Digital Asset and Database Administrator
Vancouver Art Gallery

Location: Vancouver, BC
Compensation: $25.71 per hour

The Vancouver Art Gallery, one of the largest and innovative art museums in Canada, is undergoing a multi-phase organizational transformation after celebrating 90 years of operation. With a permanent collection of more than 12,000 works of art, the Gallery is implementing a campaign to build a new purpose-built gallery facility in downtown Vancouver planned to open in 2027. This is a moment of growth, exploration and change, as the Gallery re-articulates its relationship to communities and audiences and envisions the role of an art museum in the 21st century.

The new building designed by Swiss Architects Herzog and de Meuron will provide an optimal platform to reimagine the Gallery's relationship with the world. The new Gallery building will be the most ecologically sustainable art museum in Canada. The creation of a world-class purpose-built art facility will enable the Gallery to foster deeper and wider community relations and expand audiences, celebrate Indigenous culture, and acknowledge the diverse heritage and histories of place and people in Canada and the ancestral and unceded territories of the Traditional Coast Salish Lands including the Musqueam (xʷməθkʷəy̓əm), Squamish (Sḵwx̱wú7mesh Úxwumixw) and Tsleil-Waututh (səlilwətaɬ) Nations.

Complementing and building upon a rich institutional history of exhibiting photography and moving image, design, craft, material and popular culture-in an expanded field of visual culture-the Gallery further seeks the development of an online and virtual space-"a second building"-that blurs the line between the "real" and "virtual" worlds. Through innovative art programming, the Gallery will be a leader in interpreting Canada's past, present and future.

Description and Duties    

• Reporting to the Photographer and the Rights and Reproductions Coordinator, the Digital Asset and Database Administrator works collaboratively with the Photo-Imaging, Rights and Reproductions and Registration Departments with the implementation and administration of a new digital asset management system (DAMS-Piction) and collections management system (CMS-Axiell Collections).
• The incumbent will work with staff across the Gallery including Curatorial, Marketing, Public Programs, Advancement.
• Key responsibilities include managing and troubleshooting the DAMS and CMS, developing a workflow framework, ingesting assets, updating data/metadata, user support and general system maintenance.
• Assists with the implementation of DAMS and CMS database systems.
• Facilitates the integration of digital media assets and associated metadata between the DAMS and CMS.
• Organizes, renames and ingests images to the DAMS system and develops and implements metadata schemas according to established standards.
• Assists with designing workflows for image permissions, requests and fulfillment. Assists in creating and maintaining institutional guidelines/knowledge base.
• Trains, educates and provides support to staff for the DAMS and CMS.
• Creates user accounts and organizes assets within the DAMS and CMS with access levels for various user groups.
• Provides day-to-day maintenance and oversight of the DAMS and CMS. Applies updates, troubleshoots problems, assists with reports and configurations.

Qualifications    

• Degree in library and information science, computer science, museum studies or a related field, or equivalent combination of education and experience.
• Two or more years of experience with data management in a relational database system and image management in a digital asset management system.
• Solid technical, analytical and problem-solving skills, highly organized with a strong attention to detail and accuracy.
• Knowledge and understanding of digital images, image resolution, metadata and file formats.
• Demonstrated ability to work independently and as part of a team. Excellent communication and writing skills.
• Experience with end-user support and training.
• Experience with Axiell Collections and/or Piction is ideal. Experience with Java, Structured Query Language, Web Server Software and Microsoft SQL Server also an asset.
• The successful candidate will have strong technical skills and experience with image management, database administration, metadata schemas, data vocabularies and copyright, and possess a passion for the arts.

Additional Information    

This is a temporary position for 16-months or a longer period should operational needs require. Start date is May 15, 2023. Position is based in Vancouver, BC and work is on-site.

How to Apply: Contact Email: hr@vanartgallery.bc.ca

Application Webpage (URL): https://www.vanartgallery.bc.ca/employment
Application Deadline:  April 27, 2023

Institutional Membership Review Intern
Archives Society of Alberta

Location: Edmonton, AB
Compensation: $27/hour

The Archives Society of Alberta (ASA) is a professional association that builds resilient archival professionals and organizations that meet the needs of their communities. We strive to achieve our mission by providing an advisory services program, an online archival database, an archival supplies loan program, an online directory of archival institutions in Alberta, professional development opportunities, and organized advocacy efforts.

Description and Duties    

As part of our services which support member archives, we have an accreditation program for our institutional membership. ASA is hiring an intern to conduct institutional reviews of some of our institutional members. This work involves reviewing applications and conducting site visits throughout the province as well as advising on best practices in the archival profession to these members. Reporting to the Executive Director/Archives Advisor, the Institutional Membership Review Intern will:

• Review membership applications;
• Advise on archival best practices and areas for improvements;
• Travel around the province to conduct site visits to assist in the application process;
• Report to members on their status and areas for improvements;
• Communicate and work with a diverse group of archives members as well as ASA staff and volunteers.

