Private Sector Records Archivist, Provincial Archives of New Brunswick, Fredericton, NB

Location: Fredericton, New Brunswick
Compensation: $1,910 to $2,669 bi-weekly 

Operating within the Finances and Treasury Board of the Province of New Brunswick, the Provincial Archives of New Brunswick, located in Fredericton, New Brunswick, fulfills it's mandate to preserve and make available records with a bearing upon the history of the province.  Located next to the dynamic and thriving campuses of the University of New Brunswick and St. Thomas University, the Archives houses a diverse range of materials, including government records, private manuscripts, maps, photographs, newspapers, audiovisual materials, and other historical documents. These collections cover a wide span of time.

The archives provide facilities for researchers to access and study the materials in their collections. Archivists and staff members are available to assist individuals in locating and using the resources for research purposes. PANB often engages in educational outreach, offering programs and services to schools, community groups, and the public. This can include workshops, presentations, and exhibitions to promote an understanding of the historical resources available.


Description and Duties    

The Provincial Archives of New Brunswick has an exciting opportunity for a Private Sector Records Archivist.  

Reporting to the Manager of the Private Sector Records Unit, the Private Sector Records Archivist is responsible for applying professional and current archival standards, best practices and methodologies for the acquisition, arrangement and description, preservation and promotion of PANB private sector records holdings in analog and digital formats.

Specific key responsibilities will include:

• Acquire, accession, arrange and describe and make available for research archival fonds of personal papers and records of institutions, societies, organization, and associations according to archival standards (RAD).
• Liaising with donors.
• Reviewing requests for access to restricted records.
• Explain record access implications and restrictions to clients based on an understanding of privacy legislation including the Archives Act.
• Developing processing plans for newly acquired and/or backlogged material.
• Write, revise, and update finding aids to meet current archival descriptive standards and best practices.
• Troubleshoot issues characteristic of legacy systems and assist in the development of solutions.
• Assist with logistical operations for new acquisitions, such as assisting with onsite appraisals, packing, and shipping new acquisitions, shelving new acquisitions, and labelling boxes.
• Provide in-person and remote reference services through a regular research desk shift and as assigned by the Manager.
• Engage with internal and external stakeholders to establish research collaborations and community partnerships.
• Proactively identify work to be completed, shifting priorities as needed.
• Write funding applications to external granting bodies such as University experiential learning programs, Young Canada Works and Canada Summer Jobs.
• Contribute to policy and procedures evaluation and development.
• May supervise and provide training for students, interns, or temporary employees in processing and working with archival collections.

Essential Qualifications: 

• A Bachelor's degree in history, political science, information management, or related discipline and demonstrated knowledge of archival processes and concepts.
• Experience in archival procedures and the arranging and describing archival materials applying archival standards including RAD, processing records with an eye for their potential use.  
• Familiarity with different formats of archival manuscript and photographic materials, born digital materials, and knowledge of best practices for handling, storage, and preservation of those materials.
• Written and spoken competence in English is required.
• Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

Asset Qualifications:

• Preference may be given to candidates that possess one or more of the following asset qualifications:
• Excellent oral and written communication skills.
• Experience providing reference services for archival collections.
• Experience working with archival donors.
• Strong organizational, time management, and project management skills; proven ability to work independently, establish goals, set priorities, and carry out tasks with limited direction.
• Ability to lift at least 25-50 lbs.

Behavioural Competencies: The successful candidate will possess the following behavioural competencies: Analytic thinking/Judgment, Flexibility, Integrity, Client Service Orientation, Effective Interactive Communication, Relationship/Network Building, Organizational Commitment, Results Orientation.

Technical Competencies : The successful candidate will possess the following technical competencies: specialized subject matter expertise in Archives and Information Management; excellent written and spoken communication skills; knowledge of the New Brunswick history.

Additional Information

• Resumes should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
• Occasional travel and weekend and evening work will be required.

 

How to Apply    
Apply online here.

