Do you have knowledge of archival theories and best practices? Do you have excellent appraisal, arrangement and description skills, and experience working with a variety of media types including digital records? If so, the Collections Development and Management Unit has an exciting opportunity for you!

What can I expect to do in this role?

You will: 
• provide comprehensive reference services to a diverse clientele
• research recorded archival records in all media from government and private sources
• assist with planning, coordinating and implementing the acquisition and management of archival records
• supervise public reading rooms, and administer procedures and guidelines to ensure the safety, security and proper handling of archival records
• liaise with various units at the Archives of Ontario to undertake outreach activities with client groups and provincial organizations
• monitor storage conditions, stability of records and identify storage requirements

Please note: This position includes repetitive tasks such as data entry, lifting and moving 35-50 lb containers of archival material

How do I qualify?

Mandatory: You are able to lift and move 35-50 lb containers of archival material

Technical Knowledge: 

• You have knowledge of archival theory and best practices to implement archival functions such as appraisal, acquisition, arrangement and description, preservation and reference

• You are able to apply knowledge of relevant legislation, including the Archives and Recordkeeping Act, Copyright Act and Freedom of Information and Protection of Privacy Act#@#_WA_-_CURSOR_-_POINT_#@#

Communication Skills: 

• You have excellent customer service and interpersonal skills to respond to complex inquiries 

• You have strong oral and written communication skills to provide reference and orientation services on archival holdings to the public and to prepare reports, briefing notes and customer service guides

• You demonstrate interpretive and problem-solving skills to assess and research requests for original records

Other Essential Skills: 

• You demonstrate analytical skills to develop options and recommendations on program and policy directions
• You have time management skills to set priorities and meet deadlines

Job Term: 1 Temporary Assignment/Contract up to 12 months, with possibility of extension

Job Code: 07962 - Librarian 2

Salary:$1,190.91 - $1,409.35 Per Week*

*Indicates the salary listed as per the OPSEU Collective Agreement.

Posting Status: Open Targeted 

Job ID:141122

Additional Information:

Address:

• 1 Temporary, duration up to 12 months, 134 Ian Macdonald Blvd, Toronto, Toronto Region

Compensation Group:

Ontario Public Service Employees Union

Schedule: 3.7

Category: Administrative and Support Services

Posted on: Saturday, November 16, 2019

Note: C-MG-141122/19

How to apply:

1. You must apply online by visiting www.ontario.ca/careers. You must enter the job id number in the Job ID search field to locate the job ad.
2. Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.
3. Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.
4. Read the job description to make sure you understand this job.
5. OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
6. If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment Services staff will contact you within 48 hours.

Please be advised that the results of this competition may be used to form an eligibility list of qualified candidates to potentially fill future vacancies represented by the Ontario Public Service Employees Union (OPSEU). In accordance with the Collective Agreement, eligibility lists are shared with OPSEU representatives. By applying to this competition, you are providing consent that your name may be shared with OPSEU representatives.

All external applicants (including former employees of the Ontario Public Service) applying to a competition in a ministry or Commission public body must disclose (either in the cover letter or resume) previous employment with the Ontario Public Service. Disclosure must include positions held, dates of employment and any active restrictions as applicable from being rehired by the Ontario Public Service. Active restrictions can include time and/or ministry-specific restrictions currently in force, and may preclude a former employee from being offered a position with the Ontario Public Service for a specific time period (e.g. one year), or from being offered a position with a specific ministry (either for a pre-determined time period or indefinitely). The circumstances around an employee's exit will be considered prior to an offer of employment.

Remember:  The deadline to apply is Monday, December 2, 2019 11:59 pm EST. Late applications will not be accepted.

We thank you for your interest. Only those selected for further screening or an interview will be contacted.

Job advertisements for positions that have been designated bilingual will be provided in both English and French on the website. Positions that are not designated bilingual are not translated and are displayed in English only on both the English and French versions of the website.

Les annonces d'emploi pour les postes désignés bilingues sont publiées en anglais et en français sur le site Web. Les annonces pour les postes qui ne sont pas désignés bilingues ne sont pas traduites et elles figurent en anglais seulement, tant dans la version française que dans la version anglaise du site.

The Ontario Public Service is an inclusive employer.
Accommodation is available under the Ontario Human Rights Code.