Qualifications    

• Degree in an information science with a focus on records management and archives, or an equivalent;
• Familiarity with information management sector such as libraries, archives or museums is an asset;
• Familiarity archival standards including RAD and ISAD-G;
• Familiarity with preservation practices for archival materials;
• Comfort with word processing, email and social media;
• Attention to detail;
• Ability to work both in a team and independently;
• Strong communication skills;
• Valid Driver's License;
• Eligible for Young Canada Works program.

How to Apply    

Please send your resumé and covering letter to Rene Georgopalis, Executive Director/Archives Advisor, reneg@archivesalberta.org, or Prince of Wales Armouries Heritage Ctr, 216-10440 108 Ave NW, Edmonton AB T5H 3Z9.  

Please ensure that you also express interest in the position via the Young Canada Works website: https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=17244&showBackToSearch=true

Application Deadline: April 21, 2023

 

Diocesan Archivist
The Diocese of Nova Scotia & Prince Edward Island

Location: 1340 Cathedral Lane, Halifax NS B3H 2Z1
Compensation: $25/hour
Additional Information: Part-time, 12 hours per week.

The Archives of the Diocese and its Archives Committee, are mandated to collect, preserve and provide access to the records of permanent and enduring value of the Diocese, its officers, clergy, parishes, regions, agencies, committees, societies, organizations and groups created by, or associated with the Diocese.

The Archivist is committed to the purposes of the organization as a whole and its Diocesan Mission Vision: "to be a Christ-centred, mission-minded, ministering community of faith" and the archivists duties are performed for the purpose of supporting the Diocesan Mission Statement and contributing to Diocesan goals.

As caretaker of the records of the Diocese, the Archivist's purpose is to provide the most consistent attention and the highest standard of care available, as this diocesan collection is one of the oldest collections of English church records in North America, its records beginning in 1776, and, as such, is frequently accessed and highly valued by the Anglican community as well as other institutions and individuals, nationally and internationally.

RESPONSIBILITIES:

The Diocesan Archivist is appointed by the Bishop. The Archivist reports directly to the Diocesan Executive Director and also is responsible to the Bishop, Diocesan Council, Diocesan Synod and, with the Archives Committee, is responsible for the custodianship and maintenance of the Diocesan Archives Collection. As an administrator, the Archivist oversees all aspects of the care of the collection and all activities in the Archives. The Archivist is, by reason of his/her Office, a reporting and participating member of the Archives Committee, a Standing Committee of Synod. In addition, the Archivist is considered part of the Synod office staff team and provides support to individual staff and to diocesan initiatives when needed.

The Archivist also participates in the programs and conferences of the Anglican Diocesan Archivists Network (ADA), The Council of Nova Scotia Archives (CNSA), and actively uses the guidelines of the Canadian Council of Archives (CCA), and the Canadian Conservation Institute (CCI), to maintain the highest standard of care for the diocesan collection.

JOB DUTIES:

The collection consists of 370 linear metres of textual and graphic material, including 4 metres of small artifacts and a Reference Library of 10 metres of published material.

On a daily, weekly, or monthly basis, the Archivist will:

• Accession and physically process records as they are deposited.
• Describe and arrange records (update finding aids) using the database finding aids and retrieval systems already created.
• Answer research requests received from the Synod staff, parish clergy and staff, and the general public in a timely manner, observing the established access policies and procedures.
• Provide guidelines, recommendations and advice in records management and preservation to the Synod officers, parishes, clergy, diocesan groups and other archivists in need of assistance.
• Assess the collection's needs regularly, plan projects and apply preservation strategies and conservation treatment to the records as needed, following established archival standards and methods.
• Supervise all activities in the Archives, including the work of volunteers and researchers, providing care and handling instruction.
• Follow office procedures and protocols and maintain building and archives security at all times.

Bi-monthly, annually or bi-annually:

• Annually, with the Archives Committee, create and submit to the Financial Comptroller a detailed budget request and work proposal, mid-year, for the following year, using the standard Committee Budget Request form. Report Budget expenditures to the Archives Committee bi-annually.
• Submit written reports of archives work progress at meetings of the Archives Committee at least twice a year, submit summaries bi-monthly to Diocesan Council, and bi-annually to Diocesan Synod and to the Anglican Diocesan Archivists Conference.
• Maintain conferencing and collaboration with the ADA and membership participation with the CNSA, and the CCHS (Canadian Church Historical Society)
• Submit all official reports and proposals to the Archives Committee for initial review and approval before distribution.

