Associate Archivist - Contract Position
BMO

Location: Montreal, Qc
Compensation: $26.58/hr

BMO Financial Group is the eighth largest bank in North America by assets, with total assets of $1.15 trillion as of January 31, 2023. Serving customers for 200 years and counting, BMO is a diverse team of highly engaged employees providing a broad range of personal and commercial banking, wealth management, global markets and investment banking products and services to 12 million customers across Canada, the United States, and in select markets globally. Driven by a single purpose, to Boldly Grow the Good in business and life, BMO is committed to driving positive change in the world, and making progress for a thriving economy, sustainable future and more inclusive society.

As the oldest bank in Canada, the Corporate Archives is responsible for the enterprise governance & oversight of the permanent records and historical artifacts for BMO Financial Group.

The Associate Archivist has responsibilities for assisting the Corporate Archivist in the accessioning, cataloguing, preservation, and promotion of the permanent records and historical artifacts for BMO Financial Group. The position is also responsible for controlling access to this material for all interested parties both internal & external to the Bank within the guidelines of privacy and confidentiality. Promotion of the collection is a key function of the role, and the Associate Archivist will be involved in assisting in special projects as well as giving tours/speaking to the heritage of the institution.

SPECIFIC ACCOUNTABILITIES:

• Cataloging historical and born digital collections.
• Helping to facilitate the transfer of records and artefacts to the department
• Performing basic preservation activities to safeguard the material
• Cataloging all records and artefacts using inhouse standards
• Digitizing collections for accessibility
• Assist in responding to research requests
• Perform research activities using the database to respond to internal and external research requests  
• Digitize applicable records/images to respond to requests
• Manage access and copyright information for records

Assist in special heritage projects including but not limited to:

• Assist with the implementation of a Digital Asset Management System
• Help facilitate heritage displays across Bank's global real estate
• Help facilitate the transfer of collections across sites
• Assist with special projects relating to the promotion of the heritage and Archives.
• Travelling to US/Canada for special projects
• Promote the history of BMO Financial Group.
• Provide heritage tours in English and French
• Develop, write, and publish content based on material from the archives for the Bank's heritage website
• Assist with the maintenance of the Bank's Museum (maintenance, exhibits) to ensure that the Bank's history and involvement in Canada's history is presented in an informative/entertaining manner. The museum has over 30M visitors per year

KNOWLEDGE AND SKILLS:

Knowledge:

• Bilingual - French & English
• Graduate degree in MLIS, specializing in Archival Science
• Demonstrated experience describing and providing access to archival records
• Training in archival management and techniques of preservation
• Knowledge of emerging trends in archival processing, access & management
• Knowledge of trends in digital archival management
• Knowledge of specialized archival software
• Proficiency in Microsoft Offic

Skills:

• Strong communication and inter-personal skills
• Strong organizational/time management skills
• Excellent writing skills
• Experience with identification & management of confidential and other sensitive documents
• Project management skills
• Archival skills in preservation & handling of delicate materials to industry standards.
• Frequent movement, moderate exertion and the ability to lift or move up to 40lbs is required.  
  

A valid passport is required.

How to Apply: Interested parties should submit a resume and cover letter to Shawna.Satz@BMO.com

We thank all candidates for their applications; however only those selected for an interview will be contacted.

Application Deadline:  May 19, 2023

86589542_bmo_-_associate_archivist.docx

Archiviste adjoint - BMO 

Location: Montreal, QC
Compensation: $26.58/hr

Fort d'actif total de 1 150 milliards de dollars au 31 janvier 2023, BMO Groupe financier est la huitième banque en importance pour son actif en Amérique du Nord. Depuis plus de 200 ans et toujours là pour ses clients, BMO est une équipe diversifiée d'employés hautement engagés qui offre à 12 millions de clients une vaste gamme de produits et de services dans les domaines des services bancaires aux particuliers et aux entreprises, de la gestion de patrimoine, des marchés mondiaux et des services de banque d'affaires, au Canada, aux États-Unis et dans certains marchés mondiaux. Animé par une seule raison d'être : avoir le cran de faire une différence dans la vie, comme en affaires, BMO s'engage à susciter des changements positifs dans le monde et à favoriser le progrès vers une économie prospère, un avenir durable et une société plus inclusive.

Comme BMO est la plus ancienne banque du Canada, le Service des archives est responsable de la gouvernance et de la surveillance organisationnelles des documents permanents et des artéfacts historiques de BMO Groupe financier.

L'archiviste adjoint a la responsabilité d'aider le chef archiviste dans l'archivage, le catalogage, la préservation et la promotion des documents permanents et des artéfacts historiques de BMO Groupe financier. Conformément aux lignes directrices en matière de confidentialité, le titulaire du poste doit également contrôler l'accès à ce matériel de toutes les parties intéressées, tant internes qu'externes. La promotion de la collection est une responsabilité clé du poste, et l'archiviste adjoint devra participer à des projets spéciaux, ainsi qu'à des visites guidées et à des présentations sur le patrimoine de l'institution.

RESPONSABILITÉS PARTICULIÈRES

• Cataloguer des documents historiques et numériques.
• Faciliter le transfert des documents et des artéfacts au service.
• Effectuer les activités de conservation de base pour protéger les documents.
• Cataloguer tous les documents et artéfacts selon les normes internes.
• Numériser les documents aux fins d'accessibilité.
• Être appelé à répondre aux demandes de recherche.
• Effectuer des recherches au moyen d'une base de données, afin de répondre aux demandes de recherche internes et externes.
• Numériser les documents et images applicables pour répondre aux demandes.
• Gérer les renseignements relatifs aux accès et aux droits d'auteur aux fins de rapports.

