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  • Archives and Records Officer - Regular Full Time, City of Coquitlam, BC | Deadline: October 7, 2019 5:00 pm PST

Archives and Records Officer - Regular Full Time, City of Coquitlam, BC | Deadline: October 7, 2019 5:00 pm PST

27 Sep 2019 6:31 PM | Anonymous

Archives and Records Officer - Regular Full Time (Competition 2019-211)

The City of Coquitlam is the sixth largest city in BC, home to more than 150,000 residents. Our municipality continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre.

The City of Coquitlam is offering a unique opportunity for an individual interested in the fields of archives and records management. Reporting to the City Archivist, this position will assist 50% of the time with the City’s Archives Program and 50% of the time with the City’s Records Management Program. Records Management work will involve maintaining and improving the City’s corporate records management system. Core responsibilities of this portion of the position include: managing the City’s Records Centre; ensuring compliance with, and updating, the City’s records retention schedules; developing related policies and procedures; training application end-users on the City’s enterprise document management system (eDOCS); assisting with the profiling, retrieval and destruction of records; developing and updating user manuals and guides; and facilitating the transfer of records into the City’s Archives. As part of the City Clerk’s Office team you will also work closely with user departments to assist in their understanding of their roles and responsibilities under the City’s decentralized record-keeping structure. On an as needed basis this position will provide relief for the manager in relation to statutory duties under The Freedom of Information and Protection of Privacy Act.

Responsibilities related to the Archives will include assisting the City Archivist with a variety of tasks such as:

  • appraising, arranging and describing archival records; processing accessions and rehousing archival materials;
  • conducting research; providing information and reference services to both City staff, elected officials and members of the public; inputting information into the City’s Archives AtoM Portal (Quest); and
  • assisting with outreach initiatives such as presentations, exhibitions, and social media. In the future, this position will assistwith digital preservation initiatives, including ingest, integrity checks, migration, and dissemination.

Along with possessing excellent communication skills, understanding of the legislation, standards, and policies that govern the work, the preferred candidate will have a Master's Degree in Archival Science or Information Studies or an equivalent combination of training and experience. Experience and training in both fields is preferred, but not required. Familiarity with the Local Government Management Association’s (LGMA) Records Manual, OpenText e-DOCS software suite and website content management systems, AtoM archival management systems, and The Freedom of Information and Protection of Privacy Act and Copyright Act as it relates to the work is preferred. Ability to accommodate occasional work outside regular office work hours for the year-end file roll-over process and software testing/upgrades will be required.

A CUPE hourly rate of $32.25-37.97 (2019 rates) is offered along with comprehensive benefits. You can anticipate a lively, fast-paced environment plus opportunities for personal and professional growth. Please apply online by 5 p.m. on October 7, 2019 at

The City of Coquitlam is an Equal Opportunity Employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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