Note: The only website where you can apply on-line for positions with the Ontario Public Service is http://www.gojobs.gov.on.ca

The Peace River Museum, Archives and Mackenzie Centre invites applications for a full-time, permanent Archivist.

Peace River is a progressive urban centre in northwest Alberta, and is a scenic, growing town that is home to just under 7,000 residents. The community is situated in the Peace River Valley and straddles the banks of the mighty Peace River. The town is within a five hours’ drive north of Edmonton and two hours northeast of Grande Prairie.

The Archivist is responsible for the organization, care, storage, and preservation of the archival collection according to the professional standards established by the Canadian Council of Archives. The Archivist is also responsible for facilitating public access to the archival collection and ensuring access is a high priority.

Together with caring for the Archives, the Archivist will be working with Museum staff on exhibit development, conducting public tours, creating and implementing programming and special events, and, assisting in the Museum Gift Shop.

Qualifications:

• Post-secondary degree in History, Museum Studies or a Masters in Archival Studies or Library and Information Science;
• Research experience with primary and secondary resources;
• Two years’ experience in the heritage field preferred;
• Experience with scanning historic content, grant writing & digital media outreach (i.e. Blogger, Facebook, etc) are strong assets;
• Comprehensive knowledge of National Archives Standards (RAD) and privacy and copyright issues in archives;
• Excellent oral and written communication skills;
• Ability to work as a member of a team of the museum and to move comfortably between different, but integrated program areas and functions;
• Ability to work independently and be self-motivated;
• Ability to work under pressure and meet deadlines when managing competing priorities and multiple projects;
• A demonstrated passion for record-keeping, archives and cultural heritage;
• Standard First Aid/ CPR Certificate or willingness to obtain;
• Valid Class 5 Driver’s license; and,
• Minimum 18 years of age.

Full Time • Permanent
Salary: $43,818—$55,031
Hours: 7.5 hours per day, 37.5 hours per week.
Closing Date: October 31, 2019

The Town of Peace River welcomes diversity in the workplace and encourages applications from all qualified candidates.
Complete job descriptions are available upon request. Qualified applicants are invited to submit their resumes to the address below.

Quote competition #19/050.
Human Resources Coordinator
Fax: 780-624-4664
Email: hr@peaceriver.ca

We thank all participants for their interest, however only those who are selected for an interview will be contacted.

Simon Fraser University

University Archivist and Coordinator of Information and Privacy

Simon Fraser University Archives and Records Management Department invites applications for a University Archivist and Coordinator of Information and Privacy. We are seeking an exceptional, innovative leader who understands the evolving role of records, information and archives management in the digital age and who can conceive and convey a strategic vision. Reporting to the University Secretary and based at the Burnaby campus, this full-time continuing position is responsible for coordinating the management of the institution’s systems of record-keeping and record-keeping systems, coordinating university compliance with British Columbia’s Freedom of Information and Protection of Privacy Act, and preserving the University’s archives as well as privately donated archives. The successful candidate will be end-user focused, an excellent planner, possess a thorough understanding of the strategic importance and value of records as a key institutional asset, able to lead and motivate an outstanding team of 5 archivists and 2 support staff, and perform the responsibilities of a professional archivist.

The Job Posting and a detailed description of Duties, Responsibilities, Required and Desired Knowledge, Skills and Experience is available online.  

HOW TO APPLY:Applicants are asked to submit a covering letter clearly demonstrating how your knowledge, skills, and experience correspond to the qualifications for this position, a curriculum vitae and the names and contact information of three references no later than October 27, 2019, 11:59 pm (PDT) to:

• Ian Forsyth, University Secretary at iforsyth@sfu.ca
• Only applications received by email will be considered
• Submit your covering letter and CV as one consolidated electronic file (MS Word or PDF)
• Quote in the email subject line: University Archivist Job Application

Job Description:

THE UNIVERSITY OF MANITOBA LIBRARIES Head, Archives & Special Collections The University of Manitoba Libraries seeks an innovative, dynamic, service-oriented information professional for the position of Head, Archives & Special Collections at an Associate Librarian/Librarian rank to begin January 1, 2020, or as soon as possible thereafter. This position normally has a two year probationary period and the salary and rank are commensurate with qualifications and experience.

