Digital Preservation Specialist, Customer Success
Artefactual Systems Inc.

Location: Surrey, British Columbia
Compensation: $70,000 - $85,000

Artefactual Systems Inc. provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values: openness, collaboration, sustainability, and
trustworthiness.

Description and Duties   

The purpose of this position is to foster long term partnerships by helping Artefactual customers articulate and achieve their stated digital preservation and related goals. This position is primarily responsible for fulfilling the obligations of the Management Service, which is offered in conjunction with an SLA for a client-controlled (usually on-premise) environment. The Digital Preservation Specialist may also be responsible for providing custom SLA support and / or support to other teams as the need arises. However, the primary focus is on delivering value to enterprise-level customers within the limits of the associated services they have purchased.

Job duties

Duty 1

• Responsible for proactively managing customer problems
• Identify customer issues and express them as problems
• Using digital preservation and other tools, analyse a problem to determine the cause
• Weigh the alternatives to determine the best solution to the problem

Duty 2

• Responsible for helping customers achieve their goals
• Facilitate discussion of goals or priorities for an upcoming quarter
• Help to identify tasks and associated outcomes, deliverables, and timescales in service of stated goals or priorities
• Gather metrics on system performance, throughput, issues
• Organize and run quarterly meetings
• Prepare quarterly reports for dissemination and discussion

Duty 3

• Responsible for continuous improvement in service delivery
• Monitor outstanding, ongoing, or recurring incidents
• Analyse incidents for trends or patterns that can be identified as problems
• Gather feedback from stakeholders to suggest solutions
• Liaise with other specialists to identify wider patterns
• Provide feedback to the appropriate team to improve the product

Job skills and qualifications

Must have

• A curious mindset
• Ability to analyse issues or problems in a technical environment
• Digital preservation / archival domain knowledge
• Excellent communication skills, including writing & making presentations
• Experience leading / facilitating (remote/online) meetings and workshops
• An interest in continuous improvement in service delivery
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Must be legally able to work in Canada

Nice to have

• Experience with problem management and change management processes in an IT domain
• Experience in problem solving in a software-related domain
• Experience working with monitoring systems
• Experience with Linux
• Experience working as a digital archivist or digital preservationist
• Experience participating in an open source project or community

How to Apply    

Submit your covering letter and CV to jobs@artefactual.com
Application Webpage (URL): https://www.artefactual.com/jobs/

Application Deadline: Dec 12, 2022

Job Posting - Digital Preservation Specialist, Customer Success (1) (1).pdf

Special Collections Archivist [Assignment: Chinese Canadian Archive]
Toronto Public Library

Location: Toronto, Ontario (Toronto Reference Library Branch - Special Collections)
Compensation: $82,992.00 per annum

Toronto Public Library is the busiest urban public library system in the world. Every year, we have millions of users visiting our branches and taking advantage of our online services.

We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Description and Duties
JOB SUMMARY:

To provide service planning and expertise (as well as direct and indirect customer service), focused on the arrangement, description and processing of archival materials for the Library's collections.

DUTIES:

• Arranges, describes and processes archival materials for the Library's physical and digital collections.
• Interprets and adapts general cataloguing and classification policies as they apply to specific collections of the Library, and recognized archival principles.
• Coordinates archival projects, and acts as a resource person for the arrangement, description and processing of archival materials.
• Meets established standards of production.
• Participates in planning of and recommends improvements to workflow and procedures to maximize efficiency and ensure excellent client service.
• Cooperates and consults with staff concerning all aspects of archival arrangement, description and processing for the Library. Develops familiarity with the needs of users in order to provide useful and effective access to the collection, and liaises with Library staff.
• As required, drafts procedures for the Library's archival collections, and prepares and maintains finding aids.
• Keeps up-to-date with developments in archival arrangement, description and processing (including rare books cataloguing).
• Providing information service involving research and reference materials.
• Planning, conducting and evaluating individual programs and events.
• Performs other related duties as assigned including outreach.