EXPERTISE:

• The Archivist will have a bachelor's degree with a minor in History or Cultural History, and post-graduate studies in Archival Science and Information Technology with at least three years of working with collections in an archival work setting with progressively responsible related experience. An equivalent combination of education and experience will be considered.
• Knowledge of local history and Anglican Church history are assets.
• The Archivist will be a self-motivated person with excellent interpersonal, communication and organizational skills, with the ability to prioritize a wide range of varied tasks.
• The Archivist will have excellent problem-solving skills and be enthusiastic about strengthening existing or acquiring new skills.
• The Archivist will ensure that confidentiality protocols, copyright regulations, and protection of privacy restrictions are followed.
• The Archivist will possess personal integrity and accountability for working independently and also share in team efforts, working with the Synod office staff when needed.

The Archivist will have practical knowledge of:

• Archiving principles (Provenance, Respect des Fonds,)
• Archival processes of Acquisition, Accessioning and Archival Arrangement.
• Archival Description (We use the Manuscript Group system with descriptive elements of Rules for Archival Description).
• Archival Access concepts: search tools, restrictions, digital database search techniques, referencing, indexing, abstracting, retrieval systems application and function.
• Preservation principles and methods, conservation procedures.

TECHNICAL SKILLS:

• Will be familiar with filing and records management systems.

Will have some general office experience and/or the following skills:

• Proficiency with Microsoft WORD, EXCEL and ACCESS database.
• Excellent written and verbal communication skills.
• Clear hand-printing skill for permanent labeling.
• Research skills, with both primary and secondary material.
• Administrative writing skills (Reports, proposals, policies and procedures, guidelines, manuals, project plans, etc.)
• Experience in serial scanning/photocopying and digital filing.

The Archivist will be able, on occasion, to perform manual labour i.e: lifting, moving and shelving filled file boxes.

Application information

Please send cover letter and resume to employment@nspeidiocese.ca

Application Deadline: April 28th, 2023
 

Archivist (ARCH 21)
Royal BC Museum

Location: Victoria
Compensation - Annual Salary Range: $67,728 - $77,012 (effective April 9, 2023)
   
The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The BC Archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

Description and Duties    

The Archivist will work in the BC Archives, which is responsible for the physical and digital access to collections, and preservation and digital services and initiatives.  

The mandate of the BC Archives is to ensure that the historical records of the province are preserved, managed and made accessible. The department is also responsible for managing physical and digital access to collections via a reference room and a collection management system.

BC Archives staff contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives; participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement; and promote the museum's positive response to UNDRIP, TRC, DRIPA and the Task Force Report.

Under the direction of the Archives Manager, this position is responsible for providing subject matter expertise about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. This position conducts original research both as an integral part of the acquisition and processing of records and the provision of reference and information services.

This position coordinates the evaluation, selection and acquisition of records, develops and maintains relevant procedures as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and participates in cross-departmental projects.

Qualifications   

• The successful candidate requires a University degree in Archival Studies or Library & Information Science with a specialty in archives; OR an equivalent combination of related experience, education and/or training.
• The applicant needs to have a sound understanding of archival theory and principles and to include knowledge in BC history and geography including Indigenous history and culture is an asset.
  
• The applicant will also need to have a minimum of one-year experience working in an archival institution such as; appraisal, arrangement and description of archival records in all formats, preparation and maintenance of finding aids and to include providing public access to records.
• Preference may be given to those with experience managing projects or leading/participating in archives - related programming.

Application information

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in pdf format by Tuesday April 25th , 2023 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2023-20: via email to: RBCMapplications@royalbcmuseum.bc.ca

An eligibility list may be established for future temporary and/or permanent vacancies.

Application Deadline: Tuesday April 25th , 2023 at 11:59 pm (PST)

86589542_fnal_archivist_arch21_jp.docx.pdf

Archivist and Volunteer Coordinator
Annapolis Heritage Society

Location: Annapolis Royal
Compensation: $28-$30/hour

The Annapolis Heritage Society (AHS) is an incorporated, non-profit society that owns and operates the O'Dell House Museum, Archives & Research Centre as well as the Sinclair Inn, both located in Annapolis Royal. AHS also manages the provincially owned North Hills Museum in Granville Ferry. Established in 1974, AHS aims to preserve, celebrate and provide public access to the history of Annapolis and surrounding areas. It houses a large collection of artifacts, archival materials and research resources and provides regular public programming including visitor tours, exhibitions, events and genealogical services.

Summary:

Following AHS policy, reporting to the Director-Curator, and working with a photo consultant, student staff and volunteers, the Archivist/Volunteer Coordinator is responsible for the execution of a grant-funded project to accession and digitize historic photographs from the AHS Collection. The bulk of the work will take place between May and September, with the entire project to be completed on or before Nov.10th, 2023.

