Archivist (ARCH24)
Royal BC Museum

Location: Victoria, BC
Compensation: Annual Salary Range: $73,855 - $84,134

This position is restricted to candidates who identify as an Indigenous person.


The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

The Archivist is part of the Archives department, which is responsible for the BC Archives, physical and digital access to collections, and preservation and digital services and initiatives.  

The mandate of this department as it relates to BC Archives is to ensure that the historical records of the province are preserved, managed and made accessible.  The department is also responsible for managing physical and digital access to collections via a reference room and a collection management system.

Archives staff contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives; participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement; promote the museum's positive response to UNDRIP, TRC, DRIPA and the Task Force Report.

Under the direction of the Archives Manager, this position is responsible for providing expert knowledge about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. The archivist will provide an Indigenous lens on the archival collection. They will be supporting crucial collection decolonization efforts both with the physical collection and the associated collections data.

This position manages and coordinates the evaluation, selection and acquisition of records, develops and maintains relevant policies, procedures and standards as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia.   As well, this position undertakes original research with the aim of access in a variety of formats and coordinates departmental projects.    

An eligibility list may be established for future temporary and/or permanent vacancies.

Qualifications    

The successful candidate requires a Master's degree in Archival Studies or Library & Information Science with a specialty in archives;

OR a Master's degree in History, Political Science or a related field;

OR a combination of education and experience.  

The applicant will also need to have a minimum of two years' experience working in an archival institution which includes appraising, arranging and describing archival records in all formats, preparing and maintaining finding aids and to include providing public access to records;

OR two years' experience working in a community organization, such a cultural centre or Indigenous government office, preferably in a role related to archives, records management, cultural heritage, or traditional knowledge.  

Prefer experience supervising either staff or volunteers, or leading or participating in archives-related programming.
 
How to Apply    

This position is restricted to candidates who identify as an Indigenous person.

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in pdf format by Tuesday May 9th, 2023 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2023 - 18: via email to: RBCMapplications@royalbcmuseum.bc.ca


Application Webpage (URL):  https://royalbcmuseum.bc.ca/
Application Deadline:

Tuesday May 9, 2023 at 11:59 pm (PST)

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Assistant Archivist
City of Burnaby

Location: Burnaby, BC
Compensation: $5,053 - 5,261 - 5,480 - 5,704 - 5,944/month (2022 Rates)

Please refer to the our website to learn more about the City of Burnaby: https://www.burnaby.ca/

Description and Duties    

This is technical work in the Legislative Services Department. An incumbent assists their supervisor in administering and maintaining the City's archival program.

The successful candidate will also perform work related to research, acquisition, appraisal, description and conservation of archival materials, including digital record preservation; perform technical digital record preservation activities using specialized software tools; participate in identifying best practices and drafting policies related to digital preservation, and assist the record coordinators in preparation of record transfers to the archives and participates in the integration of archival and corporate records management programs.

The Assistant Archivist also prepares a multi-level descriptive inventory of assigned records; responds to research requests; conducts audits of current holdings; completes appraisals of private community donations; facilitates public access to the archival materials; assists the Municipal Archivist in the acquisition of donations and transfers of records; completes assessments; participates alongside the Municipal Archivist in promoting interest and awareness of municipal archives through public information sessions and community events; attends Community Heritage Commission meetings in place of the Municipal Archivist when required. Performs related work as required.

Qualifications    

• Qualifications include a University Degree in a related field supplemented by sound related experience, or an equivalent combination of training and experience.
  
• Considerable knowledge of modern archival techniques, standards and procedures; of the policies, procedures, methods and techniques related to the archival work performed; and of the archival collection.
  
• Working knowledge of historical research techniques; and of other archival and community resources.
• Ability to develop, organize and administer archival operations and recommend policies and procedures for the evaluation, retention and disposal of archival records; to assess the historical significance and suitability of items for the municipal archives and to accession, classify, describe and maintain same; to establish and maintain effective working relationships with internal and external contacts and provide assistance and information to the public in an effective and courteous manner; to maintain archival retrieval systems using accepted standards; to prepare a variety of related written materials; to use related software applications; to work with minimal supervision; to lift and/or move boxes of archival materials.
• A valid Driver's Licence for the Province of British Columbia is required.

Please apply online by May 8, 2023.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.