QUALIFICATIONS:

• Graduate degree in archival studies from an accredited institution or equivalent education.
• A minimum of three (3) years' progressive experience in archival arrangement and description essential.
• Expert knowledge of current archival descriptive standards, including Rules for Archival Description (RAD) as well as library cataloguing standards, such as AACR2, Library of Congress and Canadian Subject Headings, the Dewey Decimal Classification, Dublin Core and metadata schema essential.
• Experience in arranging and describing manuscripts, primary sources, and/or rare books preferred.
• Strong understanding of archival practice and principles, including acquisitions, appraisal, preservation and ownership.
• Proven ability to establish and maintain effective professional relationships at all levels with internal and external stakeholders.
• Understanding and appreciation of the philosophy of public service to all, in accordance with human rights legislation and the principles of equity and access in the delivery of library service.
• Strong interpersonal, communication, organizational and customer service skills.

NOTE: Position requires some oral and written comprehension of Chinese languages - pre-test required.

How to Apply    

E-mail your cover letter and resume, quoting the Job Posting #, to recruitment@tpl.ca. We thank all applicants and advise that only those selected for an interview will be contacted.

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, Indigenous people, persons with disabilities, and persons of any sexual orientation or gender identity.

Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process.

Application Webpage: https://www.torontopubliclibrary.ca/about-the-library/library-jobs/

POSTING #: 22-753EXTREP

Application Deadline: December 17, 2022

Associate Archivist
City of Thunder Bay

Location: Thunder Bay, ON
Compensation: CAD $75,576.57/Yr. - CAD $88,913.63/Yr.

The City of Thunder Bay Archives, Records and Privacy section is responsible for the City's Archival collection and administers the Records Management and Privacy programs for the City.  Since 1990, we are one of a very few completely integrated Municipal Archives and Records Management programs in the province.  The City Archives preserves, promotes and makes public the City's corporate history.  

When you work for the City of Thunder Bay, you are part of our team.

Experience your importance - We demonstrate the high value we place on our people through our focus on mental health and wellness, health & safety and a variety of employee-friendly programs and policies.   

Get tangible benefits - We provide competitive pension and health benefits coverage, along with support through employee and family assistance programs.

Unleash your potential - We offer in-house training and development programs to support your career goals and help you to do your job even better.

Know your work matters - We work hard to provide the best service to the citizens of Thunder Bay and to recognize our employees for their service.

Embrace diversity - We strive to have a diverse workforce that is reflective of our community.

Make a difference - We have a strong focus on customer service, innovation and maximizing technology.

Join a dedicated team - We have a strong City team that's actually a network of individuals who are all valued for what they bring to our city and our community.

Build community - We, the employees of the City of Thunder Bay, are proud to support many, many volunteer organizations that touch the lives of just about everyone in our community.

Enjoy a superior lifestyle - The City of Thunder Bay is the gateway to some of the most breathtaking experiences on earth.

The City of Thunder Bay supports quality of life to those who live, work and play in Thunder Bay. A variety of jobs exist for people who want to make a change for others throughout the community. Reasonable accommodations are available upon request for all parts of the recruitment process. The Corporation of the City of Thunder Bay is one of the city's largest employers, with approximately 2800 employees. Come join our team!

POSITION SUMMARY:

Under the direction of the City Archivist, assists with the operation of the Corporate Records Management System, and the preservation of permanent records.

MAJOR RESPONSIBILITIES:

• Assists in the analysis and inventory of corporate records in digital, paper, and other formats and in the preparation of records retention schedules.
• Identifies federal and provincial statutes, regulations and legal requirements relating to records collection, creation, retention, access, and privacy.
• Assists in training City staff on information management issues and participates in the development of procedural/operating manuals for all corporate records in digital, paper, and other formats.
• Participates in the study of corporate departments in order to identify problems in information collection, storage, retrieval, use and disposition in co-operation with Corporate Information Technology
• Develops systems for managing records in digital, paper, and other formats.
• Assists with the corporate review, planning and implementation of the requirements for the virtual and physical storage of records.
• Appraises, accessions, arranges and describes permanent corporate records in digital, paper, and other formats.
• Facilitates the research use of permanent records in digital, paper, and other formats by preparing finding aids, undertakes research for City departments and provides assistance to City staff and the general public in obtaining information held by the City Archives.
• Participates in the maintenance of the Directory of Corporate Records and Personal Information Banks.
• Supports the Access and Privacy Officer in the coordination of freedom of information requests and backfills this position in the case of vacancy or absence.
• Develops and delivers training programs related to the management of corporate records.
• Supports the Archivist Assistant in records centre operations.
• Supervises students and contract staff in the day-to-day completion of their projects.
• Plans outreach activities and manages the Archives online presence to promote public engagement.
• Performs such other duties as assigned.