Application Deadline: December 1 2023

Médical Archivist, Centre Intègre Services Santé et Sociaux de la Montérégie-Ouest (CISSSMO), Montreal, QC

Location: Montreal. Quebec
Compensation: $24 to $33 per hour plus pension and benefits

Centre Intègre Services Santé et Sociaux de la Montérégie-Ouest (CISSSMO)
About the Organization   


Description and Duties

Libellé: Personne qui assume les responsabilités relatives à la gestion des dossiers, à la mise en code des éléments des dossiers, à l'analyse quantitative et qualitative des dossiers, à l'application de la politique de divulgation des informations inscrites au dossier, assume la recherche, collige, analyse et interprète les données statistiques. Elle collabore avec l'équipe professionnelle, à l'enseignement et à l'évaluation par critères objectifs des dossiers.

• Remplacement d'une durée indéterminée;
• Horaire de jour, heures flexibles;
• Possibilité de télétravail.
• Lieu de travail: 3285 boul. Cavendish, Montréal

• Titre d'emploi: ARCHIVISTE MÉDICAL.E (CRD services externes Montréal)
• Établissement: CISSS de la Montérégie-Ouest
• Catégorie d'emploi: Personnel de bureau et administration (agent administratif, secrétaire (médicale, juridique...), archiviste, tech. en administration, etc.)
• Direction: Direction des programmes Santé mentale et Dépendance (DPSMD)
• Territoire de l'emploi: Montréal
• Clientèle: Plusieurs clientèles

• Statut de l'emploi: Temporaire - temps complet
• Motif du besoin (à titre indicatif)
• Remplacement à durée indéterminée
• Nombre de jours: 5 jours par semaine
• Quart de travail: Jour
• Horaire de travail: Du lundi au vendredi de jour
• Type de poste: Personnel syndiqué

Échelle salariale: 24.36 à 33.95$/heure

Numéro de référence: CAT4-23-6285

Nombre d'emplois disponibles: 1

Fin d'affichage: 2023-12-17

Exigences

• Doit détenir un diplôme de fin d'études collégiales en techniques d'archives médicales ou un diplôme d'archiviste médical d'une école reconnue par le ministère de l'Éducation, du Loisir et du Sport ou un diplôme reconnu par l'Association québécoise des archivistes médicales ou par le collège des archivistes médicaux du Canada (Association des archivistes médicales du Canada)
• Anglais fonctionnel (possibilité de perfectionnement)
• Connaissance des logiciels spécifiques I-CLSC, SIC-SRD, Impromptu (un atout).

How to Apply    

If interested in this position, please send your CV via email.
Application Webpage (URL)   

Application Deadline: Posted until position is filled

Access to Information Analyst, World Bank Group Archives, Washington, DC
 

Location: Washington, DC
Compensation: $76,000 - $109,000 USD (net of taxes)

The World Bank is the oldest and largest multilateral development bank in the world and was founded in 1945. It is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development. With 189 member countries, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The World Bank Archives (ITSAR) protects the institutional memory of the World Bank and provides staff and the global community with access to relevant information and services to foster transparency and accountability and reflect history to enable effective delivery of development solutions. We aspire to transform information governance across the entire life-cycle of information and illuminate World Bank history to enable effective and accountable operations. ITSAR is responsible for: Management of Records Policy (including advisory services, policy compliance outreach and training, appraisal / retention schedules, and requirements for systems); providing records management support to World Bank Institutions and staff; off-site records center services; implementation of the World Bank Policy on Access to Information; crafting knowledge products that promote the history of the World Bank and the archival holdings; and the preservation and intellectual control required to maintain access to archival records.

We are a diverse and inclusive team that solves challenges with creativity and curiosity, embraces technology to increase the impact our archival holdings can create, and brings effective information governance to the World Bank's current information assets. We provide meaningful work, an open and collaborative environment, innovative and interesting challenges to solve, and an opportunity to develop your skills while contributing to the mission of the World Bank.  We value collaboration, openness, curiosity, and perseverance! For more information about ITSAR, visit https://www.worldbank.org/en/archive/aboutus


Duties and Accountabilities

As part of the ITSAR Access to Information Team, the successful candidate will take part in the following activities:

Implementation of the World Bank Policy on Access to Information:

• Manage a complex and varied caseload of public requests for information.
• Liaise and build effective working relationships with other Access to Information stakeholders across the Bank.
• Contribute to developing, revising and streamlining processes, workflows and procedures for effective implementation of the World Bank Policy on Access to Information.
• Contribute to developing Access to Information processes and procedures for digital records and provide support to the digital record preservation program (Digital Vault).

