Consulting Archivist, Arnprior & McNab/Braeside Archives, Arnprior, ON

Location: Arnprior, ON
Compensation: (12 month renewable contract) 32 hr/wk. (flexible) Hourly rate: Range $28-33/hr. (no benefits)

Description and Duties:

Reporting to the Board of Management of the Arnprior & McNab/Braeside Archives (AMBA), a non-profit, charitable organization, the Archivist provides leadership in all archives services and collaborates with volunteers.
Services include identification, acquisition, description, preservation and provision of access to holdings, in house and online, related to the history of the Town of Arnprior and the Township of McNab/Braeside.

Responsibilities may include:

• Acquisition, appraisal and acknowledgement of historical records.
• Description of holdings according to Rules for Archival Description, updating and maintenance of
• DB/Textworks, and uploading to the online search facility.
• Management of AMBA Website content using Umbraco software
• Preservation of fonds and ongoing Emergency Response Planning.
• Training and supervision of volunteers and administrative staff.
• Reference and reproduction services to clients.
• Assisting the Board with archival grant applications and outreach activities.

Qualifications:

• Masters of Archival Science Degree preferred. Degree program with a Minor or Certificate in Archival
• Studies or Community College certificate in Archival Studies combined with experience acceptable.
• Two or more years’ experience related to archives management and experience processing municipal records desired.
• Knowledge of modern archival theory, standards and procedures, including the Rules for Archival Description (RAD) and experience arranging and describing archival records according to RAD.
• Knowledge of preservation best practices for all formats of archival materials including electronic records.
• Proven capabilities in customer service, communication, self-management and volunteer supervision.
• Computer literacy utilizing MS Office software applications and familiarity with DB/Textworks.
• Knowledge of digitization best practices, imaging software and hardware, and social media.
• Ability to lift up to forty (40) pounds/eighteen (18) kilograms onto shelves of varying height required.
• Ability to communicate effectively in English is essential.
• Canadian citizenship or permanent resident status is required.

To Apply:

Submit a resumé with a cover letter (MS Word or pdf format) by February 24, 2024 to:
ATTN: Sara MacKenzie
Arnprior & McNab/Braeside Archives,
21B Madawaska Street, Arnprior, Ontario K7S 1R6

Email: arnpriorarchives@gmail.com

The AMBA is committed to achieving an inclusive and diverse workplace. The AMBA does not discriminate on the basis of race, ethnicity, colour, religion, gender, age, disability, sexual orientation, gender identity, or gender expression.
We thank all applicants for their interest. Only those considered for an interview will be contacted. Personal information is protected and collected for the purpose of determining applicant eligibility for potential employment.

Deadline: February 24, 2024

Records Coordinator, City of Victoria, Victoria, BC

Location: Victoria, BC
Compensation: $48.05 per hour

Victoria is a vibrant, diverse, and sustainably focused capital city, where human well-being and the environment are priorities and where the community feels valued, heard, and understood. As part of its commitment to modernization, efficiency, and information governance, the City is seeking a Records Coordinator to play a key role in the ongoing development, implementation, and maintenance of its corporate records management program, including the development and implementation of a modern Electronic Document and Records Management System (EDRMS) using Microsoft SharePoint Online and Purview.

Reporting to the Supervisor of Archives and Records, this position coordinates day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.

Our ideal candidate has a passion for delivering public sector excellence, is customer service focused and truly understands and promotes the significance of records management in the municipal environment. If you are passionate about records management and want to contribute to the City's ongoing efforts to improve its information governance practices, we invite you to join our dynamic team. Your expertise will be pivotal in shaping the future of the City's records management landscape.

Description and Duties:    

Reporting to the Supervisor, Archives and Records, the Records Coordinator plays a key role in contributing to the ongoing development, implementation, and maintenance of the City's corporate records management program and related policies and procedures. This position coordinates the day-to-day records management activities, participates in corporate records projects and training, and works closely with departments to ensure compliance with recordkeeping policies and procedures.

Key Duties:

• Develop, implement, and monitor records management policies and procedures for the classification, storage, retrieval, retention, and disposition of records in compliance with legal requirements and City policies.
• Establish and maintain systems to ensure that records in both physical and digital formats are managed throughout their lifecycle, according to professional standards and best practices.
• Survey and inventory City records. In collaboration with departmental stakeholders, analyze departmental functions, activities, workflows, and records requirements, recommending appropriate classification and supporting development of retention schedules.
• Provide subject matter expertise and guidance in the development and maintenance of the City's Electronic Document and Records Management Systems (EDRMS). Coordinate the configuration of the corporate file plan, metadata, and retention policies and labels.
• Manage offsite records services for City departments, facilitating file transfer, storage, and retrieval of City records.
• Coordinate the secure destruction of records in accordance with established retention schedules and legal requirements.
• Act as a corporate liaison, providing information, advice, assistance, and guidance to City staff on records management policies, procedures, and compliance.
• Provide training and support to employees on records management best practices, policies, and systems.
• Support the transfer of City records to the Archives for long-term preservation and access.
• Track, analyze and disseminate statistical information and prepare reports as required.
• Enter data into record-keeping systems, ensuring accuracy and completeness and making necessary revisions and modifications as required.
• Collaborate with cross-functional teams to develop and improve information governance practices, including data protection and accessibility.
• Perform related duties where qualified.