Participer à des projets spéciaux sur le patrimoine, y compris, sans s'y limiter :

• Participer à la mise en œuvre d'un système de gestion des actifs numériques.
• Faciliter l'organisation d'expositions sur le patrimoine dans l'ensemble du secteur immobilier mondial de la Banque.
• Faciliter le transfert des collections entre les sites.
• Participer à des projets spéciaux liés à la promotion du patrimoine et du Service des archives.
• Voyager aux États-Unis ou au Canada dans le cadre de projets spéciaux.
• Promouvoir l'histoire de BMO Groupe financier.
• Tenir des visites guidées sur le patrimoine en français et en anglais.
• Élaborer, rédiger et publier du contenu reposant sur des documents provenant des archives et destiné à alimenter le site Web de la Banque consacré au patrimoine.
• Participer à l'entretien du Musée de la Banque (entretien, expositions) pour veiller à ce que l'histoire et l'engagement de la Banque dans l'histoire du Canada soient présentés de manière informative et divertissante. Le musée accueille plus de 30 000 visiteurs par année.

CONNAISSANCES ET COMPÉTENCES

Connaissances :

• Bilinguisme (français et anglais).
• Maîtrise en bibliothéconomie et en science de l'information avec spécialisation en archivistique.
• Expérience démontrée de la description des dossiers d'archives et de l'accès à ceux-ci.
• Formation en gestion et conservation des archives.
• Connaissance des tendances émergentes en matière de traitement et de gestion des archives, ainsi que d'accès à celles-ci.
• Connaissance des tendances en matière de gestion des archives numériques.
• Connaissance des logiciels d'archivage spécialisés.
• Maîtrise de la suite Microsoft Office.

Compétences :

• Solides compétences en communication et en relations interpersonnelles.
• Excellentes aptitudes organisationnelles et en gestion du temps.
• Excellentes compétences rédactionnelles.
• Expérience en analyse et gestion de documents confidentiels, et autres documents de nature délicate.
• Compétences en gestion de projets.
• Connaissance des principes de l'archivage en matière de conservation et de manipulation de documents fragiles selon les normes du secteur.
• La personne titulaire du poste devra se déplacer fréquemment, faire des efforts modérés et être capable de soulever ou de déplacer des charges allant jusqu'à 40 livres.

Un passeport valide est requis.

How to Apply: Les personnes intéressées doivent envoyer leur curriculum vitae et une lettre de motivation à l'adresse Shawna.Satz@BMO.com.

Nous remercions tous les candidats pour leur candidature, mais nous ne communiquerons qu'avec les personnes retenues pour un entretien.

Application Deadline: 19 May, 2023

Records Management Program Coordinator
Congregation of the Sisters of St. Joseph in Canada

Location: London, Ontario
Compensation: Salary range: $51,000 to $54,500 with contract benefits and no pension.
Position Start Date: Late May or early June, 2023

The Congregation of the Sisters of St. Joseph in Canada is seeking to fill the one-year contract position of Records Management Program Coordinator.  As the ideal candidate, you will be a team player, with requisite education and training. As the Records Management Program Coordinator you will implement, monitor, and maintain the corporate records management program.

KEY RESPONSIBILITIES:

• Implement and support the initial operation of the records management program, including the newly designed corporate records classification system and retention and disposal schedule. The work will be supported by our consultant, Robin Keirstead.
• Provide initial orientation, training, and education on records management in support of program implementation.
• Provide detailed training to staff and Sisters with specific, on-going records management program responsibilities to assist them in developing a high degree of self-sufficiency.
• Assess records for their legal, administrative, operational, and archival value to review and, as necessary, update record retention periods according to the corporate records retention and disposal schedule.
• Assist staff and Sisters with the organization of their paper and electronic documents using the corporate records classification system and retention and disposal schedule.
• Develop local instructions, guidelines, and other documentation to assist staff and Sisters with the ongoing operation and maintenance of the program.
• Ensure semi-active and inactive records are properly boxed and labelled and that their storage is tracked, whether onsite or offsite.
• Ensure that requests for retrieval of semi-active records are handled promptly.
• Facilitate the transfer of inactive records scheduled for permanent retention to the archives following the Archives Transfer Policy.
• Coordinate the secure destruction of inactive records.
• Follow all policies in the Archives Policy Manual as well as the Records Management Policy and, in the case of the latter, identify and implement any necessary changes.
• Be a key member of the Records Management Committee and act as liaison between the Committee and the Congregational Leadership Circle (CLC) or their designate regarding any changes to the records management program or policy made by the Records Management Committee.
• Collaborate with the key stakeholders including the CLC, the Congregational Archivist, the Treasurer and Director of Finance and Investments, and the Human Resources Director to achieve the successful implementation ensure the continuing success of the program.
• Identify and support adoption of best practices regarding records management, including making recommendations to the CLC or their designate, and to the Records Management Committee.
• Travel when necessary to congregational offices in Ancaster and Peterborough.
• Other duties as assigned.

KEY COMPETENCIES:

• Must be a good communicator with developed interpersonal skills and the ability to train and motivate others.
• Strong records management training and experience would be a benefit.
• Understanding of a functional file classification system.
• Understanding of the records life cycle and familiarity with retention and disposal schedules.
• A willingness to learn about and understand the Congregation's activities, ministries, priorities, mission, and values.
• Excellent analytical and problem-solving skills.
• Proficient in Microsoft Office Suite and Zoom/Teams.
• Flexible and creative.
• Ability to maintain a sense of balance no matter how pressured a situation.
• Ability to maintain confidentiality.

We value an inclusive and diverse workplace and are committed to providing accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation during any stage of the recruitment process, please notify Human Resources at the time of interview selection.