Access to Information Case management and Gatekeeping:

• Provide in-depth written/oral responses to public inquiries in accordance with established service level standards.
• Conduct comprehensive research of various content repositories and resources to identify records requested by the public.
• Conduct in-depth reference interviews and provide guidance to researchers on how to use and research the Archives Catalog.
• Consult with Bank business units to locate requested information and provide them with guidance on the World Bank Policy on Access to Information exception(s) and related procedures when needed.
• Facilitate research visits to the Archives Reading Room.
• Perform case management system gatekeeping activities including triaging public requests according to established protocol.

Access to Information Declassification review:

• Screen records for declassification in accordance with the World Bank Policy on Access to Information and perform administrative tasks related to declassification including quality control actions.
• Provide due diligence research to identify any risks to declassification of records and report this information for relevant cases.
• Contribute to developing processes, workflows and procedures for digital declassification review and investigate solutions for the discovery and declassification of born digital records.

Archives Discovery tools:

• Contribute to historical discovery tools projects initiated by the World Bank Archives.

Qualifications/Selection Criteria

• Bachelor's or Master's degree in Archives, Records Management, Information Science, or related field with 2 years relevant experience OR equivalent combination of education and experience.
• A minimum of 2 to 5 years of relevant experience.
• Experience with or understanding of case management systems and e-Discovery tools.
• Experience implementing Freedom of Information or Access to Information legislation in an archives, memory institution or the public sector, including the handling of public access requests.
• Knowledge of the World Bank Policy on Access to Information and interest in, and understanding of, the Bank's work and mission and objectives. (External candidates must at a minimum be familiar with the mission and objectives of the World Bank.)
• Knowledge of the principles and ethics behind transparency and accountability laws like Freedom of Information (FOI) and Access to Information (ATI), including the balance of harm vs. benefit in the application of these principles.

Required Skills and Abilities:

• Ability to review large quantities of records and handle client cases in a systematic manner, keeping track of process and documenting actions.
• Ability to research, analyze, integrate, and synthesize information into accurate responses or actionable information for clients in response to complex research requests.
• A strong sense of responsibility and reliability; ability to undertake diverse and complex assignments with minimal supervision.
• Excellent multitasking and organizational skills; ability to plan and prioritize own work, as well as within the context of the needs of the team and resolve competing demands and deadlines; take initiative in thinking about next steps.
• Excellent problem-solving abilities and keen attention to detail.
• Proven ability to develop and maintain good working relationships with staff at different levels across the organization; ability to interact with discretion and diplomacy in a constructive and professional manner; ability to collaborate with other team members and contribute productively to the team's work and output.
• Excellent verbal and written communication in English a must; proven ability to write concise reports and deliver effective oral presentations; command of Spanish is highly desired.
• Flexibility towards work environment changes and emerging opportunities
• Ability to work under pressure and to adapt quickly in a changing environment.
• Curiosity and interest in economic development history and multilateralism.
• Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint, and SharePoint) and Adobe Acrobat is required.

Additional Information    

Applications from around the world are welcome (please don't be dissuaded by the "local hire" designation).  
 
How to Apply    

Apply online.

Application Deadline: November 30, 2023

Archives Page, Yukon Archives, Whitehorse, YT

Location: Whitehorse, YT
Compensation: $56,553.00 - $65,291.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published material provide fascinating insight into the Yukon's diverse cultures, history, stories and communities.

Description and Duties    

The Archives Page is part of the Reference team (Reference, Reproduction, and Outreach). Under the supervision of the Reference Archivist, this position is responsible for retrieving and re-shelving archival and library materials, organizing and maintaining public research areas and storage vaults, and performing clerical work such as photocopying, filing, transcription, and data entry.

