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The Young Canada Works (YCW) deadline for student jobs has been extended to Friday, February 5th, 2021. The internship deadline is not far behind!
Have you been challenged to design a project or to create a student or internship opportunity? Have you been struggling to increase your online presence during the pandemic? The pandemic has forced us all to adapt and be flexible. This has provided opportunities to work on-site, remotely, full-time, part-time or some combination of all of the above.
Below are a few examples of projects that were completed in 2020:
• An Ontario library hired students to improve their video accessibility and to produce closed captioning.
• A New Brunswick archives hired students from Ottawa and Montreal to work remotely through DropBox to create archival descriptions for recordings.
• An Alberta library transitioned their reading program from in-person to virtual delivery, offering an engaging program through social media that attracted new users.
• Several archival institutions were able to focus on their online presence and they produced engaging content that leveraged the talents of their YCW students.
CCA will be offering two information sessions for employers that would like to submit YCW student applications by February 5th. We will explore the key components of the application and assessment criteria, changes to the funding guidelines for 2021-2022, and we will discuss tips and options for adapting your YCW application within the current public health restrictions. Simultaneous interpretation will be available.
Advanced registration is required. To register for these sessions please visit:
Session 1 - Jan 27th at 1pm EST Registration
Session 2 - Jan 29 at Noon EST Registration
To submit questions for the sessions, please email: firstname.lastname@example.org
Please reach out if you have any questions or concerns.
Following the ACA annual conference, the Equity Task Force continued their work planned for 2020-2021. The Task Force submitted their work early and the ACA Board of Directors held a special meeting in September and approved these Equity Commitments.
The ACA will continue to report on the status of these Commitments and regularly review and reassess equity work as a critical component of current and future strategic planning.
ACA Board of Directors
The Canadian Council of Archives, the Association des archivistes du Québec, and the Association of Canadian Archivists congratulate the Standing Committee on Industry, Science and Technology (INDU) for its Report 16: Statutory Review of the Copyright Act. We also applaud the INDU Committee’s statement affirming the INDU report as the authoritative review of the Copyright Act, and noting why it declined to consider the Shifting Paradigms document prepared by the Standing Committee on Canadian Heritage. Copyright is an important issue for many Canadians, as evidenced by the volume of written and oral submissions received in the process of the Statutory Review. Making sense of all this information was a daunting task. The report is an excellent example of what a report on a public consultation should be.
While we do not agree with all the report’s recommendations, we are extremely pleased with the objective tone and style of the report, particularly its careful and nuanced analysis and presentation of the arguments on all sides of each question, leading to a reasoned recommendation.
The report includes many recommendations that are of primary concern to archives and archivists. We especially welcome the following:
We particularly welcome the acknowledgement of the urgent need for recognition and protection of Indigenous Knowledge. We hope that the Government will make a firm commitment to providing adequate resources and clear timelines to proceed without delay.
While we understand that these are only recommendations, we believe the report will provide a well-considered roadmap for future amendments to the Copyright Act so it better serves all Canadians. We are prepared to actively engage in the discussions that are part of the process of implementing the recommendations in the Report that are of great concern to archives.
Joint Crown Copyright Letter (EN)
Lettre sur le droit d'auteur
Conseil canadien des archives, Association des archivistes du Québec, Association canadienne des archivistes
Les archivistes canadiens applaudissent le rapport de l'INDU sur l'examen statutaire de la loi sur le droit d'auteur
Ottawa, le 19 juillet 2019
Le Conseil canadien des archives, l'Association des archivistes du Québec et l'Association canadienne des archivistes félicitent le Comité permanent de l'industrie, des sciences et de la technologie (INDU) pour son Rapport 16: Examen prévu par la Loi de la Loi sur le droit d'auteur. Nous nous félicitons également de la déclaration du Comité INDU affirmant que le rapport INDU constitue un examen qui fait autorité de la Loi sur le droit d’auteur tout en indiquant pourquoi il a refusé d’examiner le document intitulé Paradigmes changeants préparé par le Comité permanent du patrimoine canadien. Le droit d'auteur est une question importante pour de nombreux Canadiens, comme en témoigne le nombre d'observations écrites et orales reçues au cours du processus d'examen statutaire. Donner un sens à toutes ces informations était une tâche ardue. Le rapport est un excellent exemple de ce qu'un rapport sur une consultation publique devrait être.
Nous ne sommes pas d’accord avec toutes les recommandations du rapport, mais nous sommes extrêmement satisfaits du ton et du style objectif du rapport, en particulier de son analyse minutieuse et nuancée et de la présentation des arguments de tous les côtés de chaque question, ce qui a conduit à une recommandation raisonnée.
Le rapport comprend de nombreuses recommandations qui intéressent principalement les archives et les archivistes. Plus particulièrement, nous recevons positivement ce qui suit:
Nous accueillons positivement la reconnaissance du besoin urgent de reconnaissance et de protection du savoir autochtone. Nous espérons que le gouvernement s'engagera fermement à fournir les ressources adéquates et des délais précis pour procéder sans délai.
Bien que nous comprenons qu’il ne s’agit là que de recommandations, nous croyons que le rapport fournira une feuille de route bien réfléchie pour les modifications futures de la Loi sur le droit d'auteur dans le but de mieux servir tous les Canadiens. Nous sommes prêts à participer activement aux discussions qui feront partie du processus de mise en œuvre des nombreuses recommandations du rapport qui sont une grande préoccupation pour la communauté archivistique.
