Digital Records Archivist
Tłı̨chǫ Government

Location:  Behchokò, Yellowknife, NT
Compensation: $98,000 to $110,000 per year

The Tłı̨chǫ Government has powers to pass and enforce a wide range of its own laws. The Tłı̨chǫ Government can own resources, receive tax revenues and protect resources. The focus of the Tłı̨chǫ Government is the protection of the Tłı̨chǫ language and culture, heritage and wildlife. The Tłı̨chǫ people also have their own Constitution. The Constitution sets out the rights and freedoms of Tłı̨chǫ citizens and provides the rules for the election of the Tłı̨chǫ Government and for keeping the Government accountable.

Description and Duties    

The Digital Records Archivist is responsible for strategic planning, collections management and daily operations of Tłı̨chǫ Government's physical and digital archives, which includes development and implementation of policies and procedures. The incumbent will develop and maintain Tłı̨chǫ Nàowoò Deghats'etsaa: Tłı̨chǫ Cultural Commons Digital Archive (TCCDA) which is a central digital location for Tłı̨chǫ cultural knowledge. The incumbent should take an innovative approach to archival management with inquisitiveness, flexibility and drive to promote and enhance preservation of and access to the TCCDA. The incumbent will develop partnerships, implement best practices and respond to and work with a wide variety of requests from colleagues, communities, researchers and the general public.

Qualifications   

• Minimum 1-year work experience in archives, working with relevant digital tools, technology and metadata standards in an archival repository, and Master's degree in Archival Information, Archival and Library Studies or another graduate degree in a relevant field and combination of education and experience may be considered.Thorough knowledge of archival standards and practices related to digital records, receiving and management of digital records; technical requirements for digital preservation on hardware, software and file formats; and provision of access to digital records.
• Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.
• Strong analytical, planning, organizational, time management, interpersonal and communication skills.
• A strong interest in Tłı̨chǫ history, geography, language, culture, way of life, and an understanding of Tłı̨chǫ Government's programs and services.
• Ability to work with Tłı̨chǫ Elders, as part of a team, in stressful situations amongst projects with changing deadlines, emerging issues and conflicting demands.
• Ability to conduct research, write reports, proposals, and work with confidential material.

Additional Information    

The Tłı̨chǫ Agreement was negotiated by the Dogrib Treaty 11 Council, the Government of the Northwest Territories (GNWT), and the Government of Canada. It is the first combined comprehensive land claim and self-government agreement in the Northwest Territories. In 2005 the Tłı̨chǫ Nation ratified the Tłı̨chǫ Agreement, a modern Treaty with the Government of Canada. The agreement provides and defines certain rights relating to lands, resources and self-government. Some of the highlights of the agreement include:

Creation of the Tłı̨chǫ Government

• Ownership of 39,000 km2 of land located between Great Slave Lake and Great Bear Lake including surface and subsurface rights.
• The ability to define its membership know as Tłı̨chǫ citizens
• Jurisdiction over lands and resources in the Tłı̨chǫ traditional territory.
• The establishment of the Wek'éezhíi Land and Water Board and the Wek'éezhíi Renewable Resources Board
• A share of mineral royalties from the Mackenzie Valley

Application information

Please submit your resume and cover letter to hr@tlicho.ca
Application Webpage (URL): Please apply by email


Application Deadline:  July 14, 2023 at 5:00pm MST

86589542_digital_records_archivist.pdf

Information Management Specialist
Inuit Circumpolar Council Canada

Location: Ottawa, Ontario
Compensation: $75,000-$90,000 per year based on qualifications

Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings.

Job Summary

Inuit Circumpolar Council Canada (ICC Canada) is hiring an information management specialist to formalize and implement data and information management policies and practices and create an overarching information governance framework for all organization activities (corporate/business functions, research functions, etc.). The majority of ICC Canada's information management needs are in the context of digital records.

What you'll be working on:

• Structure, design and manage an overarching information governance program focused on digital records including policies, procedures, training, monitoring, auditing, evaluating and ongoing administration governing the collection, use, access, security, storage, retention, and disposition of digital and physical organizational records.
• Provide leadership and ongoing direction around information and records management practices.
• Design and implement a records retention schedule, ensuring compliance with all relevant legislation and professional standards.
• Develop and implement training sessions to ensure that all employees and consultants are aware of their responsibilities regarding information and records management and are comfortable using appropriate procedures, tools, etc.
• Develop a mechanism/process to transfer records with archival value to the ICC Canada Archives.
• Maintain the authenticity of records through versioning and metadata that gives an accurate representation of ICC's activities.
• Facilitate cross-organizational access to information via SharePoint so that information can be shared and to enable collaborative working (staff training, etc.).
• Ensure consistency in digital records management, with a system that has a clear structure (file classification and metadata).

