Associate Records and Information Management Officer
World Intellectual Property Organization (WIPO),

Geneva, Switzerland

Location: Geneva, Switzerland
Compensation: $93,189 USD

The World Intellectual Property Organization (WIPO) is the global forum for intellectual property (IP) services, policy, information and cooperation. We are a self-funding agency of the United Nations, with 193 member states. Our mission is to lead the development of a balanced and effective international IP system that enables innovation and creativity for the benefit of all. Our mandate, governing bodies and procedures are set out in the WIPO Convention, which established WIPO in 1967.

Description and Duties    

The incumbent will perform the following principal duties:

• Draft and update RIM procedures and guidance; identify gaps and propose improvements to processes;
• Maintain and monitor content structures in WIPO's Enterprise Content Management (ECM) system by performing quality checks to assess accuracy of records classification, retention policies, and metadata usage, and propose corrective actions or improvements when appropriate; in close collaboration with business unit focal points, coordinate activities to maintain digital content structures;
• Participate in the design, development and implementation of new RIM tools and technologies including providing functional requirements, identifying and proposing process improvements, testing, and providing feedback;
• Provide technical inputs for the development of RIM policy and strategy;
• Coordinate records retention and disposal activities;
• Develop and deliver training on RIM principles and practices; encourage the adoption of RIM policies, practices and tools; provide technical support to business unit focal points and other WIPO staff members on RIM practices;
• Handle complex enquiries; and provide retrieval services for records and archives upon request;
• Participate in the development and implementation of projects as required;
• Perform other related duties as required.

Qualifications    

EDUCATION
Essential :

• First-level university degree

Desirable

• Advanced university degree in records, information, archival management, library science, knowledge management, or a related field
• Certification in records, information or archival management

EXPERIENCE
Essential:

• At least three years of relevant professional experience including in digital records management, preferably in a large organization.
• Experience of managing content in an ECM system.

Desirable:

• Records and information management experience in an international organization would be an advantage.
• Practical experience in the development and delivery of RIM training to a wide-ranging audience.

LANGUAGES
Essential:

• Excellent knowledge of written and spoken English.

Desirable:

• Good working knowledge of spoken and written French.

JOB-RELATED COMPETENCIES
Essential:

• Excellent knowledge of RIM principles, industry standards and guidelines.
• Practical knowledge of digital records management functionalities within an Enterprise Content Management (ECM) system.
• Ability to work effectively within mixed disciplinary teams and to liaise with stakeholders on different organizational levels.
• High level of customer-orientation.
• Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multi-cultural environment with sensitivity and respect for diversity.
• Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint) with the ability to quickly adapt to new software and tools.

Desirable

• Experience with M365 SharePoint would be a strong advantage.

How to Apply    

Submit an online application on the WIPO website

Application Webpage (URL) 
Application Deadline: September 13, 2023

Records & Info Systems Analyst,

BC Housing, Burnaby, BC

Location: Burnaby, BC
Compensation:$2,429.86 - $2,802.61 (Bi-Weekly, AO 3)

BC Housing is a provincial Crown Corporation that develops, manages and administers a wide range of subsidized housing options for those most in need across the province to address critical gaps across the housing continuum ranging from emergency shelter through to rent assistance in the private market and affordable home ownership.  Share in the rewards of working with an organization that offers challenging work and competitive compensation and supports the growth and development of its people. Our mission is making a difference in people's lives and communities through safe, affordable and quality housing. BC Housing offers competitive salaries and an excellent benefits package. But a job is more than a pay cheque. We also offer our staff the opportunity to work together to make a difference.

When employees go home at the end of the day, they experience the satisfaction of knowing they’ve helped provide safe, affordable housing for British Columbians.  And while they’re here, employees can take advantage of many opportunities:

• In-house training, and training at other institutions, for courses related to employees’ current positions or to prepare them for advancement within BC Housing.
• Wellness programs including physical fitness, programs to help employees quit smoking, free flu shots, mental health resources, and lunch-and-learn lectures and seminars.
• Recognition programs including long-term service awards, idea recognition and outstanding performance awards.
• Livegreen incentives include an employee transit pass program, and other initiatives that encourage alternative, sustainable transportation (even a bike purchase program!).
• An active Social Club that organizes special events like seasonal parties and arranges group discounts to other events.
• Participation in community and charitable events.

Description and Duties

Reporting to the Manager, Records & Information Services, the Records & Information Systems Analyst is responsible for maintenance and administration of the records management and daily operations of the Electronic Document Records Management System (EDRMS) and Content Records Management System (CRMS), identifies, analyses and resolves technical and records management issues related to the implementation and use of the EDRMS and CRMS by providing system/database technical support. He/she/they works closely with the IMT Technical Services and Enterprise Business Systems teams in conducting quality assurance testing, developing system procedures and providing training workshops across the organization to all levels of employees on the use and maintenance of the EDRMS. The position promotes the use of EDRMS and provides expertise and advice to program areas regarding records information systems and records management practices.

Knowledge, Skills and Abilities

• Sound knowledge and understanding of the principles, practices, statutory requirements and government. policy relating to records management.
• Sound knowledge of electronic records management systems and government records classification systems.
• Ability to gather and write business requirement documents.
• Ability to learn and understand the organization, policies and programs of BC Housing
• Ability to assess BC Housing’s record-keeping requirements
• Ability to contribute to the development of systems specifications during the design and development stages of electronic records management systems
• Ability to develop training plans and course materials, and deliver training using various methods
• Ability to understand business functions of the various business areas and effectively apply proper usage of the electronic records management system
• Ability to effectively administer the electronic records program and ensure consistency with established standards
• Ability to deal with confidential information using judgment and discretion
• Ability to develop and maintain strong working relationships with all levels of staff within the organization and with records management vendors and consultants
• Ability to provide technical support and advice in the resolution of records management related issues.
• Good communication, consensus building and interpersonal skills
• Good analytical, problem-solving, organizational and time-management skills
• Proficiency in productivity applications such as MS Excel, MS Word, MS PowerPoint, and MS Visio.

