Archivist, Upper Canada College, Toronto, ON

Location: 200 Lonsdale Road, Toronto, ON
Compensation: 60-73k

With a commitment to equity and fairness, students learn that what makes us different as individuals makes us stronger as a community. A rigorous academic program is supported by accomplished faculty, exceptional co-curricular programming, and state-of-the-art facilities. The Upper Canada College (UCC) experience is underpinned by five core values: learning, pluralism, service, community, and wellbeing.  Among its strategic goals is UCC's ambition to become more diverse and inclusive. This is supported by a recog­nition that no learning community is whole without the inclusion and amplification of multiple voices; UCC is committed to fostering belonging, striving for jus­­tice and peace among all people, and addressing systemic and structural forms of oppression.

With UCC celebrating its bicentennial in 2029, the College archivist has a vital role to play in the preservation and celebration of history and heritage, serving as an integral member of the advancement team by supporting and informing communications, outreach, and community engagement relations relative to this momentous occasion.

Description and Duties:

The part-time archivist is responsible for the administration and management of the UCC archives in addition to interpreting and communicating the College's heritage.  This includes building the University's archival collection of paper, electronic and artifactual materials, and preserving, managing and promoting the collection, and serving as the primary point of contact for interest in the history of the College from students, faculty/staff and Old Boys/alumni.

• Records and artifacts
• Acquiring, arranging, describing and preserving records and artifacts that document the teaching, administration and heritage of the College
• Identification and transfer of the College's corporate and non-corporate records of archival value to the Archives.
• Providing adequate and appropriate conditions for the storage, protection, and maintenance of the records and artefacts.
• Display planning and implementation
• Develops and manages a digital-born archival plan
• Heritage and curating
• Promoting the heritage of the College.
• Curating the College's decorative, fine art and artifact collections, and developing new displays that integrate historical and contemporary information and artifacts, including the display cases in the Bernick Family Foyer of the Upper School
• Planning future developments with regard to the archives and UCC heritage.
• Supporting the College and individual departments in achieving the mission statement.
• Electronic Portals
• Constructs basic electronic portals working with HTML-based content management systems.
• Works with the Online Librarians to provide student reference and faculty services.
• Archiving
• Providing access and reference services.
• Providing opportunities to support the College's educational curriculum.
• Developing and carrying out policies and procedures with regard to collections management, acquisitions, de-accessioning, preservation, conservation, use, and disaster management in accordance with current archival practices.
• Budgeting
• Budget planning and management of archive related costs
• Volunteer Management
• Coordinating, training, and supervising volunteers.
• Collaboration
• Works collaboratively with alumni and various school departments.

Qualifications - Knowledge, Competencies and Experience:

• Professional archival skills with an emphasis on electronic formats and digitization;
• Experience cataloguing and organizing a collection of different media types;
• Familiarity with current online searching methods and emerging Web-based application;.
• Web skills and familiarity with digitization as well as their experience with traditional archival and library procedures;
• University degree/diploma in archives, library science, or other related disciplines;
• Excellent display, organizational and communication skills;
• Experience in university or non-profit record-keeping preferred;
• Proven ability to incorporate the Archives into school curricula;
• Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment;
• Proficiency in Google Suite and Microsoft Office;
• Ability to conduct data analysis to inform nuanced decision-making in a competitive admission environment;
• Ability to interpret information from a variety of sources;
• Ability to apply processes and policies as well as identify and propose improvements to processes and policies;
• Ability to interact with alumni, students and faculty in a professional and timely manner through electronic media;
• Self-starting entrepreneurial mindset that requires minimum supervision.  

How to Apply    
Please  submit your cover letter and resume via email
Application Deadline    September 28, 2023
Job Document

Archivist - Indigenous Collections, University of Saskatchewan, Saskatoon, SK

Location: Saskatoon, SK
Compensation: Base salary range $83,150 to $99,945

University Archives and Special Collections (UASC) constitutes the official memory of the University of Saskatchewan and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. The collections mandate for UASC is focused on the acquisition, preservation, and accessibility of permanently valuable records of the University of Saskatchewan; and of books, journals, manuscripts, archival collections and printed ephemera of a rare, valuable or regional nature. The collections include materials relating to Saskatchewan, Western Canada, and the University of Saskatchewan, including works by university authors. Primary source Indigenous-related collections at UASC include records of faculty and other researchers who have studied Indigenous peoples and their history; records of university units such as the former Institute for Northern Studies; records relating to genealogy, land claims and treaty rights; records relating to Indigenous art and artists; and records of a few Indigenous individuals and families.

