordinator and has the following responsibilities:

• Providing information lifecycle management and archival governance, expertise and support to ensure corporate and clinical information is available, accessible, reliable, and securely disposed of in a timely and cost effective manner.
• Identifying permanent vital/historic records and artefacts for preservation and long term accessibility.
• Responsible for intake, management, storage, and access to such records/artefacts.
• Providing guidance on good information management practices for paper, electronic, and hybrid environments.
• Developing and maintaining a strong working relationship with stakeholders internal and external to AHS to support compliance with legal, fiscal, operational, and historical requirements for creation, storage, retention, access to, and disposal of records.
• Maintaining, regularly reviewing, and tracking changes to the AHS Records Retention Schedule.
• Participating in review of active clinical information systems and legacy IT applications to identify enduring access requirements, data disposition, lifecycle management, and governance of data.
• Developing and providing education, training, and end user support.
• Providing informal leadership, guidance, and mentorship to the RIM Advisors.

Required Qualifications:

• The successful candidate will have established skills in the following areas: Knowledge of legislation and regulatory requirements governing management of clinical and corporate records (e.g. HIA, FOIP).
• Experience and competence in use of computers and electronic software. Strong demonstrated leadership skills.
• Demonstrated decision-making skills with collaborative approach to problem solving and conflict resolution.
• Verbal and written communication skills.
• Attention to detail.
• Ability to work independently and as part of a team.

Additional Required Qualifications:

Degree of certificate in archival management or related field. Minimum 5 years of archival and/or records management experience. Physically able to lift 30 pounds over head. Valid driving license if travel within Alberta is required.

Preferred Qualifications: Member of an Archival Society, Association of Records Management Administrators (ARMA), or Association of Information and Imaging Managers (AIIM). Change management skills. Adult education skills.

Closing Date:  April 7, 2022

Tentative Start Date: 25 April 2022   End Date: 28 July 2022
Vehicle Requirement: Driver's License, Vehicle Required

Archival Specialist

Bank of Canada

Location: Ottawa
Compensation:  Salaries are based on qualifications and experience and typically range from $72,695 to $85,520 (job grade 15)

The Bank of Canada has a vision to be "a leading central bank-dynamic, engaged and trusted-committed to a better Canada." No other employer in the country offers you the unique opportunity to work at the very center of Canada's economy, in a diverse and inclusive organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in an environment where we are reinventing central banking, renewing ways of doing business and reinforcing a culture of innovation.

Did you know

K&IS is a business line within the Corporate Services and Data department, an internal service department in the Bank's Corporate Administration function. K&IS provides information and data resources, services, tools, systems, and policies which help Bank staff access, utilize, manage, and share quality information to effectively accomplish the Bank's business goals. K&IS specializes in digital library and content licensing services; digital scholarship services; research and reference services; corporate record services; support to end users for the Bank's content management and collaboration systems; and management of the Bank of Canada Archives.

KIS is undertaking work to enhance how our Archival collection is described, to ensure archival value is well defined in the Bank's retention standard and to treat and preserve key collections that are at risk.   Through its Archives, KIS provides support to important Bank and external research by providing access to archival records and providing information on the Bank's history.

What you will do

As a subject matter expert, you report to the Manager of IM Operations and Archives and will work in close collaboration with the Archivist Lead to help maintain the Bank's Archives through the application of archival principles and practices in and provide access to the Bank's historical records.  

More Specifically, you will:

• Appraise, arrange, and describe records using archival principles and practices, to protect the collection and ensure that it is searchable and available
• Manage the preservation of the archival holdings and ensure current preservation and conservation standards are met through monitoring of the storage environment and condition of archival records.
• Promote the Bank's history and Archives' collection with communication and outreach activities such as exhibits and presentations
• Provide coaching and advice on the proper use, identification, preservation and handling of Bank archival records.
• Conduct independent research and functional analysis and make judgments on the archival value of a variety of business records.
• Guide clients in determining their information needs by asking questions and offering options for research requests as well as using specialized research tools.
• Assess current policies or services to recommend changes to support continuous improvement.
• Possess excellent oral and written communication skills and the ability to write concise and accurate reports
• Be able to lift boxes that are up to 14 Kilograms in weight

What you need to succeed

• You have strong expertise in archival standards and practices, have experience applying archival descriptive standards, and a thorough knowledge of Rules for Archival Description (RAD) and proven experience arranging and describing records in all media and all levels.  
• You are a team player, self-starter and effective communicator who can work with minimal supervision and build and maintain relationships in support of client service delivery and operational objectives.
• You are innovative in your approach to solving problems, have well-developed analytic skills and can synthesize information and make sound recommendations.
• You can work under pressure, organize tasks, establish priorities and meet deadlines without sacrificing accuracy and standards. 
• You are collaborative in nature, are effective at establishing relationships with both clients and partners and have effective communication skills.
• You are able to coach and train others, provide constructive feedback and contribute ideas to achieve the goals of your team. 
• You are open to sharing and exploring new ideas and ways of working to meet objectives.
  

How to Apply:  https://bit.ly/3IIlXx3
Application Webpage (URL): https://bit.ly/3IIlXx3
Application Deadline:   April 12,2022