What you will need:

• Knowledge of the relevant federal and provincial (Ontario) legislation, regulation, policies, and procedures around non-governmental organization records management and privacy.
• Sound knowledge of the principles of adult training and development, change management, and an understanding of information systems.
• Experience co-leading organization-wide or large team projects.
• Strong research, writing, and policy skills.
• Superior interpersonal communication skills with the ability to communicate specialist knowledge to a non-specialist audience.
• Ability to develop and deliver work plans to achieve organizational objectives.
• Proven analytical, problem solving, and collaborative skills.
• Strong planning, project and time management skills, including budget management experience.
• Excellent attention to detail.
• Strong computer skills in Microsoft 365.
• Discretion and ability to maintain confidentiality.
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education/Experience

• Diploma (or higher) in information studies or a related field (e.g., computer science, archival studies, library science); AND
• 2+ years in a full-time digital records/information management role.
• OR an equivalent combination of education, training, and experience may be considered.

Desired Qualifications - Knowledge and skills:

• Knowledge of written and/or spoken Inuktitut would be an asset.
• Exceptional SharePoint skills (preferred: SharePoint administrator skills).
• A basic understanding of copyright legislation.

Other Information:

• ICC Canada is a hybrid in office and work from home environment - this position CANNOT be 100% remote.
• Limited exposure to physical risk.
• Long periods of sitting at a desk in front of a computer.
• Must have proof of COVID-19 vaccinations.
• Moderate physical activity requires lifting up to 30 pounds and some standing and walking.

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring.
Please email a cover letter and resume to lindsay@performhr.ca and indicate Information Management Specialist in the subject line.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected for an interview will be contacted.

ICC is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. For individuals with disabilities who would like to request an accommodation, please email jdurocher@inuitcircumpolar.com

Application Deadline: Open until filled
 

Executive Director

Association of Canadian Archivists

Location: Ottawa, ON (hybrid)

Compensation: range - $ 78, 000 to $ 85, 000 and benefits

The Association of Canadian Archivists invites applications from qualified individuals for the full-time, permanent position of Executive Director of the Association.

ORGANIZATIONAL BACKGROUND

Founded in 1975 and incorporated in 1978, the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. The ACA provides members with opportunities to network with archives and records professionals and practitioners across the country, develop professional skills and expertise, participate in national and international advocacy initiatives, and fundraise (through the ACA Foundation) to further the educational goals of members. It is a member-driven, volunteer-run organization that is governed by a Board of Directors, run by several committees, working groups, special interest sections, and university student chapters, and supported by two full-time employees: an Executive Director, and a Membership Services Coordinator.  

POSITION OVERVIEW
Reporting to the ACA Board of Directors through the President, the Executive Director (ED) is the Chief Staff Officer (CSO) and has sole responsibility for managing the efficient day-to-day operations and administration of the Association and its Foundation. The ED's role is to propose policy direction to the Board or its designate (e.g., committees) and, in partnership with the elected and appointed leadership of the Association, to support the goals and further the mission of the Association.

The ED is empowered to act on behalf of the Board and Association within the parameters of the Association’s By-Law No. 1, established Policy and Codes and office procedures, the annual budget and financial practices, and all legislative frameworks guiding the work of Canadian not-for-profit corporations. 

Reporting Structure
The ED, as an employee of the Association, takes direction from the Board through the President of the Association. They are also:

• a director and officer of the Association, without vote;
• a non-voting ex officio member of all boards, committees, councils, task forces, the ACA Foundation, and other member forums appointed or established by, and accountable to, the Board of Directors;
• Manager of all paid staff and solely responsible for establishing and facilitating compensation and benefits, and the hiring and release, of the Association's employees.

AREAS OF RESPONSIBILITY

The Executive Director shall provide leadership in these, and other areas:

Planning

• Develops, for Board approval, office procedures and operational/administrative work plans and monitors their implementation under direction of the Board and in co-operation with relevant staff, committees, sections and working groups of the Association;
• In accordance with the ACA Equity Commitments and other working group work, recommends, as necessary, the creation/revision of policies and procedures which would improve the operations of the Association;
• Provides guidance to the Board to ensure all planned objectives are in line with the ACA’s Equity Commitments and are in line with the ACA endorsed,  Reconciliation Framework;
• Assists, when necessary, with the development of Board agendas, and ensures the production and submission of minutes to the Association’s SharePoint site.
• Ensures the production and submission of minutes by all committees, working groups and sections to the Association’s SharePoint site;
• Oversees the development of member products, services, and initiatives.