Education/Experience:

• Graduate degree in information or archival studies or library science with archival courses, from an accredited program together with at least one year experience in information management or archives;  or
• Undergraduate degree in history, social sciences or humanities together with five years' experience in information management or archives, and a recognized course or certificate in archives or information management
• Knowledge of the Ontario Municipal Freedom of Information and Protection of Privacy Act, and other relevant legislation
• Knowledge of current trends and techniques in managing and preserving digital records

Skills/Abilities:

• Excellent communication, organization and analytical skills
• Sound knowledge of and practical experience with computers and information technology is essential
• Must be competent within the meaning of the Occupational Health and Safety Act

Assets:

• Certified Records Manager (C.R.M.) designation
• Additional designations in the fields of information management, archives, and privacy

CONDITIONS OF EMPLOYMENT:

• May be required to travel to various work locations and provide own transportation
• Must take an Oath of Secrecy
• Must be able to withstand periods of repetitive bending and lifting of materials weighing up to 40 lbs

How to Apply    

Please apply through our career webpage

Application forms must reference the competition number and be submitted by 11:59 p.m. on the closing date.

Application Webpage (URL): https://careersen-thunderbay.icims.com/jobs/4536/associate-archivist/job

Application Deadline: December 12, 2022

Request for Proposals
Cree Outfitting and Tourism Association

Location: Ouje-Bougoumou, QC
Compensation: In line with experience and duration of contract.  Negotiable

The Cree Outfitting and Tourism Association (COTA)'s mission is to develop and implement a collective vision for a world-class sustainable tourism industry in Eeyou Istchee in harmony with Cree culture and values, and involving a partnership among Cree communities, institutions and businesses. 

Description and Duties    

COTA would like to update their communication and electronic filing system and transfer the current electronic filing system to Microsoft Office 365.  The current system no longer fits the needs of the organization and needs to be changed to keep COTA and EIT's files up to date and secured. The project would potentially link 4 organizations together and up to 30 employees.   

The project requires a consultant or consulting firm to assist with the following deliverables: 

• Prescribe and support the transfer of files from current database to new database, 
• To develop an annual filing system, including corporate and accounting guidelines,
• To communicate filing rules or paths to follow, 
• Evaluate current archiving software to determine if it is compatible/usable with current systems,
• Create a map to ensure proper storage of electronic documents, 
• Create a policy outlining the use of the digital filing system, 
• Provide rules of archiving files including, but not limited to, where, how and when, 
• Create various levels of security and access to files, 
• Provide training to Directors on new system, 
• Provide training manual for Directors, 
• Create a best practices user guide to assist with the ease of use for all employees, 
• To include a plan for transition of physical files to digital files.

Qualifications    

• 2-5 years' experience working in Archives.
• Bachelor's degree in Archival or Library Studies.

Submission of Intent and Questions can be submitted to: rimrie@creetourism.ca

Application Deadline: December 21, 2022 at 5:00 p.m.

Social Media:   https://www.facebook.com/creetourism

86589542_cota_-_rfp_digital_filing_november_30.pdf

Archivist

Emily Carr University of Art + Design

Location: Vancouver, British Columbia
Compensation: Salary and rank will be commensurate with professional status.

Emily Carr University of Art + Design, established in 1925, is a world leader in education and research. Encouraging experimentation at the intersection of art, design, media and technology, our teaching and learning community merges studio practice, research creation, and critical scholarship in an interdisciplinary and collaborative environment.  Alumni and faculty are internationally recognized as award‐winning creators and thought leaders who have significant impact in 21st‐century cultural production and cultural sustainability. We engage students, industry, and society to iterate and explore, and think differently about creativity and how it shapes our world.  Located in beautiful and culturally diverse Vancouver, British Columbia, Emily Carr attracts more than 1800 students from 60 countries to our undergraduate and graduate programs. The Faculty of Design and Dynamic Media is one of four university faculties (alongside Audain Faculty of Art, Faculty of Culture + Community, and Jake Kerr Faculty of Graduate Studies) which, together with the Aboriginal Gathering Place, Library + Learning Commons, Shumka Centre for Creative Entrepreneurship, Libby Leshgold Gallery, READ Books, and the research centres and workshops in our new state‐of‐the‐art, custom‐built campus, offer vibrant conditions for the development of practice-based and practice‐led research and education. 

