Records & Information Management Specialist
Kwikwetlem First Nation

Location:  Coquitlam, British Columbia
Compensation: $55,000 - $72,000 depending on experience

The Kwikwetlem community are proud downriver Halkomelem speaking Coast Salish people who descended from a tradition of Elders who were renowned as spirit and winter dancers, skilled canoe builders, and master sturgeon and salmon fishers. The Kwikwetlem people are guided by the teachings of their Elders to respect, care for, and protect their Nation, culture, and lands, waters, and resources for past, present, and future generations. Their culture and heritage are the legacy of their ancestors and are what defines and unites the Kwikwetlem people.

KFN is the government administration organization for the Kwikwetlem people, providing community services and band administration to community members.

Description and Duties    

The Kwikwetlem First Nation has an exciting opportunity for a full time Records & Information Management Specialist to join our team in Coquitlam, BC.

The RIM Specialist reports directly to the Director, Operations and is responsible for planning, developing, implementing, and administering the Nation's Records and Information Management program(s) including maintaining and monitoring the storage of all records, including electronic records of all filing systems, file transfer and storage, file retrieval and preparation of files for permanent storage or destruction, while maintaining the safety and security of confidential information.  This role will also act as the Nation's Privacy Officer, responding to all requests for information from community or other stakeholders.

Responsibilities will include, but are not limited to:

•    Promote and enforce information governance and records management principles.
•    Engage all departments with records management.
•    Participate in research and development of long and short-term record management plans following accepted industry standards.
•    Work with departments to ensure procedures are in place to support organizational requirements and demands of various types of incoming correspondence.
•    Work with departments to provide daily administrative and organizational support to manage various incoming demands to directors and the corporation.
•    Identify corporate standards for managing terms and conditions of contribution agreements.
•    Organize, maintain, and update records of the organization.
•    Support the maintenance of electronic personnel files in accordance with Human Resources policies and procedures.
•    Maintain and update inventory of all filing systems and archives.
•    Create new files and records as necessary.
•    Maintain appropriate databases for the various records, reports, and documents
•    Assess and process requests for information under applicable provincial & federal Privacy Act legislation, and/or locally developed policies.
•    Provide access to records for appropriate personnel following policies and procedures for Education; Health; Family Services; Band Administration.
•    Locate filed, archived materials upon request and ensure that materials are provided to authorized users.
•    Co-ordinate and record the disposal of documents and the transfer of records to permanent storage in accordance with policies and procedures.
•    Provide training and ongoing support for internal clients on system access and records function
•    Ensure compliance with policies and procedure as well as any applicable legislation.

Qualifications    

•    You have a background in records management and experience working with Privacy Provisions of the Freedom of Information and Protection of Privacy Act of British Columbia.
•    Strong persuasion and negotiation skills, along with a passion to educate others about the importance of information and records management protocols, process, and procedures.
•    Ideally, you have experience working with First Nations communities, or you are passionate about advocating for marginalized communities.
•    You see the interdependent connection between businesses and departments which allows you to make informed and intentional decisions through strong critical thinking skills.
•    Your confidence and tact when working with others enables you to share ideas and recommendations with large groups in an engaging way.
•    You are self-managed, goal oriented and finish what you start.
•    You hold yourself and others accountable for delivering on commitments.
•    Bachelor's degree in Public Administration, Commerce, Library Science, Archival Science and/or a Certification in Information and Records Management
•    Minimum (3-5) years' direct experience with physical and electronic record management.
•    Demonstrate high emotional intelligence, patience, and integrity with a commitment to team-driven success and leading by example
•    Knowledge of principles and procedures used in maintaining and controlling a complex filing system.
•    Knowledge of program administration, project and contract management and federal and provincial legislation and plans.
•    Ability to plan, develop and support program strategies, procedures, manage issues and analyze a wide variety of material related to a wide range of programs and services; and prepare briefings and reports.
•    Developing program information management systems; monitoring and assessing the effectiveness of programs and services.
•    Provide advice on program issues, trends and strategic directions to staff, community, and other stakeholders.
•    Ability to maintain deadlines on multiple projects for sustained periods.
•    Able to maintain accurate records and thorough documentation.
•    Ability to operate document imaging software, document scanners and other associated hardware and software, including file management applications and the Microsoft Office Suite.
•    Demonstrable interpersonal and communication skills (verbal and written).
•    Ability to work independently with minimal supervision demonstrating sound judgement and decision-making skills to ensure the work meets expected standards.
•    Valid BC Drivers License with a reliable vehicle and appropriate insurance
•    Able to travel to attend conferences or business meetings from time to time

Deadline: Until position has been filled

How to Apply:  If this opportunity matches your values, education, and experience, please send a cover letter indicating your salary expectations and resume to hr@kwikwetlem.com.

