Contract Archivist: August 28, 2023 - June 28, 2024
Gwich'in Tribal Council in partnership with NWT Archives

Location: Yellowknife, NT
Compensation: $46/hr, 37.5 hrs/wk = $74,175

Established in 1992, the Gwich'in Tribal Council (GTC) is an Indigenous organization that represents Gwich'in Participants in the Mackenzie-Delta of the Northwest Territories and across Canada.

This project proposes a continued partnership between the Gwich'in Tribal Council - Culture and Heritage Department and the NWT Archives to hire a professional archivist to assist with the AV materials within the Canadian UNESCO-Memory of the World Registered collection, the Gwich'in Tribal Council - Gwich'in Social and Cultural Institute fonds at the NWT Archives.

Description and Duties    

Located in the NWT Archives in Yellowknife NWT at the Prince of Wales Northern Heritage Centre, the contract archivist would be working on critical audio visual records requiring digitization, migration (both of the media itself and its metadata) and preservation. This project will also continue work with current and former GSCI staff to prioritize materials according to cultural importance and describe materials using Gwich'in names, placenames and traditional knowledge.

This is the third of several phases of work required to fully arrange, describe and preserve the GTC-GSCI fonds. The first phase was completed with the assistance of an LHOV grant in 2019/2020. A concerted effort to determine preservation priorities for language-related materials is now paramount.

The GTC-GSCI fonds is an irreplaceable collection of indigenous traditional knowledge, language and cultural material, created expressly for the preservation and promotion of Gwich'in language and culture. It is comprised of approximately 250 linear feet of textual records, 400 maps, 100 audiovisual recordings, 850 audio recordings, 10,000 photographs, and ca. 4 TB of digital records, all of various formats. After several years of work doing triage and arrangement, the audio visual (AV) materials require arrangement, description, and prioritization. Verifying duplicates, masters and surrogate files for the AV material will also be done, as well as cross-walking original datasets to archival descriptive standards.

Project Deliverables:

This project has the following deliverables for the third stage of processing the GTC-GSCI fonds:

• Verification of duplicates and appraisal recommendations for AV material
• Rehousing of special media as required
• Determining prioritization of special media requiring migration/digitization
• Arrangement and migration of available digital AV material into final digital storage locations, creation of web files for database access.
• Migration of available metadata into RAD compliant description for photo series, audio series and video series
• Loading completed descriptions and surrogates to the NWT Archives AtoM-based catalog (expected to be in multiple thousands of item descriptions)
• Strategic planning document for future work relating to AV material.

Qualifications    

Master's degree in Archival Studies or related equivalency with experience in an archival setting. Experience with relevant audiovisual tools, technology and digitization standards an asset. Equivalencies considered on a case-to-case basis.

Learn more about the project partners and the beautiful city of Yellowknife:

• https://www.gwichin.ca/
• https://www.nwtarchives.ca/
• https://www.yellowknife.ca/
• https://extraordinaryyk.com/

Please send cover letter and resume to nwtarchives@gov.nt.ca
Please apply by email

Application Deadline: Open until filled

86589542_gtc-gsci_job_ad.pdf

YCW Archives Intern
Mount Saint Vincent University

Location: Halifax, Nova Scotia
Compensation: $23.00 plus benefits

About the Mount:

Inspired by a strong tradition of social responsibility and an enduring commitment to the advancement of women, Mount Saint Vincent University promotes academic excellence and the pursuit of knowledge through scholarship and teaching of the highest quality. Mount Saint Vincent University is committed to recruiting exceptional and diverse scholars and teachers. Recognized as a leader in flexible education, applied research, and a personalized approach to education, the Mount is located on Canada's east coast in Halifax, Nova Scotia. Visit ww.msvu.ca to explore more.

Description and Duties    

The Mount Library seeks a candidate to fill a full-time, 4-month, term position as an Archives Intern. Reporting to the university's Archivist and working closely with the team at the University Library and Archives, the principle responsibilities of the position will focus on processing four archival fonds: Betty Peterson fonds, Mount Saint Vincent University artifact collection, Nova Scotia Women's History Society fonds and the Mount Saint Vincent University architectural collection. Tasks will mainly include arrangement and description of archival records, with the opportunity to exercise skills in the other core archival functions, including acquisition, appraisal, preservation and access. The Intern will make selected archival fonds more accessible by developing finding aids and educational information resources.

The Archives Intern will be required to inventory the contents of each fonds into file lists and arrange records into series. Descriptions of fonds will be compiled into detailed finding aids according to RAD standards which will be uploaded to the Archival Collections Database which uses Access to Memory (AtoM) open source software.

More about the collections:

Betty Peterson fonds

Betty Peterson was a peace activist who was dedicated to numerous social justice causes. She donated her collection of activist posters and buttons to MSVU Archives which document her involvement in many protests and causes. The collection will provide the intern the opportunity to arrange and describe a significant collection of graphic material.

Mount Saint Vincent University artifact collection

The MSVU Archives contains a collection of various artifacts related to the history of the university. The collection draws on a rich history of feminist education in Nova Scotia and documents the student life at the Mount. The material is predominantly from before 1970, a time when the Mount student body was still predominantly female. Of particular interest are original aluminum plates used in the publication of student newspapers, as well as original seals and stamps used by the University Registrar. The Intern will gain hands-on experience working with archival objects and expand on their unique preservation and description requirements.