PRIMARY DUTIES AND RESPONSIBILITIES

Archival:

• Following industry standards, provide training for 8-10 volunteers and AHS staff in: photo scanning, accessioning, rehousing, description and uploading of photographic records to provincial databases (MemoryNS, Collective Access) and AHS internal database.
• Following industry standards, create digital scans, accession, rehouse, describe and upload photographic records to provincial databases (MemoryNS, Collective access), as well as the AHS internal database.
• Supervise and review the work of volunteers and AHS student staff members.

Coordination:

• Recruit and coordinate project volunteers.
• Review and refine project plans in consultation with the photo consultant and AHS

Director-Curator:

• Ongoing project planning and management including scheduling of volunteers public communications (such as project promotion), tracking of progress and weekly meetings with AHS Director-Curator.
• Plan and execute 2 community engagement events and 1 public presentation.
• Assist the Director-Curator with project evaluation and final reporting.

PREFERRED SKILLS AND QUALIFICATIONS

• Training and experience in the field of archives management
• Knowledge of Rules for Archival Description (RAD)
• Experience with MemoryNS and Collective Access databases
• Experience in training and supervising others
• A strong sense of leadership, ethics and diplomacy
• Excellent oral and written communication with presentation skills
• Strong organizational skills
• Familiarity with Microsoft Office Suite and ability to adapt to other technological tools
• Familiarity wit Adobe Photoshop and Lightroom
• Familiarity with social media platforms
• Ability to work flexible hours
• Legal eligibility for employment in Canada

SKILLS AND KNOWLEDGE ASSETS

• Knowledge of the history of Nova Scotia; the town of Annapolis Royal and surrounding area.

Additional Information    

The Annapolis Heritage Society is committed to encouraging a diverse and inclusive community. We welcome applications from underrepresented communities including LGBTQ, BIPOC and persons with disabilities.
 
How to Apply    

Apply with a cover letter and C.V. by emailing: exec.ahs@gmail.com. Please enter the job title in the subject line (Archivist/Volunteer Coordinator). As part of your cover letter, please respond to the following question. "What makes you the ideal candidate for this job?" We thank all who apply. Only those selected for interview will be contacted.

Application Webpage (URL): www.annapolisheritahesociety.com

Application Deadline: April 30th, 2023

Digital Archivist
University of British Columbia

Location:    Vancouver, BC
Compensation:    68-79K depending on years of experience: http://www.hr.ubc.ca/faculty-relations/collective-agreements/

UBC LIBRARY

As one of the world's leading universities, the University of British Columbia creates an exceptional learning environment that fosters global citizenship, advances a civil and sustainable society, and supports outstanding research to serve the people of British Columbia, Canada and the world.

We honour, celebrate and thank the xʷməθkʷəy̓əm (Musqueam) and Syilx Okanagan peoples on whose territories the main campuses of the University of British Columbia have the privilege to be situated.

The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions across two campuses (Vancouver and Kelowna), including an off-site hospital library; a multi-purpose teaching and learning facility, the Irving K. Barber Learning Centre; and the

Xwi7xwa Library, a centre for academic and community Indigenous scholarship. Over 300 knowledgeable employees - librarians, management and professional staff, support staff and student staff - provide users with the excellent resources and services that they need to further their research, teaching and learning.

To highlight a few exciting projects that the Library is working on:

• William Shakespeare's First Folio published in 1623 gifted to UBC Library
• UBC Library becomes first Canadian institution to join Dryad open-data repository
• UBC Library launches Open Publishing Program
• Xwi7xwa Library highlights local experiences of Residential Schools in Canada through curated exhibit displays

The UBC Library is committed to being a respectful, healthy environment that encourages leadership, collegiality, diversity, individual growth and opportunity. Explore our aspirational values that we strive to uphold and actively incorporate into all aspects of our organization. We are committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy).

Learn more about the UBC Library Strategic Framework and about working with us.

Description and Duties    

The University Archives, located in the Irving K. Barber Learning Centre on UBC's Point Grey campus, serves as UBC's corporate memory by identifying, preserving and making available for use the University's valuable text, photographic and audio-visual archival materials. The Archives also coordinates the University-wide records management program that supports various departments by preserving evidence of past decisions and events; serves in a public relations capacity by disseminating information about UBC's history; and supports academic research through the provision of reference services and specialized research tools.

In addition to UBC's institutional records, the Archives also acquires private papers from selected faculty members, administrators and alumni, as well as the records of independent student, alumni and employee organizations. Prominent among these private archives are those of noted scientist and environmentalist David Suzuki, science-fiction author William Gibson, composer Jean Coulthard, and journalist Joe Schlesinger.


POSITION OVERVIEW

The University Archives serves as the central repository for recorded data in all formats created by, for, and about the University of British Columbia. Its mandate, according to Board of Governors Policies GA4 & GA5, is to identify, select, preserve, and make available for use these permanently valuable University records.