Information Access and Security Coordinator
Government of Northwest Territories

Location: Yellowknife, NT
Compensation: The salary range for this position is from $44.16 per hour to $52.76 per hour (approximately $86,112 - $102,882) plus an annual Northern Allowance of $3,700.

The GNWT's 5,000 public servants deliver programs and services to more than 44,000 Northwest Territories (NWT) residents through rewarding careers in one of our 11 Departments and 13 Agencies. The most common language spoken in the NWT is English, but the NWT has 11 official languages including French, English, Chipewyan, Cree, Gwich'in, Inuinnaqtun, Inuktitut, Inuvialuktun, North Slavey, South Slavey, and Tłįchǫ.

Our employees live and work throughout the NWT in 33 communities ranging in size from less than 50 people in the NWT's smallest community of Kakisa to more than 20,000 in the capital city of Yellowknife.


An Opportunity to Make a Difference

Our public service is small in comparison to other Canadian jurisdictions. However, our territory's unique tri-lateral consensus government allows its public servants to work directly on programs and services that matter to northern residents.

Our Senior Management teams are approachable with a strong appreciation for the importance of mentorship and professional growth- and given our small size, they are often just down the hall.

Description and Duties    

Reporting to the Manager, Information Services and as part of the Application Services division within the Information Systems Shared Service, the position is housed within the Department of Finance but delivers services to the Departments of Lands, Environment and Natural Resources (ENR), Industry, Tourism and Investment (ITI), and the Business Development and Investment Corporation (BDIC) with some clients from the GNWT, other government bodies, non-government organizations and the general public.

The Information Access and Security Coordinator provides advice and recommendations on the appropriate search methods for records requested through ATIPP requests or for legal actions. The position also performs records searches and performs an initial analysis and redaction of information according to the Access to Information Protection of Privacy Act (The Act). The position also provides advice to the Policy Divisions for the Department of Environment and Natural Resources (ENR), the Department of Industry, Tourism and Investment (ITI) and the Department of Lands (Lands) on how best to proceed with retrieval of requested information and in drafting responses to applicants. The Policy Divisions are responsible for receiving and providing final responses to ATIPP requests. The Information Access and Security Coordinator is also responsible for ensuring that steps are taken to ensure the long-term access to and preservation of records classified as full retention as well as public registry documents.

The position requires the incumbent to exercise discretion in balancing priorities and dealing with sensitive matters. The position works with legislation and policy analysts, and records management experts as well as employees within program areas relevant to searches.

KNOWLEDGE, SKILLS AND ABILITIES:

• Thorough knowledge of the Access to Information and Protection of Privacy Act and general principles of access and privacy.
• Thorough knowledge of other legislation, policies and procedures in relation to the application of the ATIPP Act and notwithstanding clauses as well as use and disclosure of personal information.
• Thorough knowledge of the privacy protections under the ATIPP Act, relating to the collection, use and disclosure of personal information; records management theory and practice; and archival storage and preservation practices.
• Knowledge of government policies and procedures related to the administration of this Act.
• Excellent analytical skills with the ability to conduct research; understand political climate and interpret legislation accordingly; and work effectively with a variety of people at different levels and in different units within an organization.
• Demonstrated oral and written communications skills using judgment and discretion.
• Experience in program coordination.

Qualifications    

A university degree in policy, information management or related field followed by at least 3 years' experience in the information management, policy or legislative setting.

How to Apply: https://www.gov.nt.ca/careers/en/job/21168
Application Deadline: November 17, 2021

Archivist

BC Public Service - Ministry of Citizens' Services

Location: Victoria, British Columbia
Compensation: $66,557.72 - $75,884.38 annually

The Corporate Information and Records Management Office, within the Ministry of Citizens' Services, provides information management oversight and guidance to all ministries and applicable broader public sector agencies.

The Government Records Service (GRS) is the lead branch in CIRMO respecting the life-cycle management of information.  GRS is a leader in delivering on government's commitment to transform its information management in the digital age through the implementation of the Information Management Act.

Description and Duties   

Archivists work in a team environment to:

•    Develop integrated records classification and scheduling systems for client ministries.
•    Appraise government information to determine which records will ultimately be destroyed and which will be selectively or fully retained as archives.
•    Review and select specific sets of records for transfer to the government archives.
•    Develop, revise, and advise on government-wide information management, policy, standards, and guides, and other communications tools.
•    Provide information management and information governance advice to stakeholders and clients; and performs special projects and other duties on behalf of the GRS Leadership Team; and,
•    Contribute to the ingest, preservation and public accessibility of information in government's digital archives.


Qualifications for this role include:

•    Master's degree in Archival Studies or a related degree or an equivalent combination of related education/training and experience may be considered. 

•    1 years' experience in archival appraisal for selection.
•    Experience working with and providing advice to staff and clients.