New staff are required to have three completed COVID-19 vaccinations. We are housed in a mandatory masking facility and follow specific Covid protocols.

Contact Person:  Dorothy Freymond, dfreymond@csjcanada.org

Deadline: May 15, 2023

Records & Information Management Assistant
BC Hydro

Location: GM Shrum Gen Station, British Columbia, Canada
Compensation: Salary range is between $1959.59 and $2343.51 bi-weekly.
Job Number: BCH-R-5322-230417E1

Powered by water... and by people like you

Providing clean electricity to 4 million customers takes a diverse workforce and that's where you come in. We need your talent to help us build major projects to meet growing demand. To help our customers find clean energy solutions for their homes and businesses and to be ready to respond during storms and outages to keep our system reliable.

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a solution to climate change while safely providing clean, affordable electricity to our customers.

We offer a healthy work life balance, training opportunities and career progression. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we build an even cleaner B.C.

Duties:

• Responsible for maintaining information in accordance with business requirements ensuring Freedom of Information Act (FOI) and International Standards Organization (ISO) compliance is met.
• Under the direction of a manager or project team, performs a variety of research and documentation duties such as developing a basic knowledge of issues related to a designated project; researching and identifying potential sources of information; gathering and preparing background information; drafting correspondence and presentations for staff; reviewing information and preparing summaries of reports, studies documents and other material highlighting key project issues.
• Analyzes, assesses and verifies information for accuracy; issues classification numbers and maintains current version of classification systems. Monitors filing activity to ensure information is correctly indexed and filed; applies retention and scheduling information to records. Guides staff with correspondence distribution.
• Assesses customers' information management needs are met through the document and records management practices.
• Provides staff with guidance and ensures information management practices are followed. Identifies, plans and conducts training sessions to staff on the use of electronic and paper information systems and utilization; provides one-on-one coaching/training as required.
• Oversees central repositories ensuring information signed out is returned, including conducting regular quality checks and audits.
• Researches, creates and maintains electronic records system information, including scanning and optical character recognition. Maintains an automated information management system.
• Supports the collection, organization tracking and retrieval and image management of automated and non-automated documents.
• Acts as the "first-line" gatekeeper of electronic documents and records. Verifies information transitioned as a formal record is correct and in accordance with corporate guidelines.
• Provides guidance to client organizations regarding preparation of records for off-site transfer; reviews records storage lists for accuracy; arranges for the transfer of physical information to an off-site records facility.
• Provides technical guidance and assistance to staff to enable them to maintain their websites or web pages; presents formal and informal training and demonstrations; develops and recommends various methods to improve website quality and effectiveness.
• Performs a variety of website maintenance duties such as: writing, editing, updating, formatting and creates new and revises existing web pages and features.
• Maintains currency with new or emerging internet/intranet information and technology.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

Qualifications   

• High School graduation supplemented with records management courses recognized by the Association of Records Managers and Administrators. Advanced working knowledge of inter/intranet related applications such as HTML/SHTML/XHTML, ASP, JavaScript, FTP, CSS, etc.
• Approximately two years relevant experience within an engineering environment, and a minimum of 1 year experience in website administration that includes a demonstrated applied knowledge of internet technology. Web page creation and coding, editor and authoring software, graphics, scripting languages, website media and management, organizing and control mechanisms.
• Experience with personal computer, internet/intranet operation and providing customer service in a large complex organization is preferred.
• Satisfactory performance on the job requires approximately 12 months to acquire additional knowledge/skills necessary to perform full scope of the job.

This position is affiliated with the Movement of United Professionals union (MoveUP/COPE).

There are 2 Full-time regular positions.

These positions could be based out of Revelstoke or Hudson's Hope (GMS).

• The Hudson's Hope (GMS) location is eligible for a Remote Incentive of 20%. Remote Incentives are paid bi-weekly to Full-Time Regular employees working in eligible remote locations.
• The Hudson's Hope (GMS) location is eligible for Travel Incentive. The Travel Incentive is extended to Full-Time Regular employees who are working in eligible remote locations.
• The Hudson's Hope (GMS) location is eligible for Extended Health Care Medical Travel Benefit. The Extended Health Care Medical Travel Benefit is extended to Full-Time Regular, Part-Time Regular and Full-Time Temporary employees who are permanently working in eligible remote locations.
• Ability to take meeting minutes, work collaboratively with project team members and deliver presentations (eg provide SharePoint tips and tricks at project team meetings).

Please note the following:

• This position does not use: HTML/SHTML/XHTML, ASP Javascript or CSS.
• Web page development is no longer required.
• Any reference to PeopleSoft has been replaced with SAP.
• Please note there will be an assessment as part of the selection process.

How to Apply    

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html by May 3, 2023.

Click here to access the job posting or visit the BC Hydro "Current Opportunities" Careers page to view and apply for jobs.

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us?

• We are safe.
• We are here for our customers.
• We are one team.
• We include everyone.
• We act with integrity and respect.
• We are forward thinking.

• BC Hydro is an equal opportunity employer.
• We include everyone. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities.
• We are also happy to provide reasonable accommodations throughout the selection process and while working at BC Hydro. If you require support applying online because you are a person with a disability, please contact us at Recruitmenthelp@BCHydro.com
• BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended but may resume at BC Hydro's discretion. While the Policy is suspended, all new employees are required to disclose their vaccination status to BC Hydro.

Flexible work model role definitions

Our four role types identify the degree of flexibility an employee could have to work from home based on the type of work they do. The flexibility for an individual job is up to the manager for each position and the operational requirements. Employees also have the right to work full-time from the office if they prefer. All of our roles require at least some in-person time.