Mount Saint Vincent University architectural collection

The MSVU Archives is also home to original architectural plans that document the changing landscape of the campus. The collection will provide the intern the opportunity to arrange and describe architectural drawings. Some preservation duties, including possible rehousing of material, may be included in the processing of this collection.

Nova Scotia Women's History Society fonds

The Nova Scotia Women's History Society promotes the research and education of women's relevance and contributions to the history of Nova Scotia. Recently, they have selected MSVU as the repository of its permanent records. Notably, records include documents relating to the planning and installation of the monument The Volunteers/Les Bénévoles which honours the work of thousands of women who volunteered during wartime and is an important feature on the Halifax waterfront. The Archives Intern will have the unique opportunity of accessioning this collection to the MSVU Archives.

The Archives Intern will gain experience in a university archive setting by participating in all areas of day-to-day operations. While archival arrangement and description comprises the bulk of the project, the Intern will also have the opportunity to assist in digitization of selected records, contribute ideas to archival procedures and workflows, participate in and organize outreach activities, conduct preventative conservation on records and assist in reference room duties.

Qualifications    

The following skills are required of the position:

• MLIS degree or equivalent educational background;
• familiarity with RAD archival standards;
• familiarity with archival collections databases, preferably AtoM;
• familiarity with handling (or willingness to learn) a variety of archival materials including architectural plans, graphic material, textual records, objects
• knowledge of best practices for archival preservation
• a knowledge of, and/or an appreciation for local history;
• demonstrated research skills;
• good computer skills (Word, Excel, Access; strong typing ability);
• strong oral and written communication skills; and
• traits that include being organized, responsible, reliable, and detail-oriented.

The applicant must be:

• a recent graduate who has graduated with an MLIS (or equivalent) within the last 24 months at the start of employment;
• legally entitled to work in Canada;
• a Canadian citizen or a permanent resident, or have refugee status in Canada;
• be between 16 and 30 years of age at the start of employment;
• registered with Young Canada Works (young-canada-works.canada.ca);
• willing to commit to the full duration of the work assignment; and
• not employed in another full-time job (over 30 hours a week) while employed in this position.

Additional Information   

• Job duration: 4 months (35 hrs per week)
• Rate of pay: $23.00/hr (plus benefits)
• Start date: October 15, 2023
• End date: March 3, 2024

Mount Saint Vincent University is committed to the principles of employment equity and welcomes applications from all qualified candidates including women, aboriginal persons, visible minorities and persons with disabilities. Candidates who identify as being from one of these groups are encouraged to voluntarily self-identify in their application materials.
 
Applications should include a covering letter of application, a current resumé, and the names and contact information of two references. Please send applications by email no later than August 21, 2023 to:

• Alina Ruiz, Archivist
• Mount Saint Vincent University Library
• alina.ruiz@msvu.ca

Application Deadline: August 21, 2023

Barron Hilton Archivist for Flight and Space Exploration and Clinical Assistant Professor
Purdue University

Location: West Lafayette, Indiana, USA
Compensation: The minimum salary is $75,000. Salary commensurate with experience in the context of Purdue University's salary structure.


Purdue University Libraries and School of Information Studies, the recipient of the 2015 Award for Excellence in University Libraries from the Association of College and Research Libraries (ACRL), is at the forefront of academic librarianship, redefining the role of the academic research library in learning, discovery, and engagement activities of Purdue University. Libraries faculty and staff are deeply involved in information literacy instruction and instructional design, development of new learning and lab spaces, scholarly communication, data management, and global outreach. Libraries faculty have expanded their collaborative endeavors with faculty across the university in integrating information literacy into the core curriculum.
Description and Duties    

The Purdue University Libraries seek an experienced archivist to lead and grow the Barron Hilton Flight and Space Exploration Archives. The Hilton Archivist is a member of the Archives and Special Collections Division. The person in this role is responsible for managing the acquisitions, processing, arrangement, description, preservation, outreach, and promotion of collections relating to flight and space history. This is an endowed, non-tenure track, clinical faculty position to be hired at the assistant or associate professor level, depending on experience.  At Purdue, clinical faculty positions focus primarily on learning/teaching as demonstrated through librarianship, which includes archival expertise/practice and information literacy skill building. Archivists teach as guest lecturers, they may teach or co-teach for-credit courses, and they may publish research articles in their discipline. Purdue archivists have specialized knowledge in the collection areas for which they are responsible, which informs their teaching, research, and engagement.

Qualifications    

• Master's degree in Library and/or Information Science (ALA accredited or equivalent) with completion of graduate coursework in archives. Minimum of 3 years' experience processing archival collections.
• Knowledge of archival theory, trends, and best practices including archival descriptive standards.
• Experience creating DACS-compliant finding aids.
• Experience working with donors. Familiarity with best practices in archives preservation and security.
• Familiarity with best practices for processing born digital collection materials.
• Experience, or interest in, providing instruction and presentations to diverse audiences of students, scholars, and the public.
• Ability to work independently and collaboratively in a dynamic environment and on a variety of projects simultaneously.
• Excellent interpersonal, oral, and written communication skills.
• Commitment to fostering a diverse, welcoming, and inclusive environment.