• Reporting to the University Archivist, the Digital Archivist is responsible for implementing the Archives Digital Preservation Policy Framework and showing, leading, and growing a digital archives program for UBC Library.
• Working with the University Archivist, the Digital Archivist appraises, acquires, arranges, describes, preserves, and makes available records of archival value.
• Specific emphasis will be placed on digitized and born-digital records received through the records management program as well as University departments, schools, administrative offices and private donors.
• The Digital Archivist provides reference service to researchers wishing access to archival holdings and to digital records particularly.
• They also write and recommend policies and procedures for the use, storage, and preservation of digital records. Similarly, the Digital Archivist works with staff in Rare Books and Special Collections to appraise, acquire, arrange, describe, preserve, and make available digital records of archivalvalue within RBSC's acquisitions mandate.
  
• The Digital Archivist also works with staff in Digital Programs and Services in web archiving - that is, the preservation of institutional websites and related web-based content, which forms part of the University's institutional record.
• The Digital Archivist also supervises staff and student workers as required; participates in library and campus committees, professional organizations, and the University community; and provides general reference services.
• This position reports to the University Archivist, and works closely with records management staff within University Archives.
• The Digital Archivist works closely with professionals and support staff in Rare Books and Special Collections and in Digital Programs and Services.
• They will liaise with staff elsewhere in the library and around the University regarding digital archives and digital preservation matters.
• This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.

Please visit the UBC careers website to view the full position description and on how to apply: https://ubc.wd10.myworkdayjobs.com/en-US/ubcfacultyjobs/details/Digital-Archivist_JR12263

QUALIFICATIONS

REQUIRED

• A Graduate Degree in Archival Studies (MAS), or equivalent from an accredited school of Library, Archival and Information Science.
• Experience working with archival material in all formats especially born-digital and digitized documents in both current and non-current digital formats.
• Experience collecting, preserving, and providing access to born-digital and digitized records.
• Demonstrated knowledge of Canadian archival descriptive standards.
• Knowledge and experience in digital preservation theory, standards, and best practices including technical requirements for digital preservation.
• Evidence of strong professional communication skills, including: written and verbal, in-person and online, active listening, responding to constructive feedback.
• Experience with computer technology and software, particularly library and archival management systems.
• Demonstrated ability to work in a collaborative team environment and engage with professional and library assistant staff and the public.
• Demonstrated initiative, flexibility, reliability, and willingness to learn new technologies and organizational systems.
• Evidence of working to build a team environment built on positive working relationships, and providing leadership, guidance and resources to teams while trusting them to excel.

PREFERRED

• Practical experience with digital transfer, preservation, and access tools, including but not limited to, Archivematica, AtoM, MoveIt, and Archive-it.
• Practical experience with email transfer and associated tools e.g., Emailchemy, ePADD.
• Practical experience with digital archival transfer of institutional records via retention schedules including email.
• Experience with web archiving and/or website development standards.
• Experience or knowledge related to incorporating equity, diversity, and inclusion (EDI) into all aspects of professional practice e.g. concepts of Indigenous Data Sovereignty and how data sovereignty theory is applicable within an archival context.
• Knowledge of International archival standards.
• Previous experience working in a university archives or library special collections environment.
• Other formal education in related fields such as History or computer science.
• Strong interest in and demonstrated broad knowledge of B.C. and Canadian history and current affairs.

TERMS OF APPOINTMENT AND SALARY:

Appointment: This is a full-time confirmation-track appointment with an anticipated start date of 1 September 2023. The successful candidate will hold an initial three-year appointment, normally followed by an ongoing confirmed appointment. In most cases confirmation-track appointments are reviewed following the second year of appointment, and a recommendation is made at that time to grant or not to grant an ongoing confirmed appointment.

The successful candidate will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by the Collective Agreement between UBC and the UBC Faculty Association (https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies).

Eligibility: We are only considering applications from librarians with a maximum of five years of professional library experience. However, all internal candidates will be considered regardless of years of experience and are encouraged to apply.

Salary: Starting salary will be commensurate with experience and academic/professional qualifications, and will meet or exceed the minimum salaries outlined in the Collective Agreement. Information about salary increases can be found in the Collective Agreement: https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies

Benefits: Librarians and their dependents are eligible for an extensive benefits package including extended health care coverage, dental coverage, Employee and Family Assistance Program, life insurance, pension and travel benefits. To support families, UBC provides a top-up for eligible employees on maternity or parental leave. Tuition assistance is also available for qualifying employees and dependent children. In addition, librarians/archivists are eligible for professional development funding to support career growth at the university, as well as study leave. Details are available in the Collective Agreement, and for more information see UBC Human Resources: https://hr.ubc.ca/benefits/eligibility-enrolment/employee-groups

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
 
How to Apply    

Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status, and indicates the candidate's education, training and work experience in the areas listed above. One consolidated PDF is preferred.