For more information, and to apply online by November 21, 2021, please go to: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/81792

How to Apply   

For more information, and to apply online by November 21, 2021, please go to: https://bcpublicservice.hua.hrsmart.com/hr/ats/Posting/view/81792

Assistant Professor, Indigenous Data Studies

Faculty of Information, University of Toronto

Location: St. George Campus (Downtown Toronto), Ontario

Compensation: Salary will be commensurate with qualifications and experience.

The Faculty of Information at the University of Toronto invites applications for a full-time tenure stream position in the area of Indigenous Data Studies. The appointment will be at the rank of Assistant Professor. The expected start date is July 1, 2022, or shortly thereafter.  
 
Applicants must have earned a PhD addressing the area of critical data studies from information studies or a related disciplinary or interdisciplinary area (e.g., history; political science; law, data studies, environmental studies, Indigenous studies, science and technology studies, critical heritage studies, communication; sociology, geography, and media studies) by the time of appointment, or shortly thereafter, with a demonstrated record of excellence in research and teaching.
 
We welcome applicants whose research interests are in Indigenous Data Studies, including: network sovereignty; data sovereignty; data ethics; data governance; digital heritage; digital humanities; critical information studies; digital activism; community-engaged data and digital practices; media and platform studies; and data justice.
 
The successful candidate’s research and teaching interests will complement and build upon our existing strengths (https://ischool.utoronto.ca/research/).
 
The successful candidate will be expected to conduct innovative and independent research at the highest international level and to establish an outstanding, competitive, and externally funded research program. The successful candidate must demonstrate research excellence and will be evaluated commensurate with the career stage of the candidate, taking into consideration the life trajectory and any special circumstances (e.g., career interruptions) as outlined in the submitted materials, as well as a record of publications in highly regarded and field relevant journals or forthcoming publications meeting high international standards, the submitted research statement, presentations at significant conferences, awards and accolades, community engaged work, creative professional activities, or technical projects and strong endorsements from referees of high standing. The successful candidate will be able to demonstrate connections to and conduct research within community-based initiatives.
 
Evidence of excellence in teaching will be demonstrated by teaching accomplishments, and the teaching dossier including a teaching statement, sample course materials, and teaching evaluations, or other evidence of superior performance in teaching-related activities submitted as part of the application, as well as strong endorsements by referees. Other teaching-related activities can include performance as a teaching assistant or course instructor, experience leading successful workshops or seminars, student mentorship, community-based teaching, or excellent conference presentations or posters.
 
Equity and diversity are essential to academic excellence. As part of the University of Toronto, the Faculty of Information offers the opportunity to conduct research, teach, and live in one of the most diverse cities in the world. Because of our campus’ incredibly diverse student body, and our Faculty’s commitment to fostering an environment of diversity and inclusion, we seek candidates who demonstrate a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment through their application materials.
 
Preference will be given to candidates who self-identify as Indigenous. Recognizing that there are a variety of terms that potential candidates may use to self-identify, the University uses the term “Indigenous” in this search, which forms part of the U of T Response to Canada’s Truth and Reconciliation Commission, to encompass the people of Turtle Island, including those who identify as First Nations, Métis, Inuk (Inuit), Alaska Native, Native American, and Native Hawaiian people.
 
Salary will be commensurate with qualifications and experience.
 
The Faculty of Information (iSchool) https://ischool.utoronto.ca/ at the University of Toronto is a research-led Faculty, committed to educating the next generation of professional and academic leaders in Information, who join us in transforming society through collaboration, innovation, and knowledge creation. We are guided by core values that include engagement with cultural, social, political, and ethical issues in information to benefit society and transparency, accountability, and public responsibility. With an outstanding complement of 30 award-winning faculty members, our key strengths are the quality of our research, the abilities of our graduate students, close ties across the University, and committed alumni. The Faculty of Information is especially proud of the calibre, excellence, academic engagement, and diversity of the students it recruits, admits, and graduates.
 
All qualified candidates are invited to apply online by clicking the link below. Applications must include:
•    a cover letter;
•    a current curriculum vitae;
•    a research statement, including contributions to equity, diversity, and ongoing or planned community initiatives;
•    a teaching dossier that includes a statement of teaching philosophy including contributions to equity, diversity, and ongoing or planned community initiatives, sample course materials, and teaching evaluations, or evidence of superior performance in other teaching-related activities as listed above;
•    Three samples of recent scholarly work e.g., an article, dissertation chapter, creative work, technological project, book chapter, or equivalent form of research output).
 
Applicants must provide the name and contact information of three references. At least one of these references should speak to the applicant’s Indigenous community engagement. University of Toronto’s recruiting tool will automatically solicit and collect letters of reference from each after an application is submitted (this happens overnight). Applicants remain responsible for ensuring that references submit letters (on letterhead, dated and signed) by the closing date.
 