Application Webpage (URL): https://tre.tbe.taleo.net/tre01/ats/careers/requisition.jsp?org=CITYBURNABY&cws=1&rid=5721

Application Deadline: May 8, 2023

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Digital Collections Specialist
Indian Residential School History and Dialogue Centre (IRSHDC),

University of British Columbia

Location: Vancouver, BC, Canada
Compensation: $5,468.83 - $7,878.17 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Trauma-Informed Environment: Insofar as IRSHDC's mandate focuses on the Indian Residential School System, the Digital Collections Specialist engages with histories of trauma. IRSHDC provides a variety of cultural support options for Survivors and their families as well as for staff members. Candidates who have worked in similar contexts and who are familiar with trauma-informed practices, will be well-suited to this position.

Description and Duties   

The Digital Collections Specialist manages IRSHDC's archival collection. They develop and implement policies, procedures and standards related to the acquisition, management and access of primarily digital archival records. They oversee the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records and manage IRSHDC's digitization program. The Digital Collections Specialist will also design, develop and implement IRSHDC's digital preservation program. The successful candidate will be responsible for the Centre's collections website and will play a leading role in improving the Centre's digital and interactive systems and its information infrastructure.

Organizational Status

The Digital Collections Specialist reports to the Collections Manager. They work in close collaboration with the collections team as well as with research and archives staff at external institutions such as the National Centre for Truth and Reconciliation, Library and Archives Canada and the Royal BC Museum.

Work Performed

• Oversees the Centre's archival collection; undertakes long-term planning for the collection and develops and implements policies, procedures and standards related to the acquisition, management and access of primarily digital records.
• Manages relations with individual and organizational donors; produces memoranda of understanding with partner institutions to facilitate the acquisition of records.
• Oversees the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records.
• Develops and maintains protocols in the storage, access and use of IRSHDC's analogue collection.
• Oversees authority control in the online content management system.
• Responds to records-related inquiries from Survivors, their families and researchers.
• Manages IRSHDC's digitization program.
• Designs, implements and oversees a digital preservation program.
• Manages the collections website; plans and oversees enhancements to the site.
• Designs and oversees the development of digital exhibitions and other curatorial initiatives.
• Plays a leading role in the improvement and expansion of IRSHDC's digital and interactive systems and its information infrastructure.
• Plans, executes and reports on special archival projects.
• May represent IRSHDC at wider community events.

Consequence of Error/Judgement

The Digital Collections Specialist and Researcher will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff, and students; the general public; and counterparts at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff, and students; and the general public along with IRSHDC's partner institutions. Errors may also impede IRSHDC's work and ultimately result in ineffective or inadequate displays of public information. Misidentification of usage rights on materials may create legal exposure for IRSHDC and university.

Supervision Received

Works with limited direction under the direction of the Collections Manager or designate.

Supervision Given

Supervises contractors, students and interns. Provides instruction to graduate students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Graduate degree in archival studies (MAS) preferred; dual graduate degree in archival and library studies an asset.
• Undergraduate degree in a relevant field preferred (Indigenous studies, history with an Indigenous concentration, etc.). Additional subject-related master's degree advantageous.
• Four years employment in an archival environment or equivalent combination of education and experience preferred.
• Experience in an archival environment an asset.
• Experience working with at least one archival metadata standard (ISAD(G), RAD, EAD, etc.); familiarity with other types of standards (RDA, MARC21, CDWA, etc.) a plus.
• Experience working with an archival online content management system, including undertaking authority control.
• Experience with archival research; curatorial experience an asset.
• Verifiable Indigenous community experience. If candidate does not have adequate experience and cultural competency with Indigenous peoples, professional development requirements to achieve proven competency may be a requirement during the probationary period.
• Knowledge of the Indian Residential School system, its history and ongoing legacy and that of allied colonial institutions such as child welfare and healthcare.
• Commitment to an Indigenous- and Survivor-centred approach to archival work and service; prior experience working with Survivors and their families preferred.
• In-depth knowledge of Indigenous-led projects and initiatives that challenge dominant archival policy, practices and procedures.
• Familiarity with Indigenous data sovereignty, approaches to intellectual property and the development of ethics as applied to Indigenous-related research and records.
• Familiarity with the Freedom of Information and Protection of Privacy Act and the Copyright Act.
• Demonstrated leadership skills; ability to work independently with minimal supervision.
• Ability to work effectively under pressure and with changing priorities, including demonstrated self-care skills.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to team-mates.
• Demonstrated experience with collaborative planning, organizing and coordinating.
• Excellent interpersonal skills, including cultural agility and active listening.
• Commitment to self-discovery and awareness and sustained learning and development, particularly with regard to Indigenous people's histories in Canada and the development of trauma-informed practices.
• Superior and creative problem-solving ability, including applying advanced analytical and critical thinking skills.
• Excellent organizational abilities; meticulous attention to detail.
• Sound judgment, tact and discretion.
• Excellent written and oral communication skills.