Financial Management

 

• Maintains sound fiscal practices which ensures the Association’s financial viability and accountability in accordance with all applicable legislation;
• Budgeting, including controlling, tracking and monitoring financial transactions and provides financial information and provides recommendations to the Board as requested
• Provides monthly financial reports to the Board and upon request to the Treasurer;
• Liaises with the Treasurer with regards to the financial management of the Association and the ACA Foundation;
• Prepares and facilitates the annual audit, and provides input to the Board on any recommendations received via the auditor’s report;
• In collaboration with the Treasurer and Financial Review Committee, manages and monitors the ACA Investment Portfolio in accordance with ACA investment policy and advises the Board regularly on its status;
• Negotiates all facility, supplier and service agreements required to facilitate annual conferences and other events (e.g., conference hotel, A/V, catering, etc., video conferencing licenses, conference app);
• Maintains and implements a modest revenue generation plan in collaboration with the Board and the ACA Foundation.

Administration

• Supports the administration of the Association, Board, and all committees, working groups and sections;
• Manages the membership database, website and any other technological infrastructure of the Association;
• Responsible for the efficient and effective management of ACA operations including the day-to-day direction and activities of staff.

Communication

 

• Facilitates internal and external ACA communications;
• Coordinates posting of information, notices, forms, key dates and news items to the public and members via email and the Association website as appropriate;
• Oversees the preparation of reports for the ACA as required, including but not limited to the publication of the Annual Report (Bulletin) in time for the AGM, and monthly staff activities reports for the Board;
• Works with the Communications Committee on the publication of the ACA monthly newsletter (Scope and Content).

Resource Management

• Responsible for the recruitment and hiring of Association regular, temporary and contract staff;
• Responsible for training and evaluating Association staff;
• Ensures the adequacy of office and capital resources of the Association;
• Ensures effective operations of ACA Information Technology (IT) resources including staff workstations, office servers and network support, as well as external IT services.

Board of Directors

• Maintains regular communication with the Board as appropriate/required;
• Provides continuity and policy guidance for the Association, the Board and the ACA Foundation;
• Implements Board policies and directives through effective and conscientious delivery of programs, services and activities;
• Makes recommendations to the Board on Association policies, procedures, projects, and activities.

Archival Community Issues

• Provides policy research support, and issue investigation for the Association as directed by the Board;
• Assists Board and committees to identify, and document the needs of Association members, archival associations and institutions in Canada through various research methodologies;
• Suggest adjustments to strategy, priorities and/or operational tactics to address trends or changes in community needs.

Meetings/Events

 

• Attends all Board, ACA Foundation, and committee meetings and is available to attend other Association meetings as required;
• Represent the Association, as directed by the Board, to the public, government, affiliated organizations, and other stakeholders;
• Serves as a liaison between the Board (President, Vice-President, Secretary, Treasurer, Directors at Large, Committee Chairs), ACA Foundation, Special Interest Section Chairs, and the office staff;
• Responsible for all logistics in support of regular, special and annual general meetings of the Board, the ACA Foundation, and membership; as well as for meetings of committees, special interest sections, working groups, taskforces, and student chapters
• Responsible for all logistics in support of Board meetings with external stakeholder groups.

Project Management

• Implements and coordinates projects and activities of the Association as required (e.g.  professional development workshop co-ordination);
• Co-ordinates grant & contribution application process and oversees implementation of projects which received external funding including reporting duties;
• Advises the Board and relevant committees on the development and implementation of the ACA scholarships and awards programs;
• Co-ordinates activities to support/act upon issues of concern to the Association and the Canadian archival community as directed by the Board (e.g., online fundraising platform set-up, developing member feedback forms; collates input receive via feedback forms, etc.)

Marketing

• Co-ordinates outreach / public relations activities with the Board and relevant committees;
• Develops / implements a marketing strategy for the Association, in conjunction with the Board and relevant committees, to increase memberships and enhance the visibility and of the Association;
• Supports annual fundraising activities of the ACA Foundation and special fundraising efforts of the Board and/or committees, as directed by the Board.
• Develop and facilitate the vendor trade show at the annual ACA conferences and promote conference/events sponsorships from service/product suppliers.

Advocacy and Liaison

• Represents the Association as directed by the Board;
• Establishes and maintains contacts with key players in government, business, related professional associations, and archival institutions.

EDUCATION & EXPERIENCE

University Degree in a field relevant to the needs of the ACA, such as in Non-Profit Management, Business Administration, Archival Studies, or History (for example) is required. While an MBA with specialization in not-for-profits, and/or a CAE designation from the Canadian Society of Association Executives is desirable. A relevant combination of post-secondary education and experience will be considered.

Specific Requirements:

Knowledge

• Of the Canada Not-for-profit Corporations Act S.C. 2009, c.23 and the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.))
  