Independence:

Work is generated by records management objectives, departmental workplans, operational demands or is assigned by Supervisor.
Work is reviewed through discussions with Supervisor.
Issues such as the destruction of records are referred to Supervisor.

Working Conditions:
Physical Effort:

• Sit with arms unsupported while keyboarding. (occasional)
• Lift and carry heavy materials. (occasional)

Mental Effort:

• Long periods of intense concentration while reviewing records and configuring retention policies and labels. (often)
• Meet Multiple timelines. (often)

Visual/Auditory Effort:

• Focus on a variety of source data and computer screens for short periods. (often)

Work Environment:

• Office.
• Exposure to dust and mildew from archival materials and records. (often)

Key Skills and Abilities:

• Ability to implement and apply records and information principles and procedures, especially in a digital recordkeeping environment.
• Experience with technologies and systems used for records and information management (familiarity with Microsoft SharePoint an asset).
• Knowledge of records and information legislation, standards, and best practices (familiarity with the Local Government Management Association's (LGMA) Records Management Manual an asset).
• Knowledge of the structure and functions of local government.
• Ability to establish and maintain effective working relationships with all staff, public and outside agencies.
• Proficient in both written and oral communication.
• Ability to organize and prioritize work efficiently in a high-pressure environment, while maintaining a high level of attention to detail.
• Ability to prepare and present reports and training sessions.
• Qualifications    Formal Education, Training and Occupational Certification:
• Certification in Records Management, or an undergraduate degree in Information Management, Library or Archival Studies, or related discipline. (4 years)

Experience:

• 3 years of related experience or an equivalent combination of education and experience.

How to Apply    

To apply for this opportunity you will need to create an online profile or log back in to our career portal. Only online submission will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications and supporting materials as outlined in your resume.

At the City of Victoria, we are committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us.
Application Webpage
Application Deadline: February 15, 2024 (PST)

 

Archivist, Tŝilhqotʼin National Government, Williams Lake, BC

Location: Williams Lake, BC
Compensation: $30.00 - $38.00 hourly

The Tŝilhqot'in National Government (TNG) is the official First Nations government serving the Tŝilhqot'in Nation. TNG is located in Williams Lake, British Columbia and serves six communities, including ʔEsdilagh, Tŝideldel, Yuneŝit'in, Tl'etinqox, Xeni Gwet'in, and Tl'esqox.

Description and Duties:   

• The Archivist will establish and manage archival collections consisting of a wide variety of physical and digital materials pertaining to the Tŝilhqot'in Nation.
• Locate, repatriate/acquire, arrange, and describe a wide variety of physical and digital archival materials pertaining to the Tŝilhqot'in Nation;
• Arrange and describe existing archival materials currently held by the Tŝilhqot'in National Government (TNG);
• Establish the Tŝilhqot'in Nation Archives:
• Set up the physical space for the Tŝilhqot'in Nation Archives;
• Develop policies and procedures for managing archival materials, ensuring compliance with relevant legislation, professional standards, the principles of OCAP (ownership, control, access, and protection), and culturally-specific Tŝilhqot'in principles;
• Implementation and use of archival software (TBD);
• Collaborate with other TNG departments and employees, especially IT and the Data Manager, to ensure integration between archival and other records management systems;
• Manage the Tŝilhqot'in Nation Archives in line with relevant policies and procedures;
• Facilitate access to records and information;
• Support the repatriation of Tŝilhqot'in ancestral belongings from museums, private collections, and archaeological repositories through information management;
• Establish and maintain a small research library of select historical, archaeological, ethnographic (etc.) materials.

Funding permitting, mentor and supervise junior archivist and summer student(s)

Education and Experience:

• Degree in archival science or archival studies, and minimum two years' experience in professional archives;
• Degrees in library science, records management, information studies, museum studies, history, or anthropology will also be considered with relevant experience
• Required proficiency with records management or document management software general information systems;
• Required proficiency with Microsoft Office

Other Knowledge and Skills:

• Experience working in Indigenous communities considered an asset;
• Experience working with Indigenous records and British Columbia colonial records considered an asset;
• Ability to work alone with initiative and independence;
• Effective oral and written communication skills, organizational skills, and relationship-building and conflict management skills.

Working Conditions:

• Position is located in Williams Lake, remote work will not be possible;
• Travel to six Tŝilhqot'in communities required; travel outside the region may also be required;
• Ability to attend and conduct presentations;
• Manual dexterity required to use desktop computer and peripherals;
• Overtime as required;
• Lifting or moving up to 10 lbs required.