Responsibilities:

Reporting to the Associate University Librarian, Research Support Services, the Head, Archives & Special Collections will lead a team of professional and para-professional staff including interns to acquire, preserve, and make available archives, which support the faculty, staff, students, and programs at the University of Manitoba. The Head, Archives & Special Collections oversees the operations of the Archives & Special Collections and works collaboratively with the Libraries' senior management and colleagues to transform the libraries and its archives and special collections into a hub for student and faculty engagement. A more detailed position description is available at: http://libguides.lib.umanitoba.ca/jobs

Qualifications:

The ideal candidate will have the following qualifications: " A Master's degree in archival studies or a Master's degree in library and/or information studies from an ALA accredited or equivalent institution; " At least 7 years' professional experience working in an archives, preferably in an academic institution; " Demonstrated knowledge and understanding of best practices, current issues, and trends in archives; " Demonstrated knowledge and understanding of best practices, current issues, and trends in managing born-digital and digitized content; " Demonstrated management, leadership, and supervisory experience; " Demonstrated ability to manage a complex workload in a timely and effective manner; " Effective oral and written communication skills; " Demonstrated teamwork and interpersonal skills and experience cultivating collaborative relationships with donors, staff, library colleagues, faculty, students, campus partners, and the community. Candidates with the following additional qualifications will be preferred: " Direct experience managing born-digital and digitized content; " Direct experience working with rare books and special collections; " Direct experience in a leadership position; " Knowledge and understanding of archival decolonization and Indigenization.

Additional Information:

The University of Manitoba Libraries (http://www.umanitoba.ca/libraries/) are located on original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene Peoples, and on the homeland of the Metis Nation. The libraries consist of 11 units located on the Fort Garry and Bannatyne campuses including the Archives and Special Collections. The University of Manitoba Archives (https://libguides.lib.umanitoba.ca/archives) includes private collections such as those of the polar explorer, Andrew Taylor; the Manitoba Gay and Lesbian Archives; the United Grain Growers Ltd.; ecologist and University of Manitoba alumna, Jennifer Shay; and passionate advocate for Indigenous rights, Walter Rudnicki. The University of Manitoba, located in Winnipeg, is a member of the U15 and is the province's largest, most comprehensive post-secondary educational institution. More than 28,000 students from all over the world currently study here in a wide range of programs in the liberal arts and sciences, the creative arts, and the professions. Winnipeg is also home to the Hudson's Bay Company Archives, National Centre for Truth and Reconciliation, Centre du patrimoine, and the Canadian Museum for Human Rights. Offering a variety of arts, culture, sports, recreation and entertainment, Winnipeg is a mid-sized city of culturally diverse people located in the geographical center of North America (http://www.winnipeg.ca/). Librarians and archivists enjoy academic status and are appointed to one of four ranks: General, Assistant, Associate, and Librarian, with possibility of promotion. The University of Manitoba is strongly committed to equity and diversity within its community and especially welcomes applications from women, racialized persons, Indigenous Peoples, persons with disabilities, persons of all sexual orientations and genders, and others who may contribute to the further diversification of ideas. If you require accommodation supports during the recruitment process, please contact U of M's Equity, Diversity and Inclusion Facilitator, Valerie Williams at Valerie.williams@umanitoba.ca or 204-474-8371.

All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Applicants should submit their application referring to Position # AE541 including a curriculum vitae and the names and addresses (including e-mail addresses and phone numbers) of three references to the address below. Lisa O'Hara Vice Provost (Libraries) and University Librarian The University of Manitoba Libraries Winnipeg, MB, R3T 2N2 Email: University.Librarian@umanitoba.ca

Review of applications will begin October 31, 2019 and will continue until the position is filled. Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of The Freedom of Information and Protection of Privacy Act (Manitoba). Please note that curriculum vitae may be provided to participating members of the search process.

Archives and Records Officer - Regular Full Time (Competition 2019-211)

The City of Coquitlam is the sixth largest city in BC, home to more than 150,000 residents. Our municipality continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.

The City of Coquitlam is offering a unique opportunity for an individual interested in the fields of archives and records management. Reporting to the City Archivist, this position will assist 50% of the time with the City’s Archives Program and 50% of the time with the City’s Records Management Program. Records Management work will involve maintaining and improving the City’s corporate records management system. Core responsibilities of this portion of the position include: managing the City’s Records Centre; ensuring compliance with, and updating, the City’s records retention schedules; developing related policies and procedures; training application end-users on the City’s enterprise document management system (eDOCS); assisting with the profiling, retrieval and destruction of records; developing and updating user manuals and guides; and facilitating the transfer of records into the City’s Archives. As part of the City Clerk’s Office team you will also work closely with user departments to assist in their understanding of their roles and responsibilities under the City’s decentralized record-keeping structure. On an as needed basis this position will provide relief for the manager in relation to statutory duties under The Freedom of Information and Protection of Privacy Act.