All application materials must be submitted online. Submission guidelines can be found at: http://uoft.me/how-to-apply. If you have questions about this position, please contact dean.ischool@utoronto.ca.
 
The closing date for applications is November 29, 2021 and all application materials, including reference letters, must be received by then.  
 
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
 
Diversity Statement
The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.
 
As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.
 
Accessibility Statement
The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
 
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact uoft.careers@utoronto.ca.

Records and Archive Analyst (Young Canada Works)
Land Title and Survey Authority of British Columbia

Location: Victoria, British Columbia   
Compensation:  $27.31

The Land Title & Survey Authority of British Columbia (LTSA) is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. The LTSA gives high priority to preserving the extensive collection of historic land title and survey records. Land records of various types dating from the earliest days of BC's settlement to the present are in the LTSA's care. The records exist in a range of formats, including historic records in original paper form, microfilm copies, and electronic records. All of the original records held by the LTSA are useful for retracing historic land ownership and researching complex property boundary issues. These historic records are used by LTSA staff, lawyers, notaries and land surveyors to conduct their day-to-day business, and are also of interest to historians, First Nations, genealogists and environmental researchers. Much of the information in the LTSA's historical records are not accessible elsewhere and, therefore, protection of these records are critical.

We offer an innovative, customer-centric culture: The LTSA recognizes the significant value of the historic records in its care and is committed to enabling broader access to these records through a multi-year project to preserve and digitize the original paper versions. Since 2005, we have invested over $17M to ensure these records are available for the benefit of all British Columbians for generations to come.

Description and Duties    

What you'll do:

- Identify and research records of Indigenous interests using various technologies, e.g. DocuWare,
- Microfilm Readers, Infolinx.
- Inventory records of Indigenous interest, using various software, e.g. MS Excel, MS Access, Infolinx.
- Consult with internal and external stakeholders to determine records of Indigenous interest, including business and recordkeeping requirements.
- Develop internal and external procedural and process documentation to direct recordkeeping processes and aid with user access to records.
- Develop training materials or instructional resources to direct recordkeeping processes and aid with user access to records.
- Deliver training to staff and stakeholders on recordkeeping process, record access processes, etc.
- Coordinate and collaborate with Indigenous stakeholders to improve direct access to LTSA's historical records through the indigenization of knowledge organization.
- Conduct research into Indigenous Knowledge Organization and develop recommendations/best practice guidance for the LTSA.
- In consultation with Indigenous stakeholders, develop vocabularies, finding aids, research guides and training materials to aid in the search and retrieval of records of interest to Indigenous stakeholders.
Qualifications    We encourage you to apply if you have:

Education and Experience

- Graduate degree in archival studies from a Canadian university (MAS and/or MLIS) preferred OR graduate degree in a relevant field, e.g., anthropology, economics, history, Indigenous studies, or other social sciences.
- Experience working or volunteering with Indigenous organizations and communities

Knowledge, Skills and Abilities

- Various research methods
- Archival and records management theory and best practices
- Data management and inter-relational data systems
- User centered design
- Documenting archives practices and procedures
- Drafting and delivering communications and presentations
- Customer service and communication
- Stakeholder consultation
- Working with a team and developing partnerships
- Write and communicate clearly
- Make informed decisions based upon a reasonable amount of research and data

Additional Information: This is a temporary internship until the end of March, 2022. This position is included in the BCGEU bargaining unit. Candidates must meet Youth Canada Works Eligibility requirements. Applicants must be eligible to work in Canada.

How to Apply

Please submit your resumé and a cover letter outlining how you meet the qualifications to Lisa.Poeckert@ltsa.ca by November 16, 2021.

We thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.

Application Webpage (URL): https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=14069

Application Deadline: November 16, 2021

Library Service Manager - Preservation and Digitization
Toronto Public Library (c/o NAFOR Inc.)

Location: Toronto, ON
Compensation:    $95,000 to $112,000 per annum

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with over 100 languages represented in the diverse library materials.

JOB SUMMARY:

Reporting to the Manager, Special Collections, the successful candidate is responsible for project management of a grant-funded initiative to catalogue, digitize and produce a digital exhibit using archival materials and newly-created digital content. In this role the successful candidate will be accountable for management, administration and delivery of the production and interpretative plans for the project, adhering to scheduling and budgetary requirements and liaising effectively with internal and external stakeholders. The successful candidate will also lead post-implementation activities related to the department's collections management system, digital asset management system, and web platform, including development and implementation of efficient workflows and reporting related to acquisitions, cataloguing and digitization. The successful candidate may also provide operational management support to a team of 13 staff specializing in preservation, digitization, digital content, and exhibits, including a department head, professional conservators, exhibit designers and curators, and digitization technicians.