Qualifications

• Diploma in information management, records management or archival studies, or other relevant fields.
• Considerable related experience in designing, implementing, supporting, and administering a complex, corporate-wide electronic records management system
• Sound experience in records management positions, including experience in applying Administrative Records Classification System (ARCS) and Operational Records Classification System (ORCS)
• Sound experience in providing training to adult learners or an equivalent combination of education, training and experience acceptable to the employer.

How to Apply

Please review the attached job description for a complete list of duties, qualifications and competencies.  To be considered for this competition, applicants must submit a cover letter and resume clearly identifying how they meet the qualifications necessary for this position.  This information will be used as part of the selection process.

• Your cover letter and resume should be submitted as one document in your profile when applying for this position. Please add your cover letter to your resume and submit both documents as your resume.
• Please review the Job Description prior to applying (When there is a pop up asking if you wish to view only secure items, press no).
• As part of the application process, you will be prompted to fill out a questionnaire which must be completed in order for your application to be considered. Please allot up to 5 minutes to fill it out after submitting your resume and cover letter as one single document.
• Only applications submitted using the Online Recruitment System at www.bchousing.org/careers will be accepted

If you are passionate about what you do and want to use your expertise to engage in a meaningful and challenging work, please apply to join our team today at www.bchousing.org/careers

Have questions/issues about the application process? Please see our FAQ’s for some useful information.

At BC Housing, we're committed to providing a healthy, safe and inclusive workplace where respect and diversity are recognized assets. We invite and welcome applications from women, visible minorities, Indigenous Peoples, Persons with Disabilities and Disabled People, persons of all sexual orientations and gender identities, and all people committed to meaningful work that makes a difference.  We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you require accommodations at any point during the application and hiring process, please contact hr_admin@bchousing.org. We didn’t become one of BC’s Top Employers and one of Canada’s Greenest Employers without a lot of thought, care and consideration for our team and environment. Our supportive and collaborative workplace balances engaging and challenging work with personal development and wellness initiatives.

Apply Now: www.bchousing.org/careers

Application Deadline: September 17, 2023

University Archivist
California State University, Northridge

Location: Northridge, California, USA
Compensation: $76,000 to $85,244 USD, Dependent upon qualifications

CSUN is committed to achieving excellence through teaching, scholarship, learning and inclusion. Our values include a respect for all people, building partnerships with the community and the encouragement of innovation, experimentation and creativity. CSUN strives to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. CSUN is especially interested in candidates who make contributions to equity and inclusion in the pursuit of excellence for all members of the university community. As a Hispanic-serving Institution (HSI), inclusiveness and diversity are integral to CSUN's commitment to excellence in teaching, research, and engagement. As of Fall 2022, CSUN enrolls ~38,000 students, where 57.3% are Latinx, 19.8% are White, 9.2% are Asian-American, 4.9% are Black/African American, 0.1% are Native American, and 0.2% are Native Hawaiian or Pacific Islander.

Description and Duties    

CSUN's University Library is seeking a professionally engaged, innovative, and collaborative librarian and archivist to provide leadership, vision, and direction in the ongoing growth and development of CSUN's University Archives program. The successful candidate will play a central role in building and stewarding collections documenting the history and transactions of California State University Northridge, and will serve as the Library's expert in the history of the University. They will provide research assistance and instruction to internal and external constituents in this area, and will promote the visibility and use of the University Archives through teaching, exhibits, programming, and other means. Additionally, the University Archivist will actively work to document the voices and experiences of members of our University community, especially those who have been historically underrepresented, including assisting in collection development and donor relations.   

As part of their duties, the successful candidate will work to identify records of enduring historical value that should be transferred to the University Archives, including select faculty papers and records of student organizations and other auxiliary units. They will coordinate with campus units to support transfer of University records to the University Archives in a systematic manner. They will maintain and apply current knowledge of University and CSU-wide policies pertaining to University Archives and records management, including policies related to privacy, confidentiality, and compliance with copyright law, working with colleagues in Special Collections & Archives and library faculty and staff as appropriate.  

This is a 12-month, full-time, tenure-track faculty position at the Senior Assistant Librarian or Associate Librarian Level with attendant expectations for professional competence, service, and scholarly and creative contributions to the field. Some evening and weekend work may be required. The successful candidate will be held to the standards and requirements of the college and department in which they are housed for recommending tenure and promotion. The position requires attending faculty meetings as well as service to the department, college, and university. Given CSUN's commitment to excellence in teaching, research, and engagement in a diverse environment, the successful candidate will help the Department achieve equitable academic outcomes for all students through teaching, scholarship, and service. 

Required Qualifications  

• Master's degree in information and/or library science with an archives concentration from an ALA-accredited school, or equivalent degree if earned outside the U.S. or Canada;
• At least 2 years of experience in a special collections department, archives, or museum;
• Knowledge of or experience working with internal institutional partners and donors;
• Knowledge of or experience managing archives within established institutional and legal regulatory frameworks;
• Knowledge of or experience managing electronic records in various formats, including email, websites, and other born-digital records;
• Ability to apply commitments to diversity, equity, and racial and social justice within the context of archival practice;
• Organizational, interpersonal, analytical, written communication, and decision-making skills;
• Commitment to engage in research and continued professional development worthy of promotion and tenure in the California State University system.