How to Apply:

Please send a cover letter, resume and 3 references to:

Jenai Nolin
Human Resources Generalist
Tŝilhqot'in National Government
253-4th Ave. North
Williams Lake, BC V2G 4T4

Email: jenainolin@tsilhqotin.ca

Preference will be given to those of Aboriginal Ancestry - per Section 16(1) of the Canadian Human Rights Act

Application Webpage  
Application Deadline: February 1, 2024

 

Ontario Regional Councils Archivist, United Church of Canada, Toronto, ON

Location: Toronto Ontario
Compensation: $67,516.87 to $76,949.73

The United Church of Canada is composed of the General Council Offices (head office) and Regional Council Offices across the country.  These offices provide coordination and integration of the purpose and priorities established by the General Council (the senior elected officers of the Church) and its' Executive.  

The Ontario Regional Councils Archives is the sole authority and repository for the appraisal and permanent retention of archival records of the Ontario regional councils - Antler River Watershed, East Central Ontario, Horseshoe Falls, Shining Waters, and Western Ontario Waterways, and parts of Canadian Shield and Eastern Ontario Outaouais - and pastoral charges that fall within their boundaries. Archival records include all data sources, irrespective of their physical medium, which are created and accumulated by these councils including textual records, bound registers, photographs, maps and plans, film and video materials, sound and audio materials, publications and ephemera, and born-digital records. The Ontario Regional Councils Archives receive an average of 30 linear metres of records every year, in addition to digital documents, photographs and audio-visual material.

Description and Duties    

The Ontario Regional Councils Archivist will provide efficient and effective archival and records management functions for the Ontario regional councils of the United Church. They will acquire, preserve, and make available their records; advise regional councils and communities of faith on archives and records management, maintain liaison on behalf of the Ontario regional councils with the General Council Archives and participate in The United Church of Canada Archives Staff Circle.

The main areas of focus will be:

• Leadership/Management Responsibilities: Provide leadership, oversight and direction to the Community of Faith Archivist, develop work plans, recruit, train and supervise staff, students and volunteers.  Plan the physical and digital storage of archives records, prepare annual budgets and financial reporting, compile and analyze data for statistical reporting and interpret established policies.
• Acquisition, appraisal, arrangement and description: Develop policies on acquisitions, appraisal, and arrangement and description of records and establish workflows for these archival processes; Accession and appraise new acquisitions of regional council records; Process, Arrange and Describe Records.
• Reference: Provide legal and property research and reference services and access to adoption records; Evaluate requests to publish archival holdings from publishers, production companies and other researchers based on copyright, Church policies, etc. and grant permissions according to best practices.
• Records Management: Support records management activities throughout the Ontario regional councils including the implementation and maintenance of records; provide guidance on recordkeeping systems, digitization, and digital recordkeeping and preservation and provide advice and assistance to communities of faith for managing their current records, physical and digital.
• Outreach: Maintain the visibility of the Archives within the Church (including regional councils and communities of faith), ecumenically and the research community by means of presentations, workshops, publications, displays, etc.; and develop content for websites, social media, and other resources to promote the Archives, records and archival management.

Qualifications   

• Master of Archival Studies, Master of Information Studies (or a suitable equivalent)
• Digital Archivist certification, training or suitable experience is preferred; and
• Records Management certification, training or suitable experience is preferred.
• 3-5 years work experience in a recognized archive.
• Working knowledge of the Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices, including metadata standards (EAD, Dublin Core, METS, MODS, and PREMIS);
• Knowledge of relevant legislation and/or policies that guide retention, access or restriction to records;
• Knowledge of best practices and guidelines for records management and preservation knowledge for a wide variety of formats, including digital records;
• Familiarity with Microsoft Office applications, Adobe Photoshop, internet and social media. Knowledge of AccessToMemory archives descriptive software, Archivematica and other digital preservation tools, HTML and XML; Ability to use equipment in the archives (i.e., Microfilm/fiche reader/printers, dataloggers, scanners);
• Research skills, knowledge of current research trends and possible future uses of a variety of informational sources;
• Aptitude for numbers, budgets, financial and reporting skills, including grants;
• Communicate effectively in English, both written and spoken, in person, on the phone and online;
• Familiarity with the ethos, structure, and practices of The United Church of Canada and a working knowledge of the history of The United Church of Canada and its predecessors, particularly in Ontario.
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity

Working Conditions:

Works primarily from The United Church of Canada Archives located at 40 Oak Street in Toronto, Ontario under normal office working conditions.  Any regular pattern of working from home is at the discretion of and must be negotiated collaboration with Archives Manager and the supervising Executive Minister.

The United Church of Canada is an equal opportunity employer and is committed to providing reasonable accommodations to qualified applicants, including those with disabilities.  If you are contacted regarding a job opportunity, please advise us of your accommodation needs at that time.

Compensation

The target hiring range for this position is $67,516.87 to $76,949.73 with the ability to progress to a maximum of $90,022.46. This is based on category 7 on our salary range. Placement on the salary range will be based on factors such as market condition, internal equity, candidate experience skills and qualifications relevant to the role. Pension and group benefit plans coverage and annual vacation round out this compensation package.