 
How to Apply: Please use the web page for the job ad to apply for this position.
Application Webpage (URL): https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/UBC-Vancouver-Campus/Digital-Collections-Specialist_JR12451
Application Deadline: 11:59 p.m. on Tuesday, May 16, 2023
 

Archives Technician
Oral History Centre, University of Winnipeg

Location: 515 Portage Avenue, Winnipeg, MB, R3B 2E9
Compensation: 20.07/hr + vacation pay

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

The Oral History Centre at the University of Winnipeg is seeking candidates for an Archives Technician. This is a 16-week term position to begin May 15, 2023 at an hourly salary of $20.07 + vacation pay. The Archives Technician will make oral history collections in the OHC archive discoverable and accessible online by listening to oral history interviews; editing interview transcripts; creating collection, session and interview indexes and summaries; preparing collections for ingest into the Oral History Metadata Synchronizer (OHMS) software; integrating transcripts and indexes and synchronizing them with interview recordings in OHMS; and preparing and publishing descriptive catalogue records for collections, interviews, and interview sessions in the AtoM descriptive system. The candidate would be working with oral history collections that represent Indigenous, 2SLGBTQIA+, and ethno-cultural communities.

This is an exciting opportunity for a student with an interest in oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights, to work directly with archived oral history collections and gain invaluable experience employing the technology, standards, and best practices for preserving and facilitating access to heritage resources. The student would gain knowledge and experience related to records description and metadata, archival arrangement, copyright, oral history ethics, outreach, and the online tools that facilitate access and use.

Required qualifications

• Masters or Bachelor degree in the fields of oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights
• Ability to easily learn new technologies
• Ability to listen carefully and pay attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office applications
• Flexible, adaptable, reliable, and organized

Preferred qualifications

• Prior experience working in the field of oral history and/or archives
• Prior experience with OHMS and/or AtoM
• Prior project work and/or project management experience

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated. The Policy was suspended effective May 2, 2022. However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

How to Apply: Applicants must be registered in the Young Canada Works program and meet its eligibility criteria found here: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html. Applications should be submitted through the Young Canada Works job portal by clicking on the job title and then on "Express interest in this job."

Application Webpage (URL): https://young-canada-works.canada.ca/
Application Deadline: May 5, 2023
 

Sr. Records Analyst
The Co-operators

Location: Guelph, ON
Compensation:  $65,000+

We are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable and usable throughout its lifecycle.

Description and Duties    

As the Senior Records Analyst you will be responsible for applying records management and archival standards and best practices to support projects and initiatives having a recordkeeping impact.  The role delivers trusted advice, consultation, and subject matter expertise to records owners and custodians on records, archives, and information management methodologies within the organization. The role will analyze, appraise, and organize archival records to ensure their continued preservation and availability and partner with business areas to evaluate and compliantly manage their records and information.  This is a one-year contract role in support of an office relocation and closure project.

How you will create impact:

• Performs content and functional analysis on corporate records to determine their disposition, arrangement and/or description in accordance with corporate classification schemes and professional (records management and archival) standards
• Supports and provides consultation to management for the compliant transfer or destruction of on-site records
• Develops and maintains productive working relationships with project stakeholders and records owners
• Executes records reviews, documents findings, analyzes results, makes risk assessment recommendations
• Makes decisions regarding the disposition (retain or destroy) of records based on the significance of the information to the understanding of corporate functions and activities and its uniqueness and usefulness
• Writes finding aids and/or inventories reflective of the relationships between and among record groups and supporting the research and recordkeeping requirements of the organization

How you will succeed:

• You have an innovative mindset to improve operational efficiencies and ability to influence change, with a primary focus on client needs.  
• You use critical thinking skills to recognize assumptions, evaluate arguments, draw conclusions and proactively propose solutions.
• You have strong communication skills to clearly convey messages and explore diverse points of view.
• You build trusting relationships and provide guidance to support the development of colleagues.

To join our team:

• You have five years of experience administering institutional records or information management programs or equivalent consulting experience.
• You have a post-secondary degree in Business Management, Administration or a related discipline.
• You have demonstrated experience applying archival principles and practices to the appraisal and arrangement of records.
• Having the Certified Records Manager (CRM) accreditation or Certified Records Analyst (CRA) designation is an asset.
• Having the Chartered Insurance Professional (CIP) designation, Life Office Management Association (LOMA) certification, or related insurance industry accreditation(s) is an asset.

