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  • Job Opportunity - Archivist - Royal BC Museum, Victoria, BC

Job Opportunity - Archivist - Royal BC Museum, Victoria, BC

22 Apr 2019 2:28 PM | Anonymous

Please submit your application in .pdf format by 11:59 pm (PST) April 24, 2019 quoting competition RB2019:12 via email to:

The Royal BC Museum is one of Canada's great cultural treasures.  Our collections, research and presentations enable us to tell the stories of BC in ways that enlighten, stimulate and inspire.  By exploring our human history and natural history, the Royal BC Museum advances new knowledge and understanding of BC, and provides for a dynamic forum for discussion and a place for reflection.  We have over 7 million objects and specimens and millions of significant government documents and records; substantial photographic, audio and video collections; artworks; and an extensive library of publications.  Through research and learning, we strive to broaden understanding about our province and inspire curiosity and wonder.  We are passionate about sharing British Columbia's story with the millions of visitors who walk through our doors and explore our website each year. 

Description & Duties

1.    Manages and coordinates evaluation, selection and acquisition of government and non-government records of enduring value to the province by:
•    Determining archival value and final disposition of provincial government records based on their enduring evidentiary, legal and historical values to the government and the public.
•    Liaising with, advising and assisting government clients and other agencies regarding the management and disposition of government information in accordance with legislation (e.g., Information Management Act, Interpretation Act).
•    Accessioning, physically processing and describing archival records in accordance with professional standards.
•    Appraising the suitability of potential donations of private, non-government records based on their historical, cultural and evidential significance to British Columbia, their associational value and their format and physical condition.
•    Receiving, selecting and making recommendations for acquisition of private archival records. Managing all aspects of documentation relating to private records donations including creating and maintaining accession records.
•    Reviewing non-government records in the custody of the BC Archives and recommending retention, transfer, repatriation or destruction.
•    Managing, organizing and implementing transfer or repatriation of records.
2.    Provides intellectual and physical control of and access to archival holdings by conducting original research and documenting the contents and context of archival records (arrangement and description), ultimately creating descriptive systems and tools that comply with national and provincial standards.
•    Determining and implementing appropriate arrangement and storage strategies based on accepted principles, standards and methodology of modern archival science.
•    Ensuring intellectual, administrative and physical control of and access to archival holdings by analysing, researching, identifying, documenting and describing their contents and context.
3.    Provides specialized reference and information services in a variety of disciplines to a wide and diverse community of users and offers expert advice and other services to staff, colleagues, researchers and government employees:
•    Leading and coordinating orientation to a complex system of automated and traditional access tools such as catalogues, indexes and finding aids.
•    Providing expert advice to public, government and corporate clientele on Freedom of Information policy and access procedures and on policy and access procedures in accordance with other legislation (e.g.. Youth Criminal Justice Act) and BC Supreme Court rules.
•    Evaluating, responding to and managing complex enquiries through analysis of archival and other resources, detailed original research and preparing an appropriate response.
•    Providing expert advice about technical, conservation, access and copyright requirements to government, academic, corporate and private clientele.
•    Providing expert advice on collections, interpretation of material and other topics based on specialized subject and technical knowledge.
•    Initiating, researching,  developing, writing and maintaining user guides and brochures to assist with traditional and automated tools. Developing, implementing and managing print and web-based reference information resources and tools as well as instructional resources.
4.    Participates in ongoing and special projects, supervision and training by:
•    Recruiting, training and supervising volunteers. Identifying and organizing projects suitable for volunteers, ensuring compliance with the Public Service Act, the RBCM Corporation Act and Royal BC Museum policies and procedures.


Masters' degree in Archival Studies or Library & Information Science with a specialty in archives; OR An equivalent combination of related experience, education and/or training

Two years of experience working in an archival institution which includes the following:
•    experience in appraisal, arrangement and description of archival records in all formats (including electronic)
•    experience in the preparation & maintenance of finding aids
•    experience providing public access to records
Experience interpreting and applying legislation and drafting policy related to privacy acts, records management acts and other policies and procedures related to the management of records

•    A sound understanding of archival theory and principles;
•    Of national and international standards for archival arrangement and description
•    Knowledge of privacy legislation that apply to government records
•    Proper care and handling of archival materials in all media
•    Of the structure, programs, and history of the Government of British Columbia

Skills & Abilities:

•    Excellent written and oral communications skills required
•    Ability to produce finding aids and other access tools in accordance with national and international standards
•    Must apply sound judgement and critical thinking to analyze and resolve complex problems
•    Be able to plan, organize and manage own complex work load
•    Superb organization, attention to detail and problem-solving skills
•    Must be able to lift up to 18kg (40 pounds)

Behavioural Competencies:
•    Teamwork & Cooperation - ability to work cooperatively across the organization to achieve goals
•    Results Orientation - concern for surpassing a standard of excellence
•    Service Orientation - focusing one's efforts on discovering and meeting the needs of others
•    Tact & Diplomacy - must demonstrate tact, discretion and sensitivity  when  dealing  with sensitive situations and confidential material

Compensation:  Salary 4 62, 973 per annum, increasing to $72,938

Contact Us

Suite 1912-130 Albert Street  

Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500


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