• Management of non-governmental/not-for-profit associations
• Familiarity with the archival community and federal heritage and information landscape
• Basic accounting principles and practices

Experience

• managing a non-governmental/not-for-profit association
• revenue generation and fundraising, including grant writing experience/ability
• public relations, advocacy, and marketing
•  human resource management (paid staff and volunteers)

Abilities

• Excellent communication, administration, and promotional skills
• High level proficiency in computing technology and IT infrastructure management (knowledge of: MS office environment; Wild Apricot, event apps such as Whova, video conferencing platforms, SharePoint and ability to manage IT support for server management and website, SharePoint issues)
• High level accounting skills and reporting techniques;
• Experience in effective meeting and conference logistics;
• Expert level fluency in English (written and oral) is required
• English/French bilingualism an asset, but not necessary

 

TERMS OF EMPLOYMENT

• Permanent, full-time, 37.5 hours/week, may include evenings and weekends, occasional travel involved. 
• Rate of Pay: $78-$85,000 commensurate with experience, plus benefits including 4 weeks paid vacation
• Work location: Ottawa, ON through a combination of in-person and remote

Please submit C.V. and cover letter to Erica Hernandez-Read, President, Association of Canadian Archivists at acapresident@archivists.ca.

APPLICATION DEADLINE: JULY 7, 2023 

202306_ACA Executive Director Job Description.DRAFT.1.pdf

Systems Archivist, Hosting
Artefactual Systems Inc

Location: Remote
Compensation: $70,000 - $85,000

Artefactual Systems Inc. (https://www.artefactual.com/) provides archival management and digital preservation products and services to the cultural memory sector using open source software. We help to ensure that our international client base is able to care for the evidence of the past so that it can be trusted in the future. Though founded and still based in British Columbia, Canada, we have staff across Canada, the US, Spain, the UK, and El Salvador. We ground all our work in 4 core values:  openness, collaboration, sustainability, and trustworthiness.  

Artefactual values the diversity of the people it hires and serves. Our success is reliant on building teams that include people from different backgrounds and experiences who share their ideas and perspectives and participate openly in a collaborative, respectful, and supportive working environment. We are dedicated to hiring humans, not just a resume. We look for a diverse pool of applicants including those from historically marginalized groups. We invite you to apply even if you don't think you meet all the requirements listed below.  

Description and Duties: Summary

The Systems Archivist, Hosting, assists with the day-to-day needs of Artefactual's hosting services (primarily AtoM and Archivematica). They respond to inquiries that cannot be answered by support staff, and provide domain expertise in Artefactual's hosting team so that our customers' experience with our services continuously improves.

Job duties

Duty 1

• Responsible for addressing customer problems
• Responds to domain-specific customer support inquiries as part of the support escalation process
• Triage support questions to the Maintainers team when required
• Collaborate with Maintainers team on technical solutions to customer issues
• Proactively address common customer concerns by producing product-specific documentation and other resources

Duty 2

• Responsible for providing domain expertise to teammates and other Artefactual staff
• Provide domain expertise to help clarify and understand customer contexts, concerns and goals
• Works in the product team to ensure hosting products meet client needs
• Represent the customer and the domain while working with teammates and other Artefactual staff
• Assist the Maintainers by providing domain expertise when addressing support issues

Duty 3

• Responsible for continuous improvement in service delivery
• Monitor outstanding, ongoing, or recurring incidents
• Analyse incidents for trends or patterns that can be identified as problems
• Gather feedback from stakeholders to suggest solutions
• Liaise with other specialists to identify wider patterns
• Provide feedback to the Maintainers team to improve the software, and to teammates to improve the hosted products

Qualifications: Must have

• Archival domain knowledge with special interest in digital preservation and/or online access and description
• Ability to analyse issues or problems in a technical environment
• Excellent oral and written communication skills in English
• An interest in continuous improvement in service delivery
• At least 4 hours overlap with 8am-4pm Pacific Standard Time
• Legally able to work in Canada

Nice to have

• Experience with problem management and change management processes in an IT domain
• Experience working as a digital archivist or digital preservationist
• Experience in problem solving in a software-related domain
• Experience working with monitoring systems
• Experience with AtoM and/or Archivematica

How to Apply: Submit your covering letter and CV to jobs@artefactual.com

Application Webpage (URL: https://www.artefactual.com/jobs/

Application Deadline: Wednesday June 28, 2023

Gestionnaire, Section de la gestion de l'information de l'entreprise et des documents gouvernementaux (Archives)
Archives provinciales du Nouveau-Brunswick (APNB)

Location: Fredericton
Compensation: De 2762 $ à 3675 $ à la quinzaine

Fondées en 1967, les Archives provinciales du Nouveau-Brunswick rassemblent et conservent les documents issus des citoyens, des institutions et du gouvernement de la province. Le Programme de gestion des documents assure le transfert régulier aux Archives et la conservation de tous les documents gouvernementaux non actifs ayant une valeur légale et historique permanente.