• IBEW/Field - No option to work from home
• Resident - Works primarily (4+ days per week) in the office.
• Hybrid - May be able to work from home up to 3 days per week.
• Remote - Works from home 4+ days per week

Application Webpage (URL): https://app.bchydro.com/careers/current_opp.html
Application Deadline: May 3, 2023
 

Digital Asset and Database Administrator
Vancouver Art Gallery

Location: Vancouver, BC
Compensation: $25.71 per hour

The Vancouver Art Gallery, one of the largest and innovative art museums in Canada, is undergoing a multi-phase organizational transformation after celebrating 90 years of operation. With a permanent collection of more than 12,000 works of art, the Gallery is implementing a campaign to build a new purpose-built gallery facility in downtown Vancouver planned to open in 2027. This is a moment of growth, exploration and change, as the Gallery re-articulates its relationship to communities and audiences and envisions the role of an art museum in the 21st century.

The new building designed by Swiss Architects Herzog and de Meuron will provide an optimal platform to reimagine the Gallery's relationship with the world. The new Gallery building will be the most ecologically sustainable art museum in Canada. The creation of a world-class purpose-built art facility will enable the Gallery to foster deeper and wider community relations and expand audiences, celebrate Indigenous culture, and acknowledge the diverse heritage and histories of place and people in Canada and the ancestral and unceded territories of the Traditional Coast Salish Lands including the Musqueam (xʷməθkʷəy̓əm), Squamish (Sḵwx̱wú7mesh Úxwumixw) and Tsleil-Waututh (səlilwətaɬ) Nations.

Complementing and building upon a rich institutional history of exhibiting photography and moving image, design, craft, material and popular culture-in an expanded field of visual culture-the Gallery further seeks the development of an online and virtual space-"a second building"-that blurs the line between the "real" and "virtual" worlds. Through innovative art programming, the Gallery will be a leader in interpreting Canada's past, present and future.

Description and Duties    

• Reporting to the Photographer and the Rights and Reproductions Coordinator, the Digital Asset and Database Administrator works collaboratively with the Photo-Imaging, Rights and Reproductions and Registration Departments with the implementation and administration of a new digital asset management system (DAMS-Piction) and collections management system (CMS-Axiell Collections).
• The incumbent will work with staff across the Gallery including Curatorial, Marketing, Public Programs, Advancement.
• Key responsibilities include managing and troubleshooting the DAMS and CMS, developing a workflow framework, ingesting assets, updating data/metadata, user support and general system maintenance.
• Assists with the implementation of DAMS and CMS database systems.
• Facilitates the integration of digital media assets and associated metadata between the DAMS and CMS.
• Organizes, renames and ingests images to the DAMS system and develops and implements metadata schemas according to established standards.
• Assists with designing workflows for image permissions, requests and fulfillment. Assists in creating and maintaining institutional guidelines/knowledge base.
• Trains, educates and provides support to staff for the DAMS and CMS.
• Creates user accounts and organizes assets within the DAMS and CMS with access levels for various user groups.
• Provides day-to-day maintenance and oversight of the DAMS and CMS. Applies updates, troubleshoots problems, assists with reports and configurations.

Qualifications    

• Degree in library and information science, computer science, museum studies or a related field, or equivalent combination of education and experience.
• Two or more years of experience with data management in a relational database system and image management in a digital asset management system.
• Solid technical, analytical and problem-solving skills, highly organized with a strong attention to detail and accuracy.
• Knowledge and understanding of digital images, image resolution, metadata and file formats.
• Demonstrated ability to work independently and as part of a team. Excellent communication and writing skills.
• Experience with end-user support and training.
• Experience with Axiell Collections and/or Piction is ideal. Experience with Java, Structured Query Language, Web Server Software and Microsoft SQL Server also an asset.
• The successful candidate will have strong technical skills and experience with image management, database administration, metadata schemas, data vocabularies and copyright, and possess a passion for the arts.

Additional Information    

This is a temporary position for 16-months or a longer period should operational needs require. Start date is May 15, 2023. Position is based in Vancouver, BC and work is on-site.

How to Apply: Contact Email: hr@vanartgallery.bc.ca

Application Webpage (URL): https://www.vanartgallery.bc.ca/employment
Application Deadline:  April 27, 2023

Institutional Membership Review Intern
Archives Society of Alberta

Location: Edmonton, AB
Compensation: $27/hour

The Archives Society of Alberta (ASA) is a professional association that builds resilient archival professionals and organizations that meet the needs of their communities. We strive to achieve our mission by providing an advisory services program, an online archival database, an archival supplies loan program, an online directory of archival institutions in Alberta, professional development opportunities, and organized advocacy efforts.

Description and Duties    

As part of our services which support member archives, we have an accreditation program for our institutional membership. ASA is hiring an intern to conduct institutional reviews of some of our institutional members. This work involves reviewing applications and conducting site visits throughout the province as well as advising on best practices in the archival profession to these members. Reporting to the Executive Director/Archives Advisor, the Institutional Membership Review Intern will:

• Review membership applications;
• Advise on archival best practices and areas for improvements;
• Travel around the province to conduct site visits to assist in the application process;
• Report to members on their status and areas for improvements;
• Communicate and work with a diverse group of archives members as well as ASA staff and volunteers.

Qualifications    

• Degree in an information science with a focus on records management and archives, or an equivalent;
• Familiarity with information management sector such as libraries, archives or museums is an asset;
• Familiarity archival standards including RAD and ISAD-G;
• Familiarity with preservation practices for archival materials;
• Comfort with word processing, email and social media;
• Attention to detail;
• Ability to work both in a team and independently;
• Strong communication skills;
• Valid Driver's License;
• Eligible for Young Canada Works program.