SUMMARY OF RESPONSIBILITIES

Under the general supervision of the University Librarian, the Archivist assists in directing the operations and activities of the University's archives, within the Library. The Archivist provides service, leadership, and direction for all aspects of digital and analog archival collections including arrangement, description, preservation, access, acquisitions, reference, and outreach.


Typical duties associated with this role:

• Develop and document practices for the arrangement, description, preservation, and management of analog and digital archives assets in accordance with international standards and best practices.
• Appraise, arrange, describe, and process a wide variety of digital and analog objects.
• Investigate and evaluate potential acquisitions of materials to the archives including the evaluation and documentation of donated materials and liaising with donors; consult with subject liaison librarians for the evaluation of discipline specific materials.
• Contribute to the planning, content, and implementation of web-based resources (LibGuides, blogs, social media) as they relate to archival collections.
• Participate in the preparation and revision of policies and procedures, documentation, reports, and statistics.
• Lead the Library team in the development and execution of archives-based projects.
• Duties may also include facilitating access to archival records through a variety of approaches including physical and virtual exhibits, web-based finding aids, public outreach, and reference services.

This is a public-facing position that regularly interacts with students, faculty, staff, alumni, and members of the public. The Archivist plans and delivers archival literacy instruction to University students and faculty, both in person and online and creates and delivers guides, workshops, orientations, and tours. The Archivist also liaises with teaching faculty to plan and provide archives resources and services that support the delivery of University curriculum. The successful candidate will join a committed team of library professionals and will be expected to be a full participant, along with the rest of the library team, in the defining and achieving of library goals. The Archivist may engage in relevant professional development activities and participate in Library, University, and consortia committees as required. Duties may also include overseeing Library operations on assigned weekends and evening shifts, including assuming responsibility for opening and closing the Library, overseeing staff and students, and maintaining a high standard of service; may oversee Library operations in the absence of the University Librarian.


Qualifications    A successful candidate will have the following qualifications and/or related experience:

•    Undergraduate degree with a strong focus in Visual Art, Media, or Design.
•    Master's degree in Library Science, Archival Science, or another relevant field.
•    Minimum two years related work experience as a professional Archivist, or an equivalent combination of prior work experience.
•    Knowledge of standard archival theory and practice, preservation concepts, principles, and methodologies.
•    Experience in the arrangement and description of archival collections.
•    Knowledge of and/or experience in developing digital collections and employing digitization practices to enhance archives and special collections.
•    Experience in the management of born-digital assets.
•    Experience providing reference for archival research.
•    Knowledge or experience with one or all of the following systems would be an asset: Isandora Digital Repository, Access to Memory (AToM), Archivematica, Evergreen ILS, and Kaltura Media Asset Management.
•    Experience providing staff supervision is preferred.
•    Demonstrated interest in professional development and involvement in library/archives professional organizations is preferred.
•    An active interest or involvement in contemporary arts practices is preferred. 
•    An active interest in mentoring co-op students and interns is preferred.
•    Demonstrated experience in applying archival practices, including working knowledge of the Rules for Archival Description.
•    Demonstrated knowledge of Canadian copyright and privacy legislation as it applies to the use of analog and digital archival holdings.
•    Familiarity with emerging technologies, digital asset management systems, and their applications.
•    Demonstrated ability to plan and manage projects in terms of budgeting, staffing, and allocating resources. 
•    Familiarity with the principles and practices of institutional repository management.
•    Interest in exploring new outreach and service opportunities and modifying existing ones. 
•    Strong communication skills.
•    Strong problem-solving skills and attention to detail. 
•    Dedication to team development and excellent peer interactions. 
•    Ability to set priorities in an environment with multiple, simultaneous demands.
•    Ability to move and/or lift up to 40lbs.

ARCHIVIST: Competition #F003-2022

Applications should include:

•    a cover letter;
•    a current curriculum vitae;
•    a personal statement on the candidate's contributions to diversity, regardless of personal characteristics, describing any professional skills, community experience, or willingness to engage in activities that advance institutional diversity and equity in teaching, research, and service.

Submissions are welcome at:  https://ecuad.peopleadmin.ca.

Application Deadline:  Posting closes on November 29, 2022. 