Please visit the UBC careers website to view the full position description and on how to apply. The application deadline will be at 11:59pm on May 4, 2023
Application Webpage (URL): https://ubc.wd10.myworkdayjobs.com/en-US/ubcfacultyjobs/details/Digital-Archivist_JR12263

 


 

Appraisal, Acquisition, Legislative Compliance and Access Archivist
Provincial Archives of Saskatchewan

Location: Regina, Saskatchewan
Compensation: Salary Range $30.935-$38.764 Hourly

The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available government and private records of significance to the history of the province. We are located in beautiful Wascana Park, one of the largest urban parks in Canada, near downtown Regina. Our newly renovated facility offers enticing opportunities to engage with the public and collaborate with colleagues.

Description and Duties    

The Provincial Archives of Saskatchewan has an exciting opportunity for an experienced archivist in our Appraisal, Acquisition, Legislation Compliance and Access Services (AAA) to ensure that both private and government records of continuing value are identified for permanent retention, as well as to ensure that restricted and unprocessed records are made available to government institutions and to the general public by advising and consulting on various methods of accessing these records.

Qualifications    

The knowledge and abilities required for this position would typically be obtained by a Masters' degree in History, Archival Science, or a related Social Science supplemented by experience and training, or an equivalent combination of post-secondary education and experience in archival and records management practices.  
 
How to Apply    

To see the full job ad and to apply, please visit: https://govskpsc.taleo.net/careersection/jobdetail.ftl?job=LIB000340&lang=en#.ZC18Yd_KMxA.link

Application Deadline:    April 19, 2023, 11:59 pm CST

Archival Assistant Summer  - Posting # 2023-41
Museum of Lennox and Addington

Location: Napanee
Compensation: $18.62/hour

Century through to current time and focuses particularly on telling the story of Lennox and Addington County. The mission of the County Museum and Archives is to preserve the ongoing stories of the county and its inhabitants, and to preserve the legal record of its constituent municipalities and outside agencies. The Archives offers reference and research services to the public, serving almost 1000 requests annually, and supports a variety of educational programs, workshops, and periodic theme exhibits presented in the Museum.

The Museum & Archives, the old Napanee jail built in 1864, is adjacent to the county's stately limestone Court House and houses a research library and an extensive archival holding. The Museum and Archives welcomes over 10,000 visitors a year, there is an active rotation of programs and exhibits. Please view the website www.countymuseum.ca

In 2014 the County Of Lennox and Addington celebrated its 150th anniversary. County Council planned for this milestone and believed that a significant means of celebrating its history and ensuring its preservation for the future, was the construction of a renovated and expanded Museum & Archives. This included the construction of a new archival reading room and vault, and multipurpose room for programs and travelling exhibits.

Characteristics of Region:

The County of Lennox and Addington in Eastern Ontario stretches from Lake Ontario to the rugged, rocky terrain of the Canadian Shield. The 2,777 square kilometre County is 130 kilometres long and is neighbour to Renfrew, Hastings, Prince Edward and Frontenac Counties.

Populated by both rural and urban residents, Lennox and Addington County is conveniently close to major Canadian centres and the USA border. We are:

• 30 minutes from Belleville and Kingston;
• 2 hours from Toronto and Ottawa; and,
• 3 hours to Montreal.

Peppered with lakes and forests this region is a popular recreational area - from geocaching to motorcycle tours and stargazing. Northern Lennox and Addington sits on the Canadian Shield. From the first Indigenous population to the United Empire Loyalist settlers to the American and European pioneers, the County has a rich past and offers you a chance to explore on your own among some of Canada's oldest genealogical archives.

Description and Duties    

The County of Lennox & Addington requires an Archival Assistant to help our Museum catalogue our newspaper collection. The position will assist with the many facets of a working museum and archives including care and handling, conservation, storage, research and reference services.

Responsibilities:

• Identify and locate all print and microfilmed issues of the Napanee Beaver in the Archives' holdings using existing shelf lists and accession records
• Create an inventory of all issues of the Napanee Beaver, identifying the dates, location, and format of each issue, as well as identifying missing issues
• Rehouse individual newspapers as needed to meet preservation standards
• Research and create an Authority Record documenting the administrative history of the Napanee Beaver using reference and primary materials from the Archives
• Utilize the newly-created inventory to generate a file level RAD-compliant finding aid, under the Lennox and Addington Newspaper Collection, arranged by publication date
• Research and add a minimum of four points to the catalog records using Library of Congress standards, including name, subject, media, and place access point terminology.
• Upload the completed finding aid to Past Perfect Online, The Internet Archive, and Archeion
• Support events and activities in the Museum as assigned
• Satisfactory attendance record, subject to the requirements of the Ontario Human Rights Code

Qualifications
    

• Minimum Post-Secondary education in archival and/or library studies, museum studies, history, or other related field (either in progress and returning to school in the Fall, between the ages of 16-30)
• Demonstrated familiarity with computer software - PastPerfect and Microsoft Suite
• Excellent attention to detail, problem solving, and organizational skills
• Must be able to lift and move materials up to 40 lbs.
• CPIC required

 *This position is dependent on funding from Young Canada Works.