Description and Duties    

Le Bureau du chef de l'information de Finances et Conseil du Trésor offre un poste de gestionnaire pour diriger la Section de la gestion de l'information de l'entreprise (GIE) et des documents gouvernementaux (Archives) au sein des Archives provinciales du Nouveau-Brunswick (APNB). Joignez-vous à notre équipe dynamique et progressive de professionnels de l'information pour aider le gouvernement du Nouveau-Brunswick (GNB) à réaliser ses objectifs opérationnels en matière de transformation dans un milieu favorable à l'apprentissage, à la croissance, à la création et au soutien de stratégies innovantes.

Relevant de l'archiviste provincial principal et à membre de l'équipe de direction des APNB, la personne retenue contribuera à la gestion et à la conservation des documents du GNB qui concernent les activités opérationnelles et qui témoignent de l'histoire de la province.

Les responsabilités précises rattachées au poste sont notamment les suivantes :

• diriger, encadrer et appuyer une équipe regroupant des professionnels de la Section de la GIE et des documents gouvernementaux de manière à offrir d'excellents services aux ministères clients, aux intervenants et aux citoyens;
• donner des conseils stratégiques détaillés et offrir son expertise en la matière à l'archiviste provincial principal;
• assurer la gestion uniforme des programmes dans la Section, maintenir des normes appropriées qui reflètent les pratiques et les exigences organisationnelles et juridiques actuelles, dont les exigences de la Loi sur les archives, et en assurer le maintien;
• assurer la gestion efficace des ressources au sein de la Section, soit établir et évaluer les cibles de rendement du personnel, encourager la diversité et l'édification d'un milieu de travail sain, faire preuve de compétences en leadership organisationnel, respecter les pratiques des ressources humaines organisationnelles, promouvoir le travail d'équipe et le perfectionnement individuel, veiller aux communications internes;
• moderniser les services dans la Section grâce à la technologie et à la numérisation;
• sensibiliser à l'importance des archives et du patrimoine documentaire;
• améliorer la gestion de l'information dans l'ensemble du GNB grâce à l'élaboration et à la prestation de formations, de directives, de politiques, de normes et de lignes directrices;
• favoriser une culture de collaboration pour assurer la gestion de l'information dans l'ensemble du GNB;
• diriger l'établissement et la révision des calendriers de conservation des dossiers opérationnels et communs pour les organismes publics;
• rechercher et instaurer de nouvelles méthodes pour assurer la gestion de l'information, particulièrement pour l'environnement de M365;
• fixer des priorités pour la sélection, la disposition et la description des dossiers archivistiques du GNB;
• faire partie de l'Association des administrateurs et des gestionnaires de documents (ARMA), du Conseil des archivistes provinciaux et territoriaux, de l'Association canadienne des archivistes, du Conseil canadien des archives et d'autres organismes professionnels.

QUALIFICATIONS ESSENTIELLES 

• Baccalauréat en histoire ou dans un domaine connexe, maîtrise en gestion des archives et de l'information ou dans un domaine connexe et au moins cinq (5) années d'expérience comportant des responsabilités croissantes dans des institutions d'archives.
• Un minimum de deux (2) années d'expérience en gestion ou supervision est requis.
• Permis de conduire
• L'équivalent en éducation, en formation et en expérience pourrait être considéré.
• La connaissance de l'anglais parlé et écrit est requise.

Les personnes doivent faire clairement état des qualifications essentielles afin que leur candidature ne soit pas rejetée. Veuillez indiquer dans votre CV votre langue de préférence pour l'évaluation.

QUALIFICATIONS CONSTITUANT UN ATOUT :

La préférence pourrait être accordée aux personnes démontrant au moins l'une des qualifications suivantes constituant un atout :

• une expérience en recherche et en rédaction;
• une expérience en gestion du changement;
• le titre de CRM (agrément en gestion de documents).

Application : https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/fr-CA/sites/CX_1001/job/10253/?utm_medium=jobshare

Application Deadline: 7 juillet 2023

Manager, Corporate Information Management Unit and Government Records (Archives) Unit
Provincial Archives of New Brunswick

Location: Fredericton, NB
Compensation: $2762 to $3675 bi-weekly

Established in 1967, the Provincial Archives of New Brunswick collects and preserves the documents of the people, institutions and government of the province.

The Records Management Program ensures the regular transfer and archival retention of all non-current government records that have permanent legal and historical value

The Finance and Treasury Board's Office of the Chief Information Officer has a career opportunity for a Manager to lead the Corporate Information Management (CIM) and Government Records (Archives) Unit of the Provincial Archives of New Brunswick (PANB).  Join our dynamic, progressive team of information professionals in an environment in which you can learn, grow, create, and support innovative strategies to help the Government of New Brunswick (GNB) deliver on its transformational business objectives.

Reporting to the Senior Provincial Archivist and as a member of the PANB Leadership Team, the Manager supports the management and preservation of GNB records that support operational activities and document the history of the province.

