Program Facilitator, Archives and Heritage, Canadian National Exhibition, Toronto, ON
 

Location: Toronto, Ontario
Compensation: $17.20

Looking for a summer job that's fun, by the waterfront and gets you access to one of Toronto's most iconic events? Come join our team at the Canadian National Exhibition (CNE)!

The CNE, often affectionately referred to as The Ex, is Canada's largest community event and one of the top ten agricultural fairs in North America. With something for everyone, our event offers a wide variety of attractions and interactive entertainment experiences including: concerts, midway rides and games, shopping, exhibits, tech and gaming hubs, food and wacky treats!

The CNE fair is a cherished tradition, attracting approximately 1.5 million visitors annually over the course of its 18-day run. Be a part of this summer tradition and help us inspire Canadians and create memories.

Description and Duties    
Responsibilities:

• Advanced customer service
• Problem solving skills
• Provide information to guests about the CNE and the installed exhibit in an enthusiastic and informative manner
• Actively look for ways to engage guests
• Ensure the exhibit area is properly maintained and presentable at all times
• Identify and deescalate situations requiring attention to appropriate personnel
• Answer basic questions from guests regarding programming, attractions, facilities and services
• Protect the artifacts from direct contact with the public

Special Conditions:

• Mature, reliable and responsible
• Excellent Public Speaking and Problem-Solving Skills
• Friendly Disposition
• Good Judgment
• Able to work with minimal supervision
• Advanced customer service
• Excellent communication skills

 
Qualifications and Requirements:

• Available to work all 18 days of the fair (August 15 - September 1, 2025), including evenings, weekends and Labour Day Monday
• Interest in CNE history is strongly encouraged  
• Previous customer service or museum/gallery experience is required
• Able to attend Mandatory Orientation and Job Specific Training Sessions
• Problem solving skills in addition to advanced customer service interaction

How to Apply    
Apply through our website: https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Webpage (URL): https://jobs.lever.co/theex/59f7c687-980e-4919-b996-bf4543a1ce8f
Application Deadline: Mid June, 2025
Use of AI in Application Process: No

Library Assistant (temp), McMaster University, Hamilton, ON

Location: Hamilton, ON
Compensation: $25.7 to $39.89/hr, 35 hours a week.

General Description:
Responsible for supporting a full range of library and archival functions in the Division of Archives and Research Collections, including, cataloguing books, accessioning acquisitions, stacks maintenance, research help, processing archives, training and day to day supervision of student assistants, digitization, supplies maintenance, copy orders, and other tasks. Requires a thorough knowledge of library policies, procedures, and systems.

Unit/Project Description:
McMaster University Library is seeking a knowledgeable and dedicated individual to join a team of librarians, conservators, and other staff as Library Assistant in the William Ready Division of Archives and Research Collections, the Library’s principal repository for rare books, archives, antiquarian maps, and related historical material. While the job summary and functions identify both library and archival functions, experience in archival functions is preferred.

Representative Duties & Responsibilities:

• Correct, edit, modify, or upgrade existing bibliographic and related records as needed to accurately represent items in the Division’s collection.
• Perform routine copy cataloguing of the Division’s collection using existing sources of records and established classification schemes, subject headings, and formats for bibliographic data.
• Identify during cataloguing any items in need of preservation treatment and bring to the attention of the Library’s conservator.
•  Place items in protective enclosures such as acid-free envelopes when necessary.
•  Create, edit, and delete bibliographic and related records.
•  Explain relevant cataloguing rules and codes to library staff and patrons.
•   Provide advice and training on how to find bibliographic information to library staff and patrons.
•   Sort, file, shelve, and retrieve materials in a variety of formats.
•   Barcode and label newly catalogued books and archives boxes.
•   Arrange for and track the shipping and receiving of archives and rare books acquisitions to the Division.
•   Receive and accession new acquisitions of archives and rare books.
•   Maintain physical control over the stacks by keeping an accurate location list, determining where new acquisitions should be shelved, and coordinating the retrieval and re-shelving of archives, books, periodicals, and other materials in the Division’s collections.
•  Assist Librarians with the processing of archival collections, including re-boxing and re-folding materials, and sorting and listing files.
•  Upload archival descriptions to Division’s online descriptive catalogue (AtoM).
•  Upload archival descriptions to the provincial catalogue (ARCHEION).
•  Prepare resources in all formats for both onsite and offsite digitization, including retrieving, packing, shipping, tracking, receiving, and re-shelving.
•  Create and maintain digital images and metadata in various formats.
•   Provide in-depth research help by interpreting patron requests for research materials and finding solutions to their research needs by constructing complex search queries of various online systems and networks.
•   Compile and organize training materials and train new student assistants on the shelving, scanning, barcoding, and listing of archives and rare books, and health and safety practices and procedures.
•  Create and update the student assistant employee manual as required.
•   Create and monitor shift schedules for student assistants.
•   Track and monitor student assistant hours.
•   Prepare and submit student assistant payroll timesheets
•   Coordinate the delivery of photocopying and scanning requests from researchers, and direct student assistants in these tasks.
•  Update the Division’s website with information supplied by supervisor , or other Division staff.
•  Maintain and order archival supplies and other supplies.
•   Provide inter-library loans service to students and faculty at the University and from libraries outside of the McMaster community which requires receiving and distributing resources to and from other libraries.
•  Assist with the development of exhibits for archives and rare books in original and web formats.

