Archival Collections Coordinator
Manitoba Parents for Ukrainian Education (MPUE)

Location: MPUE  - 929 Main Street, Winnipeg Manitoba - Work site is Oseredok 184 Alexander Ave. E, Winnipeg MB

Compensation: $17/hr to $18/hr - Pay will be negotiable relative to experience

The Manitoba Parents for Ukrainian Education (MPUE) is an organization dedicated to the promotion, enhancement and expansion of the English-Ukrainian Bilingual Program (EUBP) in Manitoba. MPUE is the umbrella organization which provides support for the parent organizations associated with each of the schools providing the English-Ukrainian Bilingual Program.  

Our Affiliated organizations are as follows:  

The Osvita Foundation Inc. (Osvita) is a charitable endowment that is administered by a volunteer Board of Trustees. Funds raised by Osvita are used to benefit the hundreds of students of the English-Ukrainian Bilingual Program in Manitoba and have benefited thousands of students over the more than 40 years of the program's existence.  

Dzvin Publishers (Dzvin) was established to develop supplementary in-class and in-home materials, including reading materials, work books, audio-visuals, word and board games, computer software and educational and/or decorative visuals.

Description and Duties    

Manitoba Parents for Ukrainian Education (MPUE) is partnership with Oseredok Ukrainian Cultural and Education Centre (Oseredok) will be undertaking a joint project titled: Preserving the Legacy of the English Ukrainian Bilingual Program

Archive Collections Management Planning and Implementation - Phase 2

Position Title: EUBP Archival Collections Coordinator

Oseredok currently houses MPUE fonds from 1976-2016 which has been organized into series. Oseredok also houses the records of affiliated associations, The Osvita Foundation,and Dzvin Publishers.

Responsibilities:

Primary Focus: Survey the existing series of records of Affiliated Organization - Osvita (1982-1995).

Secondary Focus: Survey the related and unprocessed records of Dzvin Publishers.

• Describe fonds' materials according to the Rules of Archival Description (RAD) and enter all necessary information in a collections management database;
• Create a Finding Aid for the affiliated organizations collection;
• Organize and categorize the records by type and function.
• Based on completed surveys, evaluate existing series and, where necessary, create new series.
• Classify and sort records by series, creating sub-series, where necessary, down to the file level.
• Evaluate each series to create schedules for retention and/ or disposal.
• Title record series with inclusive dates.
• Establish access and confidentiality protocols.
• Where necessary, research and verify any additional descriptive or provenance information;
• Identify materials of business and transitory value for removal from the donated materials;
• Develop a work plan and report to supervisors about the progress of the project

Desired Qualifications:

Degree in Art History, Museum Studies, Archival Studies, Librarianship, Information Studies or History or experience working in archival, museum or library setting.

OR

Applicants should have completed some courses in the Archival Studies Program with technical knowledge of the archival process and collections management.

OR

Applicants with equivalent Library or Archival experience and qualifications may be considered.

Knowledge, Skills and Abilities

• Experience or knowledge of archival cataloguing rules - Rules of Archival Description (RAD);
• Experience cataloguing in the museum, archival, or library setting;
• Strong verbal and written communication skills;
• Ability to work independently and in a team environment with staff, board members and volunteers
• Working knowledge of cataloging systems/databases;
• Possess the ability to follow direction and to adjust to changing procedures;
• Possess strong organizational skills and attention to detail;
• Possess the ability to multi-task and prioritize projects.
• Proficient user of excel and word
• Ability to maintain organized and presentable work spaces.

Applicant Requirements

The position is partially funded by Urban Green Team, the applicant must meet the following criteria:

• be less than 29 years of age at the start of employment;
• be a Canadian Citizen, permanent resident, or person on whom refugee protection has been conferred under the Immigration and Refugee Protection Act*; and
• be legally entitled to work according to the relevant provincial / territorial legislation and regulations.

Summer Position Duration

35 hours per week for approximately 10 weeks beginning as soon as possible .
The project must be completed no later than August 31st, 2023.

How to Apply: Apply with resume and cover letter to mpueinc@mpue.ca by Monday, June 19, 2023

Job posting will remain active until position is filled and can be found at www.mpue.ca
Application Webpage (URL)    https://mpue.ca/uncategorized/mpue-job-posting-for-an-archival-collections-coordinator/

Application Deadline: Monday, June 19, 2023 - Job posting will remain active until position is filled