OVERVIEW

JOB PURPOSE:

Archival Project Assistant will primarily be responsible for digitization and research projects underway in the Archives.

QUALIFICATIONS REQUIRED:

• The successful candidate will be enrolled in a graduate-level archives/information studies university degree, or been accepted into such a program.
• Some previous experience working in an archives.
• Familiarity with scanning equipment and software, and working in databases.
• Experience using Adobe software, Minisis (a relational database) and SharePoint software is desirable but not required.
• Excellent research, communication, and time management skills.
• Ability to work both independently and as part of a team.

KEY ACCOUNTABILITIES

• Take responsibility for digitizing a set of archival files, including scanning, quality control, up-loading to a SharePoint library and adding metadata.
• Participate in preparing a thematic web display highlighting a set of records from the archival collection, with tasks including research, document selection and digitization, drafting explanatory text, and up-loading content into a web template.
• Other tasks as assigned.

COMPETENCIES

Communication (not a designated bilingual job)

• Expresses thoughts clearly and concisely in both verbal and written communications.
• Behaves in a manner which is discreet, confidential and sensitive to the personal and professional needs of others.
• Resolves conflicts with others in a constructive and appropriate manner, remaining calm under difficult / stressful situations.

Service Orientation

• Acts appropriately, in a professional manner, exercising sound judgement, while demonstrating awareness and sensitivity to societal values and diversity when dealing with clients.
• Takes responsibility for commitments made to clients.

Team Orientation

• A supportive and cooperative team member, who goes out of their way to make a positive contribution.
• Willingly shares knowledge and expertise with other members of the team.

Quality of Work

• Work is well organized and thorough.

Quantity of Work

• Completes assignments in a timely and efficient manner.

Initiative and Resourcefulness

• Makes suggestions for work flow and process improvements.

Job Knowledge

• Knows all the necessary elements of own job to a satisfactory level and has a solid working knowledge of other related jobs