Supervision:

• Has ongoing responsibility for supervising of 1-9 casual employees (at any one time).
• Provide orientation and show procedures to others.
•  Ensure adherence to quality standards and procedures for short-term staff.

Qualifications:

• Bachelor's degree in a relevant field.
• 2-year Community College diploma in Library and Information Technology, including at least one course in archives.
• Requires 4 years of relevant experience, including two years for the completion of a diploma in Library and Information Technology.

Assets:

•     Knowledge of archival functions.

    
How To Apply
    

To apply for this job, please submit your application online.

Employment Equity Statement
  
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and within the lands protected by the “Dish With One Spoon” wampum agreement.

The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity.

The University seeks qualified candidates who share our commitment to equity and inclusion, who will contribute to the diversification of ideas and perspectives, and especially welcomes applications from indigenous (First Nations, Métis or Inuit) peoples, members of racialized communities, persons with disabilities, women, and persons who identify as 2SLGBTQ+.

As part of McMaster’s commitment, all applicants are invited to complete a confidential Applicant Diversity Survey through the online application submission process. The Survey questionnaire requests voluntary self-identification in relation to equity-seeking groups that have historically faced and continue to face barriers in employment. Please refer to the Applicant Diversity Survey - Statement of Collection for additional information. https://hr.mcmaster.ca/resources/applicant-diversity-survey-statement-of-collection/

Job applicants requiring accommodation to participate in the hiring process should contact:

    Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247), or
    Faculty of Health Sciences HR Office at ext. 22207, or
    School of Graduate Studies at ext. 23679

to communicate accommodation needs.

    
Hybrid Work Language
 
To ensure an ongoing and vibrant University community that meets the needs of our students, staff and faculty and supports the University mission, ability to work on-site continues to be a requirement for most University positions. The University is supportive of exploring flexible work arrangements that effectively balance operational needs and employee interests.

 
Interview Experience
   
At McMaster University, we believe in a comprehensive and inclusive interview process. Our interview methods encompass a variety of approaches that allow our hiring teams to provide a flexible and accessible experience for engaging with our candidates. Throughout your recruitment process at McMaster, you may be requested to participate in a variety of formats, that may include in-person, virtual or recorded interviews. If you have any questions as you move through the hiring process, please reach out to talent@mcmaster.ca or the HR contact associated with your position of interest.

Archives Digitization Project Intern (YCW-BCH), Charlotte County Archives, St Andrews, NB

Location: St. Andrews, New Brunswick
Compensation: $18/hour
  
The Charlotte County Archives, housed in the 1830s former jail of St. Andrews, New Brunswick, is a professionally-run non-profit dedicated to the preservation and access of the region's documentary heritage. Our hundreds of thousands of textual materials, photographs, maps, and more hold traces of innumerable lives experienced in this unique and beautiful corner of the province.

Description and Duties    

We are currently hiring for a six-month internship at the Archives focused on the implementation of a digitization program for our collections. Working closely with the archivist, the intern will actively participate in project planning, including considerations of policy, procedures, and standards. Building upon thorough training in archival principles, they will work with collections materials through stages of appraisal, description, digitization, file management, and online access. They will play a major role in the establishment of priorities for digitization and in sharing the fruits of the project through outreach. This internship provides an excellent opportunity for an aspiring cultural heritage professional to gain meaningful experience in project planning and management within a small and supportive environment.

The position will be on-site at the Charlotte County Archives in St. Andrews, New Brunswick, for an 26-week term with an anticipated start date of September 15, 2025. Hours will typically be between 9 - 5, for a total of 35 hours weekly. The wage is $18/hour.

Qualifications    

A strong candidate possesses strong skills of critical thinking, time management, and good judgment. They are committed to ongoing learning. With an intent to pursue a career in archives, museums, libraries and/or another area of cultural heritage, they hold a BA or Master's in a related field, such as history, communications, social science, or museum studies. They have some degree of previous employment or volunteer experience in heritage and/or culture. An MI, MLIS, or equivalent MA would be ideal for this position, though it is not a requirement.

Additional Information    

Applicants must be eligible for the Young Canada Works Building Careers in Heritage program. Key requirements are graduation from university or college; Canadian citizenship, permanent residency, or refugee status; commitment to work the full duration of employment, without another consecutive full-time job; and age between 16 - 30 at the start of employment. Please see https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/careers-heritage-graduates.html for more details. Applicants will be required to register with Young Canada Works if selected for an interview, although they are encouraged to do so sooner. Funding for round-trip travel to St. Andrews from a location more than 125 km away can be provided by Young Canada Works.