How to Apply    

Please send your resumé and covering letter to Rene Georgopalis, Executive Director/Archives Advisor, reneg@archivesalberta.org, or Prince of Wales Armouries Heritage Ctr, 216-10440 108 Ave NW, Edmonton AB T5H 3Z9.  

Please ensure that you also express interest in the position via the Young Canada Works website: https://young-canada-works.canada.ca/Opportunity/ProjectDetails?projectId=17244&showBackToSearch=true

Application Deadline: April 21, 2023

 

Diocesan Archivist
The Diocese of Nova Scotia & Prince Edward Island

Location: 1340 Cathedral Lane, Halifax NS B3H 2Z1
Compensation: $25/hour
Additional Information: Part-time, 12 hours per week.

The Archives of the Diocese and its Archives Committee, are mandated to collect, preserve and provide access to the records of permanent and enduring value of the Diocese, its officers, clergy, parishes, regions, agencies, committees, societies, organizations and groups created by, or associated with the Diocese.

The Archivist is committed to the purposes of the organization as a whole and its Diocesan Mission Vision: "to be a Christ-centred, mission-minded, ministering community of faith" and the archivists duties are performed for the purpose of supporting the Diocesan Mission Statement and contributing to Diocesan goals.

As caretaker of the records of the Diocese, the Archivist's purpose is to provide the most consistent attention and the highest standard of care available, as this diocesan collection is one of the oldest collections of English church records in North America, its records beginning in 1776, and, as such, is frequently accessed and highly valued by the Anglican community as well as other institutions and individuals, nationally and internationally.

RESPONSIBILITIES:

The Diocesan Archivist is appointed by the Bishop. The Archivist reports directly to the Diocesan Executive Director and also is responsible to the Bishop, Diocesan Council, Diocesan Synod and, with the Archives Committee, is responsible for the custodianship and maintenance of the Diocesan Archives Collection. As an administrator, the Archivist oversees all aspects of the care of the collection and all activities in the Archives. The Archivist is, by reason of his/her Office, a reporting and participating member of the Archives Committee, a Standing Committee of Synod. In addition, the Archivist is considered part of the Synod office staff team and provides support to individual staff and to diocesan initiatives when needed.

The Archivist also participates in the programs and conferences of the Anglican Diocesan Archivists Network (ADA), The Council of Nova Scotia Archives (CNSA), and actively uses the guidelines of the Canadian Council of Archives (CCA), and the Canadian Conservation Institute (CCI), to maintain the highest standard of care for the diocesan collection.

JOB DUTIES:

The collection consists of 370 linear metres of textual and graphic material, including 4 metres of small artifacts and a Reference Library of 10 metres of published material.

On a daily, weekly, or monthly basis, the Archivist will:

• Accession and physically process records as they are deposited.
• Describe and arrange records (update finding aids) using the database finding aids and retrieval systems already created.
• Answer research requests received from the Synod staff, parish clergy and staff, and the general public in a timely manner, observing the established access policies and procedures.
• Provide guidelines, recommendations and advice in records management and preservation to the Synod officers, parishes, clergy, diocesan groups and other archivists in need of assistance.
• Assess the collection's needs regularly, plan projects and apply preservation strategies and conservation treatment to the records as needed, following established archival standards and methods.
• Supervise all activities in the Archives, including the work of volunteers and researchers, providing care and handling instruction.
• Follow office procedures and protocols and maintain building and archives security at all times.

Bi-monthly, annually or bi-annually:

• Annually, with the Archives Committee, create and submit to the Financial Comptroller a detailed budget request and work proposal, mid-year, for the following year, using the standard Committee Budget Request form. Report Budget expenditures to the Archives Committee bi-annually.
• Submit written reports of archives work progress at meetings of the Archives Committee at least twice a year, submit summaries bi-monthly to Diocesan Council, and bi-annually to Diocesan Synod and to the Anglican Diocesan Archivists Conference.
• Maintain conferencing and collaboration with the ADA and membership participation with the CNSA, and the CCHS (Canadian Church Historical Society)
• Submit all official reports and proposals to the Archives Committee for initial review and approval before distribution.

EXPERTISE:

• The Archivist will have a bachelor's degree with a minor in History or Cultural History, and post-graduate studies in Archival Science and Information Technology with at least three years of working with collections in an archival work setting with progressively responsible related experience. An equivalent combination of education and experience will be considered.
• Knowledge of local history and Anglican Church history are assets.
• The Archivist will be a self-motivated person with excellent interpersonal, communication and organizational skills, with the ability to prioritize a wide range of varied tasks.
• The Archivist will have excellent problem-solving skills and be enthusiastic about strengthening existing or acquiring new skills.
• The Archivist will ensure that confidentiality protocols, copyright regulations, and protection of privacy restrictions are followed.
• The Archivist will possess personal integrity and accountability for working independently and also share in team efforts, working with the Synod office staff when needed.

The Archivist will have practical knowledge of:

• Archiving principles (Provenance, Respect des Fonds,)
• Archival processes of Acquisition, Accessioning and Archival Arrangement.
• Archival Description (We use the Manuscript Group system with descriptive elements of Rules for Archival Description).
• Archival Access concepts: search tools, restrictions, digital database search techniques, referencing, indexing, abstracting, retrieval systems application and function.
• Preservation principles and methods, conservation procedures.

TECHNICAL SKILLS:

• Will be familiar with filing and records management systems.