Digital Records Archivist
Tłı̨chǫ Government

Location: Behchokǫ̀, Northwest Territories
Compensation: $98,000 to $111,000 per year

The Tłı̨chǫ Government has powers to pass and enforce a wide range of its own laws. The Tłı̨chǫ Government can own resources, receive tax revenues and protect resources. The focus of the Tłı̨chǫ Government is the protection of the Tłı̨chǫ language and culture, heritage and wildlife. The Tłı̨chǫ people also have their own Constitution. The Constitution sets out the rights and freedoms of Tłı̨chǫ citizens and provides the rules for the election of the Tłı̨chǫ Government and for keeping the Government accountable.

Description and Duties    

The Digital Records Archivist is responsible for strategic planning, collections management and daily operations of Tłı̨chǫ Government's physical and digital archives, which includes development and implementation of policies and procedures. The incumbent will develop and maintain Tłı̨chǫ Nàowoò Deghats'etsaa: Tłı̨chǫ Cultural Commons Digital Archive (TCCDA) which is a central digital location for Tłı̨chǫ cultural knowledge. The incumbent should take an innovative approach to archival management with inquisitiveness, flexibility and drive to promote and enhance preservation of and access to the TCCDA. The incumbent will develop partnerships, implement best practices and respond to and work with a wide variety of requests from colleagues, communities, researchers and the general public.

Qualifications
    

• Minimum 1-year work experience in archives, working with relevant digital tools, technology and metadata standards in an archival repository, and Master's degree in Archival Information, Archival and Library Studies or another graduate degree in a relevant field and combination of education and experience may be considered.
• Thorough knowledge of archival standards and practices related to digital records, receiving and management of digital records; technical requirements for digital preservation on hardware, software and file formats; and provision of access to digital records.
• Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.
• Strong analytical, planning, organizational, time management, interpersonal and communication skills.
• A strong interest in Tłı̨chǫ history, geography, language, culture, way of life, and an understanding of Tłı̨chǫ Government's programs and services.
• Ability to work with Tłı̨chǫ Elders, as part of a team, in stressful situations amongst projects with changing deadlines, emerging issues and conflicting demands.
• Ability to conduct research, write reports, proposals, and work with confidential material.
  

The Tłı̨chǫ Agreement was negotiated by the Dogrib Treaty 11 Council, the Government of the Northwest Territories (GNWT), and the Government of Canada. It is the first combined comprehensive land claim and self-government agreement in the Northwest Territories. In 2005 the Tłı̨chǫ Nation ratified the Tłı̨chǫ Agreement, a modern Treaty with the Government of Canada. The agreement provides and defines certain rights relating to lands, resources and self-government. Some of the highlights of the agreement include:

Creation of the Tłı̨chǫ Government

• Ownership of 39,000 km2 of land located between Great Slave Lake and Great Bear Lake including surface and subsurface rights.
• The ability to define its membership know as Tłı̨chǫ citizens
• Jurisdiction over lands and resources in the Tłı̨chǫ traditional territory.
• The establishment of the Wek'éezhíi Land and Water Board and the Wek'éezhíi Renewable Resources Board
• A share of mineral royalties from the Mackenzie Valley

Please submit your resume and cover letter to hr@tlicho.com
Please apply by email

Application Deadline: December 9, 2022 at 5:00pm MST

86589542_job_ad_re-adv_digital_records_archivist_09.12.22.pdf

Archivist
The Co-operators

Location: Guelph, Ontario
Compensation: from $58,000

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

The Opportunity:

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable, usable and accessible throughout its lifecycle.

The Archivist is responsible for actively supporting the mission, mandate, and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records from across The Co-operators group of companies. This position analyses, arranges, describes, and preserves archival records to ensure their continued longevity and availability, conducts research, and enables client access and use of the corporate permanent record. The archival program preserves and fosters The Co-operators corporate memory, ensures compliance with the external legislative framework and internal corporate recordkeeping requirements, and provides unique cultural contributions to our staff, our businesses and the co-operative community.

How you will create impact:

• Analyzes and evaluates records to determine their informational and evidential value based upon a comprehensive knowledge and understanding of operations across the Group of Companies, the internal and external legislative environment, the research/information needs of the organization and the contextual relationship between and among records. Makes recommendations regarding the disposition of records based on the significance of the information to the understanding of corporate functions and activities, their condition and their uniqueness and usefulness.
• Performs content and functional analysis on corporate records to determine their arrangement and description.
• Safeguards the integrity of recorded information by protecting records from deterioration, damage and destruction.
• Creates finding aids and other research tools reflective of the relationships between and among record groups and supporting the research requirements of the organization.
• Provides professional reference services, research support, advice and consultation to internal stakeholders on broad and complex subject matter.
• Develops and implements outreach initiatives (such as exhibits, publications, presentations etc.) which promote corporate culture and values and foster employee engagement.
• Applies corporate policies, applicable external legislation and professional archival standards to manage and provide access to the collection.
  