How to Apply: Applications need to be submitted to this https://careers.purdue.edu/job-invite/26225/ and need to include the following:

• Cover letter addressing your interest in this position and how you meet the qualifications;
• Complete curriculum vitae;
• Statement of teaching philosophy;
• Names and contact details of three references.

Purdue University Libraries and School of Information Studies is committed to advancing diversity in all areas of faculty effort including discovery, instruction, and engagement. Candidates should address in their cover letter their experiences, current interests or activities, and/or future goals to promote a climate that values diversity and inclusion.

Purdue University's Libraries and School of Information Studies is committed to free and open inquiry in all matters. Candidates are encouraged to address in their cover letter how they are prepared to contribute to a climate that values free inquiry and academic freedom.

A background check will be required for employment in this position.

Application Webpage (URL): https://careers.purdue.edu/job/West-Lafayette-Barron-Hilton-Archivist-for-Flight-and-Space-Exploration-and-Clinical-Assistant-Professor-IN-47906/1035730600/

Application Deadline: Open until filled
 

Records Management Analyst
City of Kamloops

Location: Kamloops, British Columbia
Compensation: $42.62 per hour


At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Description and Duties    

Records Management Analyst (Permanent, Full-Time) - 1091

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Position Overview

The City of Kamloops is seeking a permanent, full-time Records Management Analyst! This position will be deeply integrated in the Records Management team working with City records and information management. The successful candidate will be overseeing a small team, providing direction and guidance daily. If you have a business-focussed degree and thrive in a fast-paced work environment, this could be a great career for you.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

For new hires, and for those working in designated positions of trust, including those working directly with vulnerable persons, no formal offer of employment will be made until an applicant completes a police information check. A comprehensive benefits package is included with this position. This is a CUPE local 900 position.

This position may or may not be filled based on the outcome of the other Records Management Analyst - Training Opportunity #1092 posting as only one position will be filled.

Please note that this is a new job classification, and the pay grade is subject to agreement between the Employer and the Union.

Hourly Rate: $42.62
Hours & Days of Work: Monday - Friday 8:30 AM - 4:30 PM (winter) 8:00 AM - 4:00 PM (summer)
Hours per Week: 35

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

The successful candidate must have the following qualifications:

1. Completion of a post-secondary degree in Records and Information Management, Business, Commerce or Finance.
2. Minimum three years' experience in in Records Management, Freedom of Information or Information Management.
3. Minimum one year previous supervisory or team lead experience.

How to Apply    

Please note if you need assistance or have individual needs or requirements throughout the application process, contact the Human Resources Department by telephone, email hr@kamloops.ca or in person at 6-510 Lorne Street so we can better support you.

External job postings are open to everyone. We are an equal opportunity employer and thank all applicants for their interest. Please be sure to review the application requirements of each job you apply for. Only those selected to participate in the recruitment process will be contacted.

Applications are accepted online at kamloops.ca/careers.

Application Webpage (URL): https://www.kamloops.ca/city-hall/career-opportunities
Application Deadline:  July 31, 2023

86589542_records_management_analyst_permanent_full-time_-_1091.pdf

Digital Collections Specialist
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $5,468.83 - $7,878.17 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Description and Duties    

The Digital Collections Specialist manages IRSHDC's archival collection. They develop and implement policies, procedures and standards related to the acquisition, management and access of primarily digital archival records. They oversee the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records and manage IRSHDC's digitization program. The Digital Collections Specialist will also design, develop and implement IRSHDC's digital preservation program. The successful candidate will be responsible for the Centre's collections website and will play a leading role in improving the Centre's digital and interactive systems and its information infrastructure.

Organizational Status

The Digital Collections Specialist reports to the Collections Manager. They work in close collaboration with the collections team as well as with research and archives staff at external institutions such as the National Centre for Truth and Reconciliation, Library and Archives Canada and the Royal BC Museum.

Work Performed

• Oversees the Centre's archival collection; undertakes long-term planning for the collection and develops and implements policies, procedures and standards related to the acquisition, management and access of primarily digital records.
• Manages relations with individual and organizational donors; produces memoranda of understanding with partner institutions to facilitate the acquisition of records.
• Oversees the appraisal, accessioning, processing, arrangement, description and deaccessioning of digital and physical records.
• Develops and maintains protocols in the storage, access and use of IRSHDC's analogue collection.
• Oversees authority control in the online content management system.
• Responds to records-related inquiries from Survivors, their families and researchers.
• Manages IRSHDC's digitization program.
• Designs, implements and oversees a digital preservation program.
• Manages the collections website; plans and oversees enhancements to the site.
• Designs and oversees the development of digital exhibitions and other curatorial initiatives.
• Plays a leading role in the improvement and expansion of IRSHDC's digital and interactive systems and its information infrastructure.
• Plans, executes and reports on special archival projects.
• May represent IRSHDC at wider community events.

Consequence of Error/Judgement

The Digital Collections Specialist will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff, and students; the general public; and counterparts at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff, and students; and the general public along with IRSHDC's partner institutions. Errors may also impede IRSHDC's work and ultimately result in ineffective or inadequate displays of public information. Misidentification of usage rights on materials may create legal exposure for IRSHDC and university.

Supervision Received: Works with limited direction under the direction of the Collections Manager or designate.

Supervision Given: Supervises contractors, students and interns. Provides instruction to graduate students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline. Minimum of four years of related experience, or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.