How to Apply    

Interested applicants are invited to submit their resume via email, quoting  job number 24-03 to Human Resources
Application Webpage   
Application Deadline: January 30, 2024

Archivist, Indigenous Collections, University of Saskatchewan, Saskatoon, SK

Location: Saskatoon, SK
Compensation: Base salary range $83,150 to $99,945

As one of Canada's leading research libraries, the University Library serves as the intellectual hub of USask, providing resources, services, and spaces that facilitate inquiry, discovery, and knowledge creation. Our Strategic Framework focuses on building scholars and decolonizing the library. The University Library is committed to developing welcoming, responsive, and accessible services and resources to support our diverse clientele, with a strategic focus on Indigenous peoples.

The University Library has a robust digital library and is physically distributed across six locations on campus to support the learning, teaching, and research communities. We are structured into four functional divisions: Collections and Discovery, Learning & Curriculum Support, Research Support Services, University Archives and Special Collections. For more information, visit the University Library website.

About University Archives and Special Collections

University Archives and Special Collections (UASC) constitutes the official memory of the University of Saskatchewan and represents the accumulated experience of this community that has greatly contributed to the history and development of Saskatchewan. The collections mandate for UASC is focused on the acquisition, preservation, and accessibility of permanently valuable records of the University of Saskatchewan; and of books, journals, manuscripts, archival collections and printed ephemera of a rare, valuable or regional nature. The collections include materials relating to Saskatchewan, Western Canada, and the University of Saskatchewan, including works by university authors. Primary source Indigenous-related collections at UASC include records of faculty and other researchers who have studied Indigenous peoples and their history; records of university units such as the former Institute for Northern Studies; records relating to genealogy, land claims and treaty rights; records relating to Indigenous art and artists; and records of a few Indigenous individuals and families.

About the University of Saskatchewan

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. The University of Saskatchewan is located in Saskatoon, Saskatchewan, a city with a diverse and thriving economic base, a vibrant arts community, and a full range of leisure opportunities. The University has a reputation for excellence in teaching, research, and scholarly activities and offers a full range of undergraduate, graduate, and professional programs to a student population of over 25,000.

About Saskatoon

Saskatoon is a city with a diverse and thriving economic base, a vibrant arts community and a full range of leisure opportunities. The city's arts and cultural scene includes the Remai Modern Art Gallery, Shakespeare on the Saskatchewan, the Saskatoon Symphony Orchestra, two independent movie theatres (Broadway Theatre and Roxy Theatre), Persephone Theatre, the SaskTel Saskatchewan Jazz Festival, and Wanuskewin Heritage Park. The city has a diversity of restaurants, including two that were on Canada's 100 Best Restaurants list last year, and several local breweries and distilleries. Our city also offers a variety of recreational opportunities such as classes, recreational leagues, and semi-professional sporting events. If you are an outdoors person, you will enjoy the camping and fishing in northern Saskatchewan, which is world-class, as well as public walking/biking trails all along the South Saskatchewan river. Saskatoon is a very liveable city with short commute times and apartment rental and house prices that are lower than many other places in the country.  

Description and Duties    

Qualified Indigenous candidates are invited to apply for a full-time, three-year term (non-tenure track) archivist position with University Archives and Special Collections, University Library (UASC). The successful candidate will bring their experience and expertise to the work of developing and implementing an Indigenous and decolonized approach to Indigenous-related collections with the UASC team.

UASC acknowledges that the Saskatoon campus of the University of Saskatchewan is on Treaty Six Territory and the traditional homeland of the Métis, Cree, Saulteaux and Dakota Nations. We pay our respects to the First Nation and Métis ancestors of this place, reaffirm the foundation of our relationships, and make a commitment to conciliation. All are invited and welcomed to help us transform words into action.

Guided by the Canadian archival community's response to the Truth and Reconciliation Commission Calls to Action through the Steering Committee on Canada's Archives' Reconciliation Framework, respect for Indigenous Peoples' intellectual sovereignty over archival materials created by or about Indigenous Peoples is at the heart of UASC's efforts. UASC's focus on decolonizing our collections is part of the University Library's fundamental goal to work towards Indigenization and decolonization of the library (Strategic Framework 2018-2025); and supports ohpahotân I oohpaahotaan, the University of Saskatchewan's Indigenous Strategy.

Reporting to the Dean through the University Archives and Special Collections division, the successful candidate will provide leadership and collaborate in advancing UASC decolonization efforts. We recognize that the knowledge and experience of the successful candidate, as well as the process of building relationships with First Nation and Métis communities, could take us in new directions, and that decolonization is an ongoing process. Priorities currently identified for UASC's decolonization efforts include the following activities:

• survey of UASC collections to identify records created by and about Indigenous Peoples
• working with Indigenous-related collections and records to improve UASC's understanding of its responsibilities with these holdings, facilitate community and research access, etc.
• development of relationships with First Nation and Métis communities whose records are represented in UASC collections, documented through stewardship agreements or MOUs
• establishment of protocols for access to and use of Indigenous related records   
• reparative description, especially relating to digital projects and online descriptions
• development of an ongoing plan for further progress on Indigenization and decolonization

Qualifications    

Applications are invited from candidates with post-secondary education combined with relevant experience with Indigenous archives or libraries; and candidates with a Master of Archival Science degree, Master of Library and Information Science degree or equivalent degree. Experience working with Indigenous archives/libraries as well as experience as a professional archivist or librarian are highly desired assets. Candidates nearing completion of relevant degrees are also encouraged to apply.

Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Please see details below.

We are seeking candidates who demonstrate:

• Understanding of ways in which Indigenous knowledge can be woven into a post-secondary education setting
• Experience building effective working relationships with institutional and external colleagues/communities
• Familiarity with Indigenous communities and history on the prairies
• Asset: Experience working in post-secondary education or an academic archives/library
• Asset: Knowledge of and experience with archival descriptive standards and practices
• Asset: Knowledge of and experience with Indigenous data sovereignty and/or decolonization of archives
• Asset: Project management skills and experience

It is anticipated that this position will be filled at the assistant or associate rank. Starting salary will be calculated from the base salary with consideration given for previous relevant experience.

Salary bands for this position for the 2022-2023 academic year are as follows:

• Assistant Librarian: $83,150 to $99,945;
• Associate Librarian: $99,945 to $120,099

This position includes a comprehensive benefits package which includes a dental, health and extended vision care plan; pension plan, life insurance (compulsory and voluntary), academic long-term disability, sick leave, travel insurance, death benefits, an employee assistance program, a professional expense allowance, and a flexible health and wellness spending program.

This position is located on-site in Saskatoon, but faculty are eligible for hybrid work under the terms of University of Saskatchewan's Alternative Workspace Guidelines.

The University is committed to employment equity, diversity, and inclusion, and is proud to support career opportunities for Indigenous peoples to reflect the community we serve. We are dedicated to recruiting individuals who will enrich our work and learning environments. All qualified candidates are encouraged to apply; however, in accordance with Canadian immigration requirements, Canadian citizens and permanent residents will be given priority. We are committed to providing accommodations to those with a disability or medical necessity. If you require an accommodation to participate in the recruitment process, please notify us and we will work together on the accommodation request.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthening these relationships. Only Indigenous candidates will be considered for this position. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and Standing Committee in accordance with the processes developed to enact the policy. Verification of Indigenous Membership/Citizenship with documentation is a condition of employment and a requirement to hold this position and the successful candidate must maintain those conditions throughout their employment.

The University of Saskatchewan's main campus is situated on Treaty 6 Territory and the Homeland of the Métis. We pay our respects to the First Nations and Métis ancestors of this place and reaffirm our relationship with one another. Together, we are uplifting Indigenization to a place of prominence at the University of Saskatchewan.

How to Apply

Interested candidates must submit a cover letter highlighting qualifications and accomplishments, as well as a detailed curriculum vitae, addressed to:  

Charlene Sorensen, MLIS
Interim Dean, University Library
University of Saskatchewan
Email: library.jobs@usask.ca

Due to federal immigration requirements, we also ask candidates to indicate whether they are Canadian citizens, permanent residents, or are otherwise already authorized to work at this position for the duration of the appointment, with an explanation if this last category is indicated.

Application Webpage (URL)   

Application Deadline: Review of applications will begin February 26, 2024; however, applications will be accepted and evaluated until the position is filled. The anticipated start date is July 2024 or later. 

Records Analyst, City of Richmond, BC

Location: Richmond, BC
Compensation: $43.36 - $51.26/hr

The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a goal that is only made possible by developing our most valuable asset - our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision "to be the most appealing, livable, and well-managed community in Canada", then please apply.

Description and Duties

The Records Analyst performs complex analytical work in the City's integrated records and archives management program, a program which is governed by the City's Corporate Records Management Program Bylaw 7400. This position involves diverse responsibilities in a dynamic professional environment requiring a well-balanced suite of skills involving both theory and practical application.

The Records Analyst works in the Records and Archives Section of the City Clerk's Office within the Law and Legislative Services Division. This position involves working collaboratively within the City Clerk's Office as a member of the Records and Archives Section team. The Records Analyst reports directly to the Manager of Records and Information. Scheduled to work primarily at the City of Richmond Archives, but may also work at City Hall, the day-to-day duties of the Records Analyst are supervised by either the Archivist (at the City of Richmond Archives) or by the Records and Information Management Analyst (at City Hall).

Examples of key responsibilities include, but are not limited to:

• Playing a key role in the preservation and making accessible the evidence of Richmond's past, including working with the non-profit society Friends of the Richmond Archives;
• Assisting the day-to-day administration of  InMagic DB/TextWorks databases, including any upgrades or implementations of specialized projects;
• Conducting appraisals and making recommendations of both community and City records for retention at the City Archives;
• Accessioning community records, including working directly with donors; Conducting functional and provenance-based analysis of current City records;
• Arranging and describing records according to the Rules for Archival Description utilizing the Archives database system;
• Assessing conservation needs for records;
• Performing research and provide analytical input into development of strategies for digital records transfers and preservation in the Archives;
• Assisting City staff and members of the public in accessing records including carrying out often complex research requests;
• Providing input into development and maintenance of taxonomies and indexing authorities;
• Participating in the development of systems to handle and care for confidential City records, including the management of both open and closed Council and Committee records.
• Playing a key role in the management and further development of the City's records management systems including the Richmond Enterprise Document Management System (REDMS), the Uniform Classification and Retention System (UCRS) and standards compliance initiatives;
• Assisting with any upgrades to REDMS or updates to the UCRS;
• Assisting with the development and delivery of records management or Freedom of Information and Protection of Privacy Act (FIPPA) training programs for staff;
• Assisting with processing access requests under FIPPA; and
• Assisting with coordinating Privacy Impact Assessments with IT, various City departments and possibly with outside consultants.