Specific key responsibilities will include:

• Leading, mentoring, and supporting a blended team of professionals in the CIM and Government Records Units to deliver excellent service to client departments, stakeholders, and citizens.
• Providing comprehensive and strategic policy advice and subject matter expertise to the Senior Provincial Archivist
• Ensuring consistent program management in the Unit, maintaining appropriate standards that reflect the current organizational and legal practices and requirements, including the requirements of the Archives Act.
• Ensuring the effective management of resources in the Unit by setting and evaluating staff performance targets, promoting diversity and a healthy workplace, demonstrating organizational leadership competencies, respecting corporate human resources practices, promoting teamwork and individual development, and maintaining internal communication.
• Modernizing services in the Unit through technology and digitization.
• Expanding the awareness of archives and the uses of documentary heritage.
• Improving Information management throughout GNB through the development and delivery of training, directives, policies, standards and guidelines.
• Fostering a culture of collaboration for information management across GNB.
• Leading the creation and revision of operational and common records retention schedules for public bodies.
• Researching and actioning new methodologies for the management of information with a focus on recordkeeping in the M365 environment
• Setting priorities for the selection, arrangement, and description of GNB archival records.
• Participating in ARMA, the Federal-Provincial-Territorial Records Council, the Association of Canadian Archivists, the Canadian Council of Archives, and other professional bodies    
  

Qualifications   

• A Bachelor's Degree in History or a related field and a Masters in Archives and Information management or related field, with progressive responsibilities in archival institutions over a minimum of five (5) years.
• A minimum of two (2) years of management/supervisory experience is required.
• Driver's license
• An equivalent combination of education, training and experience may be considered.
• Written and spoken competence in English required.

 
Apply through the application web page: https://emgi.fa.ca3.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/job/10253/?utm_medium=jobshare

Application Deadline: July 7, 2023

Information Management Specialist
University of Ottawa

Location: Ottawa
Compensation: $75 743,00 - $95 678,00

The University of Ottawa-A crossroads of cultures and ideas

The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.  

We are one of Canada's top 10 research universities-our professors and researchers explore new approaches to today's challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!

Position purpose:

Reporting to the Senior Director of Information and Archives Management, the Information and Management Specialist is responsible for assisting the University of Ottawa to better manage its information management assets in the support and delivery of a sound records and information management solutions, with particular focus on the delivery of SharePoint Online collaboration sites, information classification and management of digital content.

As our Information and Management Specialist, you will play a key role in ensuring the information management program meets our legislative and business requirements by providing guidance and support to all Departments.   

In this role, your responsibilities will include:

• Responsible for the implementation of University's best practices and ensures that information, in all formats, are managed throughout their entire lifecycle - from creation and preservation through to disposition.
• Play a key role in ensuring the Information Management Program meets our legislative and business requirements by providing guidance and support to all Departments across the University by ensuring application of policies and procedures, regulations and best practices, Classification and Retention Schedule, Corporate Taxonomy.
• Work with key stakeholders (Services, Faculties and Research) on defining guidelines and procedures that impact the management, disposition and/or preservation of information, monitor changes to legislation and business requirements and propose changes to the University's Information Management Program accordingly. You will also conduct audits to ensure information management practices are aligned with the Information Management Program.
• Be responsible to develop strategies and continuously improve information management practices with an innovative approach to digital archival management, with the inquisitiveness, flexibility, and drive to promote and enhance user access to digital content.

What you will bring:

• A university degree from a recognized university with specialization in Information Sciences, Archival Studies or Library Science. An acceptable combination of experience, education and/or training directly related to the position could also be considered.
• Demonstrated (within the last 5 years) and significant experience in the provision of IM related advice, services, support and products in a M365 environment, specifically SharePoint Online
• Knowledge and experience in monitoring IM applicable federal and provincial legislation.
• Knowledge of lifecycle management of paper-based and digital information.
• Knowledge of technological trends and advances in management of government paper-based and digital information.
• Knowledge of information management industry standards and best practices.
• Demonstrated experience with the Information Management functions of M365 and SharePoint Online.
• Demonstrated experience in requirements gathering and business process analysis.
• Demonstrated experience in coordinating and facilitating consultations/audits or information sessions/trainings with working groups, users or stakeholders as a specialist ensuring high standards of service delivery and engagement.
• Demonstrated experience in change management and project management.
• Proven ability to work independently and collaboratively with peers as a team player mindset by motivating and uplifting the team.   
• Demonstrates ability to be flexible, prioritize tasks and responsibilities and complete duties and projects within allotted time
• Demonstrated ability to develop and implement new working methods and analytical and problem-solving skills.
• Demonstrated ability to plan, organize, implement, manage and problem solve in a complex dynamic environment and to work under pressure with minimal supervision.
• Attention to detail, with a high degree of accuracy.
• Ability to seek relevant information, identify and evaluate options and choose the best solution.
• Excellent bilingual skills (French-English), both oral and written, to facilitate, present, advise and deliver training in both languages.
• Knowledge of copyright and intellectual property issues; Freedom of Information/Protection of Privacy (FOIPOP) legislation and requirements; and archival ethics.

