Archivist (Records Advisor), NorQuest College, Edmonton, AB

 
Location: Edmonton, Alberta
Compensation: $67,798.00 - $88,037.00/ year. This is a full-time permanent position with immediate access to our great pension and benefit programs.
 
Located on traditional lands referred to as Treaty 6 territory, we serve 12,573 full-time and part-time credit students, and 7,894 non-credit or continuing education students, including assessment examinations. As a regional steward, we provide access to adult education in Edmonton and Wetaskiwin. NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution's work in decolonization, reconciliation, and Indigenization.  

Description and Duties    

ARCHIVIST (RECORDS ADVISOR)
CORPORATE SERVICES AND FINANCE

NorQuesters are difference makers and we're searching for someone dedicated to finding ways forward and to be dependable to join our Information, Risk and Compliance team as an Archivist (Records Advisor).

Reporting to the Policy and Information Management Manager, the Archivist will work to improve the records and information management program at the college.

The Archivist will appraise, acquire, accession, arrange, describe, preserve, and facilitate access to records, both physical and digital, and other artifacts held by NorQuest College. This will include the permanent records collection as well as providing insight into and assisting with archival selection for other records holdings. The Archivist will respond to research and reference inquiries from stakeholders. They will also contribute to the development and operations required of a long-term digital and physical archive program supporting materials of enduring value. The Archivist will assist with the development of the Archives and the Archival program, including policies and procedures and training materials.

How You Will Make A Difference:

• Develop an Archival Policy and/or Framework (physical and digital).
• Research and develop archival gifting procedures and documents, including copyright issues in the Archive.
• Review, appraise, accession, and, where appropriate, deaccession archival materials to build and develop an archival collection representing the history of NorQuest College.
• Authenticate documents and records and research the origins and significance of archival materials.
• Organize non-current archives and develop cataloguing and retrieval systems to allow access to archival materials.
• Assist with searches, inquiries, and retrieval of material from the permanent collection.
• Develop policies and procedures for archival management and assist with the development and maintenance of the records retention schedule.
• Identify opportunities for improvement, leveraging electronic document management applications.
• Communicate, advise on, and enable procedures for physical records transfers and dispositions.
• Assist with the development of physical preservation practices at the college by advising on the use of (and assisting with the procurement of) preservation, cold storage, map cabinets, etc.

Qualifications:   

• Masters Degree in Information Studies, Library Studies, Archival Studies, or a relevant discipline is required.
• Membership to and current standing with a professional association, either ACA, ASA, ARMA, or AIIM is required.
• Minimum of three years of progressively responsible experience working in a records management and/or archival environment, preferably with experience in a new archive.
• Knowledge in records classification structures and retention scheduling
• Knowledge of records management and associated technologies, including for digital records.
• Knowledge and recent experience with relevant archival practices.
• Functional business analysis skills.
• Strong organizational, research and investigative skills.
• Proficient problem solving and project management skills.

Additional Information:    

We're on a journey to become an inclusive, anti-racist, and decolonized organization. NorQuesters are trailblazers - we are curious, creative, and innovative - our lived experiences are honoured, creating accessibility and a sense of belonging for everyone.  

NorQuest 2030 We Are Who We Include shares our strength and difference comes from who is included, and along with our students we are learning and growing to listen deeply and say what we feel.

NorQuest College is committed to being an employer of choice for First Nations, Métis, and Inuit people by recognizing, respecting, and supporting Indigenous people's self-determination through the institution's work in decolonization, reconciliation, and Indigenization.  
 
How to Apply    
Please visit our Careers at NorQuest website to see the full posting and to apply.
Application Webpage
Application Deadline: February 28, 2024 at 11:59 PM MST