Please apply using the application url - https://phg.tbe.taleo.net/phg02/ats/careers/v2/viewRequisition?org=CUMIS&cws=38&rid=9758

Application Deadline: Open until filled
 

Digital Archivist
Acadia University

Location: Wolfville, Nova Scotia
Compensation: minimum $66,477 / maximum $112,191

Acadia University and the Library & Archives acknowledge that we are in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaw Nation. This land is governed by the treaties of Peace and Friendship, first signed by the Mi’kmaq, Wolastoqey, Peskotomuhkatiyik, and the British Crown in 1726. These treaties did not implicate or affirm the surrender or transfer of land to the British, but recognized Mi’kmaq and Wolastoqey title and set the rules for what was to be a long-standing relationship between nations. As an educational institution, we are continually learning more about how we can deeply engage and move forward the work of truth, reconciliation, and equity. As faculty, staff, and students, we are grateful to live and work in Mi’kma’ki. We recognize that without action, an acknowledgment is empty. It marks the beginning of the work ahead of us, not the end.

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. The University will provide support in its recruitment processes to applicants with disabilities, including accommodation that considers an applicant's accessibility needs. If you require any accommodations at any point during the application and hiring process, please contact Erin Patterson, Head of Research Services, at erin.patterson@acadiau.ca.

Acadia University is recognized as one of Canada’s premier undergraduate institutions, offering a liberal arts education unique among post-secondary institutions. Academic innovation and a technology-rich teaching and learning environment have garnered the university a reputation for excellence. Our progressive workplace is located only one hour from Halifax in Nova Scotia's beautiful Annapolis Valley.

As outlined in the 16th Collective Agreement between the Faculty Association and the Board of Governors, faculty receive a range of benefits including a defined benefit pension plan, yearly professional development funds, dental/vision insurance, health insurance to complement the public system, and internal research funding opportunities.

About the Library & Archives:

Located at the heart of the campus, the Library & Archives is the research centre for students and faculty and is committed to providing the highest standard of programs, services, and resources in support of learning, teaching, research and scholarly communication. The Library & Archives supports the University's teaching and research programs in the Faculties of Arts, Pure and Applied Science, Professional Studies, and Theology. The Esther Clark Wright Archives opened in 1989 and holds university records, Acadia theses, Annapolis Valley records, and the Atlantic Baptist Archives. Acadia’s Special Collections and archival holdings are heavily used by Acadia students and faculty and by researchers from around the world.

Description and Duties    

• The Digital Archivist will assume responsibility for born-digital collections and establish strategy, policies, and procedures for acquiring, appraising, accessioning, arranging, describing, preserving, and providing access to born-digital archival materials.
  
• The Digital Archivist may also provide expertise for digitization projects of analog archival and Special Collections materials.
  
• The Digital Archivist will liaise with academic Departments and Schools across campus to integrate information literacy into classes and to encourage and support students' and faculty members' research involving digital archival materials.
• The Digital Archivist will also assume responsibility for Special Collections. As a faculty member, the Digital Archivist is expected to pursue their own scholarly research.
• As a member of the Archives and Special Collections team, the Digital Archivist will participate equitably in providing reference service both virtually and in person in the Watson Kirkconnell reading room, and may supervise staff and student assistants.
• All faculty members at Acadia are expected to participate in service activities that benefit the University, the profession, and the broader academic community.

Academic Qualifications:

Master's Degree in Library, Information, and/or Archival Science from a school accredited by the American Library Association (or equivalent accrediting body)

Required Qualifications:

• experience with or demonstrated understanding of born-digital and analog archival materials
• knowledge of standards for archival description
• knowledge of theory, best practices, and technical requirements for digital preservation, including e-mail transfer and web archiving
• experience or demonstrated understanding of Special Collections
• demonstrated ability to take initiative, set own priorities, and work independently
• demonstrated ability to work collaboratively with others
• ability to engage professionally with students, staff, faculty, senior administrators, external researchers, and members of the general public

Desired Qualifications:

• knowledge of Atlantic Baptist history
• knowledge of Annapolis Valley history
• practical experience with digital transfer, preservation, and access tools and software
• experience with writing grant applications
• familiarity with Islandora

 
How to Apply: faculty.careers@acadiau.ca
Application Webpage (URL): https://www2.acadiau.ca/about-acadia/leadership/vice-president-academic-671/faculty-librarian-offerings.html
Application Deadline: May 15, 2023

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Assistant(e) en archives
Centre du patrimoine  (Société historique de Saint-Boniface)

Location: Winnipeg, Manitoba
Compensation: 50 000 $/année

La Société historique de Saint-Boniface acquiert, conserve et met en valeur le patrimoine francophone et métis de l'Ouest canadien, en particulier du Manitoba.

