Information Management Officer/ Agent ou agente de gestion de l'information
Ship-source Oil Pollution Fund & the Fund for Railway Accidents Involving Designated Goods

Location: Ottawa, ON
Compensation: $82,000 to $110,000

About the Office of the Administrator

The Office of the Administrator manages the Ship-source Oil Pollution Fund and the Fund for Railway Accidents Involving Designated Goods.

The Ship-source Oil Pollution Fund (SOPF) compensates victims of pollution from the discharge of oil from ships in Canadian waters. The Fund for Railway Accidents Involving Designated Goods (FRAIDG) compensates victims of rail accidents involving crude oil, in the event that damages exceed railway liability limits.

Both Funds have their own dedicated staff and are managed as separate entities. They are supported by a shared corporate services team.  Approximately 20 employees, consultants and students occupy a single office location in downtown Ottawa. Employees come to the Funds with a wide variety of backgrounds and expertise, including finance, law, marine and rail expertise, communications, information management, and administration.

Additional information on the Funds can be found on their websites and in their respective annual reports:

Ship-source Oil Pollution Fund (www.sopf.gc.ca)
Fund for Railway Accidents Involving Designated Goods (www.fraidg.gc.ca)

Requirement

The Administrator of the Fund(s) has identified the need for an Information Management Officer to manage the records and information management function at the Funds.  

Based in the Ottawa office and under the direction of the Director, Corporate Services, the Information Management Officer:

• Analyzes, interprets and adapts Government of Canada information management (IM) policies, regulations and directives as required.
• Develops and maintains records and information management (RIM) policies, procedures and standards.
• Develops and maintains Record Classification Standard and Records Retention and Disposition Schedules.
• Liaises with Library and Archives Canada (LAC) on record-keeping and archival topics, including the Funds' disposition authorities and the transfer of archival records to LAC.
• Manages business processes and systems for electronic document and records management, including user configuration, access permissions, and supplier/vendor liaison; identifies, develops and implements related IM business process improvement projects.
• Manages library collection(s).
• Manages records retention and disposition activities.
• Conducts and oversees operational record-keeping activities, including the creation of new files, record classification and filing, and physical file transfers to and from offsite storage.
• Provides advice and guidance to program managers and employees regarding the integrity of incident case files/ databases and statistics.
• Provides advice and assistance for document research and reference services in response to internal or external requests for information.
• Conducts research into IM trends, developments and practices within the public and private sectors.
• Provides direct supervision of an Information Management Support Officer; as well as functional supervision for other employees performing information and records management activities.

This is an indeterminate full-time position.  

Besoin

L'administrateur de la Caisse (des Caisses) a besoin d'un agent ou d'une agente de gestion de l'information pour gérer la fonction de gestion de documents et de gestion de l'information des Caisses.  
L'agent ou l'agente de gestion de l'information est basé(e) au bureau d'Ottawa et, sous l'autorité du directeur des Services intégrés, il ou elle exerce les fonctions suivantes :

• Analyser, interpréter et adapter les politiques, les règlements et les directives du gouvernement du Canada en matière de gestion de l'information, selon les besoins.
• Élaborer et tenir à jour des politiques, des procédures et des normes en matière de gestion de documents et de gestion de l'information.
• Établir et tenir à jour des normes de classification de documents et des calendriers de conservation et de disposition de documents.
• Assurer la liaison avec Bibliothèque et Archives Canada (BAC) concernant les questions de tenue de dossiers et d'archives, y compris les pouvoirs de disposition des Caisses et le transfert de documents d'archives à BAC.
• Gérer les processus et les systèmes administratifs relatifs à la gestion électronique de documents et de dossiers, y compris la configuration des utilisateurs, les permissions d'accès, et la liaison avec les fournisseurs/vendeurs; définir, élaborer et mettre en oeuvre des projets d'amélioration des processus administratifs de gestion de l'information.
• Gérer le(s) fonds de bibliothèque.
• Gérer les activités de conservation et de disposition de documents.
• Mener et surveiller les activités opérationnelles de tenue de dossiers, y compris la création de nouveaux dossiers, la classification et le classement de documents, et le transfert physique de dossiers aux lieux d'entreposage externes et en provenance de ceux-ci.
• Fournir aux gestionnaires de programme et aux employé(e)s des conseils et des avis sur l'intégrité des dossiers d'incident, des bases de données et des statistiques.
• Fournir des conseils et de l'aide en matière de services de recherche documentaire et de référence en réponse aux demandes d'information internes ou externes.
• Faire des recherches sur les tendances, les nouveautés et les pratiques relatives à la gestion de l'information dans les secteurs public et privé.
• Assurer la supervision directe d'un agent de soutien de la gestion de l'information et la supervision fonctionnelle d'autres employé(e)s qui mènent des activités de gestion de l'information et de gestion de documents.

Il s'agit d'un poste à temps plein de durée indéterminée.

Profile

Candidates should have the following minimum qualifications:

• University degree in records management, information management, information resource management, or library science; and at least five years of experience working in the field of records management, information management, or librarianship;
• Knowledge of methods and practices of records management, classification, disposition, and weeding;
• Strong database search skills, including advanced and complex searches, and good understanding of the functions of databases and electronic document and records management systems;
• Good written and verbal communications skills, especially for clearly explaining records and information management concepts and processes;
• Good reference and customer assistance skills;
• Strong attention to detail;
• Experience using modern office software applications, including Microsoft Office 365; database and records management software;
• Eligibility for a reliability security clearance.

Bilingualism -- Ability to read and understand English and French, and work in either English or French.

Compensation

The starting salary for this position ranges from $82,000 to $110,000 for a 35-hour/week, depending on the experience.  The range is subject to pending re-valuation and adjustment.  

Please note that the Office of the Administrator is outside of the federal public service and its employees and consultants are not covered by the collective bargaining agreements of the federal government. Furthermore, the employees of the Office of the Administrator are not covered by the pension and benefits regime provided to federal public service employees.

How to Apply: Candidates should clearly state the position being applied for, and send their CV and a cover letter to the attention of info@sopf.gc.ca.

Questions on the position should be directed, in writing, to info@sopf.gc.ca

Les personnes intéressées à poser leur candidature doivent indiquer clairement quel poste elles sollicitent et envoyer leur curriculum vitae et une lettre d'accompagnement par courriel à info@sopf.gc.ca.

Toute question au sujet du poste doit être adressée par écrit à info@sopf.gc.ca

Application Webpage (URL): info@sopf.gc.ca

Application Deadline:  September 4, 2023

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