Qualifications    

• Post-secondary course work in office administration or a related field;
• Experience providing administrative support or doing administrative with strong computer skills and ability to use different programs and databases, such as Microsoft Word, Excel and Microsoft Access;
• Experience working in an archive, library, cultural centre, museum, or other heritage or culture institution is an asset.

How to Apply    

Apply online through the Yukon Government e-recruitment application system. 
Application Deadline: November 20 2023 (11:59 PM UTC-7)
 

Indigenous Recruitment and Development Program - Archives Reference Assistant, Whitehorse, YT

Location: Whitehorse, YT
Compensation: $34,623.00 - $40,073.00

Yukon Archives acquires, preserves, and provides access to the Yukon's documentary heritage. Our collection of archival textual records, photographs, sound recordings, films, ephemera, and published material provide fascinating insight into the Yukon's diverse cultures, history, stories and communities. Yukon Archives is committed to upholding the objectives of The Steering Committee on Canada's Archives' Reconciliation Framework: The Response to the Report of the Truth and Reconciliation Commission Task Force and is actively working towards making our facility and our records more accessible.

Description and Duties    

Reporting to the Reference Archivist, the Archives Reference Assistant is responsible for assisting our users (including researchers, students, visitors from communities outside of Whitehorse) in accessing archival records and published sources at Yukon Archives. The position also processes public requests for reproduction of Yukon Archives records; identifies needed reference tools for locating resource materials; participate in outreach initiatives and is often the first point of contact for the public.

Qualifications    
In support of the Diversity Services' Indigenous Recruitment and Development Program (IRDP), this competition is restricted to those with Indigenous Ancestry, and preferenced to Yukon First Nations.

• Post-secondary coursework in heritage or culture management (examples include: anthropology, archaeology, archival theory, history, museum studies, collections management, library, preservation of traditional knowledge, and knowledge management)
• Experience in providing customer services
• Experience conducting research
• Experience working in an archives, library, museum, or other heritage or cultural institution is an asset.

Additional Information    
This posting is to fill a part-time, two-year term position.


How to Apply    
Apply online through the Yukon Government e-recruitment application system.

Application Deadline: November 20 2023 (11:59 PM UTC-7)

Museum Conservator, Burnaby Village Museum, Burnaby, BC
 

Location: Burnaby, BC
Compensation: $6,212 - 6,471 - 6,742 - 7,037 - 7,335/month

The Burnaby Village Museum is the primary historical resource for the City of Burnaby. It encourages understanding, appreciation, and enjoyment of and participation in Burnaby's unique history. The Museum fosters a shared sense of community and identity for the citizens of Burnaby and visitors.

Description and Duties :

  
This is museum conservation work involving the research, planning, recommendation, and implementation of an artifact conservation program within the Burnaby Village Museum. The work of this class includes conservation duties, monitoring the environment of storage and display areas, instructing museum staff in the care and handling of artifacts and/or cultural belongings, providing technical assistance to curatorial and display staff, and conducting on-going research on conservation techniques. Considerable independence of action and judgment is exercised in all technical duties while matters of museum policy are referred to a supervisor who evaluates work performance in terms of the quality and effectiveness of conservation and restoration services rendered. The incumbent cleans, handles, and maintains artifacts and/or cultural belongings, and makes arrangements for artifacts and/or cultural belongings to be treated by external specialists as necessary. Examines artifacts and other materials and prepares identification, condition, and authenticity reports on same for a supervisor, and advises other museum staff of conservation considerations in the transportation, mounting and display of artifacts and other materials. Provides related information to the public, other municipal departments and related heritage agencies and societies as required. Prepares and administers the conservation program's operating accounts and prepares and maintains files, records and reports related to the work. Performs related work as required.