Preferred Qualifications:

• Experience providing inclusive, student-centered, and culturally responsible information literacy instruction and mentoring that leads to equitable outcomes for all students;
• Knowledge of or experience providing in-person and remote reference/research assistance for archival and rare materials with students from diverse backgrounds;
• Experience evaluating, selecting, and processing personal papers, organizational records, and other unique print, electronic, and born-digital collections;
• Knowledge of or experience curating exhibitions;
• Knowledge of or experience doing outreach;
• Knowledge of or experience with standards of archival description, bibliographic control, preservation, conservation, archival policies and procedures, and security standards to improve access and prolong the life of collections;
• Experience with archives collection management systems;
• Demonstrated ability to work independently as well as collaboratively in a complex, changing environment;
• Knowledge of intellectual property issues related to archives, libraries, and special collections;
• Ability to provide careful and ethical stewardship for existing gifts and awards;
• Commitment to a reparative framework in managing, using, and building collections;
• Evidence of effective engagement OR potential to engage with a diverse student body.

Additional Information    

Screening of applications will begin September 11, 2023.  Priority will be given to applicants who meet the screening deadline; however, the position will remain open until filled. 

How to Apply    

For a full description of the position and instructions on how to apply, please refer to the job posting at: https://careers.pageuppeople.com/873/nr/en-us/job/530340/university-archivist-senior-assistant-or-associate-librarian-2407  
 
Application Deadline:  September 11, 2023
 

Archives Technician
Oral History Centre, University of Winnipeg

Location: 515 Portage Avenue, Winnipeg, MB, R3B 2E9
Compensation: $20.37/hr + 6% vacation pay

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

Description and Duties    

The Oral History Centre at the University of Winnipeg is seeking candidates for an Archives Technician. This is a variable hours term position to begin September 11, 2023 at an hourly salary of $20.37 + vacation pay.
The Archives Technician will make oral history collections in the OHC archive discoverable and accessible online by:

• listening to oral history interviews;
• editing interview transcripts;
• creating collection, session and interview indexes and summaries;
• preparing collections for ingest into the Oral History Metadata Synchronizer (OHMS) software;
• integrating transcripts and indexes and synchronizing them with interview recordings in OHMS; and
• preparing and publishing descriptive catalogue records for collections, interviews, and interview sessions in the AtoM descriptive system.

The candidate would be working with oral history collections that represent Indigenous, 2SLGBTQIA+, and ethno-cultural communities.

This is an exciting opportunity for a student with an interest in oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights, to work directly with archived oral history collections and gain invaluable experience employing the technology, standards, and best practices for preserving and facilitating access to heritage resources. The student would gain knowledge and experience related to records description and metadata, archival arrangement, copyright, oral history ethics, outreach, and the online tools that facilitate access and use.

Required Qualifications

• Masters or Bachelor degree in the fields of oral history, archival studies, public history, library or information studies or related disciplines such as Indigenous studies, cultural studies, anthropology, and human rights
• Ability to easily learn new technologies
• Ability to listen carefully and pay attention to detail
• Strong verbal and written communication skills
• Ability to work independently and in a team environment
• Proficiency in Microsoft Office applications
• Flexible, adaptable, reliable, and organized

Preferred qualifications

• Prior experience working in the field of oral history and/or archives
• Prior experience with OHMS and/or AtoM
• Prior project work and/or project management experience

Additional Information    

Enquiries about the position may be addressed to Brett Lougheed, Director of the Oral History Centre, b.lougheed@uwinnipeg.ca.
The closing date for applications is August 25, 2023.

The Oral History Centre is located in historic Bryce Hall at the University of Winnipeg located on Treaty One territory, original lands of Anishinaabeg, Cree, Oji-Cree, Dakota, and Dene peoples, and on the homeland of the Métis Nation. At the OHC, we offer training in oral history and related technologies through in-class support and workshop programming, as well as provide consultation, training and support for oral history research projects at the University of Winnipeg and for our Members.

The University of Winnipeg has a Mandatory COVID-19 Vaccination Policy that requires all those coming to designated indoor campus spaces to provide proof they are fully vaccinated. The Policy was suspended effective May 2, 2022. However, prospective employees should know that the Policy may be reinstated in the future based on changing public health circumstances.

The University of Winnipeg is committed to equity, diversity and inclusion and recognizes that a diverse staff and faculty benefits and enriches the work, learning and research environments, and is essential to academic and institutional excellence. We welcome applications from all qualified individuals and encourage women, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

The University of Winnipeg is committed to ensuring employment opportunities are accessible for all applicants. If you require accommodation supports during the recruitment process, please contact human_resources@uwinnipeg.ca.

Applicants must be registered in the Young Canada Works program and meet its eligibility criteria found here: https://www.canada.ca/en/canadian-heritage/services/funding/young-canada-works/students-graduates/heritage-organizations-students.html. Applications should be submitted through the Young Canada Works job portal by clicking on the job title and then on "Express interest in this job."  Please do not submit an application if you do not meet the YCW eligibility criteria.

Application Webpage (URL): https://young-canada-works.canada.ca/
Application Deadline: August 25, 2023

Head of Collections Control
Yale University

Location: New Haven, CT
Compensation: 57,200


For more than 300 years, Yale University has inspired the minds that inspire the world. Based in New Haven, Connecticut, Yale brings people and ideas together for positive impact around the globe. A research university that focuses on students and encourages learning as an essential way of life, Yale is a place for connection, creativity, and innovation among cultures and across disciplines.

Position Focus:

Yale University Library seeks a Head of Collections Control within the Acquisitions and Collections Control unit (ACCU) at Special Collections Technical Services, Beinecke Rare Book and Manuscript Library. ACCU is responsible for acquisitions, accessioning, and collections control for collections and items acquired by the Beinecke across all formats. The work of the unit is highly interdependent, and ACCU staff collaborate with colleagues across Yale University Library and work closely with external vendors.

Reporting to the Associate Director of Acquisitions and Collections Control, the Head of Collections Control manages the operations of the Collections Control team. The Collections Control sub-unit, one of three within ACCU, manages collections entering 344 Winchester, including receiving, materials processing, collections tracking, and coordinating transport of collections to permanent storage locations; the sub-unit is also responsible for supply ordering and management. The sub-unit most closely collaborates with Library Collection Services and Preservation and Conservation Services, particularly on collections care and transfer, but also works with departments across the Beinecke and Library.

