Archives Specialist
Land Title & Survey Authority of BC

Location: New West and Victoria, BC
Compensation: The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18).

Do you want to work for one of BC's Top Employers for 2023 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire an Archives Specialist to join our Policy & Legal Services division!

The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18). This position open to our Victoria and New Westminster office. 

Applications will be accepted until April 28, 2023 at 4PM PDT.

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. In support of the Province's 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture. We are not your typical land title registry-we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

The Land Title and Survey Authority (LTSA) is a publicly accountable statutory corporation, which manages BC's land title and survey systems that provide the foundation for all real property business and ownership in the Province.

We are an industry leader in digital land title and survey processes: our work is conducted using secure, best-in-class applications and technology.

We offer meaningful work in the public interest; an innovative, customer-centric culture; and hybrid remote and in-office work arrangements.

The Records and Archives unit exists to support the LTSA's mission, mandate, and operations, working with subject matter experts across the organization to ensure that analogue and digital records produced through operational and administrative functions meet the organization's legislative and business requirements.

The Records and Archives unit also leads the organization's digitization program whereby historic records are digitized to provide increased access for internal teams and external communities of users, including surveyors, lawyers, notaries, property owners, historians and other academics. In addition, the LTSA provides direct access to First Nations in consultation with the Historic Records Advisory Committee.

Over the next three years, the Records and Archives unit will develop and deploy a future-focused digital preservation program  for digital records. This program will unfold in tandem with our current preservation program for analogue records, which are held in two state-of-the-art vaults located in Victoria and New Westminster.

Position Purpose:

Reporting to the Manager, Records and Archives/Corporate Records Officer, the Archives Specialist is an energetic, focused, and results oriented individual who is passionate about both analogue and digital records. The Specialist is an organized self-motivated, and pragmatic problem solver, who is  flexible where the situation requires, whether this involves troubleshooting or hands-on work. They are equally comfortable describing analogue records, using electronic inventories to locate vault records, overseeing digitization projects, and contributing to digital preservation workflows.

The Archives Specialist is mature, personable, and collaborative; they understand that archival work is conducted in support of operational and administrative functions and they take a consultative approach with front-office teams to identify workable solutions that align with day-to-day activities. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products.

What you'll do:

Archives:

• Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.)
• Provide archival arrangement and description within the bounds of the current inventory and image management systems
• Maintain and distribute the LTSA's administrative history
• Co-ordinate archival transfers and loans
• Co-ordinate the direct access process for external researchers
• Develop finding aids for analogue records (i.e., inventories, research guides, etc.)
• Develop, document, and oversee digitization projects: scanning standards; process documentation; file and data migration; and overall quality assurance
• Contribute to emergency preparedness and business continuity documentation and monitor environmental controls for analogue records
• Participate in requirements documentation, selection, configuration, and implementation of a digital preservation system
• Maintain user guides for the electronic inventory system and create at-a-glance tip sheets for users
• Review, formalize, and document analogue and digital records processes and procedures
• On occasion, provide support to, the Historic Records Advisory Committee
• On occasion, provide coverage for the Records Management Specialist
• Perform other duties as required

We encourage you to apply if you have:

Education and Experience:

• Graduate degree in archival studies (MAS or equivalent) from a Canadian university
• Minimum 3 years' directly related experience
• Experience working with analogue and digital records in a records management and/or archival context
• Experience handling confidential and sensitive matters and dealing with members of the public

Knowledge, Skills and Abilities:   

• In-depth knowledge of records management and archival theory and best practices
• Passionate about forming projects, developing momentum, and delivering results to deadline
• Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
• Ability to map business processes and document procedures
• Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
• Ability to learn digital systems and enter and manage data
• Ability to conduct research and make informed decisions
• Ability to provide research services in-person and online

Additional Information   

We are committed to fostering a safe, respectful and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

Please note applicants must be legally authorized to work in Canada.
 
Application information

Please apply to the link: https://can63.dayforcehcm.com/CandidatePortal/en-US/ltsa/Posting/View/516

Application Deadline: April 28, 2023 at 4PM PDT