RESPONSIBILITIES: (based on similar Library Service Manger roles)

-- Manage the daily operations and services of departments or branches;
-- Effectively communicate policies, programs and services to internal and external stakeholders;
-- Ensure the achievement of goals and objectives for the area of responsibility;
-- Recommend annual budget allocations and maintain budget control;
-- Assume responsibility for the department or area in the absence of the Area Manager;
-- Hire new staff, transfer, promote, approve wage increases and confirm performance evaluations;
-- Discipline, terminate, participate in grievance procedures and administer collective agreements as required;
-- Manage training, development and supervision of all levels of staff in the area of responsibility;
-- Represent the Library in appropriate community and professional organizations;
-- Design, manage and monitor performance measures for the area of responsibility;
-- Plan and manage the annual delivery of programs, events, displays and exhibits appropriate to the designated community;
-- Contribute to service development and delivery through leadership in system committees or projects; and
-- Ensure safe and welcoming facilities and environments.

QUALIFICATIONS:

-- Post graduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent
-- Demonstrated experience in digital initiatives and knowledge of current best practices in digitization, metadata, storage, workflows, and management of digital assets, as well as a familiarity with special collections materials, and collection preservation practices and strategies
-- Experience and training in project management preferred
-- Experience in managing a team of professional and support staff, preferably in the area of responsibility
-- Demonstrated ability to establish effective working relationships and collaborative work approaches
-- Committed to providing efficient, responsive and innovative service to clients
-- Demonstrated capacity for problem solving, results orientation and creativity
-- Highly developed oral and written communication skills
-- Superior facilitation and interpersonal skills
-- Knowledge of developments in library field and relevant legislation
-- Proven ability in managing change.

REPORTS TO: Manager, Special Collections

SALARY RANGE: $95,596.80 - $112,312.20 per annum. (2021 Rates, Wage Grade 7)

ABOUT THE TORONTO PUBLIC LIBRARY:

The Toronto Public Library is North America's busiest urban public library system. Every year, we have millions of users visiting our branches and taking advantage of our online services. We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Vision: Toronto Public Library will be recognized as the world's leading library by informing and inspiring Toronto and its communities, making us all more resilient, more knowledgeable, more connected and more successful.

Mission: Toronto Public Library provides free and equitable access to services that meet the changing needs of Torontonians. The Library preserves and promotes universal access to a broad range of human knowledge, experience, information and ideas in a welcoming and supportive environment.

Values:

Equity: Accessibility, respect and fairness
Diversity: Valuing individual needs, experiences and differences
Intellectual Freedom: Guaranteeing and facilitating the free exchange of information and ideas in a democratic society, protecting - intellectual freedom and respecting individuals' rights to privacy and choice
Innovation: Encouraging creativity, experimentation and the generation of ideas
Inclusion: Welcoming participation in decision making and service development by residents and communities
Integrity: Open, transparent and honest in all our dealings
Accountability: Taking responsibility for our actions and the services we provide
Service Orientation: Providing excellent, responsive services

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity. Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process. COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code. TPL Posting #21-753

CONTACT: Jeff Richmond jrichmond@nafor.com (416) 238-6400

TO APPLY: Please go to: https://www.nafor.com/tpl
https://www.nafor.com/tpl.html - TPL # - 21-753

Application Deadline:  November 18, 2021

Library Service Manager - Rare Books and Archives
Toronto Public Library (c/o NAFOR Inc.)

Location: Toronto, ON
Compensation: $95,000 to $112,000

The Toronto Public Library is North America's busiest urban public library system. The library employs approximately 2,400 staff, providing high quality library services to the people of Toronto across 100 public locations. The organization is an independent Board of the City of Toronto. Every year more than 19 million people visit its 100 branches, more than 26 million visitors access its website, and roughly 32 million items are borrowed. Over 72% of Torontonians use the library and 1.2 million people are registered Library cardholders. Collections comprise over 11 million items including books, eBooks and DVDs, with over 100 languages represented in the diverse library materials.

BACKGROUND:

Toronto Public Library's prestigious Special Collections include the Baldwin Collection of Canadiana; Special Collections in the Visual and Performing Arts; the Chinese Canadian Archive; the Osborne Collection of Early Children's' Books; the Merril Collection of Science Fiction, Speculation and Fantasy; the Arthur Conan Doyle Collection; and the Library's archives. These collections also form the basis for the Library's active and multifaceted digitization program, preservation services, and the exhibition program in the Library's TD Gallery. With physical and virtual exhibitions, strategic partnerships and large-scale digitization, the Special Collections support the Library's vision to create outstanding collections and services supported by a robust suite of programs, collection animation, and community engagement.