How you will succeed:

• You have a knowledge of the fundamental principles and theoretical concepts of archival work and the ability to apply this knowledge to practical archival problems with versatility, judgment, and perception.
• You have an understanding of, and experience with, information technology as it relates to and supports access and preservation of archival materials.
• You have strong communication skills to convey complex information in clear and accessible ways, and to correctly interpret and appropriately respond to messages from others.
• You are a problem-solver, capable of analyzing, recognizing patterns and connections, and making good decisions in a timely manner.
• You take responsibility for achieving personal and organizational goals, meeting deadlines and producing high quality results that contribute to a high-performance culture.
  

To join our team:

• Master of Archival Studies (M.A.S.) or Masters level of study in Library and Information Science (M.L.I.S.) with an area of specialization in archival science, or equivalent experience combined with pertinent post-secondary education.
• A minimum of 2 years' experience working in archives, preferably in a corporate environment with a broad stakeholder group.
• Demonstrated experience describing and providing access to archival records.
• Experience applying legislation and policy to the release of information.
• Member in good standing of recognized industry association(s) such as Association of Canadian Archivists (ACA), Archives Association of Ontario (AAO), Society of American Archivists (SAA) etc.
• Additional Information    What you need to know:
• You will travel occasionally.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.   
• Detail oriented work that requires continuous mental concentration for extended periods of time. 
  

Application information

Please apply through our careers webpage:  https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CUMIS&cws=38&rid=9142

Application Deadline: Nov. 20, 2022

Governance Officer – Access, Privacy, and Records Management, 

University of Northern British Columbia

Location: Prince George, British Columbia

Salary: Salary is commensurate with education and experience.

Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the
North. Located in the spectacular landscape near the geographic center of beautiful British Columbia, UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are
leading change around the world.

For the past 10 years, UNBC has placed in the top three in its category in the annual Maclean’s university rankings, the only University of its size to achieve that feat. UNBC also recently placed among the top four
per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

With a diverse student population, the University is friendly, inclusive, and supportive. Prince George is a city of ~74,000 people with impressive cultural, educational, and recreational amenities. For more
information about living and working in Prince George, please refer to http://www.unbc.ca/experience and https://moveupprincegeorge.ca. Make your mark with this leading post-secondary institution.

Purpose:

Reporting to the Senior Governance Officer, the Governance Officer – Access, Privacy, and Records Management is a subject matter expert in freedom of information, privacy, and records management. The
Governance Officer provides expert advice and oversight in all University information governance, including development of privacy impact assessments, coordination of requests for access to information, and
records management. The Officer provides guidance and coordination in the development and implementation of strategic initiatives that involve the core privacy operations of information access, privacy analysis and consultation, legislative compliance, privacy breach management, risk prevention, monitoring, and education.

The Officer is responsible for advising and educating members of the University community in their responsibilities and compliance of applicable privacy, freedom of information, and records management legislation, policies, and rules. This position is accountable for developing, recommending, and overseeing the implementation of institutional polices and processes that reflect current best practices in privacy, freedom of information, and records management. The Officer supports and advises on best practices and employee training to ensure the appropriate collection, handling, retention, and disposal of personal information and other records. The Officer will also provide leadership, innovative design of and
coordination on strategic initiatives related to core privacy information access, privacy breach management, risk prevention, monitoring, and education.

As part of a small group of employees within the Office of the University Governance, the Officer also provides support for a wide range of governance initiatives and provides back-up for other members of the Office of University Governance team. In fulfilling the full range of duties in this position, the Governance Officer – Access, Privacy, and Records Management regularly has broad access to confidential and highly sensitive information, including labour relations information, personal and personnel information, and closed\in-camera Board of Governors and Senate proceedings.