Description and Duties    

Aider à effectuer diverses tâches d'archivage : acquérir, classer, conserver et décrire les documents d'archives pour produire des instruments de recherche;
Aider à effectuer diverses tâches administratives du service des archives;
Aider à répondre aux demandes des chercheurs;
Collaborer aux projets de diffusion des archives (site Web, médias sociaux, etc.);
Collaborer aux projets en cours au Centre du patrimoine; et
Autres tâches au besoin.

Qualifications    

• Diplôme de premier cycle (ou diplôme / certificat de technicien) en archivistique, en bibliothéconomie ou en techniques de documentation; OU
• Avoir suivi des cours au niveau postsecondaire en bibliothéconomie, en archivistique ou en techniques de documentation ET avoir de l'expérience de travail dans le domaine;
• Capacité de travailler de façon autonome et en équipe;
• Connaissance solide de l'histoire du Manitoba, des Métis, ainsi que des enjeux auxquels font face la francophonie et les peuples autochtones d'aujourd'hui;
• Capacité de travailler avec minutie, précision et concentration soutenue;
• Maîtrise des deux langues officielles tant à l'oral qu'à l'écrit;
• Avoir une connaissance de l'informatique comprenant des compétences à utiliser Windows, Word et Excel; et
• Avoir de l'expérience en gestion de sites Web et de logiciels de base de données, particulièrement InMagic DBtextworks et/ou ICA-AtoM, est un atout.

Début d'emploi : mai 2023

Charge de travail : temps plein

Durée du contrat : 1 an (avec possibilité de renouvellement)

Rémunération et avantages sociaux : 50 000 $/année. Avantages sociaux et régime de retraite disponibles pour les employés à temps plein après une période de probation de 3 mois.

La SHSB s'engage à respecter les critères d'équité en matière d'emploi du gouvernement du Canada.

How to Apply: Faites parvenir votre curriculum vitae au plus tard le 28 avril 2023 à :    

Janet La France, directrice générale
Centre du patrimoine
340, boulevard Provencher
Winnipeg, (Manitoba) R2H 0J7
jlafrance@shsb.mb.ca
204-233-4888

Application Webpage (URL): https://shsb.mb.ca/heures-et-personnel/
Application Deadline: Jusqu'à ce que le poste soit rempli. 

Associate Archivist - Contract Position
BMO

Location: Montreal, Qc
Compensation: $26.58/hr

BMO Financial Group is the eighth largest bank in North America by assets, with total assets of $1.15 trillion as of January 31, 2023. Serving customers for 200 years and counting, BMO is a diverse team of highly engaged employees providing a broad range of personal and commercial banking, wealth management, global markets and investment banking products and services to 12 million customers across Canada, the United States, and in select markets globally. Driven by a single purpose, to Boldly Grow the Good in business and life, BMO is committed to driving positive change in the world, and making progress for a thriving economy, sustainable future and more inclusive society.

As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group.

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

SPECIFIC ACCOUNTABILITIES:

• Cataloging historical and born digital collections.
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
• Assist in responding to research requests
• Perform research activities using the database to respond to internal and external research requests  
• Digitize applicable records/images to respond to requests
• Manage access and copyright information for records

Assist in special heritage projects including but not limited to:

• Assist with the implementation of a Digital Asset Management System
• Help facilitate heritage displays across Bank's global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Travelling to US/Canada for special projects
• Promote the history of BMO Financial Group.
• Provide heritage tours in English and French
• Develop, write, and publish content based on material from the archives for the Bank's heritage website
• Assist with the maintenance of the Bank's Museum (maintenance, exhibits) to ensure that the Bank's history and involvement in Canada's history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

KNOWLEDGE AND SKILLS:

Knowledge:

• Bilingual - French & English
• Graduate degree in MLIS, specializing in Archival Science
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized archival software
• Proficiency in Microsoft Offic

Skills:

• Strong communication and inter-personal skills
• Strong organizational/time management skills
• Excellent writing skills
• Experience with identification & management of confidential and other sensitive documents
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.  
  

A valid passport is required.