Responsibilities related to the Archives will include assisting the City Archivist with a variety of tasks such as:

• appraising, arranging and describing archival records; processing accessions and rehousing archival materials;
  
• conducting research; providing information and reference services to both City staff, elected officials and members of the public; inputting information into the City’s Archives AtoM Portal (Quest); and
  
• assisting with outreach initiatives such as presentations, exhibitions, and social media. In the future, this position will assistwith digital preservation initiatives, including ingest, integrity checks, migration, and dissemination.
  

Along with possessing excellent communication skills, understanding of the legislation, standards, and policies that govern the work, the preferred candidate will have a Master's Degree in Archival Science or Information Studies or an equivalent combination of training and experience. Experience and training in both fields is preferred, but not required. Familiarity with the Local Government Management Association’s (LGMA) Records Manual, OpenText e-DOCS software suite and website content management systems, AtoM archival management systems, and The Freedom of Information and Protection of Privacy Act and Copyright Act as it relates to the work is preferred. Ability to accommodate occasional work outside regular office work hours for the year-end file roll-over process and software testing/upgrades will be required.

A CUPE hourly rate of $32.25-37.97 (2019 rates) is offered along with comprehensive benefits. You can anticipate a lively, fast-paced environment plus opportunities for personal and professional growth. Please apply online by 5 p.m. on October 7, 2019 at coquitlam.ca/jobs

The City of Coquitlam is an Equal Opportunity Employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

The City of Winnipeg is a vibrant and dynamic organization with many opportunities!

We offer a diverse and welcoming work environment that delivers quality services to our citizens.

City Archivist/Records Manager: City Clerk's Department 

Posting No:  118307 -  Closing Date: September 27, 2019

Job Profile: Under the general direction of the City Clerk, the City Archivist/Records Manager develops and implements corporate records management and archives policies and by-laws;  provides direct records management and consultative services to City Departments;  manages the ongoing operations of the Archives and Records Control Branch; manages the Corporate Records Centre, including safekeeping of records, controlling access and setting charge back fee structures; manages the City Archives, including the protection and provision of  access to the City of Winnipeg’s historical records;  is the Chairperson of the Records Committee and is responsible for development and implementation of policies for the management, retention, safekeeping, disposition and destruction of all City of Winnipeg records; is responsible for the Access and Privacy Office, including  responses under  The Freedom of Information and Protection of Privacy Act (FIPPA) and the development of policies and procedures to protect privacy; represents the City by undertaking outreach initiatives and promoting understanding of the history of the City of Winnipeg;  and, acts as an Election Officer during scheduled general elections and periodic by-elections.  

As the   City Archivist/Records Manager   you will:

•Develop and implement corporate records management and archives policy and by-laws.

•Direct the ongoing duties and responsibilities of the Archives and Records Control Branch.

•Provide general direction to the Access and Privacy Office

•Chair the City of Winnipeg Records Committee.

•Act as an Election Officer.

Your education and qualifications include:

•Degree in Archival Studies, Business, Public Administration, Information Management, or related field.

•Designations, licenses, certificates or courses such as Certified Records Manager (CRM) or Information Governance Professional (IGP) Certification would be an asset.

•Master’s Degree (Archival Studies, preferred).

•5 years prior experience in the archival/records and information management field.

•Experience providing leadership and direction to staff.

•Knowledge of archival principals, as well as current practices in digital preservation.

•Knowledge of access to information legislation.

•Knowledge of records management processes.

•Knowledge of political and administrative structures and processes.

•Excellent writing, editing and proofreading skills.

•Excellent research, analytical, and critical thinking skills, as well as the ability to develop creative but carefully considered and practical solutions to problems.

•Ability to exercise personal initiative and sound judgment.

•Ability to work effectively with elected officials, administration, the public and media.

•Ability to work with minimal supervision and prioritize work load.

•Ability to communicate effectively both orally and in writing and make presentations.

•Ability to utilize the City's Financial and Human Resource systems.

•Ability to undertake research and prepare reports as required.

•Ability to deal discreetly with highly confidential matters.

•Ability to select, supervise, coach, and mentor staff.