We strongly encourage the application of individuals who identify as BIPOC, disabled, 2SLGBTQ+, and/or members of any communities underrepresented in the heritage field. If any accommodations in the application or employment process would be helpful, please reach out at contact@ccarchives.ca or 506-529-4248. Funds to ensure appropriate accommodations for accessibility needs in the workplace can be provided via Young Canada Works.


How to Apply    

All applications should consist of a current resume accompanied by a cover letter expressing the applicant's specific interest in this job opportunity and the relevance of their past experience. Please send these via email to Archives Manager Anna Krentz at contact@ccarchives.ca, and/or via the Young Canada Works portal. All applications must be received by the end of day June 20, 2025 though interested applicants are strongly advised to apply as early as possible.
Application Webpage (URL): https://ccarchives.ca/employment/
Application Deadline: June 20, 2025
Use of AI in Application Process: No

Government Records Archivist, Yukon Archives, Whitehorse, YK

Location: Whitehorse, Yukon
Compensation: $89,704.00 - $104,043.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published materials offers a fascinating insight into the Yukon's diverse cultures, history, stories, and communities.

Description and Duties    

Reporting to the Territorial Archivist, the Government Records Archivist applies corporate and institutional policies to acquire, appraise, arrange, and describe records that document government actions and decisions. Collaborating with colleagues and stakeholders, you will help enhance access to records of historical significance for researchers representing diverse communities and interests.

In this role, you will also work closely with government corporate and departmental information management staff on various projects, including appraising departmental records schedules and supporting departments as they prepare for a potential transition of government. This may involve delivering presentations, developing and reviewing guidance documents in collaboration with the Executive Council Office, responding to inquiries from departmental records management staff, and, depending on the outcome of the election, assisting with the coordination of records transfers to Yukon Archives.

Additionally, you will have the opportunity to participate in reference and outreach initiatives, and to engage with both record creators and research communities.

Qualifications    
Essential qualifications:

• Master of Archival Studies, Master of Library and Information Science with a specialty in archives, or related field;
• Demonstrated experience applying records and information management principles and practice;
• Demonstrated experience applying archival theory and practice;
• Experience using database software for the management of collections;
• Experience in developing and implementing digital records projects would be considered an asset.
• Candidates who have education, training, and/or experience equivalent to the essential qualifications listed above will be equally considered.

Desired Knowledge, Skills and Abilities
Candidates should have and may be assessed on:

• Ability to carry out a wide range of archival activities such as appraisal, acquisition, arrangement, description, and related services, particularly in a government records context;
• Strong research and information-gathering skills along with strong analytical and problem-solving skills applied in an information management environment;
• Experience advising on archival issues with regard to the management of active and semi-active government records;
• Strong organizational skills and detail-oriented with a high level of accuracy;
• Excellent written and oral communication skills;
• Strong interpersonal skills, including teamwork and customer/client service;
• Knowledge of applicable legislation; including the Access to Information and Protection of Personal Privacy Act (ATIPP) and Archives Act.

Conditions of Employment:

• Have and maintain a valid Yukon Class 5 driver's licence.

Job Requirements:

• Lifting, carrying, pushing, and pulling of boxes up to 12-18kg and oversized materials, occasionally by stairs.
• Occasional exposure to dust, dirt, pests, and mould (with protective equipment).

How to Apply: https://yukoncareerpaths.ca/how-apply
Application Webpage (URL): https://yukongovernment.hua.hrsmart.com/hr/ats/Posting/view/60307 (scroll to bottom of page)
Application Deadline: May 9, 2025
Job Poster 86589542_government_records_archivist.docx
Use of AI in Application Process: No
 

Archivist, Sisters of St. Martha, Antigonish, NS

Location: Antigonish, Nova Scotia
Compensation: $50, 000 - $70, 000 (commensurate with qualifications)

Organization Homepage (URL)   

The Congregation of the Sisters of St. Martha (CSM) is a group of women religious based in Antigonish, Nova Scotia. CSM Archives is a private archive dedicated to collecting and preserving the records and artifacts that document the Congregation's history. CSM Archives' collection spans over a century and is comprised of textual documents, heritage artifacts, photographs, audio-visual materials, digitized and digital-born records, and more.

CSM Archives serves the Sisters of St. Martha and is accountable to the Director of Archives. The Archivist is responsible for the day-to-day operation of CSM Archives, which encompasses both the Archives Department and the Heritage Collection.


Primary Duties and Responsibilities:

• Appraise, accession, arrange, and describe records and artifacts -regardless of format-according to the Rules of Archival Description (RAD), Nomenclature for Museum Cataloguing, and internal CSM policies and procedures.
• Manage the preservation needs of the collection, following professional standards and best practices.
• Respond to requests and conduct research on the behalf of administration, staff, Sisters, and authorized researchers following CSM policies.
• Collaborate with internal and external partners on outreach projects (ex: exhibits, anniversary events and celebrations, tours, newsletter articles, etc.).
• Create, update, and maintain finding aids, authority files, and reference materials.
• Evaluate and develop CSM Archives policies and procedures.
• Prepare and maintain annual budget for CSM Archives.
• Serve on interdepartmental committees as CSM Archives' representative (Occupational Health & Safety, Records Management, etc.).
• Engage in professional development: attending conferences, workshops, and training sessions, and participating in relevant professional associations.
• Other duties as required.