How to Apply: Interested parties should submit a resume and cover letter to Shawna.Satz@BMO.com

We thank all candidates for their applications; however only those selected for an interview will be contacted.

Application Deadline:  May 19, 2023

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Archiviste adjoint - BMO 

Location: Montreal, QC
Compensation: $26.58/hr

Fort d'actif total de 1 150 milliards de dollars au 31 janvier 2023, BMO Groupe financier est la huitième banque en importance pour son actif en Amérique du Nord. Depuis plus de 200 ans et toujours là pour ses clients, BMO est une équipe diversifiée d'employés hautement engagés qui offre à 12 millions de clients une vaste gamme de produits et de services dans les domaines des services bancaires aux particuliers et aux entreprises, de la gestion de patrimoine, des marchés mondiaux et des services de banque d'affaires, au Canada, aux États-Unis et dans certains marchés mondiaux. Animé par une seule raison d'être : avoir le cran de faire une différence dans la vie, comme en affaires, BMO s'engage à susciter des changements positifs dans le monde et à favoriser le progrès vers une économie prospère, un avenir durable et une société plus inclusive.

Comme BMO est la plus ancienne banque du Canada, le Service des archives est responsable de la gouvernance et de la surveillance organisationnelles des documents permanents et des artéfacts historiques de BMO Groupe financier.

L'archiviste adjoint a la responsabilité d'aider le chef archiviste dans l'archivage, le catalogage, la préservation et la promotion des documents permanents et des artéfacts historiques de BMO Groupe financier. Conformément aux lignes directrices en matière de confidentialité, le titulaire du poste doit également contrôler l'accès à ce matériel de toutes les parties intéressées, tant internes qu'externes. La promotion de la collection est une responsabilité clé du poste, et l'archiviste adjoint devra participer à des projets spéciaux, ainsi qu'à des visites guidées et à des présentations sur le patrimoine de l'institution.

RESPONSABILITÉS PARTICULIÈRES

• Cataloguer des documents historiques et numériques.
• Faciliter le transfert des documents et des artéfacts au service.
• Effectuer les activités de conservation de base pour protéger les documents.
• Cataloguer tous les documents et artéfacts selon les normes internes.
• Numériser les documents aux fins d'accessibilité.
• Être appelé à répondre aux demandes de recherche.
• Effectuer des recherches au moyen d'une base de données, afin de répondre aux demandes de recherche internes et externes.
• Numériser les documents et images applicables pour répondre aux demandes.
• Gérer les renseignements relatifs aux accès et aux droits d'auteur aux fins de rapports.

Participer à des projets spéciaux sur le patrimoine, y compris, sans s'y limiter :

• Participer à la mise en œuvre d'un système de gestion des actifs numériques.
• Faciliter l'organisation d'expositions sur le patrimoine dans l'ensemble du secteur immobilier mondial de la Banque.
• Faciliter le transfert des collections entre les sites.
• Participer à des projets spéciaux liés à la promotion du patrimoine et du Service des archives.
• Voyager aux États-Unis ou au Canada dans le cadre de projets spéciaux.
• Promouvoir l'histoire de BMO Groupe financier.
• Tenir des visites guidées sur le patrimoine en français et en anglais.
• Élaborer, rédiger et publier du contenu reposant sur des documents provenant des archives et destiné à alimenter le site Web de la Banque consacré au patrimoine.
• Participer à l'entretien du Musée de la Banque (entretien, expositions) pour veiller à ce que l'histoire et l'engagement de la Banque dans l'histoire du Canada soient présentés de manière informative et divertissante. Le musée accueille plus de 30 000 visiteurs par année.

CONNAISSANCES ET COMPÉTENCES

Connaissances :

• Bilinguisme (français et anglais).
• Maîtrise en bibliothéconomie et en science de l'information avec spécialisation en archivistique.
• Expérience démontrée de la description des dossiers d'archives et de l'accès à ceux-ci.
• Formation en gestion et conservation des archives.
• Connaissance des tendances émergentes en matière de traitement et de gestion des archives, ainsi que d'accès à celles-ci.
• Connaissance des tendances en matière de gestion des archives numériques.
• Connaissance des logiciels d'archivage spécialisés.
• Maîtrise de la suite Microsoft Office.