Preferred Qualifications

• Graduate degree in archival studies (MAS) preferred; dual graduate degree in archival and library studies an asset.
• Undergraduate degree in a relevant field preferred (Indigenous studies, history with an Indigenous concentration, etc.). Additional subject-related master's degree advantageous.
• Experience in an archival environment an asset.
• Experience working with at least one archival metadata standard (ISAD(G), RAD, EAD, etc.); familiarity with other types of standards (RDA, MARC21, CDWA, etc.) a plus.
• Experience working with an archival online content management system, including undertaking authority control.
• Experience with archival research; curatorial experience an asset.
• Knowledge of the Indian Residential School system, its history and ongoing legacy and that of allied colonial institutions such as child welfare and healthcare.
• Commitment to an Indigenous- and Survivor-centred approach to archival work and service; prior experience working with Survivors and their families preferred.
• In-depth knowledge of Indigenous-led projects and initiatives that challenge dominant archival policy, practices and procedures.
• Familiarity with Indigenous data sovereignty, approaches to intellectual property and the development of ethics as applied to Indigenous-related research and records.
• Familiarity with the Freedom of Information and Protection of Privacy Act and the Copyright Act.
• Demonstrated leadership skills; ability to work independently with minimal supervision.
• Ability to work effectively under pressure and with changing priorities, including demonstrated self-care skills.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to team-mates.
• Demonstrated experience with collaborative planning, organizing and coordinating.
• Excellent interpersonal skills, including cultural agility and active listening.
• Commitment to self-discovery and awareness and sustained learning and development, particularly with regard to Indigenous people's histories in Canada and the development of trauma-informed practices.
• Superior and creative problem-solving ability, including applying advanced analytical and critical thinking skills.
• Excellent organizational abilities; meticulous attention to detail.
• Sound judgment, tact and discretion.
• Excellent written and oral communication skills.

Application information

Please apply using the UBC careers' website: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Digital-Collections-Specialist_JR13605

Application Deadline: 11:59 p.m. (PST)  on Thursday, August 3, 2023
 

Archivist (Casual)
University of Toronto Scarborough Library

Location:  Scarborough, Ontario
Compensation:   $38.56/hr

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Your opportunity:

Reporting to the Collections Librarian, the Archivist is responsible for contributing to archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. The incumbent will assist with the accession, arrangement, description, preservation, and storage of the Library's archives and special collections, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. The incumbent will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements. The current finding aids for UTSC's holdings are available at https://discoverarchives.library.utoronto.ca/index.php/university-of-toronto-scarborough-library  

Your responsibilities will include:

• Conducting archival appointments with the UTSC community
• Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
• Assessing and determining the condition of archival materials
• Verifying that metadata has been entered according to established industry standards
• Implementing plans and process improvements for collections acquisition activities
• Creating finding aids to ensure collection materials are accessible
• Developing content for marketing and/or promotional materials

Casual Term:  September 2023 - February 2024
Hours of Work: Monday - Friday, 8:45 a.m. - 5:00 p.m.

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience.
• Minimum of four (4) years in a professional environment (e.g. Libraries, Museums, non-profit organizations, community organizations, or corporations) including work in archives or related information and collections management.
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience in archives or related information management environment using web-based archival description software (e.g., AtoM)
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Effective interpersonal skills to develop good working relations among project teams, staff, clients, peers and vendors
• Demonstrated time management skills with ability to handle and prioritize a high volume of demands and work under pressure

Assets (Nonessential):

• High level of accuracy and attention to detail
• Demonstrable productivity and ability to deal with a large volume of materials
• Demonstrable, superior organizational and time management skills

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodation as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please let us know

Application information

How to Apply    Interested candidates should supply the following in one (1) single PDF attachment: 

• a cover letter
• resume
• using the following naming convention: FIRSTNAME_LASTNAME_UTSCArchivist.pdf.

Please send your PDF application via email titled "Archivist Application" to lindsay.gibb@utoronto.ca no later than 11:59pm Sunday, July 23

General Council Archivist
United Church of Canada

Location: Toronto, Ontario
Compensation: Hiring range $59,404.89 to $65,956 with progress up to maximum of $79,206

Within the United Church the General Council Office supports the mission and ministry of the communities of faith and regional councils.  It is the denominational expression of The United Church of Canada, working ecumenically and in global partnership.

The purpose of the Archives is to acquire, preserve, and make available for research, in accordance with accepted professional principles and procedures, records, private documents and publications in all media pertaining to the history of The United Church of Canada. The United Church of Canada Archives in Toronto (located at 40 Oak Street) is comprised of two archival programs and teams:

The General Council Archives Program, including records of the Denominational Council, administrative offices, private papers collections and the records of antecedent denominations;

The Ontario Regional Councils Archives Program, including records of Communities of Faith, administrative records of the Regional Councils and relevant organizations including former Conferences and presbyteries of the Ontario region.