Essential Qualifications

• A Master of Information in Archives, Records Management, or Library Science preferred. An equivalent combination of education, training, and experience in related fields may also be considered.
• Familiarity with archival theory, best practices, and the Canadian Rules for Archival Description (RAD).
• Excellent written and verbal communication in English.
• Ability to work respectfully in a faith-based environment.
• Canadian Citizenship or Permanent Residency.

Preferred Qualifications

Preference may be given to candidates with one or more of the following qualifications:

• Excellent research skills.
• Experience with Access to Memory (AtoM) and Microsoft Access.
• Familiarity with digital preservation, including metadata and descriptive standards, preservation best practices, and related hardware and software tools.
• Experience or knowledge of museum standards and practices.
• Experience assessing, creating, and/or revising archival policies and procedures.
• Strong computer skills, proficient with Microsoft Office, i.e. Word, Excel, Outlook.
• Experience creating exhibits, providing tours, or undertaking outreach activities.
• Records Management experience.
• Knowledge of Photography, including camera hardware and/or editing software (ex: Photoshop).

Behavioural

• Excellent interpersonal skills; ability to work independently, as well as in a team.
• Strong organizational and project management skills; proactively identify work to be completed, set priorities, carry out tasks with limited direction, and meet deadlines.
• Attention to detail and ability to perform repetitive tasks.
• Flexible, strategic thinker, problem-solver.

Additional Information    Position

Full time, Permanent (Typically Mon-Fri, some overtime may be required).
Reports to the Director of Archives.


Working Conditions

• Work is primarily in an office, mostly sedentary at a computer or workbench.
• Occasional use of ladders and stairs is required for accessing materials in storage areas, and use of carts for moving materials.
• Must be able to lift up to 13kg (30 lbs).

How to Apply    
To apply please send a resume and cover letter to Sister Florence Kennedy, Director of Archives, at fkennedy@themarthas.com, indicating "Archivist" in the email subject line.

Application Deadline: Applications will be accepted until end of day Monday, May 19, 2025 (Atlantic Standard Time).
Job Poster
Use of AI in Application Process: No
 

Library and Archival Assistant, Ukrainian Museum of Canada, Saskatoon, SK

Location: Saskatoon, Saskatchewan
Compensation: $20/hour

The Ukrainian Museum of Canada is North America's oldest Ukrainian museum, dedicated to preserving, celebrating, and sharing the rich history, culture, and heritage of Ukrainians in Canada and worldwide. Our extensive library and archives house a remarkable collection of resources, including books, documents, and artifacts reflecting Ukrainian history, arts and crafts, religion and society, literature, music, and more.

Description and Duties    
Position Overview:

The Library and Archives Assistant will play a key role in organizing and cataloguing the museum's library collection and assisting with archival management and digitization projects. The successful candidate will work closely with the museum's staff to ensure materials are well-preserved, accessible, and appropriately documented for research and public use.

Employment Type: Full-Time, Fixed-Term Internship (23 weeks).

Hours: Monday-Friday or Tuesday-Saturday, 9:00 AM-5:00 PM (flexibility may occasionally be required for special projects or events). 37.5 hours per week.

Library Organization and Cataloguing:

• Organize and catalogue books and materials, primarily focused on Ukrainian history, arts and crafts, religion, society, literature, and local histories.
• Input bibliographic data into the museum's cataloguing system (PastPerfect).
• Perform basic preservation tasks to protect materials from deterioration.
• Utilize basic reading knowledge of Ukrainian to accurately interpret and catalogue library and archival items.

Archival Assistance:

• Assist with organizing, documenting, and cataloguing archival materials, including handwritten letters, typewritten documents, and photographs.
• Support digitization efforts, including scanning materials, creating metadata, and managing digital files.
• Collaborate with other staff on archival research and special projects as needed.

General Duties:

• Perform other duties as appropriate to the role, including assisting with collections care, public programs, and events as needed.
• Contribute to fostering a welcoming and inclusive environment for museum visitors, researchers, and staff.
• Qualifications    Education: Diploma or degree in Library and Information Science, Archival Studies, History, or a related field. Equivalent experience will be considered.

Languages:

• Basic reading knowledge of Ukrainian is essential.
• Fluency in English is essential.

Technical Skills:

• Familiarity with library cataloguing systems and archival management practices.
• Proficiency with digitization equipment and software is an asset.
• Strong computer skills, including knowledge of Microsoft Office and database systems.

Other Qualifications:

• Strong attention to detail and organizational skills.
• Ability to work independently and collaboratively in a team environment.

Interest in Ukrainian culture, history, and heritage is highly desirable.
Additional Information    Eligibility: This position is funded through Young Canada Works (YCW). To be eligible, candidates must:

• Be a Canadian citizen, permanent resident, or have refugee status in Canada.
• Be legally entitled to work in Canada.
• Be between the ages of 16 and 30 at the start of employment.
• Have recently graduated from a post-secondary institution within the past 24 months.
• Be registered in the YCW online candidate inventory.
• Be unemployed or underemployed and not receiving Employment Insurance (EI) benefits while employed in this position.
• Commit to the full duration of the work assignment.
• Not have another full-time job (over 30 hours per week) while employed in this position.