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. The University of Saskatchewan is located in Saskatoon, Saskatchewan, a city with a diverse and thriving economic base, a vibrant arts community, and a full range of leisure opportunities. The University has a reputation for excellence in teaching, research, and scholarly activities and offers a full range of undergraduate, graduate, and professional programs to a student population of over 25,000.

Saskatoon is a city with a diverse and thriving economic base, a vibrant arts community and a full range of leisure opportunities. The city's arts and cultural scene includes the Remai Modern Art Gallery, Shakespeare on the Saskatchewan, the Saskatoon Symphony Orchestra, two independent movie theatres (Broadway Theatre and Roxy Theatre), Persephone Theatre, the SaskTel Saskatchewan Jazz Festival, and Wanuskewin Heritage Park. The city has a diversity of restaurants, including two that were on Canada's 100 Best Restaurants list last year, and several local breweries and distilleries. Our city also offers a variety of recreational opportunities such as classes, recreational leagues, and semi-professional sporting events. If you are an outdoors person, you will enjoy the camping and fishing in northern Saskatchewan, which is world-class, as well as public walking/biking trails all along the South Saskatchewan river. Saskatoon is a very liveable city with short commute times and apartment rental and house prices that are lower than many other places in the country.

Description and Duties: 

Qualified Indigenous candidates are invited to apply for a full-time, three-year term (non-tenure track) archivist position with University Archives and Special Collections, University Library (UASC). The successful candidate will bring their experience and expertise to the work of developing and implementing an Indigenous and decolonized approach to Indigenous-related collections with the UASC team.

UASC acknowledges that the Saskatoon campus of the University of Saskatchewan is on Treaty Six Territory and the traditional homeland of the Métis, Cree, Saulteaux and Dakota Nations. We pay our respects to the First Nation and Métis ancestors of this place, reaffirm the foundation of our relationships, and make a commitment to conciliation. All are invited and welcomed to help us transform words into action.

Guided by the Canadian archival community's response to the Truth and Reconciliation Commission Calls to Action through the Steering Committee on Canada's Archives' Reconciliation Framework, respect for Indigenous Peoples' intellectual sovereignty over archival materials created by or about Indigenous Peoples is at the heart of UASC's efforts. UASC's focus on decolonizing our collections is part of the University Library's fundamental goal to work towards Indigenization and decolonization of the library (Strategic Framework 2018-2025); and supports ohpahotân I oohpaahotaan, the University of Saskatchewan's Indigenous Strategy.

Reporting to the Dean through the University Archives and Special Collections division, the successful candidate will provide leadership and collaborate in advancing UASC decolonization efforts. We recognize that the knowledge and experience of the successful candidate, as well as the process of building relationships with First Nation and Métis communities, could take us in new directions, and that decolonization is an ongoing process. Priorities currently identified for UASC's decolonization efforts include the following activities:

• Survey of UASC collections to identify records created by and about Indigenous Peoples
• Working with Indigenous-related collections and records to improve UASC's understanding of its responsibilities with these holdings, facilitate community and research access, etc.
• Development of relationships with First Nation and Métis communities whose records are represented in UASC collections, documented through stewardship agreements or MOUs
• Establishment of protocols for access to and use of Indigenous related records   
• Reparative description, especially relating to digital projects and online descriptions
• Development of an ongoing plan for further progress on Indigenization and decolonization

Qualifications:

Applications are invited from candidates with a Master of Archival Science degree, Master of Library and Information Science degree or equivalent degree; and candidates with post-secondary education combined with relevant experience with Indigenous archives or libraries. Experience as a professional archivist or librarian as well as experience working with Indigenous archives/libraries are highly desired assets. Candidates nearing completion of relevant degrees are also encouraged to apply.

Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Please see details below.