Qualifications:

Qualifications include completion of a master's degree in conservation plus some experience in museum conservation work or an equivalent combination of training and experience. Thorough knowledge of the theory, principles and practices of conservation, restoration, and preservation of museum artifacts and/or cultural belongings, and of the factors which may contribute to the deterioration of a wide variety of museum artifacts and/or cultural belongings. Working knowledge of museum display practices and techniques. Ability to examine artifacts and other materials and prepare identification, condition, and authenticity reports on same, advise other museum staff of conservation considerations in the transportation, mounting and display of artifacts and other materials, establish and maintain effective working relationships with museum staff and a wide variety of external contacts, and skill in the handling and cleaning of artifacts and/or cultural belongings. Ability to work with large industrial objects and oversee conservation of heritage buildings and/or structures. Driver's License for the Province of British Columbia is required.
 
How to Apply:

Apply online
Application Deadline: November 9, 2023
Upload job poster / document   

Archivist 1138, City of Kamloops, BC
 

Location: Kamloops, BC
Compensation: $37.21/hr

At the City of Kamloops, we believe in progressive and barrier-free recruitment for everybody every day. This means employment opportunities for all in a safe, inclusive and diverse workplace. We know our city is stronger when we hire qualified individuals from different backgrounds with diverse experiences, cultures and perspectives.

We are focused on creating the highest levels of service excellence, based on an organization-wide community culture that celebrates our employees who make it all happen. We are known as Canada's Tournament Capital and are famous for our hospitality and community spirit, traits that make us a leader! Recreation, sports, arts and culture, health care, social activities, volunteerism, and affordable housing all meld to form a unique blend of big-city amenities with small-town ambience. This is Kamloops!

Let's make Kamloops shine! Join our team today.

Position Overview

The Kamloops Museum and Archives (KMA) operates as part of the City of Kamloops, on Tk'emlúps te Secwe̓pemc territory within the traditional and unceded lands of Secwépemc Nation, Secwepemcúĺecw.

Established in 1937, the KMA houses one of the oldest archives in British Columbia, featuring a substantial collection of photographs, books, papers, newspapers, maps, and architectural drawings from the 1800s to the recent past.

The City of Kamloops has an opportunity for a permanent, full-time Archivist to have a meaningful impact shaping the direction of a notable regional archives. Working alongside creative staff, you will have a large degree of autonomy to advance the diversity and accessibility of the Archives, as well as its presence across the research and exhibition spheres.

The KMA is committed to rigorously examining its own practices as it collects, interprets, and shares the cultural evidence of this region. This commitment supports the KMA's responsibility to make itself a radically inclusive and welcoming space for community members to share community histories through community voices.

Qualifications    

The successful candidate must have the following qualifications:

• Master of Archival Studies degree.
• Minimum two years' experience in professional archives, including six months' previous experience with electronic archival processes.
• Completion of computer courses or experience in current office suite and/or photograph editing software.
• Proficient in intermediate Word and Excel, as demonstrated through testing (70% pass rate required).
• Ability to lift 20-25-pound boxes and climb ladders on a regular basis.

How to Apply    
https://www.kamloops.ca/city-hall/career-opportunities
Application Webpage (URL) here   
Application Deadline: November 30, 2023
Upload job poster / document   

Records Information Manager, Carcross Tagish First Nations, Carcross, YK

Location: Carcross, Yukon
Compensation: $85,480.16 per year / $46.97 per hour   

The Carcross/Tagish First Nation is mandated to protect the environment, health, education and aboriginal rights of our Citizens; to continue to preserve and protect our culture, traditions, and languages; to protect and develop our natural resources and strengthen our economy and the Carcross/Tagish First Nation government for our future generations.

Principal Duties and Responsibilities:
This position is responsible for the development and creation of the Records Information Management System from the ground up.

• The responsibility of this position is to ensure compliance with relevant legislation and regulations regarding the creation, storage and retention of both paper and electronic records;
• Manages and directs the preservation of the corporate history and valuable information throughout;
• Facilitate access to records and information;
• Manages the resources of the records management team;
• Designs, implements and administers record systems and related information services, to sup-port efficient access, movement, updating, storage, retention and disposal of files and other organizational records; and
• Ensure information systems are secure and safe within the system.

Essential Qualifications:
(Include the month and year you started and ended a job when you list your work experience. This allows us to accurately calculate the length of time you were in the position.)