The Head of Collections Control develops and manages processes to improve tracking and control of materials to and within the department at 344 Winchester and to their permanent storage locations; collaborates cross-departmentally to establish policies and best practices for collections control; implements systems and tools for enhanced collections control; develops collection risk mitigation and storage improvement strategies for Special Collections Technical Services and collaborates with other units to ensure alignment on these strategies. Oversees the sub-unit's creation and management of processes and documentation.

Directly supervises staff devoted chiefly to collections control and materials movement. Responsible for the recruitment, onboarding, training, and development of sub-unit staff. Fosters a team approach to the work. Establishes metrics, tracks progress, and regularly reports on the sub-unit's work. Plans, prioritizes, and directs work carried out by staff; ensures team's work and efforts achieve operational and strategic goals and aligns with department and special collections priorities and vision.

With the Head of Acquisitions and Head of Archival Accessioning, forms part of the leadership team assisting in the ongoing strategic planning and policy development within ACCU. Actively contributes to the development and implementation of department-wide goals and initiatives. Engages in cross-departmental activities and contributes to Yale University Library and university-wide initiatives.

Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

Essential Duties:

• Works closely with the Department Head and with a team of supervisors to ensure consistency in service quality, policy interpretation, training, procedures, etc. 
• Motivates and coaches staff, delivers and improves services, positively influences reader expectations of library services and access to collections. 
• Provides back up as needed to others in the supervisory team
• Recruits, hires, trains, and administers discipline as necessary.
• Manages all aspects of an operation with multiple services and processes. 
• Manages and supervises a team of clerical and technical employees and student assistants.
• Administers budget for hourly employees, sets priorities, plans workflows, resolves problems, interprets and monitors policies, and generates reports.
• Contributes to strategic planning for continuous improvement of department processes and functions.
• Contributes in library-wide committees as appropriate and consults and works with staff outside of the department.
• Develops relationships with vendors, monitors performance, and resolves issues.
• May perform other duties as assigned.

Required Education and Experience:

Bachelor's degree in a related field and five years of relevant experience or an equivalent combination of education and experience.

Required Skill/Ability 1:

Ability to identify problems, think creatively, and carry out solutions independently and as part of a group or team, particularly when several priorities arise at the same time. Ability to understand, evaluate, and implement new or evolved processes and tools that facilitate operational workflows.

Required Skill/Ability 2:

Excellent written and oral communication skills, including the ability to explain complex concepts and systems to staff with differing levels of expertise.

Required Skill/Ability 3:

Strong organizational skills to handle multiple priorities and maintain progress; evidence of being able to bring complex projects through to completion.

Required Skill/Ability 4:

Demonstrated ability for supervising others. Aptitude for managing high-performing staff and the ability to lead within a complex and dynamic organization.

Required Skill/Ability 5:

Demonstrated ability to work well with diverse groups of people; to productively handle relationships and conflict.

Preferred Education, Experience and Skills:

• Working knowledge and/or experience in an academic or research library, specifically related to special collections. 
• Demonstrated experience working with the Aeon staff interface.
• Experience working with ArchivesSpace, integrated library systems, or other similar systems.

Additional Information    

Drug Screen: No
Health Screening: No

Background Check Requirements:

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement:

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

To apply, visit: https://apptrkr.com/4472036

Yale is a tobacco-free campus.

Application Deadline: September 9, 2023

Metadata Specialist
Yale University

Location: New Haven, CT
Compensation: $64,100 - $90,000

Since its founding in 1701, Yale has been dedicated to expanding and sharing knowledge, inspiring innovation, and preserving cultural and scientific information for future generations.

Yale's reach is both local and international. It partners with its hometown of New Haven, Connecticut to strengthen the city's community and economy. And it engages with people and institutions across the globe in the quest to promote cultural understanding, improve the human condition, delve more deeply into the secrets of the universe, and train the next generation of world leaders.

Metadata Specialist

University Job Title: Metadata Librarian
Bargaining Unit: None - Not included in the union (Yale Union Group)
Time Type: Full time
Duration Type: Regular
Compensation Grade: library
Wage Ranges: https://your.yale.edu/work-yale/careers/wage-ranges to see our Wage Ranges
Work Location: Central Campus
Worksite Address: 344 Winchester Avenue, New Haven, CT 06511
Work Week: Standard (M-F equal number of hours per day)
Searchable Job Family: Library
Total # of Hours to be Works: 37.5

Position Focus:

Yale University Library (YUL) seeks a dynamic and collaborative Metadata Specialist within the Special Collections Metadata Services unit (SCMS) at Special Collections Technical Services, Beinecke Manuscript and Rare Book Library. SCMS provides a comprehensive, cross-collection, and service-centered approach to enabling and enhancing the discovery of Yale Library's special collection resources through metadata activities and services, data analysis, and special collection systems and tool management. The work of the unit necessitates a high level of collaboration with colleagues across Yale University Library, as well as broader communities building and sustaining data standards, description, and management tools for special collections.

The Metadata Specialist will develop opportunities to engage in creative experimentation with an aim to bring efficiencies and balance to expanding special collections metadata services in support of special collections at Yale. The incumbent will design, maintain, and coordinate metadata and data analysis technologies across multiple systems utilized by Yale's special collections, including developing and maintaining scripts, application profiles, metadata crosswalks, and technical specifications, to ensure sustainability and interoperability across Yale's special collections. They will also work collaboratively to assess, develop, and implement metadata strategies, such as overseeing and refining special collections metadata workflows and tools analyzing metadata needs and creating statistical reports for stakeholders throughout Beinecke Library and Special Collections at Yale.

The incumbent provides expertise and departmental support for ArchivesSpace.

The Metadata Specialist engages in regional and national communities of practice and monitors and integrates best practices at Special Collections Technical Services. They facilitate local professional awareness, documentation, and training; provide project management for cross-collection metadata and discovery projects; and may participate in YUL metadata policy and systems committees, ensuring that Special Collections Technical Services efforts align with Yale priorities and strategic goals.