•Ability to work under pressure, set priorities and meet deadlines.

•Ability to effectively utilize word processing and related software including specialized departmental systems such as Decision Making Information System and Elections databases.

Conditions of employment:

•Must be legally entitled to work in Canada.

•A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense.  To obtain Police Information Check information please visit www.winnipeg.ca/police.

CORE COMPETENCIES for ALL EMPLOYEES OF THE CITY OF WINNIPEG:

•Citizen & Customer Focus

•Respecting Diversity

•Ethics and Values

•Integrity and Trust

•Results Oriented

How to Apply

APPLY ONLINE, including all documentation listed below:

1. Current resume  (Required). 

2. Cover letter

*Applications submitted without REQUIRED documentation will not be considered.*

Online applications can be submitted at http://www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.  The City of Winnipeg uses the Korn Ferry Leadership Architect Competency Model as part of the recruitment process.

The salary range for this position is  $3,162.54 - $4,257.48 bi-weekly.

We have great benefits and competitive salaries, and we are committed to ongoing learning and career development!

WE SEEK DIVERSITY IN OUR WORKPLACE. INDIGENOUS PERSONS, WOMEN, VISIBLE MINORITIES, AND PERSONS WITH A DISABILITY ARE ENCOURAGED TO SELF-DECLARE.

Only candidates selected for interviews will be contacted.  Requests for Reasonable Accommodation will be accepted during the hiring process.

JOB DESCRIPTION

Job Title: Archivist, Digital Archives

Division: Collection

Immediate superior: Associate Director, Collection

Status: Contractual (3 years), full time (35hrs/week)

Posting period:19 September to 14 October 2019

Job entry: November 2019

Job summary

The responsibilities of this job include the supervision, coordination and monitoring of the archival collection and projects, and specifically the born-digital archives. The incumbent oversees and develops local practices for managing born-digital material held and acquired by the CCA and assists in the strategic direction of acquisition, preservation, and access to born-digital and paper-based archives and contributes to the curatorial projects related to born digital archives. The incumbent serves as the local manager of Archivematica, and coordinate support and development of the CCA’s digital repository with the IT department and Artefactual Systems. This includes ongoing maintenance and development of the CCA’s homegrown born-digital archives access interface, SCOPE. The incumbent plays a key role in the documentation of archives through the development of standards and procedures, classification and description – and the migration to a new AMS archives management system. The incumbent works closely with the Digital and Publications divisions in developing a digital culture at the CCA.

Key responsibilities

Management of born-digital archives

• Develops and documents practices for the arrangement, description, preservation, and management of born-digital archives in accordance with international standards and best practices
• Plans, prioritizes and reviews the processing of born-digital archives
• Supervises the born-digital projects, including review and approval processing plans and editing archival descriptions
• Collaborates with Reference, the Digital division, and external developers for on-site access to the digital archives
• Collaborates with the Program, Research and Publications divisions in deciphering research material related to born digital archives and evaluating the relevancy for public concern
• Manages daily use of Artefactual Systems and collaborates with the Information Systems division on the strategic development of CCA’s Archivematica digital preservation system
• Manages daily use of Artefactual Systems and collaborates with the Digital division on the strategic development of CCA’s born-digital archives access interface (SCOPE)
• Manages scripts and software utilities used in appraisal, arrangement, description, and SIP creation on dedicated BitCurator processing workstations
• Supervises implementation of digital forensics tools and techniques for disk imaging of digital storage media

Acquisition of born-digital archives

• Develops CCA’s capacity to responsibly acquire electronic records and papers
• Investigates potential acquisitions and evaluates proposed acquisitions
• Coordinates transfers of digital files from donors, and acting as a liaison between records creators at CCA’s curatorial, archival, preservation and technical staff
• Works directly with records creators to advise on record-keeping practices that will facilitate the eventual transfer of their archives at CCA

Advisory and administrative responsibilities

• Advises CCA staff of the functional requirements for acquiring, accessioning, preserving, arranging, describing, and providing access to (born-digital) archives and train archivists, curators, cataloguers, and interns as necessary
• Prepares, with the archives team, the migration of archival metadata that could be largely related to metadata clean-up of legacy digital archives
• Serves as the Collection Division’s internal and external representative and authority on issues related to (born-digital) archives