Dear ACA Members,
We would like to provide an update on the status of the ACA’s strategic plan and, in particular, report on progress toward the development of a Diversity & Inclusion Action plan.
To provide some context, the strategic plan identifies diversity and inclusion as a key strategic priority based on input from more than 200 members. The term diversity and inclusion (D&I) has been used since the mid-2000s to express a desire for more racial and ethnic representation. It has expanded over time to include LGBTQ2+ representation. Diversity can be quantified with demographic identifiers, such as race, ethnicity, citizenship status, gender, sexuality, ability, religious and spiritual values, age, and education. Inclusion cannot be quantified; it is a sense of belonging that is developed over time.
The ACA is actively exploring strategies for growing diversity and creating a more inclusive association. To this end, the ACA is committed to:
We have developed a vision statement for the D&I Action Plan:
“The Association of Canadian Archivists is committed to delivering creative, vital, comprehensive and engaging programming for archives and records professionals at all stages of their careers. We promote civility and respect for the dignity and potential of each member. We seek to advance the understanding of diverse perspectives. We value and promote collegial relationships and mutual respect among all members regardless of backgrounds and viewpoints. We acknowledge and seek to address the needs of underrepresented members, particularly Black, Indigenous and People of Colour (BIPOC) and LGBTQ2+, even as we strive to provide access and opportunities for all members in ways that are culturally relevant and responsible.”
In addition, we will be actively seeking members to participate in a standing committee on Diversity and Inclusion this Fall. Please stay tuned for more details in the coming weeks.
Considering this work, we are also developing a new strategic communication plan that will look at how best ACA can communicate with members and non-members. Presently, members receive communication through direct email, including occasional Bulletins. We are also active on Twitter and Facebook. In addition, the ACA frequently communicates with non-members on this Arcan-L and other archives and records listservs. The strategic plan will consider the appropriateness of these channels to ensure that they align with our own Code of Ethics and Professional Conduct.
Thank you for your patience with the development of the ACA D&I Action Plan. We remain committed to this important initiative and recognize that real change requires labour, thoughtful discussion, financial investment, and time.
On behalf of the ACA,
Loryl MacDonald, President
Rebecka Sheffield, Vice President
Jonathan Dorey, Treasurer
Jane Morrison, Secretary
Jennifer Mohan, Director at Large
Luciana Duranti, Director at Large
The ACA Office will be closed from Wednesday August 7th and will open again on the 19th of August.
The Association of Canadian Archivists (ACA) fully supports the Calls for Justice issued by the National Inquiry into Missing and Murdered Indigenous Women and Girls (MMIWG) in the Final Report of the National Inquiry into Missing and Murdered Indigenous Women and Girls released June 3, 2019.
These 231 legal imperatives call upon all governments (federal, provincial, territorial, municipal and Indigenous), institutions, and individuals to acknowledge and maintain a permanent commitment to upholding all human and Indigenous rights instruments to end and redress the identified cycle of genocide and to ensure the rights of Indigenous women, girls and 2SLGBTQQIA people to culture, health, safety, and justice.
The ACA is committed to working collaboratively with Indigenous heritage organizations to lobby all governments for the resources and permanent funding required to protect and promote the inherent rights of Indigenous Peoples to their cultures and languages as protected by Section 35 of the Constitution of Canada.
Furthermore, recognizing the power of archival records, and the responsibility of archivists to ensure no-barrier access for victims to records about themselves as created by state, military, intelligence, and police services, the ACA calls upon all archivists to identify and work to dismantle existing colonial-based archival structures and processes in order to both heed these Calls to Justice and to incorporate the Calls to Action as identified in the Summary of the Final Report of Truth and Reconciliation Commission of Canada.
This message is a last-minute reminder to archival educators to submit student papers for consideration for the Dodds Prize.
The Dodds Prize recognizes superior research and writing on an archival topic by a student enrolled in a Master's level archival studies program at a Canadian university.
To be considered, a faculty member or instructor associated with the program must submit the student paper to verify that it was written within the context of an archival studies program between May 1, 2018 and April 30, 2019. Submissions must be received by June 30, 2019.
The submission form and procedures are available at:
Submissions will be judged by the Dodds Prize Adjudication Committee on the quality of their scholarship, creativity and clarity of writing. The Adjudication Committee comprises the General Editor of Archivaria (or delegate), the ACA Board Liaison to Archivaria (or delegate) and two additional ACA members chosen annually by the General Editor. Delegates will be used in cases where a conflict of interest exists.
Winners will receive a certificate, a cash prize, publication of the winning entry in Archivaria and a listing on the ACA website.
For more information or if you have any questions, please contact me.
All the best,
Managing Editor, Archivaria
The results of our online vote to confirm this year's slate of Board candidates and to consider, Guidelines for a Graduate Program in Archival Studies, have been submitted to the ACA by HypverVote.
The results are as follows:
Rebecka Sheffield, Vice President: confirmed
Jane Morrison, Secretary: confirmed
Jeremy Heil, Director-at-Large: confirmed
Guidelines for a Graduate Program in Archival Studies: confirmed
The voter turn-out for this online ballot was 40% of the voting membership. Thank you again for your participation.
If you have any questions or feedback, please do not hesitate to contact me at the office as we are continuing to work to improve the system and communications.
Jo McCutcheon, ACA Executive Director
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