The Metadata Specialist establishes a record of service, participating in regional, national, and international professional activities-both to contribute to the profession and to grow individually as a professional librarian.

This position may work a hybrid schedule based on operational needs.

DEIA Commitment in Recruitment: Yale University Library serves a diverse staff, campus, local, and global community and is deeply committed to advancing its goals for equity, inclusion, and accessibility. This commitment is reflected in our mission, strategic directions, staff values, initiatives, and scholarly activity. To support our goals for staff recruitment, retention, and development, Yale Library invites applications from candidates who have a proven commitment or demonstrated success with supporting diversity and inclusion through their work, service, research, and/or teaching.

This position will be assigned a rank of Librarian 1-3. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments. Librarian ranking information can be found at: http://bit.ly/YULRanksPromotions.

Essential Duties:

1. Creates and implements appropriate metadata strategies for digital projects, including analyzing metadata needs and developing workflows. Performs analysis, remediation, and normalization of metadata in the library's online catalogs and discovery layer.
2. Reviews, converts, and remediates metadata for digitized legacy collections. Provides consultation on metadata standards and applications to collection owners, faculty and staff.
3. Participates in the planning and implementation of library-wide digital initiatives and projects.
4. Manages metadata projects and ensures their timely progress and completion. Provides training and creates documentation as needed.
5. Applies programming and scripting skills in support of the technical requirements and production needs for metadata creation, conversion, enhancement, and maintenance. Develops and/or customizes applications and tools for automation and innovation.
6. Participates in the development of the infrastructure and workflows of the Library's digital repositories. Coordinates metadata activities and advises on metadata function improvement, enhancement, and troubleshooting in support of those repositories. Acts as liaison between department and Library IT staff.
7. Develops and provides technical training for staff within the department and across the library in metadata standards and best practices.
8. Engages in ongoing professional development by seeking training and learning opportunities inside and outside of Yale to keep up with new developments in the field of metadata and discovery technologies.
9. Serves on departmental and library-wide committees, and engages in regional and national professional organizations and collaborative activities.
10. Participates in the library's management, assessment, training and development programs.
11. Establishes a record of service to the Library, the University and the profession.
12. May be required to assist with disaster recovery efforts.
13. May perform other duties as assigned.

Qualifications    

Required Education and Experience:

1. Master's degree from an ALA‐accredited library school. In selected instances, a post‐graduate degree in a related discipline may be required or substituted for a master's degree in library science. Demonstrated record of designing projects and bringing them to conclusion in a timely fashion.
2. Demonstrated excellent oral, written, and interpersonal communications and analytical ability; accuracy and attention to detail.
3. Experience working collegially and cooperatively within and across organizations.
4. Experience working collaboratively and independently with varied groups within a complex organization and rapidly changing, team environment. Yale University assigns ranks to librarian positions based on a combination of professional experience and accomplishments.

Librarian ranking information can be found at: http://guides.library.yale.edu/content.php?pid=481538&sid=3945968.

Required Skill/Ability 1:

Demonstrated knowledge of current national metadata content and structural standards.

Required Skill/Ability 2:

Demonstrated ability creating, editing, migrating, enhancing, and transforming metadata. Ability to develop application profiles and metadata crosswalks.

Required Skill/Ability 3:

Demonstrated skills with programming languages and/or data manipulation tools (e.g., Excel, OpenRefine, Python, XSLT).

Required Skill/Ability 4:

Demonstrated ability to work with a variety of data formats (e.g., CSV, JSON, and XML) as well as RESTFul APIs.

Required Skill/Ability 5:

Evidence of ability to assess, analyze, and solve problems creatively and collaboratively in a complex, rapidly changing environment. Strong service orientation and interest in improving both staff and patron experiences.

Preferred Education, Experience and Skills:

Experience with database design and management and SQL. Familiarity with exploratory data analysis (EDA) techniques. Experience with programming languages, such as Python, R, or Ruby. Experience conducting data analysis; working with ArchivesSpace, Integrated Library Systems, or similar; with Git and Linux virtual machines; with machine learning frameworks, such as PyTorch.

Drug Screen: No
Health Screening: No

Background Check Requirements: All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement: The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here: https://covid19.yale.edu/health-guidelines

Posting Disclaimer: The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

Yale is a tobacco-free campus.

Application website: https://apptrkr.com/4472114

Deadline: September 9, 2023

Archivist - Digital and Physical Preservation (HCA Dance Theatre)
HCA Dance Theatre

Location: Hamilton, ON
Compensation: $30.00 per hour

HCA Dance Theatre's (HCA DT) mission is to make the art of dance visible, accessible, and inclusive for all. We aim to be an incubator of artistic excellence through collaboration with artists of all genres, as a presenter of dance, and providing performance and educational opportunities. The Arts cultivate the healthy overall development of children and families and enhance the life of a community. At their core, the Arts create an environment that impacts and supports the emotional, physical, and mental wellness of a community. Dance can enrich a community for all ages, as participants and audience members; by being a resource for the development of dance artists at all stages of their careers, from hobby to the highest professional levels; and through commissioning and presenting professional dance performances.

Description and Duties    

HCA DT is operational within the Hamilton Conservatory for the Arts building, with a 120 years old history. One of our goals is to work on a strong legacy for the future, documenting what has been happening since 1997 onwards. The Archivist will work on a digital and physical archive of historical documents and create a publicly accessible archive that documents the history and legacy of HCADT, and the HCA Family of Organizations. Ensuring that the legacy of HCA DT's involvement in the cultural landscape, and their contribution to the artistic communities of Hamilton are accurately and comprehensively documented, preventing loss of information.