Responsibilities:

Specific duties of the role include but are not limited to:

• Maintaining a current knowledge of the University’s obligations and best practices with respect to freedom of information, protection of privacy, and records management;
• Ensuring institutional compliance with access, privacy, and records management obligations, through the development, recommendation and implementation of policies, processes, web content
• and training materials that support best practices;
• Working with key administrative units to ensure that employee orientation, training and education includes access, privacy, and records management knowledge, skills, and responsibilities;
• Overseeing and coordinating the University’s Freedom of Information requests process and ensuring legislated timeframes are met;
• Providing support, expertise, and training in the collection and redaction of records;
• Proactively monitoring University initiatives to ensure appropriate Privacy Impact Assessments are completed;
• Reviewing Privacy Impact Assessments, identify concerns, and working with the University’s directors, Deans, and senior executive University to recommend mitigation strategies;
• Working with internal stakeholders to ensure that institutional processes for responding to privacy breaches are developed, recommended, approved and implemented;
• Investigating privacy breaches or complaints as needed, and as appropriate, elevating complaints or concerns to the President; and
• Providing back up as needed, for other members of the Office of University Governance in their work related to the Board of Governors, Senate and their respective Committees.
  

Qualifications:

• The successful candidate will possess an undergraduate degree in a related field (law, business, computer science, or human resources) or another related discipline, with a minimum of 3 years of relevant experience.
• In addition, training and certification (completed or in-progress) in access, privacy, records management and/or information governance, (e.g. CIPP/C, CAPP/MAPP, CRM, IGP) or significant experience in these subject areas is required.

Other desired qualifications include:

• Experience and working knowledge of BC’s Freedom of Information and Protection of Privacy Act, relevant Office of the Information and Privacy Commissioner orders, cases, trends and issues.
• Additionally, the Governance Officer - Access, Privacy, and Records Management will be required to obtain a Criminal Records check, as this position has broad access to personal and highly sensitive information.
• An equivalent combination education and experience may be considered.

A Remote Workplace Location Arrangement option may be available, depending on a candidate’s level of experience and expertise in the area of access, privacy and records management. Remote Workplace Location Arrangements must be formalized in a remote workplace agreement and the Off-Campus Office.

Safety Checklist must also be completed, with both documents requiring the approval of the Senior Governance Officer

UNBC offers excellent benefit and pension packages, as well as employee training and development opportunities.
For more details, please see http://www.unbc.ca/human-resources/employee-benefits.

Normal hours of work will be 8:30 am to 4:30 pm, Monday through Friday. Normal hours of work may vary, and some flexibility may be required for meetings and travel.

To Apply:
Please forward your resume and proof of education quoting competition #22-161EM to:
Human Resources, University of Northern British Columbia,
3333 University Way, Prince George, BC, V2N 4Z9
Email submissions: HRecruit@unbc.ca
Inquiries: (250) 960-5521

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. The University of Northern British Columbia is committed to employment equity and encourages applications from women, aboriginal peoples, persons with disabilities
and members of visible minorities.

We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

Applications will be accepted until the position is filled.

https://www2.unbc.ca/sites/default/files/jobs/69086/governance-officer-access-privacy-and-records-management/22-161em_governance_officer_-_access_privacy_and_records_management_reg_ft_posting_-_remote_work_update_0.pdf

Library, Archives, and Administrative Assistant,

Manitoba Museum

Location: Winnipeg, Manitoba
Compensation: $18.00 to 22.78 per hour

The Manitoba Museum is the province's largest award-winning heritage and science centre. It is unique in its combination of human and natural history themes and renowned for its vivid portrayal of Manitoba's rich and colourful history, Planetarium shows, and Science Gallery exhibits. The Museum features immersive dioramas, multi-dimensional interpretation, science and astronomy education, and quality school and community programs. The Museum has collected and protects over 2.8 million artifacts and specimens, including the Hudson's Bay Company Museum Collection.

Description and Duties    

Reporting to the Collections Management Associate (Human History), the Library, Archives & Administrative Assistant is responsible for integrating Department of Archaeology books and documents into the Museum's internal library and archival system.

Key Accountabilities & Typical Duties

• Use the Museum's in-house library collections management system (Cuadra STAR) to catalogue books and documents.
• Review books to ascertain if there is duplication within the system, catalogue new titles and prepare the books for shelving.
• Copy cataloguing and assigning LC numbers and subject headings
• Undertake minor book repairs if required
• Other library and archive-related duties as required
• Working with the Departmental Assistant, general discard and tidying related to this project.