Qualifications    Knowledge, Skills & Abilities:

• Solid knowledge of archives management, records management and preservation management as well as awareness of technical strategies for digital preservation is required.
• An understanding of the standards and legislation in the field of records and archives, including the Freedom of Information and Protection of Privacy Act, is required.
• Highly effective interpersonal, oral communication, writing, project management and team skills are essential.
• Ability to interact successfully with the public and staff at all levels on a basis of respect, service, and teamwork is essential.
• Demonstrated ability to exercise a professional level of diplomacy and discretion is essential.
• Familiarity with InMagic DB/TextWorks and OpenText eDocs/eDocs RM software a definite asset.
• Ability to successfully clear a Police Information Check.

Qualifications and Experience:

• Completion of a Master's Degree in Archival Studies or Library and Information Studies, plus a minimum of 1-2 years of experience with government records, ideally at the municipal level. An equivalent combination of education and experience may be considered.
• Valid Class 5 Driver's License for the Province of British Columbia.

Additional Information:

• Employee Group: CUPE Local 718
• Position Status: Regular Full-Time
• Salary Range: $43.36 - $51.26/hr
• Hours of Work: 8:15 am to 5:00 pm, Monday-Friday (Compressed Work Week)
• Application Posted: 1/15/24
• External Closing Date: 2/11/24
• PCC#: 1241

How to Apply    
See the full posting and apply on the City of Richmond website
Application Deadline: February 11, 2024 PST

 

Archives Assistant, Thomas A. Edge Archives & Special Collections at Athabasca University, Athabasca, AB

Location: Athabasca, Alberta
Compensation: Wage Min: $41,774.28 Wage Max: $70,166.00

Based in the beautiful region of Athabasca, with staff located throughout Alberta, AU is one of four Comprehensive Academic and Research Universities (CARUs) in the province. AU is a public, board-governed, open, and online university serving more than 35,000 student learners across Alberta, Canada and around the world.

AU seeks to be an agile and inclusive workplace in which all team members can grow, make their highest contribution, and each make a difference to our academic vision and mission. AU is strongly committed to Equity, Diversity, and Inclusion (EDI) and with Indigenous Peoples and communities, conciliation.

Approaching an exciting new phase of strategic planning and guided by our President, Alex Clark, AU is now seeking to build on its 50 years of growth as Canada's leader and innovator in distance and online education. Athabasca University is committed to supporting all team members to contribute and grow, and is focused on building an innovative growth-oriented working culture: AU is primed for an exciting and bold next phase.

Description and Duties    

The Thomas A. Edge Archives & Special Collections (the Archives) acquires, preserves, and makes the University's archival and art collections available for research and study purposes. The Archives Assistant is responsible for supporting the University Archivist in the administration and operation of the Archives and Art Collection, and for providing effective services to staff and the public.

Duties and Responsibilities

Archives Program

• Providing research services in a timely manner to staff, students, and external researchers by phone, email, and by facilitating access by researchers to physical materials in the Archives or by providing digital scans of materials.
• Supervising on-site researchers as well as interns or contract staff carrying out projects established by the University Archivist.
• Processing archival records including the physical transfer of materials into archival folders and boxes, including the removal of items that may damage materials (e.g., paper clips, staples, and other metal tabs), and other processing tasks.
• Creating, updating, and posting finding aids and control forms in the paper accession records and electronic Archives databases and content management systems.
• Creating and updating content for the Archives website.
• Creating, updating content, and liaising with staff on outreach projects including on-site or digital exhibits.
• Providing assistance with the research, arrangement, and description of archival materials in accordance with professional archival standards and guidelines by physically sorting through materials and collecting relevant content metadata for finding aids.
• Assisting the University Archivist in completing conservation and preservation projects including, but not limited to, photocopying newspaper clippings, removing tape and sticky materials, and encapsulating damaged or acidic materials.
• Collecting and maintaining paper and electronic messages, newsletters, reports, and other documents relevant to the University community for the clipping files.
• Liaising with Records and Information Management staff for the transfer of materials from the AU Records Centre to the Archives.
• Liaising with donors and staff for the transfer of records to the Archives.
• Digitizing archival materials, and liaising with staff, interns and/or contractors on digitization projects.

Art Collection

• Assisting in the organizing and booking of meetings which includes, but is not limited to:

• Assembling and distribution of agendas
• Receiving submissions
• Recording and distributing minutes, where required
• Following up on related information requests

• Ensuring technical support is arranged for meetings
• Liaising with Art Committee members on the administration and location of artworks, as well as assisting with hanging art as necessary.
• Creating, maintaining, and updating information about the artwork in all Art Collection databases and content management systems.