Archivist Responsibilities:

Digitization

• Digitization of photographs including scanning photos and adjusting formats, drafting descriptions, adding captions and metadata, and developing finding aid.
• Responsible for taking pictures, measurements, and descriptions of the items as part of the Archives' Digital Preservation program.
• Catalog costumes, props, magazines, newspapers, and visual arts supplies.
• Creation and maintenance of archival procedures and manuals.
• Creation of inventories of materials and the assessment of their physical condition.
• Work closely with HCA staff and external vendors to digitize rare and unique analogue audiovisual materials.
• Provide basic training to other employees on how materials are to be saved, what materials are to be saved, and where they are to be placed in holding.
• Responsible for storing digital and physical files appropriately and ensuring data integrity and accuracy.
• Retrieve archival information packages as needed for information requests
• Transfer of materials to new storage; moving them from their current temporary storage into archival grade storage containers

Software/ Equipment Acquisition

• Acquisition of proper storage materials, converting out-dated media to a more usable and future-proof medium, and the continued  addition of such materials to the HCArchives' database system.
• Conduct research on viable softwares and equipment needed for the archives and order the proper storage materials.
• Contracting media specialists to transfer the outdated materials and storage forms to a digital format before both copies are stored appropriately.

Promotion of Archives

• Promotion of the new collection by uploading scans to the organization's website, uploading collection to the provincial archive database and selecting scans for upload to social media site(s) and draft contextual information.
• Liaise with marketing associates to create viable contents related to the archives to be uploaded on the website and social media.
• Organize, catalogue and label prior marketing materials and documentation on the Google drive.

Qualifications    

• Have prior experience working in archives, in a professional environment.
• Have an understanding of principles, methods, and techniques for managing archival records, familiar with archival procedures, and managing archive databases.
• Familiarity with scanning equipment, files, and digitization and archival softwares.
• Familiarity with proper material handling protocols and Health and Safety Protocols, specifically with weight limits of material containers
• Understanding of the Canadian and Ontario copyright laws would be an asset.
• Be structured, problem-solving, and bring your own experience to create archival databases.
• Exceptional organizational and time management skills, and ability to manage multiple projects simultaneously.
• Ability to work both independently and as part of a team.
• Shows initiative and can present innovative solutions to challenging problems.

Additional Information    

HCA Dance Theatre values these fundamental attributes: loyalty, commitment and positive attitude.

This position is based in Hamilton. Working on-site when required.

As part of our commitment to access and equity, we strive to represent the diverse communities that we serve. We are an equal opportunity employer and welcome applications from individuals who are Indigenous, immigrant, LGBTQA 2S+; persons with disabilities; women, non-binary, and individuals from racialized communities and other equity seeking groups are encouraged to apply. Accommodations are available throughout the recruitment process. Please inform us of any accommodation requests.

Application information

Apply today! Submit a cover letter and resume in pdf format to dur-e-aden@hcarts.ca.

We thank all applicants for their interest but only those selected for an interview will be contacted.

Application Webpage (URL): https://ca.indeed.com/job/archivist-digital-and-physical-preservation-33260478e416484c

Application Deadline: August 18, 2023

 

Research and Reference Archivist
Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC)

Location: Vancouver, BC
Compensation: $4,688.67 - $6,754.00 CAD Monthly

The Indian Residential School History and Dialogue Centre (IRSHDC) at the University of British Columbia (UBC) is located on the traditional, ancestral and unceded territory of the hən̓q̓əmin̓əm̓-speaking xʷməθkʷəy̓əm (Musqueam people). With a mandate to support access to residential school records for Survivors, their families and communities, IRSHDC prioritizes respectful, Indigenous-led and trauma-informed research, information practice and education. It facilitates critical dialogue about the Indian Residential School system, seeking to engage the UBC community and the broader public on the origins, effects and ongoing legacy of the schools. IRSHDC has an active oral testimony program in service to Indigenous nations and is developing digital systems and spaces of inquiry to model a new platform for information stewardship.

Position

The Research and Reference Archivist has training and experience in research and/or library, archives and museums. This role is responsible for creating a research toolkit related to Indian Residential Schools in British Columbia. The purpose of the toolkit is to provide Survivors, intergenerational Survivors, their families, and researchers from Indigenous communities with assistance in locating and accessing records related to the residential schools, particularly records related to the missing children of unmarked graves at or near the sites of the schools.

The toolkit will consist of a meta-guide that addresses current practices with regard to archival research. It will then address research at specific repositories, including but not limited to, the National Centre for Truth and Reconciliation, Library and Archives Canada, Royal BC Museum and Archives, national and provincial church archives, and smaller municipal and local repositories.

The Research and Reference Archivist will bring together research guides currently available at each site, whether related to the holdings generally or to residential school records in particular. Finding aids related to residential schools will also be included in the toolkit.

This role will also serve as a source of research support for Indigenous community researchers, working directly with all involved to locate and access residential school records. It will provide onsite and online training sessions for community researchers both on archival research generally and on researching specific archives that house records related to residential schools.

Organizational Status

The Research and Reference Archivist reports to the Research Manager and the Collections Manager and will be part of a team consisting of the project staff working with the Royal BC Museum and Archives. The individual will work closely with the research and collections team at IRSHDC and they will collaborate with staff in archives across the province and nationally.

Work Performed

• Develops a guide to archival research focusing on residential school records and including repositories at the local, provincial and national level.
• Conducts and manages a list of archives in British Columbia, nationally, and internationally that hold records related to Indian residential schools in British Columbia.
• Evaluates existing research guides, finding aids and liaises with archivists at repositories to develop a research toolkit; advising on access to residential school records policies and practices.
• Collaborates with Research and Collections team to identify gaps, share knowledge, and enhance research and reference services.
• Designs and presents training session onsite and online related to archival research, with a focus on research of residential school records.
• Serves as a source of research support for community researchers, answers questions from them, ascertains their research needs, and tailors training sessions to them.
• Performs other related duties in keeping with the qualifications and requirements of the role.  