JOB SUMMARY:

Reporting to the Manager, Special Collections, the successful candidate will manage the daily operations and lead a team of 30 staff, which include two department heads, professional librarians and support staff in two locations (Toronto Reference Library and Lillian H. Smith Branch). The successful candidate will oversee staff and service points in the department, develop and monitor annual goals, work plans and budgets, develop and deliver innovative programs and other community engagement strategies for the Library's Special Collections, effectively communicate with internal and external stakeholders, and participate in service development and delivery for Special Collections and through leadership in system committees or projects.

RESPONSIBILITIES:

• Manages the daily operations and services of the Special Collections Department, and develops goals and objectives for area of responsibility.
• Accountable for the effective management of human and financial resources.
• Plans, implements and evaluates programs and services to ensure that they meet community needs, are cost-effective and support the organization's strategic agenda.
• Plans, implements and evaluates engagement strategies to promote interaction, collaboration and user contributed content.
• Effectively communicates policies, programs and services.
• Builds partnerships and professional relationships within the Toronto Public Library, the City of Toronto, other cultural and heritage agencies and community organizations to deliver service that is proactive, and responsive to community needs.
• Plays a lead role in marketing services, and in supporting and maintaining fund-raising programs and initiatives. In consultation with other departments and the Foundation, explores new service and partnership opportunities with other libraries, organizations, donors and stakeholders.
• Assume responsibility for the department or area in the absence of the Area Manager.
  

QUALIFICATIONS:

The successful candidate will have demonstrated experience in the management, storage and access issues related to special collections and archival materials, as well as familiarity with current digital initiatives and best practices in digitization. Other qualifications include:

• Post graduate university degree in library, archival or information science from an accredited program, or a recognized professional equivalent
• Experience in managing a team of professional and support staff, preferably in a public library or unionized environment
• Demonstrated ability to establish effective working relationships and collaborative work approaches
• Committed to providing efficient, responsive and innovative service to clients
• Demonstrated capacity for problem solving, results orientation and creativity
• Highly developed oral and written communication skills
• Superior facilitation and interpersonal skills
• Knowledge of developments in library and archives fields and relevant legislation
• Proven ability in change leadership

REPORTS TO: Manager, Special Collections

SALARY RANGE: $95,596.80 - $112,312.20 per annum and includes a comprehensive long-term benefits package with an OMERS pension plan plus health, dental, life insurance and more. (2021 Rates, Wage Grade 7)

ABOUT THE TORONTO PUBLIC LIBRARY:

The Toronto Public Library is North America's busiest urban public library system. Every year, we have millions of users visiting our branches and taking advantage of our online services. We empower Torontonians to thrive in the digital age and global knowledge economy. With expanded access to technology, lifelong learning and diverse cultural and leisure experiences, Torontonians have increased opportunities for growth and success, as well as stronger connections to each other and their communities.

Vision: Toronto Public Library will be recognized as the world's leading library by informing and inspiring Toronto and its communities, making us all more resilient, more knowledgeable, more connected and more successful.

Mission: Toronto Public Library provides free and equitable access to services that meet the changing needs of Torontonians. The Library preserves and promotes universal access to a broad range of human knowledge, experience, information and ideas in a welcoming and supportive environment.

Values:

Equity: Accessibility, respect and fairness
Diversity: Valuing individual needs, experiences and differences
Intellectual Freedom: Guaranteeing and facilitating the free exchange of information and ideas in a democratic society, protecting intellectual freedom and respecting individuals' rights to privacy and choice
Innovation: Encouraging creativity, experimentation and the generation of ideas
Inclusion: Welcoming participation in decision making and service development by residents and communities
Integrity: Open, transparent and honest in all our dealings
Accountability: Taking responsibility for our actions and the services we provide
Service Orientation: Providing excellent, responsive services

The Toronto Public Library invites applications from all qualified individuals. The Library is committed to employment equity and diversity in the workplace and welcomes applications from visible minorities, aboriginal people, persons with disabilities, and persons of any sexual orientation or gender identity. Upon request, accommodation will be provided for persons with disabilities through all stages of the recruitment and selection process. COVID-19 vaccines are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code. TPL Posting #21-751

CONTACT: Jeff Richmond jrichmond@nafor.com (416) 238-6400

TO APPLY: https://www.nafor.com/tpl
Please apply directly at: https://www.nafor.com/tpl.html - TPL Posting - 21-751

Application Deadline: November 18, 2021

Location: Calgary, Alberta
Compensation:  $20-$28/hour

Established in 1912, the Roman Catholic Diocese of Calgary stretches 110,000 square kilometers across Southern Alberta from just south of Red Deer to the U.S. border and from the BC to Saskatchewan borders.  The Diocese supports approximately 557,000 Catholics within 68 parishes and 11 missions. 