Other Duties

• Carrying out day-to-day administrative functions while abiding by established policy and procedures.
• Maintaining a daily task and time log for monthly submission to the supervisor.
• Recording and providing statistics, metrics, and reports on projects, tasks and activities carried out in the Archives and Art Collection programs.
• Maintaining an inventory of office, archival, and art supplies.
• Processing office, archives, and art collection invoices.
• Assists in the organizing and booking of meetings which includes, but is not limited to:

• Assembling and distribution of agendas
• Receiving submissions
• Recording and distributing minutes, where required
• Following up on related information requests
• Ensuring technical support is arranged for meetings

• Ensuring the Archives office, reading room, and storage areas are clean and organized.
• Assisting the University Archivist with calendar and e-mail management.
• Other duties as assigned.

Qualifications

• The candidate will hold a diploma in a related discipline, have, or be willing to complete, the Archives Society of Alberta (ASA) Archives Institute (50 hours), and have 2-3 years of related experience. An equivalent combination of education and experience may be considered.
• Preference will be given to candidates holding a post-secondary degree in archival or information studies.
• Proficiency with Microsoft applications (Word, Excel, Access, PowerPoint), internet browsers and email is required.
• Experience with HTML, MARC, Adobe Acrobat, Adobe Photoshop, content management systems, and archival collections management systems is beneficial.
• Familiarity with archival concepts, Rules for Archival Description (RAD) standards, and researching skills, both on the internet and by traditional means, is required.
• Must possess editing (grammar, proofreading) skills.
• Excellent attention to detail required.
• Must be able to work independently and in isolation with direction for most aspects of the work.
• Physically lifts and moves boxes weighing up to 50 lbs.
• Responsible for awareness of one's OHS related responsibilities as an AU employee and for participating in the AU OHS Program as required.

• Educational credentials will be verified before an offer of employment is extended. An offer of employment is conditional upon verification of educational credentials.
• All educational credentials must be recognized in Canada.  
• E-Transcripts shared directly from your Post-Secondary Institution via email are acceptable.
• WES may be used to verify international educational credentials. Processing time for verification of international qualifications may take up to one month; please plan accordingly.

Additional Information    

As part of Athabasca University's workspace optimization, this role has been assessed to be Place-Based.

This role can only be performed 100% in a place-based location in Athabasca.

Please note this is a permanent full-time [1.0 FTE] position starting : March 1, 2024.
 
How to Apply    
We will only accept applications received through our online recruitment system. Please include your resume, letter of application, and the names, telephone numbers, and email addresses of three references.

Note: Online applications are accepted until 11:59 p.m. Mountain Standard Time on the closing date.

We wish to express our appreciation to all applicants for their interest and effort in applying for this position. However, only candidates selected for interviews will be contacted.

All qualified candidates are encouraged to apply; however, Canadian Citizens and Permanent Residents will be given priority.

Athabasca University is committed to employment equity and encourages applications from women, Indigenous Peoples, persons with disabilities, persons of any sexual orientation, persons of any gender identity and expression, and members of visible minorities.

Where applicants have equal skills, abilities, and experience, candidates residing within or willing to relocate to the County of Athabasca will be given preference.

Working outside of Canada is not supported by Athabasca University. You are legally not permitted to work for Athabasca University if you are living outside of Canada.

Application Webpage
Application Deadline: January 18, 2024

Archivist, University of Ottawa, Ottawa, ON

Location: Ottawa
Compensation: $75,743.00 - $95,678.00



The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Description and Duties:

The Archivist is responsible for ensuring the integrated management of archival holdings and collections of the Information and Archives Management Service through the acquisition, appraisal, classification, description, preservation, access and distribution and promotion of all media, in keeping with archival principles, rules and standards. The Archivist provides direct support and advice to the university community by utilizing expert knowledge of the archival holding and collections policies and procedures.

Typical Accountabilities

• Archival Arrangement and Description: Processes, arranges, and describes, in accordance with archival principles and standards, archival holding and collections in all media including audiovisual and digital archival documents, and creates standardized finding aids in order to make them accessible to researchers.
• Collections Management: Implements procedures and makes updates and improvements when required to ensure effective and practical management of archival holdings and collections in all media with respect to physical and intellectual organization, preservation and dissemination.
• Reference and Research Services: Provides expert reference and research services to users, which includes responding to requests about the archival holdings and collections interpreting reference questions; helping to locate relevant sources; retrieving information to answer research questions; making on-demand digital reproductions while respecting relevant legislation; and responding to general information requests.
• Preservation: Ensures the proper storage and preservation of archival records in all media, including born-digital material, through expert knowledge of standards and best practices and helps to develop tools and strategies in order to secure long term access and preservation of the unique assets.
• Relationship Management: Develops effective working relationships with campus partners to increase collection access and user engagement with the archival holdings and collections.