We are seeking candidates who demonstrate:

• Understanding of ways in which Indigenous knowledges can be woven into a post-secondary education setting
• Experience building effective working relationships with institutional and external colleagues/communities
• Familiarity with Indigenous communities and history on the prairies
• Asset: Experience working in post-secondary education or an academic archives/library
• Asset: Knowledge of and experience with archival descriptive standards and practices
• Asset: Knowledge of and experience with Indigenous data sovereignty and/or decolonization of archives
• Asset: Project management skills and experience

It is anticipated that this position will be filled at the assistant or associate rank. Starting salary will be calculated from the base salary with consideration given for previous relevant experience.

Salary bands for this position for the 2022-2023 academic year are as follows:

• Assistant Librarian: $83,150 to $99,945;
• Associate Librarian: $99,945 to $120,099

This position includes a comprehensive benefits package which includes a dental, health and extended vision care plan; pension plan, life insurance (compulsory and voluntary), academic long-term disability, sick leave, travel insurance, death benefits, an employee assistance program, a professional expense allowance, and a flexible health and wellness spending program.

This position is located on-site in Saskatoon, but faculty are eligible for hybrid work under the terms of University of Saskatchewan's Alternative Workspace Guidelines.

The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthening these relationships. Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.
 

How to Apply:

  
Interested candidates must submit a cover letter highlighting qualifications and accomplishments, as well as a detailed curriculum vitae, addressed to: 
Melissa Just, EdD, MLIS
Dean, University Library
University of Saskatchewan
Email: library.jobs@usask.ca

Due to federal immigration requirements, we also ask candidates to indicate whether they are Canadian citizens, permanent residents, or are otherwise already authorized to work at this position for the duration of the appointment, with an explanation if this last category is indicated.

Application Webpage (URL)   
Application Deadline    Review of applications will begin October 27, 2023; however, applications will be accepted and evaluated until the position is filled. The anticipated start date is April 2024 or later.
Upload job poster / document  

Archivist 1138, City of Kamloops, BC

Location: Kamloops, BC
Compensation: $37.21/hr

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!


Description and Duties    

The Kamloops Museum and Archives (KMA) operates as part of the City of Kamloops, on Tk'emlúps te Secwe̓pemc territory within the traditional and unceded lands of Secwépemc Nation, Secwepemcúĺecw. Established in 1937, the KMA houses one of the oldest archives in British Columbia, featuring a substantial collection of photographs, books, papers, newspapers, maps, and architectural drawings from the 1800s to the recent past.

The City of Kamloops has an opportunity for a permanent, full-time Archivist to have a meaningful impact shaping the direction of a notable regional archives. Working alongside creative staff, you will have a large degree of autonomy to advance the diversity and accessibility of the Archives, as well as its presence across the research and exhibition spheres.

The KMA is committed to rigorously examining its own practices as it collects, interprets, and shares the cultural evidence of this region. This commitment supports the KMA's responsibility to make itself a radically inclusive and welcoming space for community members to share community histories through community voices.

The successful candidate must have the following qualifications:

• Master of Archival Studies degree.
• Minimum two years' experience in professional archives, including six months' previous experience with electronic archival processes.
• Completion of computer courses or experience in current office suite and/or photograph editing software.
• Proficient in intermediate Word and Excel, as demonstrated through testing (70% pass rate required).
• Ability to lift 20-25-pound boxes and climb ladders on a regular basis.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

Hourly Rate: $37.21
Hours & Days of Work: Tuesday - Saturday 8:30 AM - 4:30 PM
Hours per Week: 35


86589542_records_management_analyst_permanent_full-time_-_1091_-_revised-1.pdf

How to Apply    

Application Webpage (URL)   
 
Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street, so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Application Deadline: October1, 2023

Library & Archives Services Officer, National Research Council of Canada, Ottawa, ON

Location: Ottawa
Compensation: From $60,143 to $70,963 per annum.
 
   
The National Research Council of Canada (NRC) is the Government of Canada's largest research organization supporting industrial innovation, the advancement of knowledge and technology development. We collaborate with over 70 colleges, universities and hospitals annually, work with 800 companies on their projects, and provide advice or funding to over 8000 Small and Medium-sized Enterprises (SMEs) each year.