Will have some general office experience and/or the following skills:

• Proficiency with Microsoft WORD, EXCEL and ACCESS database.
• Excellent written and verbal communication skills.
• Clear hand-printing skill for permanent labeling.
• Research skills, with both primary and secondary material.
• Administrative writing skills (Reports, proposals, policies and procedures, guidelines, manuals, project plans, etc.)
• Experience in serial scanning/photocopying and digital filing.

The Archivist will be able, on occasion, to perform manual labour i.e: lifting, moving and shelving filled file boxes.

Application information

Please send cover letter and resume to employment@nspeidiocese.ca

Application Deadline: April 28th, 2023
 

Archivist (ARCH 21)
Royal BC Museum

Location: Victoria
Compensation - Annual Salary Range: $67,728 - $77,012 (effective April 9, 2023)
   
The Royal BC Museum (RBCM) was established in 1886, making it one of the oldest continually operating museums in Canada.  Since its inception the museum has changed and evolved alongside the rest of the province. Today's RBCM is committed to creating community connections, gathering spaces and educational programs, and to providing opportunities for critical thinking, self-reflection, and thought-provoking experiences to people across BC and around the world.

The BC Archives were founded in 1894 and in 2003, both organizations joined together to become BC's combined provincial museum and archives, with its purpose being to broaden the understanding about our province. We are passionate about inspiring curiosity and wonder, while sharing BC's story with millions of visitors who walk through our doors and explore our website each year.

IMAX® Victoria is also part of the RBCM and provides incredible immersive cinematic experiences and work in tandem to deliver inspiring educational and entertaining experiences.

The RBCM, is updating not only the facilities and infrastructure, it is creating a new Collections and Research Building in Colwood, BC. It is an exciting time to join the museum team as we rethink and modernize our methods and processes, and welcome the perspectives and stories of all British Columbians.

Description and Duties    

The Archivist will work in the BC Archives, which is responsible for the physical and digital access to collections, and preservation and digital services and initiatives.  

The mandate of the BC Archives is to ensure that the historical records of the province are preserved, managed and made accessible. The department is also responsible for managing physical and digital access to collections via a reference room and a collection management system.

BC Archives staff contribute to a positive organizational culture based on mutual respect, a spirit of collegiality, cooperation and openness to many perspectives; participate in a culture of ongoing learning, collaboration, innovation, creativity and community engagement; and promote the museum's positive response to UNDRIP, TRC, DRIPA and the Task Force Report.

Under the direction of the Archives Manager, this position is responsible for providing subject matter expertise about archival and other historical records in a variety of formats and engages in multiple research strategies to gain access to their content, often using outside resources such as corporate databases and web access. This position conducts original research both as an integral part of the acquisition and processing of records and the provision of reference and information services.

This position coordinates the evaluation, selection and acquisition of records, develops and maintains relevant procedures as well as creates access tools in order to provide thorough access, and description and control of the historical and evidentiary record of British Columbia. As well, this position undertakes original research with the aim of access in a variety of formats and participates in cross-departmental projects.

Qualifications   

• The successful candidate requires a University degree in Archival Studies or Library & Information Science with a specialty in archives; OR an equivalent combination of related experience, education and/or training.
• The applicant needs to have a sound understanding of archival theory and principles and to include knowledge in BC history and geography including Indigenous history and culture is an asset.
  
• The applicant will also need to have a minimum of one-year experience working in an archival institution such as; appraisal, arrangement and description of archival records in all formats, preparation and maintenance of finding aids and to include providing public access to records.
• Preference may be given to those with experience managing projects or leading/participating in archives - related programming.

Application information

Your application must clearly demonstrate how you meet the job requirements listed with the job profile.

Please submit your resume and cover letter in pdf format by Tuesday April 25th , 2023 at 11:59 pm (PST) with the following subject line:  Last Name, First Name, RB2023-20: via email to: RBCMapplications@royalbcmuseum.bc.ca

An eligibility list may be established for future temporary and/or permanent vacancies.

Application Deadline: Tuesday April 25th , 2023 at 11:59 pm (PST)

86589542_fnal_archivist_arch21_jp.docx.pdf

Archivist and Volunteer Coordinator
Annapolis Heritage Society

Location: Annapolis Royal
Compensation: $28-$30/hour

The Annapolis Heritage Society (AHS) is an incorporated, non-profit society that owns and operates the O'Dell House Museum, Archives & Research Centre as well as the Sinclair Inn, both located in Annapolis Royal. AHS also manages the provincially owned North Hills Museum in Granville Ferry. Established in 1974, AHS aims to preserve, celebrate and provide public access to the history of Annapolis and surrounding areas. It houses a large collection of artifacts, archival materials and research resources and provides regular public programming including visitor tours, exhibitions, events and genealogical services.

Summary:

Following AHS policy, reporting to the Director-Curator, and working with a photo consultant, student staff and volunteers, the Archivist/Volunteer Coordinator is responsible for the execution of a grant-funded project to accession and digitize historic photographs from the AHS Collection. The bulk of the work will take place between May and September, with the entire project to be completed on or before Nov.10th, 2023.

PRIMARY DUTIES AND RESPONSIBILITIES

Archival:

• Following industry standards, provide training for 8-10 volunteers and AHS staff in: photo scanning, accessioning, rehousing, description and uploading of photographic records to provincial databases (MemoryNS, Collective Access) and AHS internal database.
• Following industry standards, create digital scans, accession, rehouse, describe and upload photographic records to provincial databases (MemoryNS, Collective access), as well as the AHS internal database.
• Supervise and review the work of volunteers and AHS student staff members.

Coordination:

• Recruit and coordinate project volunteers.
• Review and refine project plans in consultation with the photo consultant and AHS

Director-Curator:

• Ongoing project planning and management including scheduling of volunteers public communications (such as project promotion), tracking of progress and weekly meetings with AHS Director-Curator.
• Plan and execute 2 community engagement events and 1 public presentation.
• Assist the Director-Curator with project evaluation and final reporting.

