The 44th Annual General Meeting of the Association of Canadian Archivists will take place June 8th, 16:30, at the Chelsea Hotel in Toronto, Ontario. The agenda will follow this notice closer to the meeting date. 

Who Can Attend? Anyone is welcome to attend the AGM, but only eligible Individual Members are able to participate in votes.

What to Expect? The AGM is an opportunity for the Board, Committee Chairs, and Task Force Chairs to report on their activities over the past year. In addition, members may put forward motions to the Board that require member votes. This year, the ACA will also accept nominations from the floor for any of the three open board positions (Vice-President, Secretary, Director-at-Large).

Members will be asked to approve the minutes from the 2018 AGM. The 2020 budget will also be presented along with 2018 financial statements for ACA and the ACA Foundation. Materials will be provided as soon as they are available and prior to the AGM to provide time for review.

Elections. In accordance with ACA By-Law #2, nominations for directors has now closed and a slate of candidates will be made available for review under separate cover.

A voting member in good standing may be nominated from the floor by any two (2) members in good standing, provided that the nominee indicate that they accept the nomination (in writing or in person at the time of nomination).

There will be no proxy ballots for the 2019 AGM. In accordance with revised election and voting policies and procedures, elections will take place through an online vote immediately following the AGM. This will be open for 7 calendar days and will give members who are not able to attend the AGM an opportunity to vote in the annual elections.

The Governance Committee has committed to conducting a review of the 2019 AGM and elections to determine if the ACA by-law can and should be amended to support more efficient, effective and fair governance for the association.

Sent on behalf of the ACA Board of Directors