• College diploma in records and document management program, information management program, archival or library science or minimum of 5 years related experience in the industry;
• Demonstrated experience in using records management or document management software and general information systems;
• Experience in establishing and scheduling records disposal protocols and procedures;
• Good understanding of information management principles, information systems and archives;
• Knowledge of electronic imaging, storing, arranging, indexing, classifying records and documents;
• Ability to provide leadership, coaching and training to members of the team;
• Effective oral and written communication skills;
• Excellent organizational skills;
• Excellent critical thinking, relationship building and conflict management skills;
• Strong understanding of working with various cultural background; and
• Certified Records Manager (ICRM) would be considered a great asset.

Knowledge, Education and Skills:
(Include the month and year you started and ended a job when you list your work experience. This allows us to accurately calculate the length of time you were in the position.)

• College diploma in records and document management program, information management program, archival or library science or minimum of 5 years related experience in the industry;
• Demonstrated experience in using records management or document management software and general information systems;
• Experience in establishing and scheduling records disposal protocols and procedures;
• Good understanding of information management principles, information systems and archives;
• Knowledge of electronic imaging, storing, arranging, indexing, classifying records and documents;
• Ability to provide leadership, coaching and training to members of the team;
• Effective oral and written communication skills;
• Excellent organizational skills;
• Excellent critical thinking, relationship building and conflict management skills;
• Strong understanding of working with various cultural background; and
• Certified Records Manager (ICRM) would be considered a great asset.

Contacts:

• C/TFN Executive Council and Executive Director
• C/TFN Citizens, employees, councils, committees
• Indigenous Services Canada
• Other Yukon First Nation Governments
• Other Federal agencies

Working Conditions:

• May experience stress
• May encounter upset or angry individuals
• Dealing with constant interruptions and high levels of regular/irregular critical deadlines
• May include working extended hours
• Willingness to travel both in and outside of Yukon

Physical Conditions:

• May experience eye strain, back pain from working with computers.

Conditions of Employment:

• Verification of Education
• Criminal Reference Check with Vulnerable Sector

How to Apply    

We encourage all qualified candidates to apply however preference will be given to C/TFN Citizens, associate members and indigenous candidates.
We thank all those who apply and advise that only those selected for further consideration will be contacted.

Please Note:

• No relocation costs are associated with the position

Apply by email 

Application Deadline: Until filled

Archives Technician, The Cooperators, Burlington or Guelph, ON

Location: Burlington, ON or Guelph, ON
Compensation: $25/hour

The Cooperators are a leading Canadian financial services co-operative committed to being a catalyst for a sustainable and resilient society and our team is essential to deliver on this strategy. That's why we prioritize our people, to ensure we provide a strong culture and development opportunities which enables our team to thrive and to live our purpose. The best part is that you will work with people that care passionately about you, our clients, and our communities.

Our Records and Information Management team develops compliant records and archives management frameworks and practices designed to enhance business process, strengthen decision making, and preserve corporate memory. Our team of dedicated and responsive information professionals work collaboratively with business partners to help them perform their work effectively and efficiently by ensuring recorded information is accurate, reliable and usable throughout its life-cycle.
Description and Duties    As the Archives Technician you will be responsible for actively supporting the mission, mandate and goals of The Co-operators corporate archival program by facilitating the continued preservation of and access to permanent corporate records. You will accession, arrange, describe and preserve archival records, respond to information requests, perform historical research and create tools that facilitate access to the archival collection.  This is a 4-month temporary role.

How you will create impact:

• Assisting in the accessioning, cataloguing and de-accessioning of archival records including writing and updating archival descriptions to capture record context and content and creating and maintaining finding aids, subject indices and other research tools.
• Providing historical research and reference services upon request from business partners in accordance with corporate policies, archival standards and legislative requirements.
• Identifying preservation concerns for records and applying preventative preservation techniques.
• Imaging and reproducing records to ensure document accessibility and preservation.
• Creating and maintaining content for internal and external websites, exhibits and other research tools.

How you will succeed:

• You influence change and are committed to continuous improvement, in order to exceed client expectations.   
• You leverage critical thinking skills to identify problems and proactively propose solutions.  
• Your strong communication skills allow you to clearly convey messages.   
• You're an effective team player who shares knowledge to support your peers.  