*This position may be eligible for a telework arrangement. Learn more about our telework guidelines click here

#LI-Hybrid

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact hrtalentmanagement@uottawa.ca to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

Application Webpage (URL): https://uottawa.wd3.myworkdayjobs.com/en-US/uOttawa_External_Career_Site/job/Spcialiste-intermdiaire--Gestion-de-l-information_JR2346

Closing Date:  June 26, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Archivist
Region of Peel

Location: 9 Wellington Street, Brampton
Compensation: $69,273 to $86,593 per annum

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon.  Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We're working to create a community that is safe, inclusive, and accessible.  A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,500 strong and since 1974, we've been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it's impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Description and Duties:

Archivist

• Corporate Services - Clerks
• Status: 3 Regular Full Time
• Work Mode: Onsite
• Hours of Work: 35 hours per week

Who we are:

To work with elected officials, the community and staff to provide service excellence that supports accessible, effective governance and a thriving community.

What you will do in this role:

• Registers researchers, performs reference interviews and assists researchers in locating information
• Develops finding aids and researcher guides to assist
• Tracks use of the collection and researcher statistics
• Monitors the electronic mail boxes and responds to queries as appropriate
• Organizes fee-for-service reference requests and transfers request to appropriate staff
• Coordinates reprographics requests; may perform scanning/copying, secures payment and responds to client
• Ensures safe conditions for the storage, retrieval, use and display of archival records
• Supports the private records program by accessioning and processing archival records to accepted Canadian archival standards
• Prepares and delivers presentations and workshops as required

What the role requires:

• Masters Degree in Archival Studies or a related field with at least 3 years experience in a reference/archival environment or an equivalent combination of education and experience
• Training in Freedom of Information and Protection of Privacy legislation
• Demonstrated working knowledge of archival science and reference services
• Must have experience with database systems, digital imaging and electronic information management
• Must understand the provisions of the Copyright Act as it applies to archives/libraries
• Flexibility around hours, weekend and some statutory holidays may be required
• Ability to lift items of at least 20 pounds
• Ability to travel to additional archival facilities is required

Skills/Abilities:

Demonstrated ability to work with a high degree of discretion, diplomacy and professionalism
Excellent time management and organizational skills
Knowledge of Microsoft Office Word, Access, Excel and PowerPoint
Ability to work with minimum direction and on numerous initiatives
Good public speaking and communication skills
Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psycholgocial health, for the (effective start date)
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis up to 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement (where applicable) and learning and development resources

The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.    

Interview:

Our recruitment process will be completed with video conference technology.  

You may have seen or heard Peel Region's presence in the media surrounding the announcement and tabled legislation by the Ford government regarding the structure of our municipal government.  At Peel Region, we value being open and transparent with our community, and want to ensure you are informed and up to date.  Regardless of governance models that support the residents of Peel, skilled and qualified talent is, and will be, needed to deliver services to the community that we serve.  Peel Region remains committed to working with all partners, providing information to inform decisions.

For additional information and latest updates about the governance announcement, please visit our News Release webpage.

If this opportunity matches your qualifications and experience, please apply on-line.

As part of the Region's ongoing commitment to health and safety, there are enhanced COVID-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.
 
Please visit our career page and apply directly online: https://careers-peelregion.icims.com/jobs/12789/archivist/job

Application Deadline: June 29, 2023 11:59 PM EST

Institutional Membership Review Intern
Archives Society of Alberta

Location: Edmonton, AB
Compensation: $27/hour

The Archives Society of Alberta (ASA) is a professional association that builds resilient archival professionals and organizations that meet the needs of their communities. We strive to achieve our mission by providing an advisory services program, an online archival database, an archival supplies loan program, an online directory of archival institutions in Alberta, professional development opportunities, and organized advocacy efforts.

Description and Duties    

As part of our services which support member archives, we have an accreditation program for our institutional membership. ASA is hiring an intern to conduct institutional reviews of some of our institutional members. This work involves reviewing applications and conducting site visits throughout the province as well as advising on best practices in the archival profession to these members. Reporting to the Executive Director/Archives Advisor, the Institutional Membership Review Intern will:

• Review membership applications;
• Advise on archival best practices and areas for improvements;
• Travel around the province to conduct site visits to assist in the application process;
• Report to members on their status and areas for improvements;
• Communicate and work with a diverse group of archives members as well as ASA staff and volunteers.

Qualifications    

• Degree in an information science with a focus on records management and archives, or an equivalent;
• Familiarity with information management sector such as libraries, archives or museums is an asset;
• Familiarity archival standards including RAD and ISAD-G;
• Familiarity with preservation practices for archival materials;
• Comfort with word processing, email and social media;
• Attention to detail;
• Ability to work both in a team and independently;
• Strong communication skills;
• Valid Driver's License;
• Eligible for Young Canada Works program.