Description and Duties
    
Help bring research to life and drive your career forward with the National Research Council of Canada (NRC), Canada's largest research and technology organization.

We are looking for a Library & Archives Services Officer to support our Knowledge, Information and Technology Services Branch (KITS). The ideal candidate will be someone who shares NRC's core values of Integrity, Excellence, Respect and Creativity.

Working as part of the Library and Information Management Services (LIMS) team, the Library & Archives Services Officer supports LIMS's role as the National Science Library and provider of knowledge and information to NRC and the Canadian innovation community. The incumbent of this position's main responsibilities are to:

• Provide front-line reference support for both the library and archives services.
• Handle requests for document delivery, onsite circulation, in-person reference services, print collections handling and interlibrary loan services.
• Support the acquisition, organization, conservation of NRC archival material and retrieve archival material.
• You will also participate in a range of library and archives projects and contribute to the continuous improvement of LIMS processes and services across the NRC. You will be part of a diverse, multidisciplinary team where communication and teamwork are important.

Qualifications    

Education

• Minimum two (2)-year college diploma in library, archives, museum technologies, records management or information management.

Experience

• A minimum of two (2) years of recent experience providing reference, document delivery and/or circulation services in an established library, museum, records management or archives environment.
• Significant experience delivering client services.
• Experience with library/archives systems, request management systems and Microsoft Office.
• Experience with archival conservation and preservation practices is an asset.
• This position will require a minimum of 80% presence at the NRC locations identified in the form of a hybrid work arrangement (a combination of working onsite and offsite).

*Recent experience is defined as experience gained within the last 5 years.

Condition of Employment

• Secret (II)

Language Requirements

• Bilingual Imperative CBC/CBC

How to Apply
Apply online 
Application Deadline:   September 21, 2023- 23:59 Eastern Time 

Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, ON

Location: Arnprior, Ontario
Compensation: (12 month renewable contract) 32 hr/wk. (flexible) Hourly rate: Range $28-33/hr. (no benefits)
   
Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Description and Duties    

Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers. Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Responsibilities may include:

• Acquisition, appraisal and acknowledgement of historical records.
• Description of holdings according to Rules for Archival Description, updating and maintenance of DB/Textworks, and uploading to the online search facility.
• Management of AMBA Website content using Umbraco software
• Preservation of fonds and ongoing Emergency Response Planning.
• Training and supervision of volunteers and administrative staff.
• Reference and reproduction services to clients.
• Assisting the Board with archival grant applications and outreach activities.

Qualifications    

• Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival Studies or Community College certificate in Archival Studies combined with experience acceptable.
• Two or more years' experience related to archives management and experience processing municipal records desired.
• Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
• Knowledge of preservation best practices for all formats of archival materials including electronic records.
• Proven capabilities in customer service, communication, self-management and volunteer supervision.
• Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
• Knowledge of digitization best practices, imaging software and hardware, and social media.
• Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
• Ability to communicate effectively in English is essential.
• Canadian citizenship or permanent resident status is required.

Job must be performed on site .  Personal transportation is required.

How to Apply    

Submit a resumé with a cover letter (MS Word or pdf format) by October 11, 2023, ATTN:  Irene Robillard,  via email. 


Full job description can be found here.
Application Deadline: October 11, 2023

Records Management Analyst (Permanent, Full-Time) - 1091, City of Kamloops. BC
 

Location: Kamloops, BC
Compensation: $42.62/hr


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives. We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Description and Duties    

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focused degree and thrive in a fast-paced work environment, this could be a great career for you.

Qualifications:

The successful candidate must have the following qualifications:

• Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
• Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
• Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

• Hourly Rate:$42.62
• Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
• Hours per Week: 35

How to Apply    
Submit an application online.
Application Deadline: September 14, 2023