Required qualifications

• Education : Master’s degree in library science, archival science, or other relevant field
• Experience: 3-5 years working in an archival repository, including experience working with born-digital archival material
• Ability to work effectively in French and English, or willingness to learn
• Project management experience
• Knowledge of ISAD(G), RAD, DACS, and other archival descriptive standards
• Demonstrated familiarity with data structure standards relevant to the archival control of digital collection materials (EAD, Dublin Core, MODS, METS, PREMIS)
• Demonstrated knowledge of digital preservation standards such as OAIS and Trustworthy Digital Repositories
• Knowledge of a wide range of computer storage media, file systems, software, and file formats
• Experience applying tools such as Archivematica and BitCurator to process born-digital archives

Other qualifications

• Knowledge in working in Linux and with command-line interfaces or willingness to learn
• Demonstrated experience in reading, using and manipulating born-digital architectural records in common formats and programs (AutoCAD/Revit, VectorWorks, Microstation, Rhino, Maya, etc.)
• Familiarity with programming/scripting languages such as Python, Ruby, and bash or willingness to learn

Please submit your application (resume and cover letter) by email to rh@cca.qc.ca to the attention of Human Resources of Canadian Centre for Architecture, 1920, Baile Street, Montreal (Quebec) H3H 2S6. The application deadline is 14 October 2019. Only successful applicants will be contacted. Please do not call. The CCA is an equal opportunity employer.

For all CCA existing job opportunities, visit our website.

Position Title:     Archivist

Position Summary:  The archives of the Sisters of St. Martha is an institutional archives committed to the preservation of archival and heritage materials that document the collective history of the Congregation, its life and work.  The Archives serve the Sisters of St. Martha, and by request, authorized external researchers.  Accountable to the Council Liaison, the Archivist oversees the daily operations of the Archives and manages special projects as required.

Duties:  The Archivist is responsible for the core archival functions of appraisal, selection, arrangement and description, and preservation of archival materials according to current archival standards; and writing and implementing policies and procedures in these areas.  The Archivist will respond to research requests and manage research agreements and permissions to use material held in the Congregation Archives under relevant Congregation policies, canon and civil laws.  The Archivist will manage the care and handling of heritage artifacts and will prepare exhibitions, relevant presentations and tours as required. The Archivist will prepare and submit an annual budget and annual report for the approval of the Congregation Leadership.

Qualifications:  Candidates should possess a MLIS degree, or an equivalent combination of education, training and experience.  Candidates should possess demonstrated abilities in the core archival functions; management of heritage collections; exhibition preparation; and research. Candidates should have knowledge of and experience with applicable databases and software applications such as In-Magic DB/Text Works, Access and Office 365. Strong verbal and written English-language skills required, as well as the ability to work respectfully in a faith-based work environment, and the physical ability to lift archival boxes weighing up to 13kg/30lbs.

Duration: 18 - month contract.

Location:  Antigonish, Nova Scotia

We thank all applicants for their interest, however, only those selected for an interview will be contacted

Contact:

E-mail: fkennedy@themarthas.com

Sister Florence Kennedy

45 Bay Street, Antigonish,

Nova Scotia, B2G 2G6

Closing Date: 4:30 p.m., September 30, 2019

Branch: Government Records Service

Full-time, permanent Archivist

Salary $63,973.31 - $72,937.86 annually

Location:  Victoria, BC

JOB OVERVIEW

The Archivist develops integrated records classification and scheduling systems for client ministries; appraises the information holdings of these ministries to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives; reviews and selects specific sets of records for transfer to the government archives; and contributes to the ingest, preservation and public accessibility of information in government’s digital archives.

ACCOUNTABILITIES

• Determines the archival value and final disposition of government information holdings based on an analysis of the enduring evidential, historical and legal values to government and the public.
• Develops Operational Records Classification Systems (ORCS) and other classification, retention and disposition schedules in compliance with legislative and client requirements.
• Coordinates and documents approval of information classification and retention systems for government information under the Information Management Act.
• Advises government ministries and agencies on management, classification, and disposition of government information holdings throughout the life cycle.
• Provides advice to government on all matters relating to information and archival management.
• Develops and implements information management policies, guidelines and standards, including policies and standards relating to the appraisal, preservation and provision of access to digital archives.

• Provides cost/benefit analysis for different storage technologies and for strategies to reduce the backlog of unidentified or unprocessed records in storage.

job requirements

Education and Experience:

·         Masters’ degree with Archival Studies specialization from a recognized university archival education program.