How to Apply    

Please send your resumé and covering letter to Rene Georgopalis, Executive Director/Archives Advisor, reneg@archivesalberta.org, or Prince of Wales Armouries Heritage Ctr, 216-10440 108 Ave NW, Edmonton AB T5H 3Z9.  

Please ensure that you also express interest in the position via the Young Canada Works website: https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=17244&showBackToSearch=true

Application Deadline: June 21, 2023

 

Archival Collections Coordinator
Manitoba Parents for Ukrainian Education (MPUE)

Location: MPUE  - 929 Main Street, Winnipeg Manitoba - Work site is Oseredok 184 Alexander Ave. E, Winnipeg MB

Compensation: $17/hr to $18/hr - Pay will be negotiable relative to experience

The Manitoba Parents for Ukrainian Education (MPUE) is an organization dedicated to the promotion, enhancement and expansion of the English-Ukrainian Bilingual Program (EUBP) in Manitoba. MPUE is the umbrella organization which provides support for the parent organizations associated with each of the schools providing the English-Ukrainian Bilingual Program.  

Our Affiliated organizations are as follows:  

The Osvita Foundation Inc. (Osvita) is a charitable endowment that is administered by a volunteer Board of Trustees. Funds raised by Osvita are used to benefit the hundreds of students of the English-Ukrainian Bilingual Program in Manitoba and have benefited thousands of students over the more than 40 years of the program's existence.  

Dzvin Publishers (Dzvin) was established to develop supplementary in-class and in-home materials, including reading materials, work books, audio-visuals, word and board games, computer software and educational and/or decorative visuals.

Description and Duties    

Manitoba Parents for Ukrainian Education (MPUE) is partnership with Oseredok Ukrainian Cultural and Education Centre (Oseredok) will be undertaking a joint project titled: Preserving the Legacy of the English Ukrainian Bilingual Program

Archive Collections Management Planning and Implementation - Phase 2

Position Title: EUBP Archival Collections Coordinator

Oseredok currently houses MPUE fonds from 1976-2016 which has been organized into series. Oseredok also houses the records of affiliated associations, The Osvita Foundation,and Dzvin Publishers.

Responsibilities:

Primary Focus: Survey the existing series of records of Affiliated Organization - Osvita (1982-1995).

Secondary Focus: Survey the related and unprocessed records of Dzvin Publishers.

• Describe fonds' materials according to the Rules of Archival Description (RAD) and enter all necessary information in a collections management database;
• Create a Finding Aid for the affiliated organizations collection;
• Organize and categorize the records by type and function.
• Based on completed surveys, evaluate existing series and, where necessary, create new series.
• Classify and sort records by series, creating sub-series, where necessary, down to the file level.
• Evaluate each series to create schedules for retention and/ or disposal.
• Title record series with inclusive dates.
• Establish access and confidentiality protocols.
• Where necessary, research and verify any additional descriptive or provenance information;
• Identify materials of business and transitory value for removal from the donated materials;
• Develop a work plan and report to supervisors about the progress of the project

Desired Qualifications:

Degree in Art History, Museum Studies, Archival Studies, Librarianship, Information Studies or History or experience working in archival, museum or library setting.

OR

Applicants should have completed some courses in the Archival Studies Program with technical knowledge of the archival process and collections management.

OR

Applicants with equivalent Library or Archival experience and qualifications may be considered.

Knowledge, Skills and Abilities

• Experience or knowledge of archival cataloguing rules - Rules of Archival Description (RAD);
• Experience cataloguing in the museum, archival, or library setting;
• Strong verbal and written communication skills;
• Ability to work independently and in a team environment with staff, board members and volunteers
• Working knowledge of cataloging systems/databases;
• Possess the ability to follow direction and to adjust to changing procedures;
• Possess strong organizational skills and attention to detail;
• Possess the ability to multi-task and prioritize projects.
• Proficient user of excel and word
• Ability to maintain organized and presentable work spaces.

Applicant Requirements

The position is partially funded by Urban Green Team, the applicant must meet the following criteria:

• be less than 29 years of age at the start of employment;
• be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
• be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

Summer Position Duration

35 hours per week for approximately 10 weeks beginning as soon as possible .
The project must be completed no later than August 31st, 2023.

How to Apply: Apply with resume and cover letter to mpueinc@mpue.ca by Monday, June 19, 2023

Job posting will remain active until position is filled and can be found at www.mpue.ca
Application Webpage (URL)    https://mpue.ca/uncategorized/mpue-job-posting-for-an-archival-collections-coordinator/

Application Deadline: Monday, June 19, 2023 - Job posting will remain active until position is filled