Qualifications Knowledge, Experience and Skills:

• Graduate degree in Archival Studies, Library and Information Studies or a related field
• Minimum of three years working in an archival or information management setting
• Theoretical and practical knowledge and experience of the activities and services offered in an archival setting, including appraisal techniques, preservation, arrangement and description, and reference services.
• Knowledge and experience in archival descriptive and metadata standards.
• Practical experience in the use of computer systems and software, including word processing, spreadsheet and presentation software, as well as databases for describing and disseminating information about the archival holdings and collections and preserving digitized and born-digital assets.
• Knowledge of academic information sources and experience in historical research.
• Experience in writing texts and content for websites and promotional resources.
• Ability to analyze documents to apply appropriate rules and procedures for acquisition, selection and access, as well as good knowledge of the laws surrounding access and use of archives.
• Knowledge of University of Ottawa history and its administrative structure would constitute an asset.
• Knowledge of information management standards and practices.
• Ability to plan, work under pressure and organize work with minimal supervision.
• Ability to develop and implement new working methods; analytical and problem-solving skills.
• Ability to work and collaborate effectively within a team setting
• Ability to seek relevant information, identify and evaluate options and choose the best solution.
• Demonstrated ability in providing instruction to groups with varying levels of knowledge and experience and working effectively with faculty and students.
• Bilingualism (French-English), oral and written expression, including the ability to give training and presentations in both languages

*This position may be eligible for a tele-work arrangement

#LI-Hybrid

How to Apply    

Application Webpage (URL)   
Application Deadline: January 15, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Lead Project Manager, Information Management, University of Ottawa, Ottawa, ON

Location: Ottawa, ON
Compensation: $95,745.00 - $116,554.00

The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

The University of Ottawa is a dynamic community of students, professionals and academics pursuing great things. Our vision for the university of tomorrow is one that reflects the diversity of our people, their ideas and their lived experiences. We believe in the power of representation and in increasing the diversity of our faculty and staff to support this objective.

We're committed to an inclusive workplace that acknowledges and celebrates all voices, fosters personal and professional development and challenges you to reach new heights.

Health and Wellness

Join a vibrant community that puts your health and wellness first. With mental health workshops, counselling resources, meetings on the move, and countless fitness resources, you'll have everything you need to find balance in your life. Programs and resources designed with you in mind.


Position Purpose

The Senior Project Manager is responsible and accountable for managing projects, leading development initiatives, and acting as a team leader by supervising the implementation of information management solutions. Responsible for the successful delivery of assigned projects within budget, on schedule, in accordance with the approved scope, all within established project methodologies. Partner with stakeholders to identify and mitigate potential risks. The candidate works closely with various levels of senior managers in the university and supervises the evaluation of projects, procedures, and operational requirements, and makes decisions and recommendations that follow strategic and operational direction of the Program.  

Specific Accountabilities

Strategic planning: Serves as product manager overseeing the operational strategy, and on-going improvement of the products created and delivered to the clients and community. Develops strategies for improved information sharing, online training content delivery and knowledge management within the team and the University IM champion community.

Project Management: Plans and manages projects and initiatives. Leads the development initiatives planning sessions and acts as a team leader by managing the implementation of solutions within the Information management service. Collaborates with clients to establish priorities, develops plans, defines appropriate project management and control mechanisms, monitors and measures performance and takes corrective actions where required. Ensures that appropriate controls and progress reports are prepared regularly.

Stakeholder Relationship: Proactively liaise with and report progress to internal client or project sponsor to ensure that they are informed of project progress and ensure that their opinions or requirements are taken into consideration as the project progresses. Propose and negotiate options or alternative solutions with stakeholders to ensure projects are delivered as per expectations.

Expert Advice: Provides expert advice to various levels of senior management, on all matters associated with business analysis, technology recommendations and implementation strategies to ensure a standardized approach that align all initiatives with the university's vision and direction. Participates in process improvement initiatives to act as a leader, foster creativity and innovation.

Knowledge, Experience and Skills

#LI-Hybrid

Qualifications    

• University degree in business administration, information technology, project management, change management or related field.
• A minimum of 7 years in large-scale, multi-disciplinary project management.
• Certification in project management.
• Certification in change Management.
• Experience in managing multi-year projects that involve cross-functional systems, creating estimates (time-frames, budgets, resources, etc.), as well as creating process workflow/information flow maps and performing risk analyses and proposing risk mitigation strategies
• Experience and knowledge of change-management principles and methodologies  
• Excellent leadership abilities
• Experience developing and conducting interviews, focus groups and presentations
• Proven ability to manage internal and external client expectations related to requirements
• Ability to work in a fast-paced environment, and effectively at all levels of the organization
• Strong analytical skills and conceptual thinking
• Experience developing and implementing effective communications strategies to support large-scale projects
• Experience designing, developing and organizing training activities, including determining the structure, content and learning objectives
• Proven track record in implementing organizational change management for large technology projects
• Excellent active listening skills
• Exceptional verbal and written communications skills
• Bilingualism. French and English (oral and written)

*This position may be eligible for a tele-work arrangement.

Key Competencies at uOttawa
Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact us  to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The hiring process will be governed by the current collective agreement related to the union affiliation noted above.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

How to Apply    

Application webpage
Application Deadline: January 13, 2024

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above