RESPONSIBILITIES

•    Collaborate with the Diocesan Archivist to create a workplan for the project.
•    Gain an overview and understanding of the Diocese history and activities
•    Sort, list and record archival materials according to established project parameters
•    Retrieve and store records as required  

QUALIFICATIONS

•    Background in archiving historical records and documents with post-secondary education in Archival Studies or Records Management preferred
•    Bilingual English-French speaker or English speaker with (at minimum) good knowledge of French (able to quickly read and understand documents); familiarity with the Blackfoot language (written) an asset
•    Strong attention to detail and ability to decipher written documents to determine fit and application within the project
•    Knowledge of conservation and preservation principles of archival collections (i.e. scanning of delicate historical documents)
•    Evidence of analytical, organizational, communication, project and time management skills and demonstrated ability to set priorities, meet deadlines and complete tasks and projects on time and in accordance with task/project parameters
•    Demonstrated proficiency and capabilities with personal computers and software, the Web and library-relevant information technology applications.  Working knowledge of standard computer office applications such as MS Outlook, Excel, Word and other productivity software
•    Excellent interpersonal skills and collaboration skills with ability to interact with staff at all levels and diverse external stakeholders
•    Ability to work independently and as a member of a team
•    Displays active listening skills
•    Handle sensitive/confidential information and matters in a trusted and responsible manner
•    Sense of urgency and ability to work under pressure

OVERVIEW

This temporary, contract position will be responsible for completing a historical records project under the direction of the Diocesan Archivist.  The role requires an individual who is meticulous in their work and patient as they review and reference documents. They must be respectful of the documents they handle as well as sensitive to the information in the

HOURS OF WORK

Contract: Full-time, 6-month contract with possibility of extension based on volume of work and/or broadening of scope

Hours: Monday to Friday; 8:30 am - 4:30 pm (includes 1-hour unpaid lunch break).

Contract start date: November 15, 2021

How to Apply:  Applications should be submitted by e-mail to: Careers@calgarydiocese.ca.  No phone calls please.

Documents required as part of the application process include:

- A cover letter and resume
- Three (3) references (will only be contacted if you are selected as our final candidate)
- Application Form (https://www.catholicyyc.ca/careers.html)

Additional documents as part of the onboarding process:

- Police Information Check
- Agreement to our Code of Conduct

Application Webpage (URL): https://www.catholicyyc.ca/careers.html
Application Deadline: November 5, 2021

86589542_project_assistant_archives_5nov2021.pdf

Archivist
City of New Westminster

New Westminster Museum & Heritage Services

Location: New Westminster, BC

Compensation: $63,845 - $75,168 annually  plus a comprehensive benefits package

Department:  Museum &Heritage Services

Status: Full-time

No. of Positions: One

Union: CUPE, Local 387

Hours of Work:  35 hours per week*

New Westminster Museums and Heritage Services is looking for an enthusiastic, collaborative, and creative Archivist with demonstrated experience in archival collections management, arrangement and description, database systems, digitization processes, employee and volunteer supervision, preventative conservation, and facilitating access (in-person and online) to archival collections. You will also participate in city and museum initiatives in the areas such as Indigenous reconciliation, exhibition development, publications and community engagement.

This is an excellent opportunity for an Archives professional with demonstrated initiative, strong leadership abilities, and exemplary public service and communication skills.

Qualifications    

If you have many of the following characteristics and qualifications, we want to meet you!

•    You have a Master's Degree in Archival Science plus sound related experience, or an equivalent combination of training and experience acceptable to the employer
•    You have considerable knowledge and proficiency in the established standards (RAD) for acquisition, accessioning, appraisal, arrangement, description, indexing and conservation of archival materials
•    You have demonstrated sensitivity to issues associated with the stewardship of information related to Indigenous peoples
•    You are proficient in the history, growth and development of Canada, particularly in relation to British Columbia, the City of New Westminster and settler-indigenous relations in the Lower Mainland of British Columbia
•    You have excellent research, analytical, critical thinking and report writing skills
•    You have excellent customer service skills and demonstrated ability to provide archival reference services
•    You have strong interpersonal and communication skills and the ability to deal discreetly with highly confidential matters
•    You can prepare budgets and grant applications as well as monitor revenues and approved expenditures
•    You have the ability to develop, organize, and administer archival operations and recommend policies
•    You are experienced in supervising the work of employees and volunteers
•    You are capable of maintaining archival database and management systems using accepted professional standards
•    You are skilled in public speaking and promoting interest in and awareness of the municipal and community archives
•    You have the ability to successfully build and maintain effective working relationships with internal and external contacts
•    You have a knack for preparing a variety of written materials related to the work
•    You can work independently with minimal supervision
•    You are physically able to lift and/or move boxes of archival materials
•    You have the ability to successfully pass and maintain a satisfactory police information check

This position works non-standard hours, including weekends.*
Please note that qualified candidates must be available to work a flexible schedule.

To support a workforce that reflects the diversity of our community; women, Indigenous Peoples, racialized individuals, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), persons with disabilities, and others who may contribute to diversity of our workforce, are encouraged to express their interest.