Description and Duties    

Primary areas of responsibility includes:

1. Acquisitions/Appraisal/Arrangement & Description

• Accept and accession deposits of records from private donors;
• Accession and appraise physical and hybrid denominational record collections in accordance with Archives collection mandate and established policies. Recommends changes to policy around appraisal, accessioning or processing work as a reflection of the nature of records accumulated and adjustments in the archival profession around best practices;
• Processing, Arrangement and Description of Records:
• Re-box, re-folder and identify physical records; identify records requiring conservation work or preservation concerns;
• Coordinate processing of any hybrid collections (analogue and digital) with GC Digital Archivist.  Identify media requiring conservation (e.g. reel to reel audio, 16 mm film, film strips, tape cassettes, microfilm, microfiche etc.) within collections and coordinating any conversion or preservation required;
• Apply Canadian Rules of Archival Description and relevant federal and provincial legislation and/or Archive policies that guide access or restriction to records, best practices and guidelines for preservation in a wide variety of formats (graphic media, A/V, architectural records etc.); and
• Create descriptions and finding aids for records in The United Church of Canada descriptive databases and/or software.  Reviews and creates research tools/guides to the collections as required for urgent or emerging areas of public research interest (e.g. Schools, Hospitals, Maternity Homes etc.).

2.    Reference

• Answers escalated reference inquiries related to General Council records by applying the Archives' reference policies, performing a reference interview and preparing clear and courteous responses;  
• Prioritize requests from Indigenous communities and researchers investigating records of the United Church's history of involvement in residential and day schools, hospitals, adoptions and missions.  Applies a trauma-informed approach in responding to any researchers who may have had harmful interactions with the Church;   
• May occasionally perform reproduction work; retrieval of digitized content for research requests;  
• Retrieve and re-shelve library and archival holdings; Backup for Reference Coordinator.

3.    Records Management

• Maintains inactive records storage & coordinate transfers of physical General Council records from 3250 Bloor Street to 40 Oak Street; coordinates transfers of records to and from offsite facility in Sackville, NB;
• Coordinate physical destruction of records or media with vendors at 3250 Bloor Street or 40 Oak Street.

4.    Administration and Facility Management

• Maintain supplies of archival boxes, folders, envelopes, etc., and supplies for audio-visual and reprographic equipment; check prices, and order supplies as required; understand maintenance agreements; arrange equipment service calls when required;  
• Monitor the environmental conditions of the archives, flagging any issues with the Archives Manager or Property Managers as required; arrange services of specialized HVAC equipment.   
• Monitor the stack space required for library and archival holdings, shifting materials in the library and archives after consultation.  
• Participate in quarterly Archives Network staff meetings (up to 2 hours); and up to 3 days for an in-person meeting arranged bi/tri-annually.

Qualifications    

• Master of Archival Studies, Master of Information Studies, Master of Library and Information Science (with a focus on archives) degree (or a suitable equivalent);
• Records Management certification, training or related experience are assets.
• Minimum of 2-3 years of related experience working as an Archivist
• Working knowledge of the Canadian Rules for Archival Description (RAD); working knowledge of archival principles and practices, including metadata standards;
• Knowledge of relevant legislation and/or policies that guide access or restriction to records, specifically copyright and privacy;
• Knowledge of best practices and guidelines for records management and preservation knowledge for a wide variety of formats, including digital records;
• Familiarity with Microsoft Office applications, Adobe Photoshop, internet and social media. Knowledge of AccessToMemory archives descriptive software; Ability to use equipment in the archives (i.e., Microfilm/fiche reader/printers, dataloggers, scanners);
• Ability to learn procedures and apply them to tasks assigned together with attention to detail and the ability to work quickly and accurately with little daily supervision;
• Customer service oriented, good listening skills; Good communication skills
• Research skills, knowledge of current research trends and possible future uses of a variety of informational sources;
• Ability to perform work that may occasionally be tedious with high attention to detail;  and
• Alignment with the vision and values of The United Church of Canada - respect, integrity, passion and diversity.

Additional Information    

This position works from The United Church of Canada Archives located at 40 Oak Street in Toronto, Ontario under normal office working conditions.  Any duties that can be accomplished working off-site is at the discretion of the Archives Manager.

Sitting and viewing a computer screen for long periods, being on the phone for long periods, keyboarding/using voice recognition software, personal mobility (with or without reasonable accommodation) which permits the employee to physically handle collections, open doors, navigate stairs, and occasionally lift up to 40 pounds will be required. Occasional additional hours may be required.

The United Church of Canada is committed to inclusion and diversity and encourages applications from all candidates including but not limited to: all religions and ethnicities, LGBTQ2SIA+, Indigenous and racialized peoples, and persons with disabilities.

As part of our ongoing commitment to the Accessibility for Ontarians with Disabilities Act, The United Church of Canada will aid employees who request accommodation throughout their employment with us, unless the position is deemed to be a bona fide occupational requirement and/or to the point of undue hardship considering issues of health, safety and cost.

How to Apply    

Interested applicants are invited to submit their resume, quoting job number 23-47 to Human Resources, e-mail careers@united-church.ca

Application Deadline:  July 18. 2023

Digital Records Archivist
Tłı̨chǫ Government

Location:  Behchokò, Yellowknife, NT
Compensation: $98,000 to $110,000 per year

The Tłı̨chǫ Government has powers to pass and enforce a wide range of its own laws. The Tłı̨chǫ Government can own resources, receive tax revenues and protect resources. The focus of the Tłı̨chǫ Government is the protection of the Tłı̨chǫ language and culture, heritage and wildlife. The Tłı̨chǫ people also have their own Constitution. The Constitution sets out the rights and freedoms of Tłı̨chǫ citizens and provides the rules for the election of the Tłı̨chǫ Government and for keeping the Government accountable.

