Archivist, Toronto Cricket Skating and Curling Club, Toronto, ON

    
Location: 141 Wilson Ave, Toronto, ON
Compensation: $32.00/hr

As a family-oriented private Club, our mission is to be a delivering exceptional experiences, inspired by our warm and welcoming culture to our members. Our vision is to be the private athletic and social club of choice in Toronto. We value Sportsmanship and Camaraderie, Heritage and Respect, Excellence and Innovation, Wellness and Fun. Located in North Toronto, the club consists of over 4,000 members, with a strong presence in both the local and international social and sporting community.

Description and Duties    
Archival Maintenance and Preservation:

• Collects, inventories, and stores key documents, publications, promotional materials, artifacts, and trophies.
• Makes archived items readily available to the membership, including through an online request form.
• Introduces a digital archives process to the Club.
• Assists the Heritage committee and other members of the Club in identifying items for display to promote the Club's heritage.
• Ensures artifacts and all written materials are maintained according to acceptable Archival standards.
• Authenticates and appraises historical documents and archival materials.
• Ensures the Club's archival collections are maintained according to acceptable preservation standards.
• Advises on policy issues relevant to the heritage mandate.
• Tracks and maintains a database inventory of trophies, art, artifacts, and ensures these inventories are accessible by the appropriate/relevant members.
• Manages access and distribution of archived items so appropriate/relevant members can sign out items.
• Provides general support for other Club departments as required, for inter-related tasks and administrative cover-off.
• Attends Heritage Committee meetings, prepares notes, and takes minutes.
• Prepares and tracks the annual Heritage Committee budget and expenditures.
• May be required to conduct research and compile data.
• Maintains member confidence and protects Club operations by keeping information confidential.

Collection Management:

• Organizes and classifies archival records.
• Collects relevant media material related to members and events held at the Club.
• Maintains and updates collection inventories.

Operational and Communications Support:

• Assists the Heritage Committee as an active participant on the Committee by attending meetings, preparing notes, and taking minutes.
• Supports the communication of archived items to the membership.
• Ensures the Heritage section of the website is kept up to date.
• Maintains established and positive relationships between Archives and other areas of the Club.
• Performs mandatory document retention tasks as assigned by Management.
• Assists and advises Club and Heritage Committee members in researching topics relevant to the membership.
• Supports the promotion of the Club's heritage by organizing special projects that celebrate Club milestones.
• Assists in budgeting.

Maintain and update the collection inventories, including:

AMM Reports, Board and Standing Committee Minutes, House Rules, general by-laws, fee schedules, membership rosters, trophy database, trophy histories, Wall of Fame, Archival Artifacts Logbook and Storage Manual including donations, art and non-archival artifacts, picture database

Qualifications    

• Minimum of three (3)  years of prior experience and/or exposure in archival studies or related fields.
• Post-secondary education in Archival studies, Information studies, Canadian history, or a related discipline.
• Strong attention to detail and organizational skills for maintaining accurate inventories and records.
• Ability to conduct thorough research and compile relevant data.
• Proficiency in authentication and appraisal of historical documents.

Additional Information    

We are currently looking for an Archivist join our team to provide essential support to the Director of Marketing, Communications, and Membership. In this position, you will be responsible for meticulously managing the Club's archival collections, adhering to established archival procedures and standards. With expertise contributing to the preservation and organization of our historical materials, ensuring accessibility for research and educational purposes.

How to Apply    

Please apply online.
We appreciate all those who apply for the position; however, only candidates who meet the required qualifications will be contacted for further consideration.
Application Webpage
Application Deadline: March 10, 2024