New Westminster is on the unceded and unsurrendered land of the Halq'eméylem-speaking peoples.  It is acknowledged by the City that colonialism has made invisible their histories and connections to the land. We are learning and building relationships with the people whose lands we are on.

We thank all applicants for their interest and advise that only those selected for an interview will be contacted.

This position is only open to those legally entitled to work in Canada

Application information

Apply by sending your cover letter and resume in one document quoting the competition number to the Human Resources Department, City of New Westminster, 511 Royal Avenue, New Westminster, BC, V3L 1H9,

e-mail to hr@newwestcity.ca using the following format in the subject line:  LAST NAME First Name #21-135

Application Deadline: Until the post is filled.
 

Archival Intern
Oseredok Ukrainian Cultural and Educational Centre

Location: Winnipeg
Compensation:  $15 per hour

Founded in 1944, The Ukrainian Cultural and Educational Centre - Oseredok - is a museum and archival heritage institution that celebrates the remarkable achievements and legacy of the Ukrainian Canadian community in Canada.

It serves as the community's collective memory by collecting, caring for, documenting and interpreting collections of ethnology, folk art, fine art, and archives related to community history.

Oseredok prides itself on its uniqueness, which lies in pulling under one roof diverse but inter-related collections that reflect a wide range of cultural history and heritage. Oseredok is a vital source of information on Ukrainian culture, encompassing such fields of interest as history, art, music, literature, and ethnography. It is a place where the tradition inherent in the Ukrainian consciousness is preserved and transmitted to future generations.

Oseredok shares Canadian Ukrainian cultural experiences through a public program of exhibitions, workshops and courses, public lectures, presentations, and special events.

Description and Duties - General:

Reporting directly to the Curator of Collections and the Project Mentor, Archival Intern will work to arrange, describe and digitize the Boberskyj Collection which consists of over 6,000 photographs. The long-term preservation of this collection will help facilitate the research of family genealogy, and local histories, and will assist authors/scholars researching Ukrainian Canadians and Canadian Prairie life in 1920's. The future sustainability of the collection will be assured with the proper arrangement, description and scanning of the collection thus making it more manageable conservation wise.

Primary Responsibilities and Duties:

•    Organize the collection of photographs and all supporting materials in a chronological manner.
•    Describe photographs according to the Rules of Archival Description (RAD) and enter all necessary information such as date, annotations, location, etc. in a database;
•    Translate handwritten annotations and inscriptions from Ukrainian to English;
•    Scan each photograph and save it with all essential information in its name such as date, location and title;
•    Create a Finding Aid for the collection;
•    Where necessary research and verify any additional descriptive or provenance information;
•    Report to supervisors about the progress of the project;
•    Maintain organized and presentable work spaces.

Qualifications - Knowledge, Skills, and Abilities:

•    Experience or knowledge of archival cataloguing rules - Rules of Archival Description (RDA);
•    Experience cataloguing in museum, archival, or library setting;
•    Advanced proficiency in Ukrainian;
•    Strong verbal and written communication skills;
•    Ability to work independently and in a team environment with staff, volunteers and the general public;
•    Familiarity with Ukrainian culture;
•    Be skilled in standard computer application programs such as Word, Excel, PowerPoint, internet applications and familiar with standard office equipment such as photocopiers, phones, etc.;
•    Possess the ability to follow direction and to adjust to changing procedures;
•    Possess strong organizational skills;
•    Possess the ability to multi-task and prioritize projects.

Requirements:

•    Degree in Art History, Museum Studies, Archival Studies, Librarianship, Information Studies or History; or experience working in archival, museum or library setting.
•    Advanced proficiency in Ukrainian;
•    Strong inter-personal communication skills in English;

Who can apply:

•    Canadian citizens or permanent residents, or have refugee status in Canada (non-Canadians holding temporary work visas or awaiting permanent status are not eligible);
•    Are legally entitled to work in Canada;
•    Are willing to commit to the full duration of the work assignment;

About Oseredok:

Oseredok Ukrainian Cultural and Educational Centre is a public heritage institution with a mandate to preserve and share Ukrainian heritage in Canada. It collects, cares for, documents and interprets material related to the intellectual and cultural life of the Ukrainian community. These include, among other, objects of material culture, folk art, fine art, ethnology, and community history. The Centre shares its collections with the public through a public program of exhibitions, guided tours and affiliated activities, workshops, courses, public lectures and special events. It also provides access to its holdings for researchers and provides reference services to the public.

Oseredok is committed to equity in all its policies, practices and procedures. We welcome applications from all qualified individuals who apply for this position.

Application information

Email a cover letter, resume and letter of reference to info@oseredok.ca  
Application Webpage (URL): https://oseredok.ca/careers/
Application Deadline: November 15, 2021

86589542_job_posting_for_boberskyj_project.docx