Description and Duties    

The Digital Records Archivist is responsible for strategic planning, collections management and daily operations of Tłı̨chǫ Government's physical and digital archives, which includes development and implementation of policies and procedures. The incumbent will develop and maintain Tłı̨chǫ Nàowoò Deghats'etsaa: Tłı̨chǫ Cultural Commons Digital Archive (TCCDA) which is a central digital location for Tłı̨chǫ cultural knowledge. The incumbent should take an innovative approach to archival management with inquisitiveness, flexibility and drive to promote and enhance preservation of and access to the TCCDA. The incumbent will develop partnerships, implement best practices and respond to and work with a wide variety of requests from colleagues, communities, researchers and the general public.

Qualifications   

• Minimum 1-year work experience in archives, working with relevant digital tools, technology and metadata standards in an archival repository, and Master's degree in Archival Information, Archival and Library Studies or another graduate degree in a relevant field and combination of education and experience may be considered.Thorough knowledge of archival standards and practices related to digital records, receiving and management of digital records; technical requirements for digital preservation on hardware, software and file formats; and provision of access to digital records.
• Experience developing research guides, exhibits, or other tools to promote and support use of archival and manuscript holdings.
• Strong analytical, planning, organizational, time management, interpersonal and communication skills.
• A strong interest in Tłı̨chǫ history, geography, language, culture, way of life, and an understanding of Tłı̨chǫ Government's programs and services.
• Ability to work with Tłı̨chǫ Elders, as part of a team, in stressful situations amongst projects with changing deadlines, emerging issues and conflicting demands.
• Ability to conduct research, write reports, proposals, and work with confidential material.

Additional Information    

The Tłı̨chǫ Agreement was negotiated by the Dogrib Treaty 11 Council, the Government of the Northwest Territories (GNWT), and the Government of Canada. It is the first combined comprehensive land claim and self-government agreement in the Northwest Territories. In 2005 the Tłı̨chǫ Nation ratified the Tłı̨chǫ Agreement, a modern Treaty with the Government of Canada. The agreement provides and defines certain rights relating to lands, resources and self-government. Some of the highlights of the agreement include:

Creation of the Tłı̨chǫ Government

• Ownership of 39,000 km2 of land located between Great Slave Lake and Great Bear Lake including surface and subsurface rights.
• The ability to define its membership know as Tłı̨chǫ citizens
• Jurisdiction over lands and resources in the Tłı̨chǫ traditional territory.
• The establishment of the Wek'éezhíi Land and Water Board and the Wek'éezhíi Renewable Resources Board
• A share of mineral royalties from the Mackenzie Valley

Application information

Please submit your resume and cover letter to hr@tlicho.ca
Application Webpage (URL): Please apply by email


Application Deadline:  July 14, 2023 at 5:00pm MST

86589542_digital_records_archivist.pdf

Information Management Specialist
Inuit Circumpolar Council Canada

Location: Ottawa, Ontario
Compensation: $75,000-$90,000 per year based on qualifications

Inuit Circumpolar Council Canada (ICC Canada) is a non-profit organization dedicated to representing the interests of Canadian Inuit on matters of international importance. ICC Canada is one of four regional offices of the international Inuit Circumpolar Council, which preserves and promotes the unity of Inuit as a single people within the circumpolar Arctic and advocates on behalf of all Inuit. ICC is a Permanent Participant on the Arctic Council, has Consultative Status at the United Nations, and has provisional Consultative Status at the International Maritime Organization, to name just some of its high-level international undertakings.

Job Summary

Inuit Circumpolar Council Canada (ICC Canada) is hiring an information management specialist to formalize and implement data and information management policies and practices and create an overarching information governance framework for all organization activities (corporate/business functions, research functions, etc.). The majority of ICC Canada's information management needs are in the context of digital records.

What you'll be working on:

• Structure, design and manage an overarching information governance program focused on digital records including policies, procedures, training, monitoring, auditing, evaluating and ongoing administration governing the collection, use, access, security, storage, retention, and disposition of digital and physical organizational records.
• Provide leadership and ongoing direction around information and records management practices.
• Design and implement a records retention schedule, ensuring compliance with all relevant legislation and professional standards.
• Develop and implement training sessions to ensure that all employees and consultants are aware of their responsibilities regarding information and records management and are comfortable using appropriate procedures, tools, etc.
• Develop a mechanism/process to transfer records with archival value to the ICC Canada Archives.
• Maintain the authenticity of records through versioning and metadata that gives an accurate representation of ICC's activities.
• Facilitate cross-organizational access to information via SharePoint so that information can be shared and to enable collaborative working (staff training, etc.).
• Ensure consistency in digital records management, with a system that has a clear structure (file classification and metadata).

What you will need:

• Knowledge of the relevant federal and provincial (Ontario) legislation, regulation, policies, and procedures around non-governmental organization records management and privacy.
• Sound knowledge of the principles of adult training and development, change management, and an understanding of information systems.
• Experience co-leading organization-wide or large team projects.
• Strong research, writing, and policy skills.
• Superior interpersonal communication skills with the ability to communicate specialist knowledge to a non-specialist audience.
• Ability to develop and deliver work plans to achieve organizational objectives.
• Proven analytical, problem solving, and collaborative skills.
• Strong planning, project and time management skills, including budget management experience.
• Excellent attention to detail.
• Strong computer skills in Microsoft 365.
• Discretion and ability to maintain confidentiality.
• Some knowledge and understanding of Inuit culture, traditions, and issues.