How to Apply    

Please register for a Young Canada Works (YCW) account and express interest in the posted position. Also, submit your resume and cover to director@umcnational.ca. Applications will be reviewed on a rolling basis, and only shortlisted candidates will be contacted.
Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=23002&showBackToSearch=true
Application Deadline: May 8th, 2025
Use of AI in Application Process: No
 

https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Conservator (Intern, Friends of the Richmond Archives, Richmond, BC  

Location: Richmond, British Columbia
Compensation: $26.00/hr

The Friends of the Richmond Archives is pleased to offer one (1) Young Canada Works Building Careers in Heritage Internship in conservation at the City of Richmond Archives.

Based in Richmond, British Columbia, this is an exciting opportunity for a creative, professional, positive and organized individual to work in an established municipal archives. The City of Richmond Archives holds over 1 kilometre of textual records, 170,000 photographs, 20,000 maps and plans, and over 500 sound and moving image recordings. In addition, the Archives maintains a small reference library and collections of subject and biographical reference files.

Social Media    https://www.facebook.com/FriendsofTheRichmondArchives/

Description and Duties    

Project Summary:

The Conservator (Intern) will work on the following projects:

(1) Hong Wo General Store - Cleaning Mould-Contaminated Ledgers.

The primary task the Intern will work on relates to the Hong Wo General Store, and associated business Richmond Gardens Company, which was owed and operated by Chung Ling Lam. The Hong Wo Store holds an important part in Richmond, British Columbia's history as this store tells the story of a Chinese Canadian family who operated their family store in Steveston from 1895 to 1971. Ling Lam named his business Hong Wo, meaning "Peace Together" or "Living in Harmony." The Store served the diverse customer base in Richmond (including: Indigenous hən̓q̓əmin̓əm̓ speaking peoples as well as Chinese, Japanese, and European settlers).

The Richmond Archives has 2 metres of journals and ledgers which were salvaged from the store before it was demolished in 1977. The cleaning of the ledgers will be carried out under the supervision of the Archivist as well as a Conservator consultant who the Friends of the Richmond Archives will be hiring for a 3 day period.

The Conservator (Intern) will be responsible to safely clean the ledgers, participate in the description of them, digitize a sample for an online exhibit or social media posts, and document their conservation work which will then be showcased in a newsletter and exhibit at the City of Richmond.

(2) Review and update the Disaster Recovery Plan

The Intern will also be tasked with updating the City of Richmond Archives Disaster Recovery Plan. Last updated in 2019, the plan requires some revisions to ensure that the most current information is included in this important document.

(3) Review the 2005 Preservation Assessment Report

The Intern will review the 2005 Preservation Assessment Report written by a conservator for the City of Richmond Archives. After reviewing this report, the Intern will write an updated report that includes an assessment of where the City of Richmond Archives is with the 42 recommendations included in the report written 20 years ago.

Depending upon the status of the cleaning of the Hong Wo Store ledgers, and the associated assessment conducted by the Conservator Consultant, the following tasks may also be assigned to the Intern:

(4) Complete an inventory of all other records at the City of Richmond Archives that require treatment based on information in the accessions database;

(5) Safety treat any other records requiring conservation treatment (disbinding bylaws); and

(6) Safely clean any additional records contaminated with dormant mould.

The ideal candidate for the City of Richmond Archives Conservator (Intern) is either a recent graduate, or current student, of a conservation program with an archival conservation component. It will be considered an asset if the applicant is working towards a Master of Art Conservation degree.

Candidates who are pursuing post-graduate studies in archival studies are also encouraged to apply, especially if they have taken a preservation course.

Qualifications    

Skills Required:

• The ability to carefully and cautiously work with contaminated paper records following established health and safety procedures;
• The ability to handle fragile records with care and attention;
• Great attention to detail;
• Well-developed organizational and planning skills;
• Ability to work both independently and as a part of a team;
• Ability to establish and maintain effective working relationships with both staff and volunteers;
• Computer literacy and an aptitude to work with a variety of systems (InMagic CS/Textworks, Acrobat, MS Word, MS PowerPoint);
• Demonstrated experience working with primary and secondary sources; and
• Excellent writing skills.

Working Conditions:

Office environment with appropriate health and safety protocols for carrying out conservation treatments on archival paper-based records.

Qualifications Required:

• Graduate with a Bachelor of Arts or a Bachelor of Science
• An interest in pursuing a career in Archives, Libraries, Art, or Museum & Heritage services, with an emphasis on conservation. This includes working towards or holds a Master of Art Conservation degree. Candidates working towards or holding a certificate, diploma or Masters in Archival Studies, Libraries, or Museum Studies will also be considered.
• Previous work or volunteer experience with archival records is an asset.
• The successful candidate must meet the YCW eligibility requirements.