Consequence of Error/Judgement

The Research and Reference Archivist will exercise sound judgment, discretion and tact in working with Survivors and their families; faculty, staff and students; the general public; and colleagues at other institutions. Good judgment in the assessment of materials is imperative, as are organizational skills and attention to detail. Errors, poor judgment and inappropriate decisions can negatively impact Survivors and their families; faculty, staff and students; and the general public.

Supervision Received

Works independently under the direction of the Research Manager and the Collections Manager.

Supervision Given

May oversee and direct the work of work-learn students.

Minimum Qualifications

• Undergraduate degree in a relevant discipline.
• Minimum of 3 years related experience or the equivalent combination of education and experience.
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own.
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion.   

Preferred Qualifications

• Graduate degree in Information Studies preferred.
• Experience with archival research including using online archival databases, other online repositories and print-based archives.
• Knowledge of the Indian Residential School system, its history and ongoing legacy, and that of allied colonial institutions.
• Commitment to an Indigenous- and Survivor-centred approach to service and work; prior experience with Survivors and their families preferred.
• Demonstrated ability to build trust-based relationships with Indigenous communities and partners.
• Experience engaging with Indigenous communities, Elders and Survivors. Demonstrated Indigenous cultural competency including knowledge of Residential School system, and prior work with cultural centers is preferred.
• Experience with equity-seeking groups and decolonizing initiatives is valued.
• Ability to work independently with minimal supervision and also to collaborate with colleagues in a team environment.
• Ability to build effective relationships with staff members and to work in teams in a way that is empowering to colleagues.
• Ability to think analytically, work well under pressure, prioritize tasks, and demonstrate a high degree of accuracy.
• Ability to exercise discretion and tact, displaying sound judgment and initiative.
• Ability to communicate effectively (verbally and in writing).
• Superior leadership, motivational, organizational, and problem-solving skills.

Application information

Please apply using the UBC careers' website: https://ubc.wd10.myworkdayjobs.com/en-US/ubcstaffjobs/job/Research-and-Reference-Archivist_JR13906-1

Application Deadline: 11:59 p.m. (PST)  on Wednesday, August 30, 2023

Information Management Officer/ Agent ou agente de gestion de l'information
Ship-source Oil Pollution Fund & the Fund for Railway Accidents Involving Designated Goods

Location: Ottawa, ON
Compensation: $82,000 to $110,000

About the Office of the Administrator

The Office of the Administrator manages the Ship-source Oil Pollution Fund and the Fund for Railway Accidents Involving Designated Goods.

The Ship-source Oil Pollution Fund (SOPF) compensates victims of pollution from the discharge of oil from ships in Canadian waters. The Fund for Railway Accidents Involving Designated Goods (FRAIDG) compensates victims of rail accidents involving crude oil, in the event that damages exceed railway liability limits.

Both Funds have their own dedicated staff and are managed as separate entities. They are supported by a shared corporate services team.  Approximately 20 employees, consultants and students occupy a single office location in downtown Ottawa. Employees come to the Funds with a wide variety of backgrounds and expertise, including finance, law, marine and rail expertise, communications, information management, and administration.

Additional information on the Funds can be found on their websites and in their respective annual reports:

Ship-source Oil Pollution Fund (www.sopf.gc.ca)
Fund for Railway Accidents Involving Designated Goods (www.fraidg.gc.ca)

Requirement

The Administrator of the Fund(s) has identified the need for an Information Management Officer to manage the records and information management function at the Funds.  

Based in the Ottawa office and under the direction of the Director, Corporate Services, the Information Management Officer:

• Analyzes, interprets and adapts Government of Canada information management (IM) policies, regulations and directives as required.
• Develops and maintains records and information management (RIM) policies, procedures and standards.
• Develops and maintains Record Classification Standard and Records Retention and Disposition Schedules.
• Liaises with Library and Archives Canada (LAC) on record-keeping and archival topics, including the Funds' disposition authorities and the transfer of archival records to LAC.
• Manages business processes and systems for electronic document and records management, including user configuration, access permissions, and supplier/vendor liaison; identifies, develops and implements related IM business process improvement projects.
• Manages library collection(s).
• Manages records retention and disposition activities.
• Conducts and oversees operational record-keeping activities, including the creation of new files, record classification and filing, and physical file transfers to and from offsite storage.
• Provides advice and guidance to program managers and employees regarding the integrity of incident case files/ databases and statistics.
• Provides advice and assistance for document research and reference services in response to internal or external requests for information.
• Conducts research into IM trends, developments and practices within the public and private sectors.
• Provides direct supervision of an Information Management Support Officer; as well as functional supervision for other employees performing information and records management activities.

This is an indeterminate full-time position.  

Besoin

L'administrateur de la Caisse (des Caisses) a besoin d'un agent ou d'une agente de gestion de l'information pour gérer la fonction de gestion de documents et de gestion de l'information des Caisses.  
L'agent ou l'agente de gestion de l'information est basé(e) au bureau d'Ottawa et, sous l'autorité du directeur des Services intégrés, il ou elle exerce les fonctions suivantes :