PREFERRED SKILLS AND QUALIFICATIONS

• Training and experience in the field of archives management
• Knowledge of Rules for Archival Description (RAD)
• Experience with MemoryNS and Collective Access databases
• Experience in training and supervising others
• A strong sense of leadership, ethics and diplomacy
• Excellent oral and written communication with presentation skills
• Strong organizational skills
• Familiarity with Microsoft Office Suite and ability to adapt to other technological tools
• Familiarity wit Adobe Photoshop and Lightroom
• Familiarity with social media platforms
• Ability to work flexible hours
• Legal eligibility for employment in Canada

SKILLS AND KNOWLEDGE ASSETS

• Knowledge of the history of Nova Scotia; the town of Annapolis Royal and surrounding area.

Additional Information    

The Annapolis Heritage Society is committed to encouraging a diverse and inclusive community. We welcome applications from underrepresented communities including LGBTQ, BIPOC and persons with disabilities.
 
How to Apply    

Apply with a cover letter and C.V. by emailing: exec.ahs@gmail.com. Please enter the job title in the subject line (Archivist/Volunteer Coordinator). As part of your cover letter, please respond to the following question. "What makes you the ideal candidate for this job?" We thank all who apply. Only those selected for interview will be contacted.

Application Webpage (URL): www.annapolisheritahesociety.com

Application Deadline: April 30th, 2023

Digital Archivist
University of British Columbia

Location:    Vancouver, BC
Compensation:    68-79K depending on years of experience: http://www.hr.ubc.ca/faculty-relations/collective-agreements/

UBC LIBRARY

As one of the world's leading universities, the University of British Columbia creates an exceptional learning environment that fosters global citizenship, advances a civil and sustainable society, and supports outstanding research to serve the people of British Columbia, Canada and the world.

We honour, celebrate and thank the xʷməθkʷəy̓əm (Musqueam) and Syilx Okanagan peoples on whose territories the main campuses of the University of British Columbia have the privilege to be situated.

The University of British Columbia Library is one of the largest academic libraries in Canada and consistently ranks among the top university research libraries in North America. UBC Library has 14 branches and divisions across two campuses (Vancouver and Kelowna), including an off-site hospital library; a multi-purpose teaching and learning facility, the Irving K. Barber Learning Centre; and the

Xwi7xwa Library, a centre for academic and community Indigenous scholarship. Over 300 knowledgeable employees - librarians, management and professional staff, support staff and student staff - provide users with the excellent resources and services that they need to further their research, teaching and learning.

To highlight a few exciting projects that the Library is working on:

• William Shakespeare's First Folio published in 1623 gifted to UBC Library
• UBC Library becomes first Canadian institution to join Dryad open-data repository
• UBC Library launches Open Publishing Program
• Xwi7xwa Library highlights local experiences of Residential Schools in Canada through curated exhibit displays

The UBC Library is committed to being a respectful, healthy environment that encourages leadership, collegiality, diversity, individual growth and opportunity. Explore our aspirational values that we strive to uphold and actively incorporate into all aspects of our organization. We are committed to eliminating institutional and structural systems of oppression and power (such as colonialism, sexism, classism, heterosexism, ableism, and white supremacy).

Learn more about the UBC Library Strategic Framework and about working with us.

Description and Duties    

The University Archives, located in the Irving K. Barber Learning Centre on UBC's Point Grey campus, serves as UBC's corporate memory by identifying, preserving and making available for use the University's valuable text, photographic and audio-visual archival materials. The Archives also coordinates the University-wide records management program that supports various departments by preserving evidence of past decisions and events; serves in a public relations capacity by disseminating information about UBC's history; and supports academic research through the provision of reference services and specialized research tools.

In addition to UBC's institutional records, the Archives also acquires private papers from selected faculty members, administrators and alumni, as well as the records of independent student, alumni and employee organizations. Prominent among these private archives are those of noted scientist and environmentalist David Suzuki, science-fiction author William Gibson, composer Jean Coulthard, and journalist Joe Schlesinger.


POSITION OVERVIEW

The University Archives serves as the central repository for recorded data in all formats created by, for, and about the University of British Columbia. Its mandate, according to Board of Governors Policies GA4 & GA5, is to identify, select, preserve, and make available for use these permanently valuable University records.

• Reporting to the University Archivist, the Digital Archivist is responsible for implementing the Archives Digital Preservation Policy Framework and showing, leading, and growing a digital archives program for UBC Library.
• Working with the University Archivist, the Digital Archivist appraises, acquires, arranges, describes, preserves, and makes available records of archival value.
• Specific emphasis will be placed on digitized and born-digital records received through the records management program as well as University departments, schools, administrative offices and private donors.
• The Digital Archivist provides reference service to researchers wishing access to archival holdings and to digital records particularly.
• They also write and recommend policies and procedures for the use, storage, and preservation of digital records. Similarly, the Digital Archivist works with staff in Rare Books and Special Collections to appraise, acquire, arrange, describe, preserve, and make available digital records of archivalvalue within RBSC's acquisitions mandate.
  
• The Digital Archivist also works with staff in Digital Programs and Services in web archiving - that is, the preservation of institutional websites and related web-based content, which forms part of the University's institutional record.
• The Digital Archivist also supervises staff and student workers as required; participates in library and campus committees, professional organizations, and the University community; and provides general reference services.
• This position reports to the University Archivist, and works closely with records management staff within University Archives.
• The Digital Archivist works closely with professionals and support staff in Rare Books and Special Collections and in Digital Programs and Services.
• They will liaise with staff elsewhere in the library and around the University regarding digital archives and digital preservation matters.
• This position is eligible for a hybrid work arrangement, however, may be subject to change due to operational requirements.