Education/Experience

• Diploma (or higher) in information studies or a related field (e.g., computer science, archival studies, library science); AND
• 2+ years in a full-time digital records/information management role.
• OR an equivalent combination of education, training, and experience may be considered.

Desired Qualifications - Knowledge and skills:

• Knowledge of written and/or spoken Inuktitut would be an asset.
• Exceptional SharePoint skills (preferred: SharePoint administrator skills).
• A basic understanding of copyright legislation.

Other Information:

• ICC Canada is a hybrid in office and work from home environment - this position CANNOT be 100% remote.
• Limited exposure to physical risk.
• Long periods of sitting at a desk in front of a computer.
• Must have proof of COVID-19 vaccinations.
• Moderate physical activity requires lifting up to 30 pounds and some standing and walking.

Application information

Applicants who are a Beneficiary under a Land Claims Agreement will be given priority hiring.
Please email a cover letter and resume to lindsay@performhr.ca and indicate Information Management Specialist in the subject line.

We would like to thank all applicants in advance for their interest in ICC; however, only those selected for an interview will be contacted.

ICC is committed to a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, disability age, or veteran status. For individuals with disabilities who would like to request an accommodation, please email jdurocher@inuitcircumpolar.com

Application Deadline: Open until filled
 

Executive Director

Association of Canadian Archivists

Location: Ottawa, ON (hybrid)

Compensation: range - $ 78, 000 to $ 85, 000 and benefits

The Association of Canadian Archivists invites applications from qualified individuals for the full-time, permanent position of Executive Director of the Association.

ORGANIZATIONAL BACKGROUND

Founded in 1975 and incorporated in 1978, the Association of Canadian Archivists (ACA) is a non-profit organization that represents the needs and interests of archives and records professionals throughout Canada. The ACA provides members with opportunities to network with archives and records professionals and practitioners across the country, develop professional skills and expertise, participate in national and international advocacy initiatives, and fundraise (through the ACA Foundation) to further the educational goals of members. It is a member-driven, volunteer-run organization that is governed by a Board of Directors, run by several committees, working groups, special interest sections, and university student chapters, and supported by two full-time employees: an Executive Director, and a Membership Services Coordinator.  

POSITION OVERVIEW
Reporting to the ACA Board of Directors through the President, the Executive Director (ED) is the Chief Staff Officer (CSO) and has sole responsibility for managing the efficient day-to-day operations and administration of the Association and its Foundation. The ED's role is to propose policy direction to the Board or its designate (e.g., committees) and, in partnership with the elected and appointed leadership of the Association, to support the goals and further the mission of the Association.

The ED is empowered to act on behalf of the Board and Association within the parameters of the Association’s By-Law No. 1, established Policy and Codes and office procedures, the annual budget and financial practices, and all legislative frameworks guiding the work of Canadian not-for-profit corporations. 

Reporting Structure
The ED, as an employee of the Association, takes direction from the Board through the President of the Association. They are also:

• a director and officer of the Association, without vote;
• a non-voting ex officio member of all boards, committees, councils, task forces, the ACA Foundation, and other member forums appointed or established by, and accountable to, the Board of Directors;
• Manager of all paid staff and solely responsible for establishing and facilitating compensation and benefits, and the hiring and release, of the Association's employees.

AREAS OF RESPONSIBILITY

The Executive Director shall provide leadership in these, and other areas:

Planning

• Develops, for Board approval, office procedures and operational/administrative work plans and monitors their implementation under direction of the Board and in co-operation with relevant staff, committees, sections and working groups of the Association;
• In accordance with the ACA Equity Commitments and other working group work, recommends, as necessary, the creation/revision of policies and procedures which would improve the operations of the Association;
• Provides guidance to the Board to ensure all planned objectives are in line with the ACA’s Equity Commitments and are in line with the ACA endorsed,  Reconciliation Framework;
• Assists, when necessary, with the development of Board agendas, and ensures the production and submission of minutes to the Association’s SharePoint site.
• Ensures the production and submission of minutes by all committees, working groups and sections to the Association’s SharePoint site;
• Oversees the development of member products, services, and initiatives.

Financial Management

 

• Maintains sound fiscal practices which ensures the Association’s financial viability and accountability in accordance with all applicable legislation;
• Budgeting, including controlling, tracking and monitoring financial transactions and provides financial information and provides recommendations to the Board as requested
• Provides monthly financial reports to the Board and upon request to the Treasurer;
• Liaises with the Treasurer with regards to the financial management of the Association and the ACA Foundation;
• Prepares and facilitates the annual audit, and provides input to the Board on any recommendations received via the auditor’s report;
• In collaboration with the Treasurer and Financial Review Committee, manages and monitors the ACA Investment Portfolio in accordance with ACA investment policy and advises the Board regularly on its status;
• Negotiates all facility, supplier and service agreements required to facilitate annual conferences and other events (e.g., conference hotel, A/V, catering, etc., video conferencing licenses, conference app);
• Maintains and implements a modest revenue generation plan in collaboration with the Board and the ACA Foundation.

