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  • City Archivist/Records Manager, City Clerks Department, City of Winnipeg | Deadline: September 27th, 2019

City Archivist/Records Manager, City Clerks Department, City of Winnipeg | Deadline: September 27th, 2019

20 Sep 2019 10:24 AM | Anonymous


The City of Winnipeg is a vibrant and dynamic organization with many opportunities!

We offer a diverse and welcoming work environment that delivers quality services to our citizens.

City Archivist/Records Manager: City Clerk's Department 

Posting No:  118307 -  Closing Date: September 27, 2019

Job Profile: Under the general direction of the City Clerk, the City Archivist/Records Manager develops and implements corporate records management and archives policies and by-laws;  provides direct records management and consultative services to City Departments;  manages the ongoing operations of the Archives and Records Control Branch; manages the Corporate Records Centre, including safekeeping of records, controlling access and setting charge back fee structures; manages the City Archives, including the protection and provision of  access to the City of Winnipeg’s historical records;  is the Chairperson of the Records Committee and is responsible for development and implementation of policies for the management, retention, safekeeping, disposition and destruction of all City of Winnipeg records; is responsible for the Access and Privacy Office, including  responses under  The Freedom of Information and Protection of Privacy Act (FIPPA) and the development of policies and procedures to protect privacy; represents the City by undertaking outreach initiatives and promoting understanding of the history of the City of Winnipeg;  and, acts as an Election Officer during scheduled general elections and periodic by-elections.  

As the   City Archivist/Records Manager   you will:

•Develop and implement corporate records management and archives policy and by-laws.

•Direct the ongoing duties and responsibilities of the Archives and Records Control Branch.

•Provide general direction to the Access and Privacy Office

•Chair the City of Winnipeg Records Committee.

•Act as an Election Officer.

Your education and qualifications include:

•Degree in Archival Studies, Business, Public Administration, Information Management, or related field.

•Designations, licenses, certificates or courses such as Certified Records Manager (CRM) or Information Governance Professional (IGP) Certification would be an asset.

•Master’s Degree (Archival Studies, preferred).

•5 years prior experience in the archival/records and information management field.

•Experience providing leadership and direction to staff.

•Knowledge of archival principals, as well as current practices in digital preservation.

•Knowledge of access to information legislation.

•Knowledge of records management processes.

•Knowledge of political and administrative structures and processes.

•Excellent writing, editing and proofreading skills.

•Excellent research, analytical, and critical thinking skills, as well as the ability to develop creative but carefully considered and practical solutions to problems.

•Ability to exercise personal initiative and sound judgment.

•Ability to work effectively with elected officials, administration, the public and media.

•Ability to work with minimal supervision and prioritize work load.

•Ability to communicate effectively both orally and in writing and make presentations.

•Ability to utilize the City's Financial and Human Resource systems.

•Ability to undertake research and prepare reports as required.

•Ability to deal discreetly with highly confidential matters.

•Ability to select, supervise, coach, and mentor staff.

•Ability to work under pressure, set priorities and meet deadlines.

•Ability to effectively utilize word processing and related software including specialized departmental systems such as Decision Making Information System and Elections databases.

Conditions of employment:

•Must be legally entitled to work in Canada.

•A Police Information Check satisfactory to the employer will be required from the applicant(s) or successful candidate(s), at their expense.  To obtain Police Information Check information please visit www.winnipeg.ca/police.

CORE COMPETENCIES for ALL EMPLOYEES OF THE CITY OF WINNIPEG:

•Citizen & Customer Focus

•Respecting Diversity

•Ethics and Values

•Integrity and Trust

•Results Oriented


How to Apply

APPLY ONLINE, including all documentation listed below:

1. Current resume  (Required). 

2. Cover letter

*Applications submitted without REQUIRED documentation will not be considered.*


Online applications can be submitted at http://www.winnipeg.ca/hr/. For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.  The City of Winnipeg uses the Korn Ferry Leadership Architect Competency Model as part of the recruitment process.

The salary range for this position is  $3,162.54 - $4,257.48 bi-weekly.

We have great benefits and competitive salaries, and we are committed to ongoing learning and career development!

WE SEEK DIVERSITY IN OUR WORKPLACE. INDIGENOUS PERSONS, WOMEN, VISIBLE MINORITIES, AND PERSONS WITH A DISABILITY ARE ENCOURAGED TO SELF-DECLARE.

Only candidates selected for interviews will be contacted.  Requests for Reasonable Accommodation will be accepted during the hiring process.


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Ottawa, Ontario K1P 5G4

Tel:  613-234-6977, 1  Fax:  613-234-8500

Email: aca@archivists.ca



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