86589542_records_management_analyst_permanent_full-time_-_1091_-_revised-1.pdf

Archives Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Develop and implement strategies, policies, procedures and technical tools for effective archival management at WIPO in line with international standards and best practices;
• Manage the daily operations of the WIPO Archives. Ensure the accession of records into the central Archives according to approved policies and procedures;
• Appraise, arrange, describe and preserve archival records in accordance with established international standards and best practices;
• Develop action plans to identify and strengthen the management of archives currently kept by other business units. Prioritize initiatives and allocate resources appropriately;
• Supervise personnel tasked with performing archival activities including assigning tasks, providing guidance and monitoring performance;
• Provide effective services to respond to reference and records retrieval requests from both internal and external stakeholders;
• Lead the development and implementation of a digital preservation program, and coordinate initiatives for preserving digital records;
• Provide advice and support to WIPO staff members on archival policies and practices;
• Lead outreach activities to leverage the value of WIPO Archives;
• Represent the Section by providing a Records and Information Management perspective in meetings, working groups and task forces as required;
• Manage and implement archives-related activities in other projects as required; for example, providing requirements for capturing or exporting archival content in a business system;
• Deputize for the Head of Section in their absence as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential:

• First-level university degree

Desirable:

• Advanced university degree in archival management or any other related field with certification in archival management.

EXPERIENCE
Essential:

• At least six years in progressively responsible functions in archival management.  
• Experience with developing and implementing archival management systems.

Desirable:

• Experience in archives and/or information management in an international organization would be an advantage.
• Supervisory experience would be an advantage.
• Practical experience with digital preservation programs or systems.
• Experience in the development and delivery of archival outreach activities to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent written and spoken knowledge of either English or French, and good knowledge of the other.

Desirable:

• Good working knowledge of another UN language would be an advantage.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of archival management principles and practices, and related international standards and best practices.
• Practical knowledge of archival descriptive standards (e.g. ISAD(G)) and metadata standards.
• Practical knowledge of using Enterprise Content Management (ECM) functionalities.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to adapt quickly to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Experience with M365 SharePoint.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

 

Records and Information Management Officer, World Intellectual Property Organization (WIPO), Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $118,613 USD


The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.


Description and Duties    

The incumbent will perform the following principal duties:

• Provide substantive technical inputs to the Head of Section for the development and implementation of effective strategies and solutions for records management at WIPO.  Refine and develop key organizational records management tools, including the classification scheme and retention schedules.
• As RIM lead in the Enterprise Content Management (ECM) implementation team:
• collect and analyze RIM requirements from WIPO business units;
• participate in the design and implementation of robust content structures to enable business units to create, share, retrieve and protect information effectively;
• supervise the team responsible for developing content structures including assigning tasks, providing guidance, resolving issues and monitoring performance;
• contribute RIM expertise to information governance policies and practices;
• provide RIM technical inputs for the implementation of digital records management solutions within the ECM;
• participate in the development of migration strategies for business records.
• Provide ongoing review and improvement of policies, procedures and practices for managing WIPO's records.
• Oversee records retention and disposal activities.
• Oversee the development and delivery of RIM training to WIPO staff.
• Coordinate activities with RIM focal points in the business units and develop communities of practice.
• Provide functional requirements for new RIM tools and technologies as needed, including proposing process improvements, testing, and providing feedback.
• Represent the Section by providing a RIM perspective in meetings, working groups and task forces as required.
• Keep abreast of developments in RIM technologies and evolving practices.
• Deputize for the Head of Section in their absence as required.
• Perform other related duties as required.

Qualifications    

Education
Essential:

• First-level university degree

Desirable:

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

Experience
Essential:

• At least six years of relevant professional experience including in digital records management and in developing content structures or taxonomies based on business needs, preferably in a large organization.
• Experience in managing content in an ECM system.

Desirable:

• RIM experience in an international organization would be an advantage.
• Experience in supervising teams would be an advantage.

Languages
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

Job-related competencies
Essential:

• Comprehensive knowledge of industry standards and guidelines pertaining to records and information management.
• Excellent understanding of records management taxonomies and classification systems.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to analyze complex requirements relating to RIM and evaluate different views to arrive at practical solutions.
• Ability to communicate and promote RIM best practices.
• High level of customer-orientation.
• Ability to work effectively within mixed disciplinary teams.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) and the ability to quickly adapt to new software and tools.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.

Desirable:

• Practical knowledge of content analysis technologies to support clean-up, categorization or migration processes.
• Good knowledge of M365 SharePoint would be a strong advantage.

How to Apply    

Submit an application on WIPO's website.