·         Two years of related experience which may include archival appraisal, development of records classification and retention schedules, development of records policy, or archival arrangement and description.

Experience in archival appraisal for selection.

Preference may be given for:

·         Experience developing records retention schedules.

·         Experience managing born-digital records in a digital archive.

Knowledge, Skills and Abilities:

• Knowledge of information technologies, as well as standards and trends in areas such as electronic record-keeping and digital preservation.
• Knowledge of the Information Management Act, Core Policy and Procedures Manual and other related legislation and policy sufficient to determine compliance and provide advice.
• Must have excellent written and oral communication skills, including ability to provide clear and concise oral and written information.
• Strong ability to demonstrate tact, discretion, and sensitivity when dealing with clients, stakeholders, sensitive situations and confidential material.
• Ability to work independently.
• Ability to work under significant pressure and while ensuring deadlines are met.
• Ability to lift boxes weighing up to 25 pounds and carry them for short distances.
• Desktop self-sufficiency (standard office software, email and calendar systems).

Successful completion of security screening requirements of the BC Public Service, which may include a criminal records check, and/or Criminal Records Review Act (CRRA) check, and/or enhanced security screening checks as required by the ministry (Note: It is important that you read the job posting carefully to understand the specific security screening requirements pertaining to the position).

BEHAVIOURAL COMPETENCIES

·         Analytical Thinking is the ability to comprehend a situation by breaking it down into its components and identifying key or underlying complex issues.  It implies the ability to systematically organize and compare the various aspects of a problem or situation, and determine cause-and-effect relationships (“if...then…”) to resolve problems in a sound, decisive manner.  Checks to ensure the validity or accuracy of all information.

·         Expertise includes the motivation to expand and use technical knowledge or to distribute work-related knowledge to others.

·         Impact and Influence is the ability to influence, persuade, or convince others to adopt a specific course of action. It involves the use of persuasive techniques, presentations or negotiation skills to achieve desired results.

Information Seeking is driven by a desire to know more about things, people or issues. It implies going beyond the questions that are routine or required in the job. It may include "digging" or pressing for exact information; resolution of discrepancies by asking a series of questions; or less-focused 

·         environmental "scanning" for potential opportunities or miscellaneous information that may be of future use.

·         Results Orientation is a concern for surpassing a standard of excellence.  The standard may be one’s own past performance (striving for improvement); an objective measure (achievement orientation); challenging goals that one has set; or even improving or surpassing what has already been done (continuous improvement).  Thus, a unique accomplishment also indicates a Results Orientation.

·         Self-Confidence is a belief in one’s own capability to accomplish a task and select an effective approach to a task or problem.  This includes confidence in one’s ability as expressed in increasingly challenging circumstances and confidence in one’s decision or opinions.

·         Service Orientation implies a desire to identify and serve customers/clients, who may include the public, colleagues, partners (e.g. educational institutes, non-government organizations, etc.), co-workers, peers, branches, ministries/agencies and other government organizations. It means focusing one's efforts on discovering and meeting the needs of the customer/client.

·         Teamwork and Cooperation. is the ability to work co-operatively within diverse teams, work groups and across the organization to achieve group and organizational goals.

POSITION TITLE: Museum Archivist

DEPARTMENT:  Language and Culture Department 

SUPERVISOR:  Museum Administrator and Language and Culture Manager 

TERMS:   Full Time  Reference #:   2019 – 069 REPOST
 
PURPOSE OF POSITION: The purpose of this position is to perform skilled archival work that includes acquiring, accessioning, appraising, classifying, describing, arranging, and providing access to a variety of historical materials and objects such as records, papers, maps, photographs, prints and other documents
 
DUTIES AND RESPONSIBILITIES:  1. Oversee the collection, arrangement and preservation of various archival materials to ensure successful day-to-day operations of the Museum.  (95%)  - Plan, organize, implement and control the day-to-day operations of the archives to ensure effective use, access, preservation and security of the resources and facility. - Acquire, appraise, develop, document and maintain archival records such as historical materials, public and internal documents, private papers, maps, book, photographs and prints.  - Respond to research and requests for photo documentation and historical fact and information.  - Answer inquiries from leadership, community members, interest groups, cultural and heritage organizations, and the public and internal contacts relating the museum and archives.  - Coordinate the ordering, billing and processing of photographic reproduction requests; oversee the work of contracted photographer staff  - Research and write historical text for use in various public programs - Aid researchers and other upon request in the use of catalogues, finding aids, indices, and make materials available according to accessibility regulations (e.g., Freedom of Information Protection of Privacy Act and internal policies and laws). - Access resources available through archives, repositories, libraries and museums as necessary - Review all archival donations for potential accession and catalogue those objected donated.  - Maintain proper environmental, storage and conservation conditions necessary to preserve photographs and films and other collections. 
             