Qualifications    

• You have 1-2 years of experience working in an archive.
• You have completed post-secondary education in Archival studies or a related discipline.
• You have basic knowledge of preventative conservation techniques, archival principles and standards, and metadata schemas associated with records preservation, arrangement and description.
• You have basic knowledge of the legislation governing information access and reproduction.
• You have strong research and analytical skills with an understanding of archival and hierarchical descriptive structures.

How to Apply

Apply through the careers page of The Co-operators website 
Application Webpage  
Application Deadline: October 20, 2023

 

Assistant Archivist (Contract), Heritage Professionals, Toronto, ON

Location: Toronto, ON
Compensation: $26-$40/hr.

Heritage Professionals (HP) is a heritage consulting firm situated in Toronto. It was established in early 2012 and specializes in a variety of different heritage services, primarily archival, curatorial work, and information management. In recent years, the company has also distinguished itself in the area of corporate anniversaries.

Our clients are mainly located in Ontario and include entities such as: health and educational institutions, non-profits, unions, companies, private clubs, archives, and libraries. For more details about our services and clients please consult the firm's website.

Social Media    Instagram @heritageprofessionalsto, Facebook @Heritage Professionals

Description and Duties    

Heritage Professionals is seeking a full-time or part-time assistant archivist for 3-4 months. The individual will provide support for projects that the company is working on in late 2023 and early 2024. The main projects will likely include:

• Assisting with the archiving of records created by United for Literacy, formerly Frontier College. The multiple media cache of records in their custody date from the 1930s to the 2010s and measures 30 metres in extent. Once completed, the records will be transferred to LAC in 2024 and integrated into their Frontier College fonds.
• Assisting with the creation of an archives for the Toronto Hunt Club in late 2023 to early 2024. Their records mainly consist of textual and graphic materials and measure around 18 metres in extent. The Club, established in 1843, possesses a unique and rich history. It is located on Kingston Road, overlooking the Scarborough Bluffs.  
• If time permits, providing support for some of the corporate anniversary projects the firm is undertaking during this period. This would entail conducting research, ordering scans, and assisting with other tasks associated with the production of exhibitions, events, booklets and other products we will be creating for our clients.

While the advertised position is for 3-4 months, it could potentially be extended well beyond that time if it ends up being a good fit for the firm.


Qualifications    

The preferred candidate will have a completed master's degree in Archival Studies, Museum Studies or the equivalent in regard to background, training and experience in the field. An undergraduate or graduate degree in history would be an asset. The individual will also have a minimum of one to 10 years of practical archival and/or museum experience.

Some of the required qualifications, skills, and characteristics that the successful candidate should possess include:

• Familiarity with and some experience in the areas of archival preservation, arrangement, and description.
• Experience working with textual and graphic materials.
• Knowledge of the Rules for Archival Description (RAD) and some experience arranging and describing records according to RAD.
• Proven expertise working with Microsoft Suite software and experience with archival databases would be beneficial.
• Ability to lift boxes and items up t0 30 lbs.
• Strong communication (both oral and written) and time management skills.
• Be detail oriented and have a commitment to accuracy.
• Comfort working with a team as well as the ability to take and respond effectively to direction from above.
• Proven capacity to respond to feedback, resolve problems effectively, and manage multiple tasks at once.

Compensation

The salary base for the successful candidate will be commensurate with their credentials and experience. The likely range would be $26 to $40 an hour.

Health & Safety Provisions

Staff are expected to always act in a safe manner and ensure that those around them do not put themselves or others at risk. Safety is everyone's responsibility. This includes protocols around the corona-virus depending on external mandates.


How to Apply

Please submit a cover letter and resume with a minimum of three references via email by 5 pm (EST), 16 October, 2023.

Heritage Professionals
Attention: Ellen Scheinberg, President/Principal
heritageprofessionals@yahoo.ca

Website
Only those applicants selected for an interview will be contacted.


Application Webpage (URL)   
Application Deadline: 16 October  2023, 5 pm (EST)
Upload job poster / document