How to Apply    

Please send Cover Letter and Resume to:

Dovelle Buie, Archivist, City of Richmond Archives

E-mail: dbuie@richmond.ca

This position will be open until May 19, 2025, or until filled. We will be actively reviewing applications and anticipate starting interviews the week of the May 20, 2025.

No phone inquiries, please. Only short-listed applicants will be notified.

The Friends of the Richmond Archives Society is an equal opportunity employer and encourages all individuals who meet the Job Posting and Young Canada Works Qualifications to apply.

Application Webpage (URL)    https://young-canada-works.canada.ca/Opportunity/PublicApprovedOpportunities

Job Poster
Use of AI in Application Process: No
 

University Archivist and Head, Special Collections, Library & Archives, Trent University, Peterborough, ON
 

Location: Peterborough, ON
Compensation: $111,330 - $128,126

Consistently recognized as one of Canada's top universities, Trent University is home to a dynamic community of scholars embodying our motto nunc cognosco ex parte - now I know in part - valuing what has been learned, and what is yet to be discovered.

Attracting excellent students from across the country and around the world, Trent is known for leadership in teaching, research, and student satisfaction. Here, students connect and collaborate with faculty, staff, and their peers through diverse communities that span our unique collegiate communities, disciplines, hands-on research, co-op and career experience, and community-based activities.

Across all disciplines, Trent brings critical, integrative thinking to life every day. Popular among students is Trent's uniquely flexible learning environment where a single faculty of arts and science allows students to fully customize their degree in a way that truly reflects their goals and interests.

Trent University offers students the opportunity to study in more than 100 programs across two campuses. The Peterborough campus features award-winning architecture and innovative and academically-rigorous programs housed on 1,400 acres in a breathtaking natural setting on the banks of the Otonabee River. A second campus, Trent Durham Greater Toronto Area, is located in Oshawa and offers career-ready academic programs and experiences. A new residence and academic building opened at this growing campus in Fall 2020.

Come to Trent University - and challenge the way you think.

Social Media    https://www.instagram.com/trentulibrary/

Description and Duties    
Trent University Library and Archives provides collections and services fundamental to academic success, innovation, the advancement of knowledge, and lifelong learning. With a dedicated team of 10 professional and 23 support staff, the Library and Archives collaborates with multiple stakeholders to achieve the academic and research missions of Trent University.

The University Archivist is a member of the Library and Archives professional team, reporting to the University Librarian. Librarians, including the University Archivist, are members of the Trent University Faculty Association (TUFA).

The Archives, guided by an Archives Policy, has a two-fold mandate in fulfilling its function as the official archival repository for Trent University, concentrating on the following areas:

University Records that give evidence of the policies, administration, and history of Trent University's academic and administrative units;
Private Archival Records of institutions, organizations, and individuals that relate to the Trent Valley area, that is Peterborough County and surrounding counties, or to Trent University, or that support Trent University's academic programs.


DUTIES & RESPONSIBILITIES  


Archival Collections Management and Ethics

• Negotiates donations and gift agreements, conducts or arranges appraisals, accessions new acquisitions (physical and digital), creates digital research tools including finding aids, provides equitable access as appropriate to the holdings and ensures long-term preservation of materials in all formats.
• Builds collections that support research and teaching at Trent University, building the holdings in accordance with the University mandate.
• Responsible for managing digital archival collections, including drafting policies, procedures, and best practices related to identifying and preserving collections for conversion to digital formats alongside digitally born materials.
• Arranges the receipt of records deemed archival from University units and supports the University's records management program.
• Carefully considers any sensitivities deemed to be associated with records under negotiation, their handling and care, their processing, and their access to researchers.
• Monitors developments in archival standards and practices and adheres to the terms and conditions of deposit agreements, the Copyright Act and the Freedom of Information and Protection of Privacy Act.

Administrative Duties and Management of Archives Space

• Provides managerial oversight to the University Archives, including physical space(s), budget, and staff supervision.
• Manages the recruitment, selection, deployment, development, and performance management of Archives staff.
• Ensures an inclusive, accessible, safe, equitable, and professional environment governed by applicable codes of ethics and legislated standards.
• Collaborates in establishing strategic objectives, policies, and procedures for the Library and Archives as a whole.
• Collaborates with the Chair of the Trent Art Collection Presidential Advisory Committee on scheduling and other managerial functions for the Archives Associate position, which provides administrative support for the Trent University Art Collection.
• Oversees workflows for tracking and reporting of statistics related to use of the Archives, participation in Archives programming, and use of archival holdings and special collections for the purpose of assessing services and collections and communicating value to Library and Archives stakeholders.

Reference and Instruction

• Provides reference and research services, including instruction on research methodologies and reproduction of holdings where appropriate, and promotes the holdings through outreach initiatives.
• Hosts archival tours, workshops and classes in collaboration with Trent University faculty and in response to requests from visiting external groups, where appropriate and feasible.