For more information or to apply, please visit our website at https://www.lennox-addington.on.ca/employment

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act for the purpose of applicant selection. We thank all applicants for their interest, however, only those selected for an interview will be contacted. Resumes received after the closing date will not be considered.

Please note that accommodations are available upon request to support the participation of persons with disabilities in applying for jobs and during the interview and assessment process. If you require an accommodation, please call the County's Human Resources Department at 613-354-4883 to discuss. We will work with you to meet your needs.
 
Apply at https://lennox-addington.on.ca/employment/archives-assistant-student by April 23, 2023

Intermediate Specialist, Information and Management
University of Ottawa

Location: Ottawa
Compensation: Hiring salary range $73,537-$92,891

The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

Position purpose:

Reporting to the Senior Director of Information and Archives Management, the Information and Management Specialist is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content.

As our Information and Management Specialist, you will play a key role in ensuring the information management program meets our legislative and business requirements by providing guidance and support to all Departments.   

In this role, your responsibilities will include:

• Responsible for the implementation of University's best practices and ensures that information, in all formats, are managed throughout their entire lifecycle - from creation and preservation through to disposition.
• Play a key role in ensuring the Information Management Program meets our legislative and business requirements by providing guidance and support to all Departments across the University by ensuring application of policies and procedures, regulations and best practices, Classification and Retention Schedule, Corporate Taxonomy.
• Work with key stakeholders (Services, Faculties and Research) on defining guidelines and procedures that impact the management, disposition and/or preservation of information, monitor changes to legislation and business requirements and propose changes to the University's Information Management Program accordingly. You will also conduct audits to ensure information management practices are aligned with the Information Management Program.
• Be responsible to develop strategies and continuously improve information management practices with an innovative approach to digital archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

What you will bring:

• A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.
• Demonstrated (within the last 5 years) and significant experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online
• Knowledge and experience in monitoring IM applicable federal and provincial legislation.
• Knowledge of lifecycle management of paper-based and digital information.
• Knowledge of technological trends and advances in management of government paper-based and digital information.
• Knowledge of information management industry standards and best practices.
• Demonstrated experience with the Information Management functions of M365 and SharePoint Online.
• Demonstrated experience in requirements gathering and business process analysis.
• Demonstrated experience in coordinating and facilitating consultations/audits or information sessions/trainings with working groups, users or stakeholders as a specialist ensuring high standards of service delivery and engagement.
• Demonstrated experience in change management and project management.
• Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.  
• Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time
• Demonstrated ability to develop and implement new working methods and analytical and problem-solving skills.
• Demonstrated ability to plan, organize, implement, manage and problem solve in a complex dynamic environment and to work under pressure with minimal supervision.
• Attention to detail, with a high degree of accuracy.
• Ability to seek relevant information, identify and evaluate options and choose the best solution.
• Excellent bilingual skills (French-English), both oral and written, to facilitate, present, advise and deliver training in both languages.
• Knowledge of copyright and intellectual property issues; Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics.

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

• Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
• Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
• Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
• Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s).
• Accept and give constructive feedback: Able to adjust own behaviour to reach the goals of the team.

Additional Information    

• Job ID:J0323-0694
• Job Type:Temporary Assignment or Contract
• Duration:12 mois / 12 months
• Job Category:Management or Professional
• Open Positions:1
• Faculty / Department:Office of the Secretary-General / Document Management and Archives
• Campus:Main campus (downtown)
• Union Affiliation:Support Staff (SSUO)
• Date Posted:March 30, 2023
• Closing Date:April 9, 2023
• Hours per week:35
• #LI-Hybrid

The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We are at our best when everyone has a seat at the table, and when we are made to feel like we belong. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact talenthr@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
 

How to Apply: https://uottawa.njoyn.com/CL2/xweb/XWeb.asp?NTKN=c&page=login&BRID=334614&jobid=J0323-0694

Archives Specialist
Land Title & Survey Authority of BC

Location: New West and Victoria, BC
Compensation: The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18).

Do you want to work for one of BC's Top Employers for 2023 and join an innovative, customer-centric organization?

The Land Title and Survey Authority of British Columbia (LTSA) is looking to hire an Archives Specialist to join our Policy & Legal Services division!

The Archives Specialist position is included in the BCGEU bargaining unit (Grid 18). This position open to our Victoria and New Westminster office. 

Applications will be accepted until April 28, 2023 at 4PM PDT.

Who we are:

The LTSA is a publicly accountable, statutory corporation that manages BC's land title and survey systems. These systems provide the foundation for all real property business and ownership in the province.