Application Webpage (URL)   
Application Deadline: September 25, 2023

Associate Records and Information Management Officer
World Intellectual Property Organization (WIPO),

Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $93,189 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

Description and Duties    

The incumbent will perform the following principal duties:

• Draft and update RIM procedures and guidance; identify gaps and propose improvements to processes;
• Maintain and monitor content structures in WIPO's Enterprise Content Management (ECM) system by performing quality checks to assess accuracy of records classification, retention policies, and metadata usage, and propose corrective actions or improvements when appropriate; in close collaboration with business unit focal points, coordinate activities to maintain digital content structures;
• Participate in the design, development and implementation of new RIM tools and technologies including providing functional requirements, identifying and proposing process improvements, testing, and providing feedback;
• Provide technical inputs for the development of RIM policy and strategy;
• Coordinate records retention and disposal activities;
• Develop and deliver training on RIM principles and practices; encourage the adoption of RIM policies, practices and tools; provide technical support to business unit focal points and other WIPO staff members on RIM practices;
• Handle complex enquiries; and provide retrieval services for records and archives upon request;
• Participate in the development and implementation of projects as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential :

• First-level university degree

Desirable

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

EXPERIENCE
Essential:

• At least three years of relevant professional experience including in digital records management, preferably in a large organization.
• Experience of managing content in an ECM system.

Desirable:

• Records and information management experience in an international organization would be an advantage.
• Practical experience in the development and delivery of RIM training to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of RIM principles, industry standards and guidelines.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to quickly adapt to new software and tools.

Desirable

• Experience with M365 SharePoint would be a strong advantage.

How to Apply    

Submit an online application on the WIPO website

Application Webpage (URL) 
Application Deadline: September 13, 2023

Records & Info Systems Analyst,

BC Housing, Burnaby, BC

Location: Burnaby, BC
Compensation:$2,429.86 - $2,802.61 (Bi-Weekly, AO 3)

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.

When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

Description and Duties

Reporting to the Manager, Records & Information Services, the Records & Information Systems Analyst is responsible for maintenance and administration of the records management and daily operations of the Electronic Document Records Management System (EDRMS) and Content Records Management System (CRMS), identifies, analyses and resolves technical and records management issues related to the implementation and use of the EDRMS and CRMS by providing system/database technical support. He/she/they works closely with the IMT Technical Services and Enterprise Business Systems teams in conducting quality assurance testing, developing system procedures and providing training workshops across the organization to all levels of employees on the use and maintenance of the EDRMS. The position promotes the use of EDRMS and provides expertise and advice to program areas regarding records information systems and records management practices.

Knowledge, Skills and Abilities

• Sound knowledge and understanding of the principles, practices, statutory requirements and government. policy relating to records management.
• Sound knowledge of electronic records management systems and government records classification systems.
• Ability to gather and write business requirement documents.
• Ability to learn and understand the organization, policies and programs of BC Housing
• Ability to assess BC Housing’s record-keeping requirements
• Ability to contribute to the development of systems specifications during the design and development stages of electronic records management systems
• Ability to develop training plans and course materials, and deliver training using various methods
• Ability to understand business functions of the various business areas and effectively apply proper usage of the electronic records management system
• Ability to effectively administer the electronic records program and ensure consistency with established standards
• Ability to deal with confidential information using judgment and discretion
• Ability to develop and maintain strong working relationships with all levels of staff within the organization and with records management vendors and consultants
• Ability to provide technical support and advice in the resolution of records management related issues.
• Good communication, consensus building and interpersonal skills
• Good analytical, problem-solving, organizational and time-management skills
• Proficiency in productivity applications such as MS Excel, MS Word, MS PowerPoint, and MS Visio.

Qualifications

• Diploma in information management, records management or archival studies, or other relevant fields.
• Considerable related experience in designing, implementing, supporting, and administering a complex, corporate-wide electronic records management system
• Sound experience in records management positions, including experience in applying Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS)
• Sound experience in providing training to adult learners or an equivalent combination of education, training and experience acceptable to the employer.

How to Apply

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

• Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.
• Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no).
• As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.
• Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, Persons with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact hr_admin@bchousing.org. We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Application Deadline: September 17, 2023