Outreach and Professional and Community Engagement

• Promotes the use of the Archives for research and teaching at Trent University.
• Cultivates partnerships with other Library, academic, and administrative units, and with donors and heritage organizations in the community and across Canada; advances the profession through publication, participation in archival conferences and historical society events, and through filling membership positions on local-area heritage boards and committees.
• Pursues funding opportunities and writes grant applications seeking support for exhibitions and events, projects and outreach programming.
• Participates in the Archives Association of Ontario's Archival Information Network (ARCHEION) and the Provincial Acquisitions Strategy, submitting database records of newly acquired archival holdings for extended public awareness.
• Engages with Scholars Portal regarding services and infrastructure for digital preservation and access.
• Explores and participates in joint projects including scholarly digitization projects that support new research initiatives and extend use of the archival and Special Collections holdings.

Qualifications    

• ALA Accredited Master's degree in Library and Information Science or equivalent with a specialization in Archival Studies.
• 5-10 years of progressive experience in a university archives or related professional environments such as museums or non-profit organizations.
• Experience managing and supervising staff, student employees and volunteers in a unionized environment.
• Proven experience working in environments with shifting and competing priorities with an ability to handle and prioritize varied workloads under pressure.
• Training and/or demonstrated experience working with and applying principles of archival ethics in the acquisition, arrangement, description and access to specialized archival and special collections materials.
• Knowledge of and experience working with archival, metadata, and preservation standards (e.g. Rules for Archival Description (RAD), Dublin Core, RDA, RDF, MODS, VRA Core, OAIS, XML, and others).
• Experience with archival description software and digital asset management/content management systems in academic library environments (e.g., AtoM, Drupal, Omeka, and Islandora).
• Strong understanding of technologies, best practices, and trends related to digitization, digital records and archives management, curation, and preservation.
• Knowledge of Canadian copyright, privacy, and accessibility standards and legislation.
• Effective communication skills and demonstrated experience taking the initiative to perform various duties, including project management, instruction, research assistance, and writing grant proposals.
• Experience with donor and stakeholder relations, including outside of the direct university community.
• An understanding of the role of decolonization and Indigenization within an archival context.
• Strong research background in Canadian Studies and Indigenous Studies would be an asset. 
  

Additional Information

SCHOLARLY AND PROFESSIONAL ACTIVITIES

Participates in library and university committees, councils, task forces, and teams as appropriate. Keeps abreast with developments in the profession and related fields that affect the practice of librarianship and archives. Participates in professional organizations as appropriate, as well as undertakes research and engages in scholarship as appropriate.

APPLICATION PROCEDURE

Interested candidates must supply the following in one (1) single PDF attachment:

• a covering letter of interest;
• curriculum vitae, which must include a statement of your citizenship;
• the names, email addresses and telephone numbers of three professional references.

Candidates may also submit a Trent University Self Identification Form as a separate attachment along with their application package.

Candidates should apply in confidence by email to: libraryadministration@trentu.ca .

Applications must be received no later than 4:00 p.m. on May 12, 2025.

Application Webpage (URL)    https://www.trentu.ca/humanresources/careers/full-time-faculty/university-archivist-and-head-special-collections?20071
Application Deadline : May 12, 2025

Use of AI in Application Process: No

Archivist, Prince Rupert City & Regional Archives, Prince Rupert, BC

Location: Prince Rupert, British Columbia
Compensation: This Full time position, 35 hours/week. Starting wage is $35/hour. We offer a pension plan, sick pay and 3 weeks annual leave. 

Situated in City Hall, and with off-site storage, our archives has a comprehensive and varied collection of documents and photographs that tell the story of Prince Rupert and surrounding area. Our reference and research assistance services are heavily used by academics, authors, businesses, government departments, family history researchers, and community groups.

We have four staff; a full time archivist and three part-timer staff digitizing our collection.

We are funded by the North Coast Regional District.

Description and Duties    

Under the direction of the Board of Directors, the Archivist will be responsible for all aspects of our archives including evaluation, accession and cataloguing of materials, ensuring proper storage and climate control, budget development, financial management, and supervision of staff and volunteers. The Archivist will also oversee public access, providing expert knowledge of our archival and other historical records in a variety of formats. With contracted help, the successful applicant will be responsible for technical issues including digitizing the collection, website development and staff computers.

Qualifications   

The ideal candidate will have the following qualifications and skills:

• Masters degree in Archival Studies or Library/Information Studies with a focus on archives from an ALA accredited institution
• 2-5 years experience working in archives
• Knowledge and understanding of archival principles, Freedom of Information and Protection of Privacy law, and copyright regulations
• Knowledge and practical experience in creating descriptions using Canadian Rules for Archival Description (RAD)
• Experience with digitization of historic materials
• Proficiency in computer office software including word processing, spreadsheets and other applications
• Excellent research and problem solving skills, written and oral communication
• Demonstrated administrative, financial and organizational skills, ability to multitask and prioritize work flow
• Experience in grant writing an asset

This position requires a criminal record check.