• Analyser, interpréter et adapter les politiques, les règlements et les directives du gouvernement du Canada en matière de gestion de l'information, selon les besoins.
• Élaborer et tenir à jour des politiques, des procédures et des normes en matière de gestion de documents et de gestion de l'information.
• Établir et tenir à jour des normes de classification de documents et des calendriers de conservation et de disposition de documents.
• Assurer la liaison avec Bibliothèque et Archives Canada (BAC) concernant les questions de tenue de dossiers et d'archives, y compris les pouvoirs de disposition des Caisses et le transfert de documents d'archives à BAC.
• Gérer les processus et les systèmes administratifs relatifs à la gestion électronique de documents et de dossiers, y compris la configuration des utilisateurs, les permissions d'accès, et la liaison avec les fournisseurs/vendeurs; définir, élaborer et mettre en oeuvre des projets d'amélioration des processus administratifs de gestion de l'information.
• Gérer le(s) fonds de bibliothèque.
• Gérer les activités de conservation et de disposition de documents.
• Mener et surveiller les activités opérationnelles de tenue de dossiers, y compris la création de nouveaux dossiers, la classification et le classement de documents, et le transfert physique de dossiers aux lieux d'entreposage externes et en provenance de ceux-ci.
• Fournir aux gestionnaires de programme et aux employé(e)s des conseils et des avis sur l'intégrité des dossiers d'incident, des bases de données et des statistiques.
• Fournir des conseils et de l'aide en matière de services de recherche documentaire et de référence en réponse aux demandes d'information internes ou externes.
• Faire des recherches sur les tendances, les nouveautés et les pratiques relatives à la gestion de l'information dans les secteurs public et privé.
• Assurer la supervision directe d'un agent de soutien de la gestion de l'information et la supervision fonctionnelle d'autres employé(e)s qui mènent des activités de gestion de l'information et de gestion de documents.

Il s'agit d'un poste à temps plein de durée indéterminée.

Profile

Candidates should have the following minimum qualifications:

• University degree in records management, information management, information resource management, or library science; and at least five years of experience working in the field of records management, information management, or librarianship;
• Knowledge of methods and practices of records management, classification, disposition, and weeding;
• Strong database search skills, including advanced and complex searches, and good understanding of the functions of databases and electronic document and records management systems;
• Good written and verbal communications skills, especially for clearly explaining records and information management concepts and processes;
• Good reference and customer assistance skills;
• Strong attention to detail;
• Experience using modern office software applications, including Microsoft Office 365; database and records management software;
• Eligibility for a reliability security clearance.

Bilingualism -- Ability to read and understand English and French, and work in either English or French.

Compensation

The starting salary for this position ranges from $82,000 to $110,000 for a 35-hour/week, depending on the experience.  The range is subject to pending re-valuation and adjustment.  

Please note that the Office of the Administrator is outside of the federal public service and its employees and consultants are not covered by the collective bargaining agreements of the federal government. Furthermore, the employees of the Office of the Administrator are not covered by the pension and benefits regime provided to federal public service employees.

How to Apply: Candidates should clearly state the position being applied for, and send their CV and a cover letter to the attention of info@sopf.gc.ca.

Questions on the position should be directed, in writing, to info@sopf.gc.ca

Les personnes intéressées à poser leur candidature doivent indiquer clairement quel poste elles sollicitent et envoyer leur curriculum vitae et une lettre d'accompagnement par courriel à info@sopf.gc.ca.

Toute question au sujet du poste doit être adressée par écrit à info@sopf.gc.ca

Application Webpage (URL): info@sopf.gc.ca

Application Deadline:  September 4, 2023

86589542_imo_job_poster_2023__bile-f.pdf

Archivist (Casual)
University of Toronto Scarborough Library

Location: Scarborough, Ontario
Compensation: Hourly Rate: $ 38.56

The UTSC Library is a leader in academic library service and program development. The library supports research and study by housing an extensive network of scholarly materials in many formats. The library offers an extensive reference and research service and holds a local collection of about 400,000 print items, journal subscriptions, sound recordings, videos and films, a leisure reading collection, special research and archival collections. The library's collections are complemented by our services and professional staff of librarians and technicians that support the daily operation of a library that is committed to promoting equity, diversity and inclusion to help create a truly rich and engaging academic experience.

Your opportunity:

Reporting to the Collections Librarian, the Archivist is responsible for contributing to archival policies, procedures, and standards for the use, storage, and preservation of materials for archives and special collections belonging to the UTSC Library. The incumbent will assist with the accession, arrangement, description, preservation, and storage of the Library's archives and special collections, including original descriptive cataloguing of resources and archive materials, and provide relevant information for the development of promotional materials. The incumbent will foster positive relationships in working with donors to acquire materials, including probing for information, preparing deed of gift, and drafting gift agreements. The current finding aids for UTSC's holdings are available at Discover Archives.

Your responsibilities will include:

• Conducting archival appointments with the UTSC community
• Meeting with potential donors to assess materials and reach agreement on the donation of material to the archives
• Assessing and determining the condition of archival materials
• Verifying that metadata has been entered according to established industry standards
• Implementing plans and process improvements for collections acquisition activities
• Creating finding aids to ensure collection materials are accessible
• Developing content for marketing and/or promotional materials

Casual Term: September 2023 - February 2024
Hours of Work: Monday - Friday, 8:45 a.m. - 5:00 p.m.

Essential Qualifications:

• Master's Degree with specialization in Archival Studies, or acceptable combination of equivalent experience.
• Minimum of one (1) year in a professional environment (e.g. Libraries, Museums, non-profit organizations, community organizations, or corporations) including work in archives or related information and collections management.
• Experience creating finding aids to ensure collection materials are accessible by applying established standards (e.g., RAD, ISAD(G), and ISAAR(CPF))
• Experience in archives or related information management environment using web-based archival description software (e.g., AtoM)
• Demonstrated initiative and ability to present innovative solutions to challenging problems
• Effective interpersonal skills to develop good working relations among project teams, staff, clients, peers and vendors
• Demonstrated time management skills with ability to handle and prioritize a high volume of demands and work under pressure

Assets (Nonessential):

• High level of accuracy and attention to detail
• Demonstrable productivity and ability to deal with a large volume of materials
• Demonstrable, superior organizational and time management skills

Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons,
women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.
The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodation as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please let us know.

Application information

Interested applicants may send their cover letter and resume, in a single (1) PDF using the following naming convention:

FIRSTNAME_LASTNAME_UTSCArchivist.pdf to lindsay.gibb@utoronto.ca no later than Monday, August 7

Application Webpage (URL): https://utsc.library.utoronto.ca/job-and-volunteer-opportunities

Application Deadline: Monday, August 7