Please visit the UBC careers website to view the full position description and on how to apply: https://ubc.wd10.myworkdayjobs.com/en-US/ubcfacultyjobs/details/Digital-Archivist_JR12263

QUALIFICATIONS

REQUIRED

• A Graduate Degree in Archival Studies (MAS), or equivalent from an accredited school of Library, Archival and Information Science.
• Experience working with archival material in all formats especially born-digital and digitized documents in both current and non-current digital formats.
• Experience collecting, preserving, and providing access to born-digital and digitized records.
• Demonstrated knowledge of Canadian archival descriptive standards.
• Knowledge and experience in digital preservation theory, standards, and best practices including technical requirements for digital preservation.
• Evidence of strong professional communication skills, including: written and verbal, in-person and online, active listening, responding to constructive feedback.
• Experience with computer technology and software, particularly library and archival management systems.
• Demonstrated ability to work in a collaborative team environment and engage with professional and library assistant staff and the public.
• Demonstrated initiative, flexibility, reliability, and willingness to learn new technologies and organizational systems.
• Evidence of working to build a team environment built on positive working relationships, and providing leadership, guidance and resources to teams while trusting them to excel.

PREFERRED

• Practical experience with digital transfer, preservation, and access tools, including but not limited to, Archivematica, AtoM, MoveIt, and Archive-it.
• Practical experience with email transfer and associated tools e.g., Emailchemy, ePADD.
• Practical experience with digital archival transfer of institutional records via retention schedules including email.
• Experience with web archiving and/or website development standards.
• Experience or knowledge related to incorporating equity, diversity, and inclusion (EDI) into all aspects of professional practice e.g. concepts of Indigenous Data Sovereignty and how data sovereignty theory is applicable within an archival context.
• Knowledge of International archival standards.
• Previous experience working in a university archives or library special collections environment.
• Other formal education in related fields such as History or computer science.
• Strong interest in and demonstrated broad knowledge of B.C. and Canadian history and current affairs.

TERMS OF APPOINTMENT AND SALARY:

Appointment: This is a full-time confirmation-track appointment with an anticipated start date of 1 September 2023. The successful candidate will hold an initial three-year appointment, normally followed by an ongoing confirmed appointment. In most cases confirmation-track appointments are reviewed following the second year of appointment, and a recommendation is made at that time to grant or not to grant an ongoing confirmed appointment.

The successful candidate will be a member of The University of British Columbia Faculty Association and the terms and conditions of appointment are governed by the Collective Agreement between UBC and the UBC Faculty Association (https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies).

Eligibility: We are only considering applications from librarians with a maximum of five years of professional library experience. However, all internal candidates will be considered regardless of years of experience and are encouraged to apply.

Salary: Starting salary will be commensurate with experience and academic/professional qualifications, and will meet or exceed the minimum salaries outlined in the Collective Agreement. Information about salary increases can be found in the Collective Agreement: https://hr.ubc.ca/working-ubc/faculty-collective-agreement-and-policies

Benefits: Librarians and their dependents are eligible for an extensive benefits package including extended health care coverage, dental coverage, Employee and Family Assistance Program, life insurance, pension and travel benefits. To support families, UBC provides a top-up for eligible employees on maternity or parental leave. Tuition assistance is also available for qualifying employees and dependent children. In addition, librarians/archivists are eligible for professional development funding to support career growth at the university, as well as study leave. Details are available in the Collective Agreement, and for more information see UBC Human Resources: https://hr.ubc.ca/benefits/eligibility-enrolment/employee-groups

UBC hires on the basis of merit and is committed to employment equity. All qualified persons are encouraged to apply.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
 
How to Apply    

Applications will include: a detailed and current curriculum vitae; and a letter of application that includes a statement of citizenship/immigration status, and indicates the candidate's education, training and work experience in the areas listed above. One consolidated PDF is preferred.

Please visit the UBC careers website to view the full position description and on how to apply. The application deadline will be at 11:59pm on May 4, 2023
Application Webpage (URL): https://ubc.wd10.myworkdayjobs.com/en-US/ubcfacultyjobs/details/Digital-Archivist_JR12263

 


 

Appraisal, Acquisition, Legislative Compliance and Access Archivist
Provincial Archives of Saskatchewan

Location: Regina, Saskatchewan
Compensation: Salary Range $30.935-$38.764 Hourly

The Provincial Archives of Saskatchewan is the provincial agency responsible for acquiring, preserving and making available government and private records of significance to the history of the province. We are located in beautiful Wascana Park, one of the largest urban parks in Canada, near downtown Regina. Our newly renovated facility offers enticing opportunities to engage with the public and collaborate with colleagues.

Description and Duties    

The Provincial Archives of Saskatchewan has an exciting opportunity for an experienced archivist in our Appraisal, Acquisition, Legislation Compliance and Access Services (AAA) to ensure that both private and government records of continuing value are identified for permanent retention, as well as to ensure that restricted and unprocessed records are made available to government institutions and to the general public by advising and consulting on various methods of accessing these records.

Qualifications    

The knowledge and abilities required for this position would typically be obtained by a Masters' degree in History, Archival Science, or a related Social Science supplemented by experience and training, or an equivalent combination of post-secondary education and experience in archival and records management practices.  
 
How to Apply    

To see the full job ad and to apply, please visit: https://govskpsc.taleo.net/careersection/jobdetail.ftl?job=LIB000340&lang=en#.ZC18Yd_KMxA.link

Application Deadline:    April 19, 2023, 11:59 pm CST