- Monitor and protect artifacts from improper handling, light, heat and humidity.  - Work with other museum staff to provide educational programs, develop exhibits, and promote archives to the TteS community and general public through multiple means of communication and media. - Attend meetings, workshops, seminars and other organized activities related to work as required.  - Seeks opportunities for grant funding and prepares funding proposals when requested or approved. - Ensure Secwepemc Museum and Heritage Park Policy and Procedures’ Manual are followed for archival collections, exhibits, photographic reproduction services and internal operation of the Museum.  - Create and maintain document and computer catalog files for each item of collection. - Operate and update an archival automated cataloging system.  - Provide training and oversees volunteers and seasonal staff.  - Represent the museum with local, regional and national professional organizations.  - Maintain a current knowledge of archival theory and literature.  - Maintain membership in archival and oral history societies. - Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.  - Maintains confidentiality on all matters relating to the affairs of the TteS.
 
2. Other related duties as required.  (5%)
 
 
QUALIFICATIONS, KNOWLEDGE AND OTHER SKILLS: Professional Certification, Education and Experience - Bachelor’s Degree in History, First Nations Studies, Museum Studies, or other related disciplines  - A minimum of one-year experience in professional archives, including six month’s previous experience with electronic archival processes. - At least 1-3 years’ work experience in a similar work environment or an equivalent combination of education and/or training  - Extensive knowledge of Secwepemc culture, history and lifestyle is required  - Familiarity with Secwepemc Language is required, a language proficiency certificate would be an asset
 
Skills and Abilities - Thorough knowledge of modern archival principles, techniques and procedures. - Knowledge of RAD, Canadian professional archival standards and principles, appraisal, arrangement, RAD based descriptions, creation of finding aids, and basic conservation techniques. - Ability to coordinate museum archive document operations and activities.  - Ability to maintain environmental and storage conditions and supplies necessary to preserve antique and contemporary photographs and films.  - Ability to research, acquire, classify, describe, arrange, catalog and preserve historical documentation.  - Ability to appraise and evaluate documents and other materials, and to determine the collection’s historical or cultural significance and suitability for the Museum’s archives.  - Effective oral and written communication skills.   - Demonstrated ability to interpret, explain, and apply written and oral instructions, procedures and regulations. - Ability to present information to audiences in an engaging manner.
             
- Advanced computerized record keeping skills and versed in Microsoft Word, Excel and Microsoft Outlook applications. - Strong analytical, organizational and coordination skills. - Ability to verify research, collect data and prepare reports, proposals and other documents. - Proven ability to set priorities and meet deadlines. - Ability to maintain confidentiality and have high ethical standards. - Ability to take initiative and work independently.  - Must be able to work effectively as a member of a team and have strong service orientation and problem-solving skills. - Ability to work in multi-cultural settings.
 
HOURS OF WORK:   Normal Day shifts – 7 hours. Non-normal shifts maybe required. PAY GRADE:    As per current TteS wage grid. 

Tk’emlúps te Secwépemc thanks all applicants for their interest, however, only those selected for an interview will be contacted.  In accordance with Section 16(1) of the Canadian Human Rights Act and pursuant to Section 42 of the BC Human Rights code, it is TteS Policy to practice preferential hiring for Aboriginal peoples. Candidates who wish to qualify for preferential consideration must self-identify.
 
 
Deadline for the Job posting is Sept 18, 2019 by 2:00pm PST
 
Submit Job Application Form, cover letter, resume, and references  online: https://tkemlups.ca/job-application-form/, by fax: 250.828.9847,  or in person, at our Human Resources office #200 – 330 Chief Alex Thomas Way.  Office Hours are Monday to Friday 8:00 a.m. to 4:00 p.m. &  closed for lunch from 12:00pm to 1:00pm
 
We require each applicant to fill out  an online application form which can be found at:  https://tkemlups.ca/job-application-form/ 
 
Any late submissions or submissions without the job application form will not be considered.