Compétences :

• Solides compétences en communication et en relations interpersonnelles.
• Excellentes aptitudes organisationnelles et en gestion du temps.
• Excellentes compétences rédactionnelles.
• Expérience en analyse et gestion de documents confidentiels, et autres documents de nature délicate.
• Compétences en gestion de projets.
• Connaissance des principes de l'archivage en matière de conservation et de manipulation de documents fragiles selon les normes du secteur.
• La personne titulaire du poste devra se déplacer fréquemment, faire des efforts modérés et être capable de soulever ou de déplacer des charges allant jusqu'à 40 livres.

Un passeport valide est requis.

How to Apply: Les personnes intéressées doivent envoyer leur curriculum vitae et une lettre de motivation à l'adresse Shawna.Satz@BMO.com.

Nous remercions tous les candidats pour leur candidature, mais nous ne communiquerons qu'avec les personnes retenues pour un entretien.

Application Deadline: 19 May, 2023

Records Management Program Coordinator
Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario
Compensation: Salary range: $51,000 to $54,500 with contract benefits and no pension.
Position Start Date: Late May or early June, 2023

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the one-year contract position of Records Management Program Coordinator.  As the ideal candidate, you will be a team player, with requisite education and training. As the Records Management Program Coordinator you will implement, monitor, and maintain the corporate records management program.

KEY RESPONSIBILITIES:

• Implement and support the initial operation of the records management program, including the newly designed corporate records classification system and retention and disposal schedule. The work will be supported by our consultant, Robin Keirstead.
• Provide initial orientation, training, and education on records management in support of program implementation.
• Provide detailed training to staff and Sisters with specific, on-going records management program responsibilities to assist them in developing a high degree of self-sufficiency.
• Assess records for their legal, administrative, operational, and archival value to review and, as necessary, update record retention periods according to the corporate records retention and disposal schedule.
• Assist staff and Sisters with the organization of their paper and electronic documents using the corporate records classification system and retention and disposal schedule.
• Develop local instructions, guidelines, and other documentation to assist staff and Sisters with the ongoing operation and maintenance of the program.
• Ensure semi-active and inactive records are properly boxed and labelled and that their storage is tracked, whether onsite or offsite.
• Ensure that requests for retrieval of semi-active records are handled promptly.
• Facilitate the transfer of inactive records scheduled for permanent retention to the archives following the Archives Transfer Policy.
• Coordinate the secure destruction of inactive records.
• Follow all policies in the Archives Policy Manual as well as the Records Management Policy and, in the case of the latter, identify and implement any necessary changes.
• Be a key member of the Records Management Committee and act as liaison between the Committee and the Congregational Leadership Circle (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.
• Collaborate with the key stakeholders including the CLC, the Congregational Archivist, the Treasurer and Director of Finance and Investments, and the Human Resources Director to achieve the successful implementation ensure the continuing success of the program.
• Identify and support adoption of best practices regarding records management, including making recommendations to the CLC or their designate, and to the Records Management Committee.
• Travel when necessary to congregational offices in Ancaster and Peterborough.
• Other duties as assigned.

KEY COMPETENCIES:

• Must be a good communicator with developed interpersonal skills and the ability to train and motivate others.
• Strong records management training and experience would be a benefit.
• Understanding of a functional file classification system.
• Understanding of the records life cycle and familiarity with retention and disposal schedules.
• A willingness to learn about and understand the Congregation's activities, ministries, priorities, mission, and values.
• Excellent analytical and problem-solving skills.
• Proficient in Microsoft Office Suite and Zoom/Teams.
• Flexible and creative.
• Ability to maintain a sense of balance no matter how pressured a situation.
• Ability to maintain confidentiality.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

New staff are required to have three completed COVID-19 vaccinations. We are housed in a mandatory masking facility and follow specific Covid protocols.

Contact Person:  Dorothy Freymond, dfreymond@csjcanada.org

Deadline: May 15, 2023

Records & Information Management Assistant
BC Hydro

Location: GM Shrum Gen Station, British Columbia, Canada
Compensation: Salary range is between $1959.59 and $2343.51 bi-weekly.
Job Number: BCH-R-5322-230417E1

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that's where you come in. We need your talent to help us build major projects to meet growing demand. To help our customers find clean energy solutions for their homes and businesses and to be ready to respond during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we build an even cleaner B.C.