Administration

• Supports the administration of the Association, Board, and all committees, working groups and sections;
• Manages the membership database, website and any other technological infrastructure of the Association;
• Responsible for the efficient and effective management of ACA operations including the day-to-day direction and activities of staff.

Communication

 

• Facilitates internal and external ACA communications;
• Coordinates posting of information, notices, forms, key dates and news items to the public and members via email and the Association website as appropriate;
• Oversees the preparation of reports for the ACA as required, including but not limited to the publication of the Annual Report (Bulletin) in time for the AGM, and monthly staff activities reports for the Board;
• Works with the Communications Committee on the publication of the ACA monthly newsletter (Scope and Content).

Resource Management

• Responsible for the recruitment and hiring of Association regular, temporary and contract staff;
• Responsible for training and evaluating Association staff;
• Ensures the adequacy of office and capital resources of the Association;
• Ensures effective operations of ACA Information Technology (IT) resources including staff workstations, office servers and network support, as well as external IT services.

Board of Directors

• Maintains regular communication with the Board as appropriate/required;
• Provides continuity and policy guidance for the Association, the Board and the ACA Foundation;
• Implements Board policies and directives through effective and conscientious delivery of programs, services and activities;
• Makes recommendations to the Board on Association policies, procedures, projects, and activities.

Archival Community Issues

• Provides policy research support, and issue investigation for the Association as directed by the Board;
• Assists Board and committees to identify, and document the needs of Association members, archival associations and institutions in Canada through various research methodologies;
• Suggest adjustments to strategy, priorities and/or operational tactics to address trends or changes in community needs.

Meetings/Events

 

• Attends all Board, ACA Foundation, and committee meetings and is available to attend other Association meetings as required;
• Represent the Association, as directed by the Board, to the public, government, affiliated organizations, and other stakeholders;
• Serves as a liaison between the Board (President, Vice-President, Secretary, Treasurer, Directors at Large, Committee Chairs), ACA Foundation, Special Interest Section Chairs, and the office staff;
• Responsible for all logistics in support of regular, special and annual general meetings of the Board, the ACA Foundation, and membership; as well as for meetings of committees, special interest sections, working groups, taskforces, and student chapters
• Responsible for all logistics in support of Board meetings with external stakeholder groups.

Project Management

• Implements and coordinates projects and activities of the Association as required (e.g.  professional development workshop co-ordination);
• Co-ordinates grant & contribution application process and oversees implementation of projects which received external funding including reporting duties;
• Advises the Board and relevant committees on the development and implementation of the ACA scholarships and awards programs;
• Co-ordinates activities to support/act upon issues of concern to the Association and the Canadian archival community as directed by the Board (e.g., online fundraising platform set-up, developing member feedback forms; collates input receive via feedback forms, etc.)

Marketing

• Co-ordinates outreach / public relations activities with the Board and relevant committees;
• Develops / implements a marketing strategy for the Association, in conjunction with the Board and relevant committees, to increase memberships and enhance the visibility and of the Association;
• Supports annual fundraising activities of the ACA Foundation and special fundraising efforts of the Board and/or committees, as directed by the Board.
• Develop and facilitate the vendor trade show at the annual ACA conferences and promote conference/events sponsorships from service/product suppliers.

Advocacy and Liaison

• Represents the Association as directed by the Board;
• Establishes and maintains contacts with key players in government, business, related professional associations, and archival institutions.

EDUCATION & EXPERIENCE

University Degree in a field relevant to the needs of the ACA, such as in Non-Profit Management, Business Administration, Archival Studies, or History (for example) is required. While an MBA with specialization in not-for-profits, and/or a CAE designation from the Canadian Society of Association Executives is desirable. A relevant combination of post-secondary education and experience will be considered.

Specific Requirements:

Knowledge

• Of the Canada Not-for-profit Corporations Act S.C. 2009, c.23 and the Income Tax Act (R.S.C., 1985, c. 1 (5th Supp.))
  
• Management of non-governmental/not-for-profit associations
• Familiarity with the archival community and federal heritage and information landscape
• Basic accounting principles and practices

Experience

• managing a non-governmental/not-for-profit association
• revenue generation and fundraising, including grant writing experience/ability
• public relations, advocacy, and marketing
•  human resource management (paid staff and volunteers)

Abilities

• Excellent communication, administration, and promotional skills
• High level proficiency in computing technology and IT infrastructure management (knowledge of: MS office environment; Wild Apricot, event apps such as Whova, video conferencing platforms, SharePoint and ability to manage IT support for server management and website, SharePoint issues)
• High level accounting skills and reporting techniques;
• Experience in effective meeting and conference logistics;
• Expert level fluency in English (written and oral) is required
• English/French bilingualism an asset, but not necessary

 

TERMS OF EMPLOYMENT

• Permanent, full-time, 37.5 hours/week, may include evenings and weekends, occasional travel involved. 
• Rate of Pay: $78-$85,000 commensurate with experience, plus benefits including 4 weeks paid vacation
• Work location: Ottawa, ON through a combination of in-person and remote

Please submit C.V. and cover letter to Erica Hernandez-Read, President, Association of Canadian Archivists at acapresident@archivists.ca.

APPLICATION DEADLINE: JULY 7, 2023 

202306_ACA Executive Director Job Description.DRAFT.1.pdf