We offer meaningful work in the public interest. In support of the Province's 30-point housing plan, the LTSA built and launched the Condo and Strata Assignment Integrity Register as well as the Land Owner Transparency Registry, a first-of-its-kind registry.

We offer an innovative, customer-centric culture. We are not your typical land title registry-we are focused on technology and innovation. We are a national and global leader in the effective automation of property registration and through technology, we are reducing turnaround time for our customers (e.g., lawyers, notaries, land surveyors, etc.) while also improving the consistency, accuracy and efficiency of our services.

The Land Title and Survey Authority (LTSA) is a publicly accountable statutory corporation, which manages BC's land title and survey systems that provide the foundation for all real property business and ownership in the Province.

We are an industry leader in digital land title and survey processes: our work is conducted using secure, best-in-class applications and technology.

We offer meaningful work in the public interest; an innovative, customer-centric culture; and hybrid remote and in-office work arrangements.

The Records and Archives unit exists to support the LTSA's mission, mandate, and operations, working with subject matter experts across the organization to ensure that analogue and digital records produced through operational and administrative functions meet the organization's legislative and business requirements.

The Records and Archives unit also leads the organization's digitization program whereby historic records are digitized to provide increased access for internal teams and external communities of users, including surveyors, lawyers, notaries, property owners, historians and other academics. In addition, the LTSA provides direct access to First Nations in consultation with the Historic Records Advisory Committee.

Over the next three years, the Records and Archives unit will develop and deploy a future-focused digital preservation program  for digital records. This program will unfold in tandem with our current preservation program for analogue records, which are held in two state-of-the-art vaults located in Victoria and New Westminster.

Position Purpose:

Reporting to the Manager, Records and Archives/Corporate Records Officer, the Archives Specialist is an energetic, focused, and results oriented individual who is passionate about both analogue and digital records. The Specialist is an organized self-motivated, and pragmatic problem solver, who is  flexible where the situation requires, whether this involves troubleshooting or hands-on work. They are equally comfortable describing analogue records, using electronic inventories to locate vault records, overseeing digitization projects, and contributing to digital preservation workflows.

The Archives Specialist is mature, personable, and collaborative; they understand that archival work is conducted in support of operational and administrative functions and they take a consultative approach with front-office teams to identify workable solutions that align with day-to-day activities. They are comfortable learning and using a variety of applications: document creation and collaboration systems; electronic inventory and image management systems; and business process mapping and procedure documentation products.

What you'll do:

Archives:

• Understand relevant legislation (i.e., Land Title Act, LTSA Records Transfer Agreement, etc.)
• Provide archival arrangement and description within the bounds of the current inventory and image management systems
• Maintain and distribute the LTSA's administrative history
• Co-ordinate archival transfers and loans
• Co-ordinate the direct access process for external researchers
• Develop finding aids for analogue records (i.e., inventories, research guides, etc.)
• Develop, document, and oversee digitization projects: scanning standards; process documentation; file and data migration; and overall quality assurance
• Contribute to emergency preparedness and business continuity documentation and monitor environmental controls for analogue records
• Participate in requirements documentation, selection, configuration, and implementation of a digital preservation system
• Maintain user guides for the electronic inventory system and create at-a-glance tip sheets for users
• Review, formalize, and document analogue and digital records processes and procedures
• On occasion, provide support to, the Historic Records Advisory Committee
• On occasion, provide coverage for the Records Management Specialist
• Perform other duties as required

We encourage you to apply if you have:

Education and Experience:

• Graduate degree in archival studies (MAS or equivalent) from a Canadian university
• Minimum 3 years' directly related experience
• Experience working with analogue and digital records in a records management and/or archival context
• Experience handling confidential and sensitive matters and dealing with members of the public

Knowledge, Skills and Abilities:   

• In-depth knowledge of records management and archival theory and best practices
• Passionate about forming projects, developing momentum, and delivering results to deadline
• Advanced time management and organizational skills including the ability to organize, plan, and work independently and with a team
• Ability to map business processes and document procedures
• Ability to write and communicate clearly, including drafting and delivering communication, presentations, and training to both internal and external stakeholders
• Ability to learn digital systems and enter and manage data
• Ability to conduct research and make informed decisions
• Ability to provide research services in-person and online

Additional Information   

We are committed to fostering a safe, respectful and inclusive workplace where all employees can share their diverse views, skills and backgrounds. Valuing employee diversity strengthens workplace trust and enhances our ability to innovate in service of our customers and partners. Our hiring practices reflect this and we are committed to ensuring that our workforce reflects where we live and work. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

Please note applicants must be legally authorized to work in Canada.
 
Application information

Please apply to the link: https://can63.dayforcehcm.com/CandidatePortal/en-US/ltsa/Posting/View/516

Application Deadline: April 28, 2023 at 4PM PDT