Duties:

• Responsible for maintaining information in accordance with business requirements ensuring Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is met.
• Under the direction of a manager or project team, performs a variety of research and documentation duties such as developing a basic knowledge of issues related to a designated project; researching and identifying potential sources of information; gathering and preparing background information; drafting correspondence and presentations for staff; reviewing information and preparing summaries of reports, studies documents and other material highlighting key project issues.
• Analyzes, assesses and verifies information for accuracy; issues classification numbers and maintains current version of classification systems. Monitors filing activity to ensure information is correctly indexed and filed; applies retention and scheduling information to records. Guides staff with correspondence distribution.
• Assesses customers' information management needs are met through the document and records management practices.
• Provides staff with guidance and ensures information management practices are followed. Identifies, plans and conducts training sessions to staff on the use of electronic and paper information systems and utilization; provides one-on-one coaching/training as required.
• Oversees central repositories ensuring information signed out is returned, including conducting regular quality checks and audits.
• Researches, creates and maintains electronic records system information, including scanning and optical character recognition. Maintains an automated information management system.
• Supports the collection, organization tracking and retrieval and image management of automated and non-automated documents.
• Acts as the "first-line" gatekeeper of electronic documents and records. Verifies information transitioned as a formal record is correct and in accordance with corporate guidelines.
• Provides guidance to client organizations regarding preparation of records for off-site transfer; reviews records storage lists for accuracy; arranges for the transfer of physical information to an off-site records facility.
• Provides technical guidance and assistance to staff to enable them to maintain their websites or web pages; presents formal and informal training and demonstrations; develops and recommends various methods to improve website quality and effectiveness.
• Performs a variety of website maintenance duties such as: writing, editing, updating, formatting and creates new and revises existing web pages and features.
• Maintains currency with new or emerging internet/intranet information and technology.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

Qualifications   

• High School graduation supplemented with records management courses recognized by the Association of Records Managers and Administrators. Advanced working knowledge of inter/intranet related applications such as HTML/SHTML/XHTML, ASP, JavaScript, FTP, CSS, etc.
• Approximately two years relevant experience within an engineering environment, and a minimum of 1 year experience in website administration that includes a demonstrated applied knowledge of internet technology. Web page creation and coding, editor and authoring software, graphics, scripting languages, website media and management, organizing and control mechanisms.
• Experience with personal computer, internet/intranet operation and providing customer service in a large complex organization is preferred.
• Satisfactory performance on the job requires approximately 12 months to acquire additional knowledge/skills necessary to perform full scope of the job.

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

There are 2 Full-time regular positions.

These positions could be based out of Revelstoke or Hudson's Hope (GMS).

• The Hudson's Hope (GMS) location is eligible for a Remote Incentive of 20%. Remote Incentives are paid bi-weekly to Full-Time Regular employees working in eligible remote locations.
• The Hudson's Hope (GMS) location is eligible for Travel Incentive. The Travel Incentive is extended to Full-Time Regular employees who are working in eligible remote locations.
• The Hudson's Hope (GMS) location is eligible for Extended Health Care Medical Travel Benefit. The Extended Health Care Medical Travel Benefit is extended to Full-Time Regular, Part-Time Regular and Full-Time Temporary employees who are permanently working in eligible remote locations.
• Ability to take meeting minutes, work collaboratively with project team members and deliver presentations (eg provide SharePoint tips and tricks at project team meetings).

Please note the following:

• This position does not use: HTML/SHTML/XHTML, ASP Javascript or CSS.
• Web page development is no longer required.
• Any reference to PeopleSoft has been replaced with SAP.
• Please note there will be an assessment as part of the selection process.

How to Apply    

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html by May 3, 2023.

Click here to access the job posting or visit the BC Hydro "Current Opportunities" Careers page to view and apply for jobs.

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

• We are safe.
• We are here for our customers.
• We are one team.
• We include everyone.
• We act with integrity and respect.
• We are forward thinking.

• BC Hydro is an equal opportunity employer.
• We include everyone. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
• We are also happy to provide reasonable accommodations throughout the selection process and while working at BC Hydro. If you require support applying online because you are a person with a disability, please contact us at Recruitmenthelp@BCHydro.com
• BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended but may resume at BC Hydro's discretion. While the Policy is suspended, all new employees are required to disclose their vaccination status to BC Hydro.

Flexible work model role definitions

Our four role types identify the degree of flexibility an employee could have to work from home based on the type of work they do. The flexibility for an individual job is up to the manager for each position and the operational requirements. Employees also have the right to work full-time from the office if they prefer. All of our roles require at least some in-person time.

• IBEW/Field - No option to work from home
• Resident - Works primarily (4+ days per week) in the office.
• Hybrid - May be able to work from home up to 3 days per week.
• Remote - Works from home 4+ days per week

Application Webpage (URL): https://app.bchydro.com/careers/current_opp.html
Application Deadline: May 3, 2023