Minimum Required Qualifications:

Education, Training and Experience

1. Completion of a high school diploma,
2. Completion of a recognized Library and Information Technology Program and related library experience Or an equivalent combination of post-secondary education that included library courses and library experience,
3. Experience in Microsoft office software and library collections database software,
4. Training in archaeology is an asset

Skills, Abilities and Knowledge

1. Ability to work independently
2. Good organizational skills
3. Accuracy in performing tasks
4. Demonstrated working knowledge of and skill in Microsoft Office, Windows, and database applications
5. Ability to multi-task, work as part of a team, and take initiative independent of direct supervision
6. Strong research and evaluation skills.

Or an equivalent combination of education and experience

This is a full-time term position from Nov. 14, 2022 to March 31, 2023. The wage starts from $18.00 to 22.78 per hour.
 
Please submit your cover letter and resume by November 9, 2022, to:

Manager of Volunteer & Employee Relations
The Manitoba Museum
190 Rupert Avenue
Winnipeg, MB R2B 0N2
Email: hr@manitobamuseum.ca
Fax: (204) 942-3679

The Manitoba Museum is committed to inclusion and employment equity and welcomes diversity in the workplace. This document is available in other formats and accommodations will be provided throughout the selection process upon request. Contact Human Resources at 204-956-2830 if you have an accommodation request.

We thank all applicants for their interest; however, only those being considered for interviews will be contacted. We are not able to acknowledge receipt of applications submitted via Fax or mail.

86589542_library_archives_and_administrative_assistant.docx

Digital Collections Archivist (contract)
Museum of Vancouver

Location: Vancouver, British Columbia
Compensation: Budget: Approximately $45,000 for labour only (equipment and supplies budgeted separately)
Position type: Contract

The Museum of Vancouver is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), səlilwətaɬ (Tsleil-Waututh) and Sḵwx̱wú7mesh (Squamish) Nations, at the site of the ancestral Village of Sen̓áḵw - neighbouring the current Sḵwx̱wú7mesh reserve of the same name.

The mission of the Museum of Vancouver is to inspire a deeper understanding of Vancouver through stories, objects and shared experiences. The Museum first began collecting in 1894 and is now Canada's largest civic museum. MOV is an independent, non-profit organization that seeks partners to support the evolution of the Museum's visitor experience.

BACKGROUND

The Museum of Vancouver (MOV) has received a grant from Canadian Heritage to develop a digital collections plan and management infrastructure. MOV is seeking an experienced and collaborative Digital Collections Consultant to lead the organization's development of its digital strategy and digital collection management infrastructure. MOV currently creates, curates, exhibits, loans, and stores a wide range of digital assets documenting Vancouver's civic identity and histories. We are looking for a Digital Collections consultant to increase our capacity for stewardship and long-term access to digital materials.

SCOPE OF WORK

• Review the inventory of digital assets associated with MOV's collections
• Work closely with and advise the curatorial and conservation team to assess needs and establish digital preservation priorities for the institution's digital assets
• Produce a digital collection management plan, including copyright management plan
• Create the digital infrastructure: Develop processes, plans, physical infrastructure and workflows around digital asset management, data curation, digital preservation and electronic records management; lead the initial phase of the implementation
• Develop guidelines and training for staff.

SCHEDULE

The digital archivist is required to deliver the following scopes of work:

• Identify the digital preservation priorities for the institution's digital assets: December 15, 2022
• Produce a digital collection management plan: January 30, 2023
• Create the digital infrastructure: Develop processes, plans, physical infrastructure and workflows around digital asset management, data curation, digital preservation and electronic records management: May 30, 2023
• Develop guidelines and training for staff: June 30, 2023
  

Qualifications   

• Masters degree in Archival Studies from an accredited institution or equivalent
• 3-5 years of experience working with digital collections
• Extensive experience in records management with a focus on the planning and management of electronic records
• Experience with project planning
• Extensive knowledge of digital preservation issues and best practices
• Experience working with smaller cultural institutions an asset
• Strong organizational skills and detail oriented
  

Additional Information    

After selection, a service agreement contract will be prepared which could include discussion of the terms and conditions in the contract and minor modifications of scope and price.

The following documentation will be requested from the Contractor:

• WorkSafeBC confirmation (where applicable)
• Certificate of Insurance
• GST# or SIN
• Business License
  

How to Apply    

Please send proposals and questions to:

Wendy Nichols, Curator of Collections
Email: wnichols@museumofvancouver.ca

Application Webpage: https://static1.squarespace.com/static/58d29e6ccd0f6829bdf2f58f/t/633e5ed18f6b405605fdfffa/1665031890129/MOV+Digital+Archivist+posting.pdf

Application Deadline: November 4, 2022