Additional Information    

Prince Rupert is a diverse city of 12,000 residents located on the north coast of British Columbia in the traditional territory of the Tsimshian Nation. We are surrounded by the Great Bear rain forest, with spectacular scenery and abundant ocean and forest wildlife. The city has a first class performing arts theatre, library, museum, and civic centre for indoor sports and activities, plus hiking trails, kayaking, and fishing. For more information see https://visitprincerupert.com/discover-prince-rupert/visitor-guides/

How to Apply    

Please send a cover letter and resume to:
President, Board of Directors
by email : archives@citywest.ca
by post : Prince Rupert City & Regional Archives, P.O. Box 1093 Prince Rupert, BC V8J 4H6

Application Deadline: June 30, 2025

Only those short listed for interviews will be contacted.
Job poster
Use of AI in Application Process: No
 

Project Archivist, Archives des jésuites au Canada/The Archive of the Jesuits in Canada, Montreal, QC
     

Location: Montreal, QC
Compensation: 22.00$/hour

The Archive of the Jesuits in Canada witnesses the activity of all Jesuits who worked in this country and in its foreign missions since the arrival of the first companions in 1611. It recalls the memory of their living faith, of their efforts, of their spiritual values, and of their institutions.

The Archive serves the ongoing administration of the Jesuits of Canada which includes Haiti. Its role is also to ensure the acquisition of documents, books, and works of art as well as appropriate historical artifacts relating to Canadian Jesuit history: to preserve them, to render them accessible, and to make them known.

The AJC collection comprises three distinct collections. The archival collection holds more than 1.5 km of textual records, more than 500,000 photographs, more than a thousand maps and cartographic material, hundreds of audio-visual records, as well as born-digital records. The Library and Rare Books collection contains more than 37,000 books and other published material, including 1,500 rare books. The Art and Artifacts Collection includes objects and artworks that testify to the range of activities of Jesuits in Canada and abroad.

Social Media    https://www.linkedin.com/in/les-archives-des-j%C3%A9suites-au-canada-766307293/

Description and Duties    

The main objective of the project is the processing of one fonds and one collection that testify to various encounters between Jesuits of Canada and Indigenous peoples. This includes the appraisal, the processing, and the creation of finding aids for the selected collection and fonds. The project also includes the digitization of selected records - mostly textual - pertinent to larger research undertaken at The AJC, related to its commitment to the Truth and Reconciliation Commission of Canada with Indigenous peoples, as well as more explicit initiatives in collaboration with Indigenous communities.

The fonds, titled Native Peoples Apostolate, contain correspondence that puts forward initiatives, activities, and relationships between Jesuits and various Indigenous communities. In addition, it includes various reports, studies, and commission reports that offer details about the Jesuit presence alongside Indigenous communities, mostly in Northern Ontario. Moreover, the fonds comprises information about the Anishinable Spiritual Centre and different committee reports. The fonds is comprised of approximately one metre of textual records. The dates of the material range from the early 1900s to the end of the 1990s.

The second project involves the processing of materials created and compiled by Jesuits about Indigenous languages. The collection includes, for example, a vast array of manuscript grammar notes, sermons, prayers, and catechisms in Anishinaabemowin, other Indigenous languages to be identified, and English. The collection also contains annotated published materials. The selected candidate will need to appraise the material and decide, with the help of the Processing Archivist and the Director, if these are included in the collection. Most of the records seem to be from the first part of the twentieth century. The collection contains approximately 2.5 metres of textual records.

Qualifications    

• University-level education in Archival/Information studies or a related field with a demonstrated interest in archival theory and practice, with preference for candidates with a master's degree in Information studies with a specialization in Archival studies;
• Demonstrated ability in the use of collections management tools and the Rules of Archival Description (RAD);
• Interest in digital archives, including digitization practices and processes;
• Ability to communicate information to small and large groups;
• Oral and written fluency in English, with a working knowledge of French, is required;
• Ability to work independently and as part of a team on collaborative initiatives;
• Ability to develop objectives and to implement procedures.

Additional Information    
TRUTH AND RECONCILIATION WITH INDIGENOUS PEOPLES

The AJC is engaged in a process of truth and reconciliation with Indigenous peoples. The AJC supports Indigenous resurgence. The selected candidate will need to demonstrate an understanding of the main challenges regarding archival concepts and practices. The candidate must be familiar with the principles stated in the Truth and Reconciliation Commission of Canada Calls to Action, the Report of the Truth and Reconciliation Commission Taskforce of the Steering Committee on Canada's Archives as well as demonstrating a knowledge of national and international strategic orientations and principles concerning Indigenous peoples and associated archival records

How to Apply    

The deadline for applications is May 23, 2025.

Applications, which must include a letter of interest and a curriculum vitae in one Word of PDF file, should be sent to François Dansereau, Director of The Archive of the Jesuits in Canada: CANAJCdirection@jesuites.org.

Candidates must be eligible to the Young Canada Works Program. For more information: https://jeunesse-canada-travail.canada.ca/

We thank all applicants for their interest in this position. Only those selected for the short list will be contacted for an interview. Personal information received from prospective candidates will be used only for this recruitment process.

Application Webpage (URL)    https://archivesjesuites.ca/en/hiring-project-archivist-young-canada-works-2/
Application Deadline: May 23, 2025
Use of AI in Application Process: No